We only interview the best candidates and if you are successful, you will enjoy the following benefits:

1. Continual professional and personal growth as you learn more about our exciting business

2. A supportive working environment where we value the contribution of our people and are committed to seeing you develop to your full potential.  

3. Flexible start time start between 7 am – 9 am  

4. A fun working environment where laughter is compulsory and long faces are banned. 

We are a facade cleaning and maintenance company, helping many high-rise buildings in southeast QLD and NSW. We are known for our excellent levels of customer service and ability to fix problems that other companies can’t or won’t.  As a result, the business has grown, and we have decided that it is time to get some help – but we only want the best help!  Are you good enough?

We are recruiting for a full-time Office Manager who will be responsible for assisting the owner to ensure all office activities are completed in a timely, accurate and professional manner. You will be working in an office with the owner, operations manager, sales manager and an estimator.

You may currently be working for another Trade Business and be looking for a new challenge.  

Wherever you currently are, this is what you must be able to do to qualify to work here:

• Exceptional organisational skills and find enjoyment in putting order into things. 

• Have knowledge and experience in Payroll, Accounts Payable and Receivable processing and entering and generating invoices.

• Have knowledge and experience with P&L, Balance Sheet, Cashflow Forecasts and Budgeting.

• Review all invoices and bills, and ensure they are correct before paying them.

• Have excellent customer service skills and phone manner, and communicate effectively with clients.

• Communicate effectively with the Director regarding ordering and job progress.

• Ensure all tax obligations are met (GST/PAYG) and manage staff leave.

• Assist with marketing activities (e.g. mailing letters, customer database, social media etc.)

• Strive towards always producing high-quality work in an appropriate time frame.

• Have fun, enjoy and be proud of what you achieve in your working day.

• Be motivated and help your team to meet timelines and uphold our professional image.

• Have a minimum of 2 years’ experience in an office administration role (for a Trade Business will be an advantage.)

• Be very experienced using XERO, Hubdoc, and Gmail.

• Be a master with spreadsheets (Google & Excel)

• Have a driver's licence

If you DIDN’T ANSWER YES to ALL of the skills above then please don’t apply for this job…

Other skills that would be beneficial:

• Experience in SimPro

• Experience in Hubspot

• Experience in HR-related tasks (eg hiring, onboarding etc)

• Experience working for a ISO accredited company

• Experience in setting up systems and procedures in other businesses

You will be working for a company that puts its team first and really wants everyone to succeed. You will have freedom in your work without being micromanaged. 

We will provide training for the position. However, you will need to be a highly determined person who efficiently and effectively completes their tasks on time and as directed. 

We are a growing business, so everything isn’t perfect, but we are always trying to do great work and improve. 

If you think you have what it takes to join our team, then apply via this ad ONLY with a copy of your CV and a brief cover letter (with a photo) telling us why you are the person for the job. Note we don’t really care about the photo, but it does show us that you are thorough, can take direction and want the job. 

We are looking for someone full-time for 40 hours a week. We want you to have a good work-life balance and do not expect or need you to work more than those hours. 

PS if you want to see some of the stuff we do, check out our Instagram @ropeaccesstechnicians

Job Summary

This is a busy role and you will be responsible for support the internal team, customers and suppliers, ensuring the office runs smoothly and the customer accounts are well managed. This is a fantastic opportunity for someone who enjoys a fast-paced role with variety in their day-to-day tasks.

Client Details

Our client is a leading FMCG Manufacturing and wholesale business, specialize in high-quality products from premium local and international suppliers. Known for their commitment to authentic quality, customer service, and operational excellence, the company prides itself on supporting both its team and clients with reliability and professionalism.

Job Description

• Provide general administrative and office support across the team.

• Process and manage customer orders using Microsoft Business Central.

• Prepare and submit proposals for tenders.

• Upload and maintain product information in customer portals.

• Organize site visits and attend customer meetings.

• Support the General Manager across different activities when required.

Ideal Experiences & Requirements

• Experienced in FMCG and wholesale preferred.

• Strong organizational skills with attention to detail and ability to multitask.

Offer & Benefits

• Competitive salary package of $65k, to up to $70k + super depending on experience.

