Executive Assistant - 12 Month Fixed-Term Contract


Location: Northern Suburbs (On-site)
A highly respected, long-established Australian business in the consumer goods sector is seeking an experienced Executive Assistant to support senior leadership during a 12-month period of maternity leave. This organisation is known for its collaborative culture, strong values and long-standing reputation for quality and innovation.
We are looking for a proactive, emotionally intelligent professional who thrives in a fast-paced environment and can confidently manage complex priorities with exceptional discretion.


About the Role
As the Executive Assistant, you will provide high-level administrative and organisational support to two senior executives. You will act as a trusted partner - coordinating calendars, managing communication, preparing documentation and overseeing domestic and international travel arrangements.
This role requires strong judgement, attention to detail, and the ability to stay composed under pressure.


Key Responsibilities
Executive Support

• Manage complex calendars including meetings, appointments, events, and calls.
• Prioritise and coordinate shifting demands with minimal disruption.
• Prepare meeting materials, presentations, reports, and briefing documents.
• Ensure timely and appropriate access to senior executives.
• Handle highly confidential and sensitive information.
• Assist with ad hoc and personal tasks when required.
• Produce weekly, monthly, and annual reports.
• Allocate and monitor corporate event ticketing.

Communication Management

• Draft, edit, and proofread correspondence and documentation.
• Manage and respond to email inbox communication as appropriate.
• Facilitate clear communication between executives and internal teams.

Travel Coordination

• Organise and book domestic and international travel arrangements.
• Prepare comprehensive itineraries and resolve travel-related issues.
• Complete travel diaries and reconciliation tasks.

About You
You are polished, adaptable and confident supporting senior leaders in a dynamic environment.
You will bring:

• 5+ years' experience supporting senior executives in a corporate or similar environment.
• Proven experience handling confidential and sensitive information.
• Outstanding organisational and time-management skills.
• Excellent written and verbal communication abilities.
• High emotional intelligence and strong interpersonal skills.
• Initiative, autonomy, and the ability to anticipate needs.
• Strong proficiency in Microsoft Office Suite and related tools.
• CRM experience is an advantage.

Your work style:

• Professional, discreet, and trustworthy.
• Calm under pressure and adaptable to changing priorities.
• Strong judgement and decision-making capabilities.
• Confident communication style and polished presentation.

Why This Role?

• Join a supportive, values-driven business with a strong market presence.
• Work closely with senior leaders and make a meaningful impact.
• Enjoy variety, autonomy, and the opportunity to work in a fast-paced environment.
• Fixed-term stability for approximately 12 months.

About the Role

This is a hands-on, entry-level administration and membership support role, perfect for someone eager to start or grow their career.

You’ll be the friendly voice and organised presence that keeps our national office running smoothly — supporting members, branches, events, conservation programs and communications.

No two days are ever the same. One day you’re processing memberships and taking calls; the next you’re helping prepare for a conservation event or supporting a major national initiative.

Key Responsibilities

• Welcome new members and support existing members through renewals and enquiries

• Maintain accurate membership and administrative records

• Assist with event logistics, bookings, communications and planning

• Help prepare minutes, meeting materials and correspondence

• Support FGA staff, volunteers and committees with day-to-day admin tasks

• Handle phone, email and in-person enquiries professionally

• Assist with basic finance administration (invoices, receipts, reconciliation)

• Contribute to newsletters, social media updates and office communications

• Represent the values of FGA — ethical hunting, conservation, community and respect

Who We’re Looking For

Someone who is:

• Passionate about the outdoors, wildlife, conservation and/or hunting

• Positive, reliable and organised

• Comfortable interacting with members, volunteers, hunters and stakeholders

• Keen to learn — this is an entry-level role with loads of support

• A good communicator with strong attention to detail

• Comfortable with Microsoft Office and happy to learn new systems

Qualifications:

Qualifications in:

• Business administration

• Environmental studies

• Conservation/wildlife

• Outdoor recreation

• Communications or customer service

…are welcome but absolutely not required.

The most important thing is attitude, passion and a willingness to learn.

The Administrative Assistant provides high-level administrative support to the CEO and management team across a wide range of functions. This role is responsible for coordinating the CEO’s diary, managing email communications, arranging meetings, and organising travel for the management team. The Administrative Assistant plays a pivotal role in organising and prioritising the CEO’s dynamic workload while supporting the management team to meet time-sensitive deadlines.

