This well established, large insurance repair builder is looking to grow their team with a motivated individual to step into the business in a Pre-Construction & Claims Administrator position.

• Above industry average salary packages + regular performance based salary reviews.

• Grow with the company - individual development opportunities.

• Dynamic and exciting start-up culture, despite being a long-standing and successful business.

• Fast paced and collaborative team environment.

• Long-term job stability.

• Training and development opportunities to move into other areas of the business for the right individual.

• Monday to Friday work week.

ABOUT THE COMPANY

This mid-sized insurance repair building company currently operating across 5 states, have excellent industry relationships and on-going allocation from several leading insurers. 

With 50+ years of building knowledge, and a sociable, fast paced and collaborative office culture, they care about providing a positive and progressive working environment conducive to individual professional growth and longevity. As such their staff retention is excellent.

The Central Coast office is a mid-sized regional office, with a welcoming, fast paced, collaborative team.

ABOUT THE ROLE

You will be joining a mid-large, professional team of Schedulers, Triage, Customer Service, and Project Coordinators.

Your role as Pre-Construction and Claims Administration would involve contacting insurance companies and clients, and managing claims paperwork, to check on and navigate the progress of the claim, prior to the construction process commencing.

This is a permanent, full-time, office-based position, Monday - Friday.

the starting salary is $70,000 - $80,000 + superannuation (based on experience).

ABOUT YOU

• Prior experience within the insurance or construction industry highly advantageous.

• Prior experience handling claims administration and/or working in a call center environment highly advantageous.

• Excellent administrative and customer service skills + an ability to listen and empathize with home owners.

• Computer confident - some experience with PRIME or a similar operating system would be highly advantageous.

• Longevity in previous roles, and an interest to commit with a company and grow with them.

• A people oriented, focused, and organized individual.

If this sounds like you, we would love to hear from you! Please APPLY NOW or send your resume directly to ingrid@barerc.com and kate@barerc.com .

Please note, at this time we are only able to consider individuals with unrestricted working rights within Australia for this position.

Join us at Each
For over 50 years, Each has stood beside individuals and communities, helping people live healthier, more fulfilling lives.

We put people at the heart of everything we do, surrounding them with a network of care and support that empowers individuals to thrive. Join us and be part of a team that delivers Altogether better care—because when we come together, we create brighter futures for all.

About the Executive Administration team
The Executive Assistant team at Each plays a vital role in enabling our leadership to deliver on strategic priorities. Working closely with the CEO and Executive Team, this team ensures seamless coordination, communication, and support across the organisation.

Your Role, Your Impact
As Executive Assistant – Organisational Enablement, you’ll be the trusted partner to our two Executive Directors, providing high-level support that enables them to focus on strategic priorities. Your work will help shape the future of Each, ensuring our leaders can make a real difference for our teams and the communities we serve.

Key responsibilities:

• Streamline the flow of information, communications, and stakeholder access for senior leaders

• Prepare and distribute high-level correspondence including reports, presentations, and Board papers

• Organise and support events, meetings, and key projects across the

• Provide secretariat support to committees and working groups, including agendas, minutes, and follow-up actions

• Deliver prompt, confidential, and high-quality customer service to all stakeholders

• Champion projects and initiatives that drive collaboration and improve organisational efficiency

• Manage complex diaries and prioritise calendars to optimise executive time

• Foster strong, positive relationships with colleagues, partners, and stakeholders

• directorate

• Arrange travel and accommodation logistics for executive leaders

About You
You’ll thrive in this role if you have:

• Extensive experience (at least 5 years) supporting executive-level leaders

• Excellent verbal, written, and interpersonal communication skills

• Demonstrated project management skills and can juggle multiple priorities

• Strong planning, organisational, and time management skills

• Confidence to work independently and collaboratively and enjoy a fast paced environment

Success in this position also calls for emotional intelligence, resilience, and sound judgement, enabling you to remain calm and adaptable in a dynamic environment where priorities can shift quickly.