• Career progression opportunities. Join a growing company

• Parking onsite available. Strathfield area location

How to apply

Please apply directly.

• Coordinating and scheduling assessments and audits
• Sending assessment schedules, action plans and correspondence
• Monitoring upcoming and overdue assessments and following up as required
• Managing client records and maintaining accurate data in the CRM
• Preparing invoices and monitoring debtors
• Processing contractor invoices
• Taking calls from prospective clients and preparing fee proposals under direction
• Providing reliable administrative and relationship management support to auditors and internal certification staff
• Supporting clients to ensure they receive a well-organised, timely and professional service  

• A tertiary qualification in Business or a related discipline
• Previous experience within an organisation with an integrated management system or ISO/AS certification
• Minimum five years’ experience in administration, coordination or client management
• Strong written and verbal communication skills
• High level proficiency in Microsoft Office, including Outlook, Word, Excel and Teams
• A proactive mindset, confidence engaging with clients and a genuine interest in systems and processes

• Approximately 24 hours per week across three days
• Either Mondays or Fridays are essential, with the other two days negotiable
• A salary of $45,000 + superannuation (equivalent to $75,000 + super full time)
• A stable and well-established business with strong processes
• Leaders who trust their staff and avoid micromanagement
• Free use of a fully equipped gymnasium
• A great Melbourne location with excellent access to public transport  

Action Workforce are currently seeking multiple experienced Procurement Compliance Officers to join our team in Melbourne. 

Whats in it for you:

• Full-time hours paid at a casual rate
• $50+ per hour
• Weekly pay cycle
• Ongoing position with an opportunity for permanency for the right candidate
• Monday to Friday

Job Overview

The Procurement Compliance Analysts will review and validate purchase requisitions above defined thresholds across selected categories. The role ensures compliance with Procurement policy, Delegations of Authority, sourcing rules, preferred suppliers and No PO No Pay requirements.
Analysts will apply a standardised review checklist and action each requisition as approve, request more information or reject. They will work closely with sites, requesters, managers and category teams to support accurate, compliant and value-for-money purchasing.

Key Responsibilities

Purchase Requisition (PR) Review

• Review requisitions routed to Procurement Compliance.
• Apply checklist: value thresholds, quote requirements, attachments, category, DAL, supplier verification, post-service checks.
• Validate submissions in Consumables, Bins & Compactors, Logistics, Plant & Equipment, Site Services (FM), Construction & Maintenance, and other categories as required based on volume.
• Identify incorrect categories or incomplete information.
  Actioning PRs

Apply correct Approve / Hold / Reject codes.

• Provide feedback to users and keep register of comments.
• Ensure decisions align with procurement policy and risk/rate checks.
  Supplier, Contract & Quote Validation
• Assess quotes, scopes, rate cards, supplier choice and contract alignment.
• Confirm compliance with competitive sourcing requirements (1 quote / 2 quotes).
• Conduct simple RFQs for low-complexity, policy-driven purchases as required.
• Check mandatory, contracted or preferred supplier status.

Data & Governance

• Record and report on outcomes
• Flag recurring spend, catalogue opportunities or sourcing triggers.
• Identify No PO No Pay breaches and maintain audit integrity.

Stakeholder Engagement

• Challenge users constructively and provide procurement-aligned guidance.
• Communicate required actions (e.g. missing quotes, missing scope).
• Escalate high-value, high-risk or non-compliant requisitions.

Continuous Improvement

• Identify non-compliance trends and improvement opportunities.
• Support process streamlining and procurement initiatives.

Required Skills & Experience

Technical / Procurement

• 2+ years in procurement, buying, contracts, commercial analysis or category support.
• Understanding of FM, construction, logistics, plant and consumables categories.
• Ability to interpret procurement policy, DAL, contracts and rate cards.
• ERP/eProcurement experience (Coupa preferred).
• Strong ability to review quotes, scopes and supplier justification.

Analytical & Compliance

• High attention to detail and documentation accuracy.
• Strong judgement aligned with policy.
• Ability to question and challenge users professionally.

Interpersonal

• Clear written and verbal communication.
• Comfortable engaging with sites, managers and commercial teams.
• Able to manage workload in a fast-paced environment.

Tools & Systems

• Excel (intermediate), Monday.com (advantage), Coupa (advantage), ability to work with digital workflows/dashboards.