As the Administrative Assistant, you will be at the centre of our organisation’s operations—working closely with the CEO and leadership team to ensure activities run smoothly and efficiently. This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in bringing structure and clarity to competing priorities. You will have direct exposure to strategic decision-making, contribute to the effectiveness of our leadership team, and play a meaningful role in the impact Citizens of the Reef delivers across the organisation.

If you are proactive, organised, and keen to grow your career within a passionate, purpose-driven team, this position offers an exciting opportunity to make a lasting contribution.

• Coordinate and manage the diary and logistical requirements for the CEO including meetings and appointments with stakeholders and other parties, both within Australia and internationally. 

• Manage the CEO’s email inbox by reviewing incoming messages, identifying urgent items, preparing responses where appropriate, and keeping the CEO updated on what requires action.

• Assist with the preparation of presentations, correspondence, reports and other documentation as required by the CEO and management team.

• Arrange and participate in scheduled morning catchups with the CEO to ensure the week is organised, deadlines are tracked, and all action items are clearly planned.

• Organise and attend internal and external meetings and monitor action items as required for the CEO and management team. 

• Coordinate travel arrangements for the CEO and management team.

• Assist with projects on an ad hoc basis or as allocated as part of the management team priorities. 

• Assist with event and conference preparation when support is required.

Other duties, tasks and administrative work as directed by the CEO and/or management team.

• Two or more years’ experience in an assistant role.

• Highly organised, proactive and able to manage multiple tasks and prioritise duties.

• Strong interpersonal skills including the ability to develop and maintain strong relationships with internal and external stakeholders.

• Excellent time management and ability to meet deadlines.

• Work independently or collaboratively with the team as required.

• High attention to detail including accurate record taking.

• Exceptional English language, written and oral communication skills.

• Advanced computer and technical skills, including Microsoft Office suite, Google suite, teleconference and other technological devices, internet, email, data entry and word processing skills.

Purchasing Administrator
Location: Newcastle, 1 WFH day post training
Rate: Flexible pending experience
Type: Temp to perm, ASAP start
Hours: Full-time

This role may be advertised by multiple agencies. By applying to this role, you agree to Hays representing you for this opportunity.

Your new role
Your day-to-day responsibilities may include:

• Providing procurement and purchasing support
  
• Managing Vendor onboarding
  
• Managing Master Data of Vendors in SAP
  
• Converting approved purchase requisitions into purchase orders
  
• Collaborating with the procurement, inventory, and accounts teams
  
• Managing inboxes, generating reports, and performing various administrative tasks
  
• Engaging with stakeholders and delivering excellent customer service
  

What you'll need to succeed

• Previous experience in a purchasing role or similar (essential)
• Ability to work autonomously and show initiative
• Excellent communication skills, ability to build relationships with various stakeholders
• Ability to prioritise workload, adaptable and happy to assist with ad hoc tasks
• Exceptional organisational and planning skills with strong attention to detail
• Tech-savvy with proficiency in SAP and Microsoft Office Suite.
  
  

• Potential temp to perm role!
• Working with a friendly and established team
• Competitive pay rate and weekly pay cycle
• Receive ongoing support from your consultant at Hays
  
  

Showroom Customer Service Consultant

Location: Victor Harbor, SA
Hours: Monday – Friday, Full Time Permanent
Reporting to: Diana Phillips – Regional Retail Manager

About the Role

This role is a blend of customer service and administration (approximately 60/40). You will support clients in finding Assistive Technology that enhances mobility and independence, while also managing the administrative processes that make this possible.

On any given day, you might be:

• Demonstrating products in the showroom with clients and therapists,
• Preparing quotes and processing orders,
• Managing online and email enquiries, and
• Liaising with funding bodies to ensure client needs are met efficiently.

The role requires strong attention to detail, accuracy with data entry, and confidence in working across multiple software systems.

Key Responsibilities

• Provide face-to-face and online customer service, ensuring a positive client experience.
• Accurately prepare and process quotes, orders, and funding documentation.
• Navigate multiple computer systems (web-based and proprietary) to manage enquiries and records.
• Respond promptly to email and online enquiries in a professional manner.
• Liaise with therapists, government funding agencies, and clients to coordinate timely solutions.
• Maintain showroom presentation and stock as required.

