Personal Assistant to the Head of Senior School
Methodist Ladies' College
Full-Time
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MLC is a leading independent girls' day and boarding school, renowned for its exceptional breadth of learning, wellbeing programs, co-curricular opportunities, and world-class resources. Our Senior School supports students in Years 11 and 12 as they complete VCE, VET, and IB pathways, providing a dynamic and enriched environment that empowers them to thrive as confident, resilient global citizens.
We are seeking an organised, proactive, and highly professional Executive Assistant to the Head of Senior School. This critical role provides high-level administrative, organisational, and operational support to ensure the smooth and efficient running of the Senior School.
Key Responsibilities Administrative & Executive Support
External: Parents/guardians, external partners, vendors, service providers
Child Safety
MLC is committed to the safety and wellbeing of children and young people, with zero tolerance for abuse. All staff must comply with our Child Safe policies and will be subject to ongoing screening, including Working with Children and Police Checks.
We are seeking an organised, proactive, and highly professional Executive Assistant to the Head of Senior School. This critical role provides high-level administrative, organisational, and operational support to ensure the smooth and efficient running of the Senior School.
Key Responsibilities Administrative & Executive Support
- Manage the Head of Senior School’s calendar, appointments, meetings, and travel.
- Screen and prioritise phone calls, emails, and correspondence, responding where appropriate.
- Prepare agendas, minutes, reports, and follow-up actions for meetings.
- Coordinate Senior School events, presentations, and communications in collaboration with College teams.
- Maintain accurate records, filing systems, and confidential documentation.
- Serve as the first point of contact for students, staff, parents, and external stakeholders.
- Facilitate effective communication on behalf of the Head of Senior School.
- Handle sensitive matters with discretion and professionalism.
- Assist with the preparation and distribution of Senior School communications.
- Coordinate and support key Senior School projects and initiatives.
- Maintain Senior School events and wellbeing databases.
- Provide administrative support for updates to policies and procedures.
- Assist with research, data collation, and documentation to support decision-making.
- Work collaboratively with Senior School office staff on operations and events.
- Ensure adherence to College policies, procedures, and regulatory requirements.
- Respond to correspondence and conduct research as required.
- Identify opportunities to improve administrative processes.
- Maintain professionalism and confidentiality at all times.
- Undertake professional development and training as required.
- Exceptional organisational and time-management skills.
- Outstanding interpersonal and communication abilities.
- Strong initiative and ownership over tasks.
- High level of discretion with confidential information.
- Excellent attention to detail and accuracy.
- Ability to work independently and collaboratively.
- Proficient in Microsoft Office and database management.
- Valid Working with Children Check.
- Understanding of the Victorian Child Safe Standards.
- Right to work in Australia.
- Experience working in a school or educational environment.
- Familiarity with school administration systems.
- Experience in coordinating projects or events.
External: Parents/guardians, external partners, vendors, service providers
Child Safety
MLC is committed to the safety and wellbeing of children and young people, with zero tolerance for abuse. All staff must comply with our Child Safe policies and will be subject to ongoing screening, including Working with Children and Police Checks.