Position:

• Full-Time, permanent position

• Working Hours: Mon-Fri 7:30am – 4:00pm

• Start Date: 12th January, 2026

Benefits:

• Competitive salary

• Work from our Runaway Bay Marina office on the Gold Coast – enjoy the view!

• Opportunities for career advancement and professional development

• Staff are highly valued and rewarded for their efforts

• A collaborative and supportive team environment – we like to have a laugh

• Ongoing, stable employment

About Us:

McPhee Freight is a national leader in Australia's shipping and logistics sector, specialising in the efficient transport of RORO (roll-on/roll-off) cargo, including trucks, cars, caravans, boats, buses, and heavy machinery.

Proudly Australian-owned, we bring more than 28 years of expertise to the shipping industry, with offices located in Brisbane, Melbourne, and Perth.

We are committed to delivering exceptional customer service and providing innovative, reliable vehicle transport solutions across the country.

Job Description:

We are looking for a motivated and highly organised Sales and Logistics Administrator to support and enhance our vehicle shipping operations. As we continue to grow our diverse and dynamic team, this newly created role will be based at our Gold Coast head office.

In this position, you will be a key point of contact for our customers. Working closely with our internal teams, you will identify transport needs, share detailed service knowledge and prepare accurate and timely quotes. You will collaborate across departments to develop effective transport solutions and ensure our customers receive exceptional support throughout the process.

You will also be responsible for a range of administrative tasks that ensure the smooth and efficient movement of vehicles across our nationwide network. This includes coordinating with Operations teams, contractors and other stakeholders to arrange transport bookings, managing customer and booking databases, tracking vehicles and maintaining clear communication with all involved parties.

Key Responsibilities:

• Deliver exceptional customer service by promptly and effectively handling phone and email inquiries

• Leverage in-depth service knowledge to assess customer needs and provide tailored transport solutions

• Address and resolve any issues or discrepancies that arise during the transportation process

• Maintain accurate records of transport activities, including customer bookings, vendor schedules and shipping documentation

• Monitor and track shipments, providing customers with real-time status updates

• Coordinate with internal teams, customers and contractors to manage schedules, control costs and address potential delays

• Foster positive working relationships with contractors, freight forwarders, shipping lines, port terminals and other external partners

Qualifications:

• Proven experience in sales administration, customer coordination, logistics support, sea freight/automotive transport, supply chain management or a related field

• Excellent communication skills, both written and verbal

• Proficiency in Customer Relationship Management (CRM) systems and/or Transport Management Systems (TMS)

• Strong organisational skills with the ability to manage multiple tasks simultaneously

• Demonstrated work ethic, proactive attitude and adaptability in problem-solving

• Aptitude for numbers with a high attention to detail and commitment to accuracy

• Positive, team-oriented attitude with a self-motivated approach to work

• Australian work rights are required for this position

Preferred Qualifications:

• Minimum 2 years' experience in a sales administration or logistics support position

• Ideally, hands-on experience in logistics, freight forwarding, shipping, transport operations or a related field

• Proficient in Microsoft Office with strong skills in Outlook, Word and Excel

• Familiarity with document control processes and best practices

• Minimum typing speed of 60 words per minute

• Experience using transport management and vehicle tracking tools

• A degree in Logistics and Supply Chain Management or related field

How to Apply:

If you're a motivated and detail-oriented professional seeking an exciting opportunity in the shipping industry, we want to hear from you! Please send your resume and a cover letter detailing your qualifications and experience to cs@mcpheefreight.com.au

Successful applicants will have relevant experience in a similar role and will demonstrate a proactive, positive attitude. Only shortlisted candidates will be contacted.

McPhee Freight Pty Ltd is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

About the Role:
Are you an all-rounder who thrives in a dynamic environment? We’re looking for a proactive and adaptable Administration Officer to join our Alternate Care team.

This role provides high-level administrative support to the General Manger, Workforce Manager and management team across a wide range of functions. You’ll be the go-to person for a variety of tasks, from case management support, data management, compliance support, workforce support and general administration. You will be organised, flexible, and eager to learn.

