• Manage the Head of Senior School’s calendar, appointments, meetings, and travel.
• Screen and prioritise phone calls, emails, and correspondence, responding where appropriate.
• Prepare agendas, minutes, reports, and follow-up actions for meetings.
• Coordinate Senior School events, presentations, and communications in collaboration with College teams.
• Maintain accurate records, filing systems, and confidential documentation.

• Serve as the first point of contact for students, staff, parents, and external stakeholders.
• Facilitate effective communication on behalf of the Head of Senior School.
• Handle sensitive matters with discretion and professionalism.
• Assist with the preparation and distribution of Senior School communications.

• Coordinate and support key Senior School projects and initiatives.
• Maintain Senior School events and wellbeing databases.
• Provide administrative support for updates to policies and procedures.
• Assist with research, data collation, and documentation to support decision-making.
• Work collaboratively with Senior School office staff on operations and events.

• Ensure adherence to College policies, procedures, and regulatory requirements.
• Respond to correspondence and conduct research as required.
• Identify opportunities to improve administrative processes.
• Maintain professionalism and confidentiality at all times.
• Undertake professional development and training as required.

• Exceptional organisational and time-management skills.
• Outstanding interpersonal and communication abilities.
• Strong initiative and ownership over tasks.
• High level of discretion with confidential information.
• Excellent attention to detail and accuracy.
• Ability to work independently and collaboratively.
• Proficient in Microsoft Office and database management.
• Valid Working with Children Check.
• Understanding of the Victorian Child Safe Standards.
• Right to work in Australia.

• Experience working in a school or educational environment.
• Familiarity with school administration systems.
• Experience in coordinating projects or events.

Join the Gaslec Safety Team – Scheduling Coordinator Role

About Us
Gaslec Safety is a trusted Melbourne based Gas & Electrical company, proudly serving residential clients across the metro area with top-tier safety inspections for gas, electrical, and smoke alarms. We're known for our exceptional customer service and commitment to keeping homes safe. Now, we're looking for a new Scheduling Coordinator to join our fast-paced team and play a key role in supporting daily operations, technician scheduling, and customer service. We are looking for a detail-oriented and proactive individual with strong communication and organisational skills.

• Attractive Salary – Competitive pay for the right candidate

• Immediate Start – We're ready to welcome the right person into the team right away

• Full-Time Role – Enjoy stability and growth in a supportive, long-term position

Become part of a company that values integrity, teamwork, and delivering high-quality service to every client.

• Minimum of 2+ years experience in scheduling or related field required

• Property or real estate scheduling experience is strongly preferred

• Strong preference for candidates with Servicem8 JMS experience

• Strong communication and organisational skills

• High attention to detail and a proactive approach

• Comfortable working in a fast-paced, collaborative team environment

• Confident phone manner and professional customer service attitude

• Coordinate and schedule appointments with tenants, property managers, and field technicians

• Communicate updates and delays to clients and internal teams

• Manage inbound phone calls and direct enquiries to the correct departments

• Handle booking requests, follow-ups, and urgent work orders

• Maintain and update client records, job notes, and scheduling systems

• Liaise with property managers regarding access and tenant issues

• Assist with onboarding new clients and sending welcome packs

• Support administrative tasks including data entry, email triage, and internal communication

• Participate in weekly team sessions to manage outstanding tasks and backlogs

• Contribute to general office upkeep and assist with ad hoc team needs

Join a team that values reliability, safety, and outstanding service. If you thrive in a dynamic environment and enjoy working with a supportive, committed group of professionals, we'd love to hear from you.

• Australian citizenship is required for this position.

Apply now and bring your skills and dedication to a company that truly values its people.

• Availability to commence within 1 month is required.

Ward clerk and Communications clerk
$27.75 per hour
Permanent part time - various hours available

About the role

The Grampians Health Emergency Department services the Grampians region for all urgent medical needs. Consisting of 25 beds, with 12 short stay units and 3 resuscitation bays.

The Ward clerk and communications clerk role is wide and varied. You will work in three different areas being Emergency ward clerk centred around stock control, the communications clerk role is based in the Emergency main workstation answering calls and directing them to the appropriate area. There is an additional scope to the role to restock the paperwork in the staff base as well as provide support to the ward clerk in restocking the Emergency Department. The Short stay unit ward clerk role is ward based and involves collating of history's, booking radiology, ordering of stores and some general restocking. You will be trained in all three roles and ideally work in all areas.