Who we are
As one of Australias largest Labour Hire Providers, we work with great companies all around Australia to give you the best opportunities to work when and where you want to.

At Action Workforce, we are committed to creating a safe and inclusive environment that values and respects diverse styles, backgrounds, experiences, and perspectives.

We welcome and encourage women, people of Aboriginal and Torres Strait Islander descent, and people from diverse backgrounds to apply.

So its over to you. If you would like to join our team, APPLY now

The Company

Prepare to join a fast-moving organization that is currently on the lookout for a dedicated person to manage their office while also supporting the CEO.

What's on offer?

• Working alongside great colleagues in a fun and hardworking environment
• Ability to take ownership of the role
• Opportunity to learn and grow

The Role

In this position your responsibilities will include:

• Assisting executives
• Diary management
• Travel management
• Office and facilities management
• Ad-hoc tasks as directed

Your Profile

As the successful candidate, you will ideally possess:

• Strong attention to detail and excellent organization skills
• Previous experience in an Executive Assistant role
• Previous experience in office coordination
• A positive 'can-do' attitude

Apply Today

Please send your resume by clicking on the apply button.

By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com/au/en/privacy. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.

Executive Assistant to Chairman – Mining Project (Bilingual Chinese/English)

Full-time | On-site | Beaconsfield, Tasmania

We are seeking a highly capable Executive Assistant to the Chairman to support the efficient operation of our gold mine management, project coordination, and communication activities.

This role will serve as a critical bridge between the Chairman, senior management, engineering teams, contractors, and external stakeholders.

About the Role

The Executive Assistant will provide high-level administrative, coordination, and operational support to the Chairman, ensuring smooth communication and efficient progress across all departments involved in the gold mine redevelopment project.

The role involves project tracking, document and file management, internal and external communication, contractor coordination, and daily support for the Chairman and senior leadership team.

The ideal candidate is proactive, detail-oriented, bilingual in Chinese and English, familiar with mining communication environments (gold mining preferred), and able to work confidently in a dynamic mine-site setting.

Key Responsibilities

1. Executive & Project Coordination

• Track project progress and monitor key operational milestones for the Chairman.

• Prepare meeting briefs, summaries, and reports to support board-level decision-making.

• Organise meetings, prepare documentation, and facilitate communication between the Chairman, General Manager, and project teams.

• Follow up on meeting action items and ensure timely completion.

2. Communication & Liaison

• Act as a key communication link between the Chairman, management teams, engineering teams, and contractors.

• Coordinate the flow of information to ensure clear priorities and timelines.

• Communicate with government bodies, regulatory agencies, technical consultants, and investors as required.

3. Administration & Document Management

• Manage the Chairman’s calendar, appointments, and meeting schedule.

• Assist in preparing presentations, applications, contractor documents, and project reports.

• Maintain organised records for contracts, project progress, and documentation.

• Coordinate mine-site visits for contractors, consultants, and guests.

• Communicate with management teams to gather project updates and prepare weekly reports for the Chairman.

4. External Relations & Meeting Support

• Assist in organising board site visits, stakeholder meetings, and regulatory inspections.

• Prepare agendas, minutes, and follow-up action lists.

• Support the preparation of investor relations documents when required.

• Required Qualifications (Minimum 5 Years Experience)

• Experience in mining (gold mining preferred), or in executive assistant, administration, or coordination roles.

• Excellent communication, organisational, and multitasking abilities.

• Strong professionalism, confidentiality, and accountability.

• Ability to manage work independently and communicate confidently with executives, engineers, contractors, and regulatory bodies.

• Strong writing skills and experience using administrative systems.

Preferred Qualifications

• Experience in mining, construction, engineering, or heavy industry.

• Strong Chinese–English bilingual interpretation skills.

• Familiarity with WHS documentation, operational reporting, or project management processes.

• Ability to interpret technical materials and convert them into clear executive summaries.

• Experience supporting a board or senior executive team.

Why Join Us

• Work directly with the Chairman and play a pivotal role in a major gold mine redevelopment project.

• Long-term stability with potential career growth as the company expands.

• Exposure to multiple disciplines across mining operations, engineering, and project management.