What You’ll Do:

• Be the friendly face and the problem-solver for all administration tasks.

• Keep records accurate and up to date, supporting audits and compliance.

• Manage electronic files and documents in SharePoint, keep electronic files up to date and compliant with audit requirements, and help staff navigate the system.

• Assist with incident reporting and case management documentation.

• Complete document preparation including printing, photocopying, binding, and laminating.

• Offer comprehensive administrative support across all departments and the General Manager as needed.

• Carry out general clerical tasks including mailing, electronic filing and record keeping.

• Assist with reception duties when people are on leave;

• Be flexible and willing to assist as needed with a wide range of clerical and administrative  tasks.

What We’re Looking For:

• A positive attitude and willingness to learn new skills.

• Strong organisational and time management abilities.

• Excellent communication skills – both written and verbal.

• Experience with SharePoint and document control (or keen to learn!).

• Certificate III or IV in Business Administration or equivalent experience.

• Understanding of confidentiality with document and administrative tasks 

Ready to Take the Next Step?
Apply now throught Seek!

About Select Quarry Materials
Select Quarry Materials supplies and transports high-quality quarry and recycled products across Sydney and regional NSW. With a reputation for reliability and service excellence, we partner with leading contractors and civil clients to deliver materials efficiently and safely. Our culture is built on teamwork, trust, and continual improvement.

As our business continues to grow, we’re looking for an organised and motivated Administrative Assistant to join our Minchinbury office and support our busy sales and operations team.

Duties include:

• Requesting and maintaining QA documentation

• Maintaining and updating internal sales and QA registers

• Updating and maintaining the internal sales computer system

• Typing quotations and general correspondence

• Performing general administrative tasks such as filing, photocopying, and data entry

• Providing support to the wider team

About You
We’re looking for someone who is:

• Professional and self-motivated

• Confident with phone communication and customer service

• Competent in Microsoft Word and Excel (an advantage)

• Organised with great attention to detail

• A team player with a willingness to learn

Hours:

• Office based

• Flexible hours for the right candidate e.g. school hours

Why Join Us?
You’ll be joining a supportive, close-knit team in a growing business where initiative and reliability are valued. This is a great opportunity to contribute to a well-respected company in the quarry and transport industry.

We are looking for a Sales Administration Coordinator who is customer-focused, highly organised and possess strong interpersonal skills.

This role requirement is to support our sales team and customer inquiries whilst efficiently and accurately entering orders and ensuring smooth operations, timely follow-ups, and professional communication with prospects and clients.

Key Responsibilities 

• Managing CRM and Tele sales

• Manage customer orders end-to-end, including data entry in the ERP system, whilst maintaining high levels of accuracy and customer satisfaction.

• Resolving enquiries

• Organising delivery runs

• Handle credits, returns, and order changes efficiently

• Administrative duties

• Support debtors team when necessary

About you

You will have:

• 3+ years’ experience in customer service, sales support, or order fulfilment roles (Food service distribution experience a bonus).

Skills & Attributes

• Comfortable using CRM and ERP systems; and strong Microsoft Excel skills.

• Clear and confident communicator with excellent written and verbal English.

• Proactive, reliable, and eager to learn with a strong commitment to delivering great service.

• Strong problem-solving and critical-thinking skills with a focus on solutions.

• Highly organised, able to prioritise well, and manage multiple tasks in a fast-paced environment.

What We Offer:

• Mon – Thur and ½ day Fridays

• Heavily discounted products to purchase

• Supportive team environment with on-the-job training

• Growth and career opportunities within the company

Creation Homes is in an exciting phase of expansion, with a solid display strategy and network rollout in the coming 12 months. As the Housing Industry Association’s largest semi-detached home builder, we pride ourselves on our relationships with our customers, our ability to deliver and the quality of our product. We’re seeking an enthusiastic team member that is driven by creating positive outcomes for clients.