Skills & Qualifications

• Minimum typing speed of 30wpm with strong computer literacy (essential).
• Previous customer service or administrative experience preferred.
• Excellent written and verbal communication skills.
• Ability to remain composed in a fast-paced, high-volume environment.
• Strong organisational skills with attention to detail and accuracy.
• Willingness to obtain relevant checks (Police/NDIS Worker Screening).

Benefits

• Employee discounts on Aidacare health equipment products and services.
• Quarterly incentive scheme.
• Employee Assistance Program (mental wellness support).
• National benefits program (retail, insurance, gym and more).
• Comprehensive training program to equip you for success.

About Aidacare

Aidacare is a national leader in the Healthcare Equipment industry, with over 1,300 staff across 90+ locations. We pride ourselves on innovation, excellence, and supporting our clients to live more independently.

How to Apply

If you’re organised, tech-savvy, and enjoy helping people, we’d love to hear from you. Please click “Apply Now” to join our Victor Harbor team and make a real difference.

FASTEST GROWN TRADE SERVICES GROUP.

About us

In today's fast-paced world, the value of reliability cannot be overstated. At Reliable Tradies, we're not just another trades company; we're a promise. A promise of quality, consistency, and trustworthiness. Here's why you'd want to be a part of our legacy: We offer electrical, solar, air-conditioning and plumbing services to the greater Brisbane area.

🔧 Unwavering Commitment to Quality: Our name isn't just a title; it's a testament to our dedication. Every project we undertake is a reflection of our commitment to excellence.

🌱 Growth Opportunities: We believe in nurturing talent. With us, you won't just find a job; you'll find a career path. We invest in training, development, and opportunities for advancement.

🤝 Team Spirit: At Reliable Tradies, you're not just an employee; you're family. We foster a collaborative environment where every voice matters, and every hand is appreciated.

🌍 Community Impact: We're not just building structures; we're building communities. Our projects aim to enhance the lives of those who live and work in them, and we take pride in our positive impact.

💡 Innovation and Adaptability: The world of trades is ever-evolving, and so are we. We're at the forefront of adopting the latest techniques, tools, and technologies, ensuring our team is always ahead of the curve.

🏆 Recognition and Rewards: Your hard work won't go unnoticed. We celebrate achievements, big or small, and ensure that dedication is met with due recognition and rewards.

Key Responsibilities:

1. Answer, screen, and forward multiple incoming phone calls utilising CRM.

2. Greet and welcome customers with a warm and friendly demeanour.

3. Follow procedures and policies.

4. Respond to incoming support requests via phone, email or chat.

5. Streamline administration processes.

6. Handle administrative requests and queries from senior managers.

7. Schedule on-road technicians to attend jobs in a highly efficient scheduling system.

8. Maintain a tidy and organised office area.

9. Assist with various administrative tasks such as filing, photocopying, and data entry.

10. Experience with CRM system platforms i.e Servicetitan, simpro or similar job management software
    

What We're Looking For:

• Have a Can-Do attitude with regard to phone answering and job follow-up for bookings, quotes, and collections.

• Previous experience in a coordinator or trade and service industry would be valuable.

• Provide financial reports.

• Excellent ability to build rapport with others.

• Proficient office software (e.g., MS Office, Google Suite).

• Ability to multitask and prioritise tasks.

• A keen eye for detail.

• Team player who loves a challenge.

• Be confident in outbound calling i.e customer satisfaction calls.

• Trade background is a bonus!

• Must possess Australian work rights for this position.

Benefits:

• Competitive salary with performance-based bonuses

• Comprehensive training and development opportunities.

• Business Hours of operation - 9am - 5pm Mon - Fri

• To $80,000 package + Commissions
• Work directly with a Partner of a leading agency
• Join a powerhouse agency making waves in the region
• Glenmore Park Location

• Maintain and organise the agent's schedule, including calendar management, meetings, and appointments.
• Handle phone calls, emails, and general correspondence on behalf of the agent.
• Support buyer and vendor communication, ensuring prompt responses and follow-ups.
• Prospecting for new clients.

• Ideally some exposure to real estate, but if not, then solid experience in admin / customer service roles
• Have, or be willing to undertake a Real Estate Certificate of Registration
• Be an effective, engaging communicator.

