1 x School Administration Officer
Term-Time Only + 1 Week | 8am – 4pm | Commencing Term 4

Are you looking for a meaningful administration role that fits within school hours and terms? We are seeking a dedicated and organised School Administration Officer to join our welcoming school community on a, full time, permanent basis, starting Term 1, 2026. This position is ideal for a parent or carer, as it offers school holidays off. This role will be across 2 campuses in a supporting role

Position Summary:

• Hours: 8:00am – 4:00pm

• Schedule: School terms only, plus one week

• Type: Full time, permanent

• Location: Traeger Campus (Year 5-8)

• Location: Bath St Campus (Transition to Year 4)

Key Resposibilities:

• Maintain a welcoming environment with empathy towards students and sensitive circumstances

• Provide secretarial support to staff, including data entry, meetings.

• Accurately record students' attendance/absences using NT Catholic CES system

• Work collaboratively with all College staff to ensure specific outcomes are achieved, such as:

  • Student Reports / snapshot reports distributed

  • Assist the Curriculum Coordinator in managing internal systems (SACE, Accelerus, OARS, GradeXpert)

• Maintain a first aid kit, administer first aid to students and staff, as well as maintain a first aid certificate.

• Knowledge of Google Docs

• Duties as directed by the Principal or delegate

Ideal Candidate:

• A warm and approachable communicator with a strong sense of empathy

• Highly organised with excellent attention to detail

• Comfortable using a range of digital systems and platforms

• Holds a current First Aid Certificate (or willing to obtain)

• Prior experience in a school or education environment is desirable

• Able to maintain confidentiality and work independently or as part of a team
  

·         Location: Hemmant

·         Rate: $42.93/hr + penalties

·         Roster: Monday to Friday, weekly rotating shift times

About the Client

Our client is an Australian business, that manufactures and supplies 100% Australian-made steel reinforcing bar, mesh and accessories.

About the Role

This role is responsible for delivering exceptional customer service and sales support, ensuring orders are processed accurately and efficiently. You’ll be handling phone and email enquiries, assisting Account Managers, entering orders, managing purchase requests, and helping ensure on-time delivery for residential customers. This position suits someone organised, communicative, and confident in managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Build and maintain strong internal and external customer relationships

• Provide product information and technical advice

• Enter orders accurately and follow through to delivery

• Manage residential order correspondence and quotation requests

• Assist Account Managers and Sales Manager with customer requirements

• Process purchase orders for inventory and non-inventory items

• Manage despatch action reporting

• Investigate issues and escalate recommendations for approval

Skills and Experience Required

• Proven experience in a similar customer service or sales support role

• Strong communication and relationship-building skills

• Good computer literacy and accurate data entry

• Excellent organisational skills and attention to detail

• Ability to pass a police check

• Driver’s licence and reliable transport

How to Apply:

Click on the Apply button to submit your application or for more information please contact:

WorkPac Principal Consultant: Georgia Guy on (08) 6462 1147 or Georgia.Guy@workpac.com quoting the below reference number.

Job Reference Number: BSINDJ2025138367

About WorkPac

WorkPac is Australia’s largest privately owned workforce services business with over 1.3 million registered candidates. We offer tailored solutions in recruitment, skills and career development across Mining, Construction, Healthcare and more. Our consistent promise to both candidates and clients is that choosing WorkPac is always a ‘Good Move’.

At WorkPac, we recognise we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer, and we encourage applications from women and Indigenous people.

Employment Type: Permanent Part-Time (20–30 hrs/week, flexible)

Location: Remote (Australia-based only)

Reports to: Principal Case Manager

Salary: $35–$40 per hour + performance bonuses tied to KPIs

I’m hiring a reliable, detail‑oriented Administrative Assistant to support a case management business specialising in injury management. Your precision and organisation will directly enable me to focus on billable work and client outcomes.

• Manage calendars, inboxes, and schedules

• Convert emails/notes into actionable tasks tracked via the app

• Draft reports and maintain digital filing systems

• Track deadlines and ensure timely follow‑up

• Review and update procedures for accuracy

• My schedule reflects urgency, importance, and relevance

• Important and urgent tasks are completed on time

• All jobs are tracked in the app task list

• I attend appointments prepared and on time

• Administrative burden is minimised (no chasing of addresses, phone numbers, meeting details, etc.)