A bit about your role:

·       Act as the primary point of contact for clients from sale to site start

·       Coordinate and prepare building contracts and supporting documentation

·       Liaise with internal departments, councils, and certifiers to manage permits and approvals

·       Prepare HIA Building contracts as well as REIQ property contracts

·       Ensure all pre-site requirements are met within set timeframes

·       Manage and update client files and CRM systems with accuracy

·       Respond promptly to client queries and provide exceptional customer service

·       Schedule and coordinate contract appointments and follow-up communication

·       Assist with administrative support across the pre-site team

To be successful in this role, you will need:

·       Previous experience in the residential construction industry, with a volume home builder is essential

·       Strong knowledge of pre-construction processes, including permits, approvals, and contract documentation within local councils in Southeast Queensland

·       Proven ability to deliver exceptional customer service in a fast-paced, deadline-driven environment

·       Excellent written and verbal communication skills for liaising with clients, certifiers, and internal teams

·       High attention to detail with strong administration and organisational skills

·       Proficiency in Microsoft Office and CRM systems; ability to quickly learn internal software

·       Ability to manage multiple tasks, prioritise effectively, and maintain accuracy under pressure

·       A proactive, solutions-focused mindset and a team-oriented approach

If you’d like to join a passionate team, please apply below.

• Prepare, administer, and manage subcontracts, variations, progress claims, and contractual documentation
• Assist in procurement, tender evaluations, and negotiating with subcontractors
• Maintain cost control, forecasting, budgeting, and financial reporting
• Manage change control processes and monitor contractual risk
• Liaise with clients, consultants, and subcontractors to ensure contractual obligations are met
• Support payment schedules, claims, retention, and final accounts
• Maintain accurate records, registers, and contract administration systems

• 3+ years’ experience as a Contract Administrator 
• Previous exposure on similar multi-residential projects $20M+
• Strong commercial acumen with a solid understanding of contract law and construction contracts
• Excellent communication and stakeholder management skills
• Highly organised with strong attention to detail
• Tertiary qualifications in construction, quantity surveying, law, or related discipline 

• Opportunity to join a reputable builder delivering a high-profile multi-residential project
• Supportive and stable project team with strong commercial processes
• Competitive remuneration package

About Aptella

Aptella empowers the Mining, Construction, and Geospatial industries with cutting-edge technology from global leaders. With a team of 380+ professionals across Australia, Southeast Asia, and New Zealand, we offer a dynamic, forward-thinking environment and outstanding career opportunities.

About the Role:

As a Customer Service Consultant, you’ll be the friendly face and first point of contact at our Service Centre and Showroom. From greeting visitors and answering calls to processing service bookings and supporting sales and rental enquiries, you’ll play a key role in helping customers get the right technology, support and experience every time. This role keeps things moving—coordinating service book-ins, assisting with quotations, facilitating collections, and keeping communication flowing between customers, technicians and the broader team.

You’ll thrive in a fast-paced environment, balancing front-counter service with administrative accuracy, while contributing to a safe, positive and team-oriented workplace.

Key Responsibilities:

• Deliver excellent customer service across front counter, phone and showroom interactions

• Process service centre book-ins, repair collections, and showroom sales

• Provide accurate service and sales quotations and direct enquiries to the right teams

• Support rental and product enquiries both over the counter and by phone

• Actively communicate service status updates and customer requirements to the Service Manager

• Assist with invoicing, stock transfers, inventory replenishment and support call logging

• Use Aptella systems and enterprise tools to input accurate, timely data

• Participate in ongoing training, completing a minimum of three LEP skillsets/courses each quarter

About You:

• A people-focused communicator with strong customer service instincts

• Organised, detail-oriented and comfortable handling varied tasks at pace

• Team-oriented with a positive, professional and approachable manner

• Strong computer skills with confidence using enterprise systems and digital documentation

• A problem-solver with a continuous improvement mindset

• Able to work independently when required and manage competing priorities

• Committed to following WHS procedures and modelling safe behaviours

• Proactive, reliable, and eager to learn

Why Join Aptella?

Our team works with the latest technology in a supportive, high-performing environment. We value diverse perspectives and offer competitive benefits including flexible work options, career development, generous parental leave, and more.

If you're driven by innovation and excellence, Aptella is the place to grow your career.

We are an equal-opportunity employer and encourage applications from all backgrounds.