• Solid base + bonus structure pending experience
• Work alongside one of Penrith Greater Region's leading agents.
• A supportive, collaborative team environment
• An office that promotes a positive working environment, and providing luxury service

We only interview the best candidates and if you are successful, you will enjoy the following benefits:

1. Continual professional and personal growth as you learn more about our exciting business

2. A supportive working environment where we value the contribution of our people and are committed to seeing you develop to your full potential.  

3. Flexible start time start between 7 am – 9 am  

4. A fun working environment where laughter is compulsory and long faces are banned. 

We are a facade cleaning and maintenance company, helping many high-rise buildings in southeast QLD and NSW. We are known for our excellent levels of customer service and ability to fix problems that other companies can’t or won’t.  As a result, the business has grown, and we have decided that it is time to get some help – but we only want the best help!  Are you good enough?

We are recruiting for a full-time Office Manager who will be responsible for assisting the owner to ensure all office activities are completed in a timely, accurate and professional manner. You will be working in an office with the owner, operations manager, sales manager and an estimator.

You may currently be working for another Trade Business and be looking for a new challenge.  

Wherever you currently are, this is what you must be able to do to qualify to work here:

• Exceptional organisational skills and find enjoyment in putting order into things. 

• Have knowledge and experience in Payroll, Accounts Payable and Receivable processing and entering and generating invoices.

• Have knowledge and experience with P&L, Balance Sheet, Cashflow Forecasts and Budgeting.

• Review all invoices and bills, and ensure they are correct before paying them.

• Have excellent customer service skills and phone manner, and communicate effectively with clients.

• Communicate effectively with the Director regarding ordering and job progress.

• Ensure all tax obligations are met (GST/PAYG) and manage staff leave.

• Assist with marketing activities (e.g. mailing letters, customer database, social media etc.)

• Strive towards always producing high-quality work in an appropriate time frame.

• Have fun, enjoy and be proud of what you achieve in your working day.

• Be motivated and help your team to meet timelines and uphold our professional image.

• Have a minimum of 2 years’ experience in an office administration role (for a Trade Business will be an advantage.)

• Be very experienced using XERO, Hubdoc, and Gmail.

• Be a master with spreadsheets (Google & Excel)

• Have a driver's licence

If you DIDN’T ANSWER YES to ALL of the skills above then please don’t apply for this job…

Other skills that would be beneficial:

• Experience in SimPro

• Experience in Hubspot

• Experience in HR-related tasks (eg hiring, onboarding etc)

• Experience working for a ISO accredited company

• Experience in setting up systems and procedures in other businesses

You will be working for a company that puts its team first and really wants everyone to succeed. You will have freedom in your work without being micromanaged. 

We will provide training for the position. However, you will need to be a highly determined person who efficiently and effectively completes their tasks on time and as directed. 

We are a growing business, so everything isn’t perfect, but we are always trying to do great work and improve. 

If you think you have what it takes to join our team, then apply via this ad ONLY with a copy of your CV and a brief cover letter (with a photo) telling us why you are the person for the job. Note we don’t really care about the photo, but it does show us that you are thorough, can take direction and want the job. 

We are looking for someone full-time for 40 hours a week. We want you to have a good work-life balance and do not expect or need you to work more than those hours. 

PS if you want to see some of the stuff we do, check out our Instagram @ropeaccesstechnicians

Job Summary

This is a busy role and you will be responsible for support the internal team, customers and suppliers, ensuring the office runs smoothly and the customer accounts are well managed. This is a fantastic opportunity for someone who enjoys a fast-paced role with variety in their day-to-day tasks.

Client Details

Our client is a leading FMCG Manufacturing and wholesale business, specialize in high-quality products from premium local and international suppliers. Known for their commitment to authentic quality, customer service, and operational excellence, the company prides itself on supporting both its team and clients with reliability and professionalism.

Job Description

• Provide general administrative and office support across the team.

• Process and manage customer orders using Microsoft Business Central.

• Prepare and submit proposals for tenders.

• Upload and maintain product information in customer portals.

• Organize site visits and attend customer meetings.

• Support the General Manager across different activities when required.

Ideal Experiences & Requirements

• Experienced in FMCG and wholesale preferred.

• Strong organizational skills with attention to detail and ability to multitask.

Offer & Benefits

• Competitive salary package of $65k, to up to $70k + super depending on experience.

• Career progression opportunities. Join a growing company

• Parking onsite available. Strathfield area location

How to apply

Please apply directly.