• Arrives early or on time to meetings

• Reads and acknowledges Google Chat promptly when rostered

• Responds to urgent emails within 24 hours (phone or email)

• Responds to routine emails within 72 hours

• Responds to non‑urgent emails within 1 week

• Converts all emails into actionable tasks tracked via the app

• Maintains consistent format, font, and style in reporting

• Corrects spelling, grammar, and punctuation errors in all documentation

• Answers phone promptly during work hours

• Strong organisational skills and attention to detail

• Assertive communicator with excellent written English

• Proficiency in Microsoft 365 and Google Workspace

• Honest, task‑oriented, and able to work independently

• Experience in healthcare, insurance, or compliance‑driven industries (desirable)

• $35–$40 per hour + performance bonuses

• Permanent part‑time stability (25–38 hrs/week)

• Flexible remote work arrangements

• Direct impact on case management efficiency

• Exposure to compliance‑driven healthcare/insurance processes

Please submit your resume and a short cover letter explaining how you keep things organised and error‑free. Applications without a cover letter will not be considered.

• Pay rate: $37.80 + super ($42.95 including super)
• Northbridge Location / Hybrid Working
• 4 Month Contract position | Work with a high-performing team

We’re partnering with a major player in the telecommunications space to find a skilled Customer Service/ Service Alerts Optimiser. This is a dynamic, hands-on role focused on coordinating field service appointments, managing daily work orders, and ensuring exceptional customer outcomes.

About the Role:

As a Service Alerts Optimiser, you’ll be responsible for managing day-of-service activities to make sure customer appointments are met and field technicians are fully supported. You'll monitor high-priority work orders, respond to real-time events, and collaborate closely with internal teams and field staff.

Key Responsibilities:

• Receive inbound calls and make outbound calls (not sales), obtain necessary information, and utilise generalist knowledge to take appropriate action

• Monitor and re-prioritise daily work orders and technician schedules

• Identify and manage at-risk appointments or service delays

• Complete pre-checks for site access, equipment, and technician readiness

• Respond to technician queries and coordinate schedule adjustments

• Support escalations and ensure timely resolution of critical appointments

• Analyse data to spot trends and prevent repeat service issues

About You

You’re organised, proactive and great under pressure. You know how to juggle tasks and think ahead, always keeping the customer experience in mind.

You’ll bring:

• Strong communication and customer service skills

• Strong problem solving abilities, especially in a fast-paced environment

• Being very resilient and adaptable, show initiative

• Ability to manage real-time risks and operational challenges

• A collaborative mindset and the ability to work across teams

What’s in it for you?

• Be part of a high-impact operations team

• National exposure in a large-scale field service environment

• Build your skills in service delivery, escalations, and schedule optimisation

• Supportive team and fast-paced work culture

Ready to jump into a role where your coordination skills can truly shine?

This role is not open to Working Holiday Visa Candidates as it could extend past 6 months – Sorry

Apply now or reach out for a confidential conversation.

Genovex is growing, and we’re looking for a motivated and highly organised Office Administrator to join our team immediately. This role is perfect for someone who enjoys keeping an office running smoothly, loves supporting a busy team, and brings a polished, professional approach to reception and admin tasks.

• Be the first point of contact — greet visitors and answer calls with confidence and professionalism.

• Provide day-to-day administrative support across the business.

• Maintain digital filing systems and assist with updating business processes.

• Coordinate office supplies and ensure common areas and meeting rooms are tidy and well-equipped.

• Help streamline office workflows and suggest improvements where needed.

• 2+ years’ experience in administration, office support or a similar role.

• Strong organisational skills and excellent attention to detail.

• Confident communication and a friendly, professional demeanour.

• Proficiency in Microsoft Office (including MS Teams).

• A proactive attitude and the ability to work independently and as part of a team.

• Supportive, collaborative team culture

• Opportunity to shape and improve office processes

• Fast-paced environment with room to grow

If you’re ready to join a modern, forward-thinking organisation and make an immediate impact, we’d love to hear from you.