• Diverse, meaningful work with real impact and high involvement.

• Immediate Start

• Wangara Area

• $36 p/hr

IP Recruitment are currently looking for an experienced Sales Support/Admin worker to join our client’s team. This position will see you working within a large manufacturing company, position offers an immediate start, a minimum 38hrs per week and great long-term opportunities. You will be required to carry out various tasks including but not limited to:

• Taking phone orders

• Entering orders into the system

• Liaising with dispatch

• Calling existing clients

• Counter sales

• Filling and archiving works

• General office administration duties

To be considered for this role applicants will need to meet the following criteria:

• Hold a current Australian driver’s licence

• Have full work rights

• Have previous office admin experience

• Be able to work Monday - Friday 7am-3pm

• Have great written and spoken English

• Be looking for a long-term opportunity

If you meet the above, then apply now. For more information call the office during business hours on (08)61544678.

We’re looking for a Scheduling & Customer Service Coordinator to keep our plumbers in the right place at the right time, keep clients in the loop, and keep the office calm when things get busy.

This is a full-time role based in Toowoomba, with plenty of variety, laughs and support.

What’s in it for you

• Full-time role in Toowoomba – no two days the same

• Competitive pay – we know good schedulers are worth their weight in gold

• Be the boss of the calendar (and, let’s be honest, probably the plumbers too)

• A supportive, fun work family who actually like each other

• Paid day off on your birthday

• BBQs, team events and the occasional Friday knock-off drink

• A boss who’s a real human, not a corporate robot

• Training in Simpro and Lana – we’ll get you flying if you haven’t used them before

What you’ll be doing

• Scheduling jobs in Simpro so our plumbers’ days run smoothly – no gaps, no double-ups

• Keeping clients updated via phone, email via Lana

• Being the friendly, calm voice on the other end of the line when things get busy

• Juggling priorities – urgent jobs, last-minute changes, weather dramas

• Staying one step ahead so our plumbers aren’t ever twiddling their thumbs

• Working closely with the Ops Manager to keep the day on track

• Helping out with phones and general admin when needed

You’ll be a great fit if you:

• Stay cool under pressure and enjoy a bit of organised chaos

• Have strong time management and organisational skills

• Are a people person – friendly, clear and helpful with clients and teammates

• Have an eagle eye for detail – nothing gets past you

• Are confident with computers (Simpro experience is a big bonus, but not essential)

• Are happy to pitch in when the phones go mad or someone needs a hand

• Experience in scheduling- customer service- reception or admin.

How to apply

Click “Apply” with your resume or a short summary of your work experience.

Only people with the right to work in Australia may apply.

Are you a hands on receptionist / administration assistant seeking casual work before Christmas?

Then look no further…. 

So what's in it for you?

• Work for global brand, in a big and buzzing office!!

• 2 x Temp contract positions available

• Mulgrave location - avoid the CBD!!!

• Free parking on site

• Monday to Friday, full time and part time hours available

• Attractive hourly rate on offer

• Commencing ASAP

The Company

Work for a leading global retail company at their head office located in Melbourne's Eastern suburbs. You will be part of a supportive and warm culture, with access to an on site cafe and free parking!!!

The Role

Reporting into a Senior Manager, we have two administrative roles available! One of the positions is a customer facing role where you will be the face of the company based on reception, and the other you will be responsible for coordinating mail room duties and assisting with loading dock operations.  

Your day to day duties will include but not limited to:

• Reception duties - answer phone calls, meet and greet visitors, organise couriers and meetings

• General administration and data entry tasks

• Sort and distribute store mail into appropriate pigeon holes

• Manage general deliveries for the entire office

• Consign parcels interstate and overseas

• Coordinate couriers for dispatches and deliveries

• Allocate incoming goods to relevant departments

• Liaising with internal departments regarding mail collection

What do we need from you?

The successful candidate will require the following:

• Proven experience working in a administration / reception / mail room position in a fast paced environment

• Tech Savvy with strong computer and Microsoft Office skills

• Polished presentation with a mature approach

• A self-starter - the ability to problem solve and create solutions

• Exceptional communication and organisation skills

• Enthusiasm and a professional "can-do" attitude

If you have what it takes, please apply now.

Interviews will be held immediately.

Good luck!