Mount Erin Boarding House

Established in 1890 by the Presentation Sisters, Mount Erin (MEBS) is the Boarding House of Kildare Catholic College and Mater Dei Catholic College - both are Boarding and Day Schools in Wagga Wagga, NSW. MEBS provides students from the Riverina and beyond with the opportunity to undertake their Catholic secondary education in the beautiful regional city of Wagga Wagga, offering weekly or casual boarding only. This provides its Boarders with the best of two worlds - study in residence during the school week and home with family each weekend.

Boarding at Mount Erin provides the opportunity for a balanced academic, spiritual, sporting, and social experience and the chance to make friends for life. Boarders can study in both a formal and informal academic environment, supported by an excellent tutoring programme and the advantage of peer support. Mount Erin Boarders have the option of attending either Kildare Catholic College (on the same campus as MEBS) or Mater Dei Catholic College, which is a short bus ride away.

To find out more about Mount Erin Boarding House, click here.

Your New Role

The Administrative Assistant provides essential administrative support to the Head of Boarding and College Principals, ensuring the efficient operation of the Boarding House. Key duties include managing the front reception, handling correspondence, coordinating enrolments, and assisting with student services and basic financial administration. This role requires strong organisational skills, strict confidentiality, and a commitment to upholding the College's climate of excellence and team-based environment.

Link to Position Description

What We Can Offer

• Permanent, Full-Time Position

• Role to commence 27th January 2026

• Discounted Bupa Health Insurance

• Salary Packaging through Maxxia

• Access to our Employee Assistance Program through THRIVE Psychology

• Salary: Level 4 $36.12 per hour Averaged (term-time only)

Essential Criteria

• A demonstrated understanding of and commitment to the ideals and practice of Catholic Faith and Education

• Appropriate qualifications and experience in the position advertised

• Knowledge of Google Suite and Compass Education (SIS)

• An ability to work independently and as part of a team and contribute positively to staff professional culture

• Excellent organisational skills

• Excellent written and verbal communication skills

• Hold a current First Aid Certificate

• NSW Working with Children Check

• Successful Candidate to undergo a National Criminal History Check

• Accreditation for Support Staff in a Catholic School (Category A, Accreditation to Work Teach and Lead in Systemic Catholic Schools, Catholic Education Diocese of Wagga Wagga) or working towards Accreditation.

Applications & Enquiries 

If you are interested in this position and would like further information, please contact Cindee Mallise on 69238300 and mallisec@ww.catholic.edu.au 

Applicants should submit a resume and cover letter outlining their skills and experience against the position description to mallisec@ww.catholic.edu.au 

All applicants must complete a Pre-Employment Declaration as part of CEDWW Recruitment requirements. If you do not complete the Pre-Employment Declaration we are unable to progress your application further.

All employment offers with Catholic Education Diocese of Wagga Wagga (CEDWW) are contingent upon the successful completion of pre-employment screening checks conducted by CEDWW’s People and Culture team.

Applications Close Tuesday 9th December 2025

"CEDWW is a child related employer and is committed to the safety, wellbeing and protection of all children and young people in our care"

"CEDWW is an equal opportunity employer. All recruitment and selection decisions are based solely on merit and we encourage applications from Aboriginal and Torres Strait Islander peoples, as well as people from culturally and/or linguistically diverse backgrounds"

Civil Safety is a fast-expanding Registered Training Organisation (RTO) working across QLD and WA. We specialise in providing both training and safety advisory services to the mining, civil, oil and gas sectors.

In your new role you will;

Australian citizens and permanent residents are eligible to apply for this position.

Support our students, client companies and trainers by:

• Be one of the friendly and welcoming first points of contact, face to face, phone calls and emails.

• Scan and photocopy documents

• Provide administration support for the training facility and assist with overall tidy training rooms.

You have;

• Friendly, professional and efficient customer service mindset.

• Minimum 6 months of customer service experience is required.

• Aptitude for computer work with basic email and internet skills are essential.

• Excellent communication skills (written & verbal)

• A strong sense of team play and strong work ethic

If you have any questions please email hr@civilsafety.edu.au