Agwest Machinery

Full-time | Geraldton, WA

Agwest Machinery is the largest AGCO dealer in Western Australia, with branches across the Wheatbelt and a proud reputation for delivering exceptional service and support to the farming community. We represent industry-leading brands including Fendt, Massey Ferguson, PTx Trimble and Gleaner, providing broadacre farmers with quality machinery and the expertise to back it up.

We are currently seeking a Branch Administrator to join our Geraldton team. This role is central to the efficient day-to-day operations of the branch, ensuring smooth coordination between our sales, service, and parts departments.

As a Branch Administrator, you will provide administrative and operational support across several key areas, including:

• Workshop Scheduling – assisting with job scheduling, coordinating parts for service jobs, aligning CRM and sales log information for deliveries, and liaising with technicians regarding training.

• Repair Order (RO) Management – managing technician times and input, reviewing open RO's, preparing and closing off RO's, and monitoring work in progress.

• Warranty – managing warranty claims to ensure timely and accurate submissions.

• Accounts Administration – processing debtor and creditor invoices, managing overdue accounts, and supporting branch accounts functions.

• Deal and Stock Management – administering deal packs and supporting stocktake processes for whole goods.

To be successful in this role, you will bring:

• Strong organisational and time management skills

• Excellent attention to detail and accuracy

• The ability to manage multiple priorities in a busy environment

• Effective communication and teamwork skills

• Previous experience in administration, scheduling, or accounts (preferred)

• Minimum 2 years' experience in administration, scheduling, or accounts within agricultural, automotive, or heavy machinery industries

• Proficiency with computer systems (CRM, Invoicing, Office & OEM Systems)

• Australian citizenship or permanent residency with unrestricted right to work in Australia

• A supportive, professional team environment

• The opportunity to work with market-leading agricultural machinery brands

• Competitive remuneration package and staff benefits

How to Apply: If you are a motivated individual with a passion for providing exceptional customer service in the agricultural industry, we would love to hear from you. Please submit your resume and a cover letter outlining your relevant skills and experience.

Agwest Machinery is an equal opportunity employer. We appreciate all applications; however, only candidates selected for an interview will be contacted.

The Role:

This is a part time position Tuesday - Friday 8:30am to 2:30pm with the ability to do closing (4:30pm) for holiday cover.

This role is office based within a small cohesive team, working from our Bibra Lake office which includes modern facilities and free onsite parking. Added benefit of our office generally being closed between Christmas and New Years.

We are looking for a vibrant, mature, self-motivated, detailed orientated person to join our growing team to ensure the smooth running of our office.  This newly created position will support our team members to provide a high quality of service to our customers and team members.

Key Responsibilities:

• Handle all front desk duties, telephone calls, emails and general queries

• Greeting clients and couriers at the office

• Filing and ad hoc duties

• Entering invoices using accounting software

• Data Entry in our CRM software

• Processing customers quotes, orders, invoice, payments and receipts

• Track stocks of office supplies and place orders when necessary

• Packing of orders for freight collection and managing the bookings for these

• Assist with checking in and packing away new stock arrivals 

• Assisting the Director and Office Manager with daily operations

• Keeping a clean working environment

About you:

• 2+ years’ experience as an office administrator or similar role

• Excellent organizational and time management skills

• A friendly and professional approach with our clients

• Familiarity with office management procedures

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office (Word & Excel), Emails & PDF’s.

• Experience with MYOB and Xero desirable

• Ability to work independently and in a team environment

About Us:

Signal to Noise Pty Ltd is a privately owned Australian company specializing in the supply and service of industrial radio remote control systems and AI cameras.  We pride ourselves in providing high quality workmanship and excellent customer service.

How to apply:

If you have the skills and experience, we are looking for then please submit your cover letter & CV via the Seek apply button.  Ensure that you have included a cover letter detailing your experience relevant to this role, current CV and relevant qualifications.

The successful applicant will have to have the correct work permit to work in Australia

• Location: Bassendean

• Monday to Friday

• Competitive hourly rate

About the Client

A global leader in wear-solutions for the resources sector, delivering engineered components and services that optimise mine productivity, extend equipment life and support sustainable operations.