As a 24/7 department this role involves weekend and late shift work.

Key Responsibilities

• Stock control
• Phone communications
• Restocking
• Collating patient history
• Admissions via the patient management system

Skills and experience

• Ability to prioritise and manage inquiries to unit/service
• Demonstrates excellent interpersonal skills and be able to respond and relate to medical, nursing and allied health staff
• Demonstrates high level communication skills
• Previous experience in Health and ward clerk roles is desired but not essential.

To see a full copy of the Position Description please click here

Interested?

Click APPLY or if you wish to discuss the role prior to applying, contact Kirsty McLean, Nurse Unit Manager - Emergency on5320 4280 for a confidential discussion.

Job applications close: 9 December 2025

About Grampians Health
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell.

Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

Culture & Benefits

At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.

• Flexible work arrangements and purchase leave opportunities
• Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
• Access to Fitness Passport membership
• Staff rewards and recognition programs

Ballarat Region

Ballarat is the largest centre in Western Victoria and the state's fastest growing inland city. Dubbed Australia's most liveable city in 2020, Ballarat is home to first class education, fine dining and boutique shopping. Uniquely located within easy access to Melbourne, Geelong, Bendigo and the Western district, Ballarat is blessed with some of Australia's most significant heritage buildings and natural landscapes. To learn more about Ballarat click here - Visit Ballarat

Diversity and Inclusion
All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.

We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, ***** (or questioning), intersex and asexual LGBTQIA+.

About Akura

Akura is a leading construction and property development company providing industrial property solutions to owner-occupiers, developers, and investors. Operating for over 45 years, we've built our reputation on quality, on-time delivery, and innovative design.

We are a family-owned company with a progressive values-based culture, a healthy pipeline of work and big plans for future growth. Our unique product offering supports our clients across the full construction cycle, from architectural and structural design, in-house manufacturing of structural steel and precast concrete panels, through to on-site teams and project management.

The result? Top-shelf Industrial Space.

About the role

We are seeking an enthusiastic and driven Office Manager to join our innovative and ever-growing team. Based in our Rhodes office, this fast-paced role requires a proactive individual who isn’t afraid to challenge the status quo. This role is responsible for ensuring the smooth, efficient, and professional operation of the office, while providing high-quality support to staff, visitors, and the broader business. The position spans administration, people support, finance, procurement, systems, compliance, and general office management.

Key Responsibilities

• Serve as the main point of contact for staff, visitors, and clients, providing a warm and professional welcome, and assist with telephone enquiries as needed
• Oversee daily office operations, facilities maintenance, supplies, and overall workplace presentation.
• Manage all incoming and outgoing correspondence and deliveries.
• Assist the HR team with onboarding and relevant HR tasks including new starter desk set up, swipe card access and people and culture initiatives/events.
• Process financial transactions, a procurement, create purchase orders, and coordinate all catering requirement across the team.
• Maintain accurate digital and physical filing systems, support WHS and policy compliance, and assist IT with basic system needs.
• Manage shared resources including the Pool Ute booking process and ensure smooth coordination across teams and appropriate vehicle use.
• Identify opportunities to improve office processes, support engagement initiatives, and contribute to a positive workplace culture.

About you

As an Office Manager, you are someone who loves improving processes, solving problems on the fly, and finding smarter, more efficient ways of working. You are experienced, friendly, enthusiastic, and thrive in a team environment, with the ability to demonstrate the following:

• Detail-oriented yet adaptable with strong administration skills
• Can juggle competing priorities while maintaining professionalism and calm under pressure.
• A team-focused individual who enjoys supporting others, driving engagement, and contributing to a high-performing and collaborative workplace culture.
• Excellent with organisational, communication and time management
• Proficient in Microsoft Office

What we offer you

• An exciting opportunity in a market-leading business experiencing rapid growth
• Opportunity to grow your career – we invest in our people
• A supportive and collaborative team environment
• Competitive remuneration
• Inclusion in the Akura Bonus Schemes, paid quarterly
• Phone allowance

Interested?

This is a fantastic opportunity to join the Akura team.

Alignment with our core values is key so if you’ve got the right skills and you’re reliable, a team player with a can-do attitude, driven to deliver quality outputs and willing to innovate/challenge the status quo, we’d love to hear from you.

Apply now to start your Akura journey.

_________________

Want to know more?