About the Role

We are seeking a proactive and organised Site & Maintenance Planning Administrator to provide high-level administrative support to management, contractors, and visitors. This role is critical in ensuring smooth operations, reliable maintenance planning, and long-term sustainability of site facilities and equipment. You will support the Reliability Lead in managing maintenance activities, compliance, and documentation while driving process improvements across the site.

Key Responsibilities

• Schedule and track preventive maintenance, repairs, and inspections (MEX/CMMS)

• Manage maintenance requests and prioritise tasks to minimise production impact

• Maintain accurate maintenance records, reports, and budgets

• Process purchase orders, invoices, and accounts payable tasks

• Support contractors and vendors, including performance management and inductions

• Ensure compliance with safety regulations and implement site safety procedures

• Maintain asset inventories, logbooks, and replacement planning

• Assist with training, process improvements, and updating maintenance policies

• Provide reception and general administrative support to site stakeholders

Skills & Requirements

• Previous experience in maintenance planning or site administration

• Proficient in CMMS systems (MEX) and MS Office

• Strong organisational, communication, and time management skills

• Ability to work autonomously and collaboratively within a team

• Attention to detail and commitment to safety and compliance

How to Apply:

Click on the Apply button to submit your application or for more information please contact:

WorkPac Principal Consultant: Georgia Guy on(08) 6462 1147 or Georgia.Guy@workpac.com quoting the below reference number. Job Reference Number: 764J202586023

 About WorkPac

WorkPac is Australia’s largest privately owned workforce services business with over 1.3 million registered candidates. We offer tailored solutions in recruitment, skills and career development across Mining, Construction, Healthcare and more. Our consistent promise to both candidates and clients is that choosing WorkPac is always a ‘Good Move’.

At WorkPac, we recognise we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer, and we encourage applications from women and Indigenous people.

• 8 positions available

• Level 3/4: $65,896- $84,002 per annum + 17% Superannuation 

• 3x Permanent/Continuing, full-time appointments available in The School of Engineering

• 1x Permanent/Continuing, full-time appointment available in The School of Medicine, Indigenous and Health Sciences

• 1x Permanent/Continuing, full-time appointment available in The School of Education

• 1x Permanent/Continuing, full-time appointment available in The School of Business

• 1x Permanent/Continuing, full-time appointment available in The School of Creative Arts and Humanities

• 1x Permanent/Continuing, full-time appointment available in The School of Law

The University of Wollongong (UOW) is a globally recognised institution celebrated for its innovative teaching, research excellence, commitment to access and profound community engagement. With 33,000+ students from 130+ nations, UOW is ranked among the world’s top 1% and is committed to delivering inclusive, future-focused education that equips graduates to lead in a rapidly changing world.

About the role

We are seeking nine School Operations Assistants to join teams across multiple Schools.

As a School Operations Assistant, you will help ensure the smooth and efficient operation of the School by providing high-quality administrative support.  Strong attention to detail, excellent communication skills, and the ability to follow established processes are essential.  You will also contribute to broader Faculty and School initiatives, working collaboratively within a supportive, multifunctional team to assist with operational activities and strategic projects. Previous experience in PA or EA roles and related skills will be highly regarded.

How to apply

Click on the ‘Apply Now’ button at the bottom of the advertisement. You’ll be prompted to submit a resume, and cover letter (of no more than 3 pages) summarising your skills and experience as they relate to the selection criteria located in the position description

For further information about these positions, please contact Tim Beniuk, tbeniuk@uow.edu.au 

Position description

 Closing date: Sunday 07 December 2025, 11:55 PM

Note: Visa sponsorship is not available for these positions.  Only candidates with valid work rights in Australia are eligible to apply.

 The University of Wollongong is committed to equality, diversity and inclusion. As an equal opportunity employer, and a recognised leader in gender equality, we encourage and welcome applications from a diverse range of backgrounds and people including: culturally and linguistically diverse, women, disability, LGBTIQ+, and Aboriginal and/or Torres Strait Islander Australians.