Visit our website: https://akura.com.au/

Visit our Careers Page: https://akura.com.au/careers/

Visit our YouTube channel to check out our manufacturing facilities and what our Clients and Employees have to say about working with Akura: https://www.youtube.com/@AkuraConstruction/videos

* As part of our recruitment process, we conduct background checks, which include police and medical assessments, to ensure suitability for the role.

* We respectfully ask that recruitment agencies refrain from submitting unsolicited resumes. Akura will not be liable for any fees associated with such submissions.

About the Role:
Are you an all-rounder who thrives in a dynamic environment? We’re looking for a proactive and adaptable Administration Officer to join our Alternate Care team.

This role provides high-level administrative support to the General Manger, Workforce Manager and management team across a wide range of functions. You’ll be the go-to person for a variety of tasks, from case management support, data management, compliance support, workforce support and general administration. You will be organised, flexible, and eager to learn.

What You’ll Do:

• Be the friendly face and the problem-solver for all administration tasks.

• Keep records accurate and up to date, supporting audits and compliance.

• Manage electronic files and documents in SharePoint, keep electronic files up to date and compliant with audit requirements, and help staff navigate the system.

• Assist with incident reporting and case management documentation.

• Complete document preparation including printing, photocopying, binding, and laminating.

• Offer comprehensive administrative support across all departments and the General Manager as needed.

• Carry out general clerical tasks including mailing, electronic filing and record keeping.

• Assist with reception duties when people are on leave;

• Be flexible and willing to assist as needed with a wide range of clerical and administrative  tasks.

What We’re Looking For:

• A positive attitude and willingness to learn new skills.

• Strong organisational and time management abilities.

• Excellent communication skills – both written and verbal.

• Experience with SharePoint and document control (or keen to learn!).

• Certificate III or IV in Business Administration or equivalent experience.

• Understanding of confidentiality with document and administrative tasks 

Ready to Take the Next Step?
Apply now throught Seek!

Position:

• Full-Time, permanent position

• Working Hours: Mon-Fri 7:30am – 4:00pm

• Start Date: 12th January, 2026

Benefits:

• Competitive salary

• Work from our Runaway Bay Marina office on the Gold Coast – enjoy the view!

• Opportunities for career advancement and professional development

• Staff are highly valued and rewarded for their efforts

• A collaborative and supportive team environment – we like to have a laugh

• Ongoing, stable employment

About Us:

McPhee Freight is a national leader in Australia's shipping and logistics sector, specialising in the efficient transport of RORO (roll-on/roll-off) cargo, including trucks, cars, caravans, boats, buses, and heavy machinery.

Proudly Australian-owned, we bring more than 28 years of expertise to the shipping industry, with offices located in Brisbane, Melbourne, and Perth.

We are committed to delivering exceptional customer service and providing innovative, reliable vehicle transport solutions across the country.

Job Description:

We are looking for a motivated and highly organised Sales and Logistics Administrator to support and enhance our vehicle shipping operations. As we continue to grow our diverse and dynamic team, this newly created role will be based at our Gold Coast head office.

In this position, you will be a key point of contact for our customers. Working closely with our internal teams, you will identify transport needs, share detailed service knowledge and prepare accurate and timely quotes. You will collaborate across departments to develop effective transport solutions and ensure our customers receive exceptional support throughout the process.

You will also be responsible for a range of administrative tasks that ensure the smooth and efficient movement of vehicles across our nationwide network. This includes coordinating with Operations teams, contractors and other stakeholders to arrange transport bookings, managing customer and booking databases, tracking vehicles and maintaining clear communication with all involved parties.

Key Responsibilities:

• Deliver exceptional customer service by promptly and effectively handling phone and email inquiries

• Leverage in-depth service knowledge to assess customer needs and provide tailored transport solutions

• Address and resolve any issues or discrepancies that arise during the transportation process

• Maintain accurate records of transport activities, including customer bookings, vendor schedules and shipping documentation

• Monitor and track shipments, providing customers with real-time status updates

• Coordinate with internal teams, customers and contractors to manage schedules, control costs and address potential delays

• Foster positive working relationships with contractors, freight forwarders, shipping lines, port terminals and other external partners

Qualifications:

• Proven experience in sales administration, customer coordination, logistics support, sea freight/automotive transport, supply chain management or a related field

• Excellent communication skills, both written and verbal

• Proficiency in Customer Relationship Management (CRM) systems and/or Transport Management Systems (TMS)

• Strong organisational skills with the ability to manage multiple tasks simultaneously

• Demonstrated work ethic, proactive attitude and adaptability in problem-solving

• Aptitude for numbers with a high attention to detail and commitment to accuracy

• Positive, team-oriented attitude with a self-motivated approach to work

• Australian work rights are required for this position

Preferred Qualifications:

• Minimum 2 years' experience in a sales administration or logistics support position

• Ideally, hands-on experience in logistics, freight forwarding, shipping, transport operations or a related field

• Proficient in Microsoft Office with strong skills in Outlook, Word and Excel

• Familiarity with document control processes and best practices

• Minimum typing speed of 60 words per minute

• Experience using transport management and vehicle tracking tools

• A degree in Logistics and Supply Chain Management or related field

How to Apply:

If you're a motivated and detail-oriented professional seeking an exciting opportunity in the shipping industry, we want to hear from you! Please send your resume and a cover letter detailing your qualifications and experience to cs@mcpheefreight.com.au

Successful applicants will have relevant experience in a similar role and will demonstrate a proactive, positive attitude. Only shortlisted candidates will be contacted.

McPhee Freight Pty Ltd is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

About Select Quarry Materials
Select Quarry Materials supplies and transports high-quality quarry and recycled products across Sydney and regional NSW. With a reputation for reliability and service excellence, we partner with leading contractors and civil clients to deliver materials efficiently and safely. Our culture is built on teamwork, trust, and continual improvement.

As our business continues to grow, we’re looking for an organised and motivated Administrative Assistant to join our Minchinbury office and support our busy sales and operations team.

Duties include:

• Requesting and maintaining QA documentation

• Maintaining and updating internal sales and QA registers

• Updating and maintaining the internal sales computer system

• Typing quotations and general correspondence

• Performing general administrative tasks such as filing, photocopying, and data entry

• Providing support to the wider team

About You
We’re looking for someone who is:

• Professional and self-motivated

• Confident with phone communication and customer service

• Competent in Microsoft Word and Excel (an advantage)

• Organised with great attention to detail

• A team player with a willingness to learn

Hours:

• Office based

• Flexible hours for the right candidate e.g. school hours

Why Join Us?
You’ll be joining a supportive, close-knit team in a growing business where initiative and reliability are valued. This is a great opportunity to contribute to a well-respected company in the quarry and transport industry.

• Prepare, administer, and manage subcontracts, variations, progress claims, and contractual documentation
• Assist in procurement, tender evaluations, and negotiating with subcontractors
• Maintain cost control, forecasting, budgeting, and financial reporting
• Manage change control processes and monitor contractual risk
• Liaise with clients, consultants, and subcontractors to ensure contractual obligations are met
• Support payment schedules, claims, retention, and final accounts
• Maintain accurate records, registers, and contract administration systems

• 3+ years’ experience as a Contract Administrator 
• Previous exposure on similar multi-residential projects $20M+
• Strong commercial acumen with a solid understanding of contract law and construction contracts
• Excellent communication and stakeholder management skills
• Highly organised with strong attention to detail
• Tertiary qualifications in construction, quantity surveying, law, or related discipline 

• Opportunity to join a reputable builder delivering a high-profile multi-residential project
• Supportive and stable project team with strong commercial processes
• Competitive remuneration package

We are looking for a Sales Administration Coordinator who is customer-focused, highly organised and possess strong interpersonal skills.

This role requirement is to support our sales team and customer inquiries whilst efficiently and accurately entering orders and ensuring smooth operations, timely follow-ups, and professional communication with prospects and clients.

Key Responsibilities 

• Managing CRM and Tele sales

• Manage customer orders end-to-end, including data entry in the ERP system, whilst maintaining high levels of accuracy and customer satisfaction.

• Resolving enquiries

• Organising delivery runs

• Handle credits, returns, and order changes efficiently

• Administrative duties

• Support debtors team when necessary

About you

You will have:

• 3+ years’ experience in customer service, sales support, or order fulfilment roles (Food service distribution experience a bonus).

Skills & Attributes

• Comfortable using CRM and ERP systems; and strong Microsoft Excel skills.

• Clear and confident communicator with excellent written and verbal English.

• Proactive, reliable, and eager to learn with a strong commitment to delivering great service.

• Strong problem-solving and critical-thinking skills with a focus on solutions.

• Highly organised, able to prioritise well, and manage multiple tasks in a fast-paced environment.

What We Offer:

• Mon – Thur and ½ day Fridays

• Heavily discounted products to purchase

• Supportive team environment with on-the-job training

• Growth and career opportunities within the company