What will make you stand out

• A qualification in business administration (e.g., Advanced Diploma of Business Administration) 

• Experience in a not-for-profit or values-driven organisation

• Ability to identify and drive process improvements

• Passion for building inclusive, supportive workplaces

What’s in it for you
At Each you’ll be supported to be your best. We provide:

• Supportive & inclusive culture – Work with like-minded colleagues and leaders who genuinely care

• Balance your way – Flexible work arrangements to help you juggle work and life commitments

• Boost your take-home pay – Not-for-Profit Salary Packaging (up to $15,900 tax-free per year) plus an extra $2,650 tax-free for meals and entertainment

• Corporate discounts - Retailers include JB Hi Fi, Haymes Paint & The Good Guys

• Endless career opportunities – With over 200 programs across QLD, NSW, ACT, and VIC, there are plenty of pathways to progress

• More leave when you need it – 4 weeks annual leave, sick/carer’s leave, family & domestic violence leave, and the option to purchase extra leave

• A workplace designed for you – Well-resourced facilities, on-site parking, and everything you need to do your best work

• Extra savings on the side – Access novated leasing for a cost-effective way to manage your vehicle expenses

Ready to take the next step?
To view the full Position Description visit each.com.au, go to ‘Work With Us’ > ‘Careers’ > ‘Open Roles’ and search for this position.

For more information, please contact our Talent Acquisition team at recruitment@each.com.au

Applications Close: Friday 19th December 2025

This well established, large insurance repair builder is looking to grow their team with a motivated individual to step into the business in a Pre-Construction & Claims Administrator position.

• Above industry average salary packages + regular performance based salary reviews.

• Grow with the company - individual development opportunities.

• Dynamic and exciting start-up culture, despite being a long-standing and successful business.

• Fast paced and collaborative team environment.

• Long-term job stability.

• Training and development opportunities to move into other areas of the business for the right individual.

• Monday to Friday work week.

ABOUT THE COMPANY

This mid-sized insurance repair building company currently operating across 5 states, have excellent industry relationships and on-going allocation from several leading insurers. 

With 50+ years of building knowledge, and a sociable, fast paced and collaborative office culture, they care about providing a positive and progressive working environment conducive to individual professional growth and longevity. As such their staff retention is excellent.

The Melbourne office, located close to Clayton, is a small-mid sized team of welcoming and collaborative individuals.

ABOUT THE ROLE

You will be joining a small team of Schedulers, Triage, Customer Service, and Project Coordinators.

Your role as Pre-Construction and Claims Administration would involve contacting insurance companies and clients, and managing claims paperwork, to check on and navigate the progress of the claim, prior to the construction process commencing.

This is a permanent, full-time, office-based position, Monday - Friday.

the starting salary is $70,000 - $80,000 + superannuation (based on experience).

ABOUT YOU

• Prior experience within the insurance or construction industry highly advantageous.

• Prior experience handling claims administration and/or working in a call center environment highly advantageous.

• Excellent administrative and customer service skills + an ability to listen and empathize with home owners.

• Computer confident - some experience with PRIME or a similar operating system would be highly advantageous.

• Longevity in previous roles, and an interest to commit with a company and grow with them.

• A people oriented, focused, and organized individual.

If this sounds like you, we would love to hear from you! Please APPLY NOW or send your resume directly to ingrid@barerc.com and kate@barerc.com .

Please note, at this time we are only able to consider individuals with unrestricted working rights within Australia for this position.

• Provide day-to-day administrative support to advisers and the broader team 
• Manage calendars, schedule appointments, and coordinate meetings 
• Prepare documents, reports, templates, and file notes 
• Maintain accurate records and update information in CRM systems (e.g., XPlan) 
• Assist with general office operations to ensure an organised and efficient environment 
• Support internal workflows and contribute to improving systems and processes 
• Assist with compliance requirements, data entry, and document management 

• Act as a first point of contact for client enquiries 
• Handle email and phone communication professionally and promptly 
• Coordinate follow-ups, provide updates, and ensure a smooth client experience 
• Prepare client packs, summaries, and general documentation as required 

• Previous experience in an administrative or client service role (financial services preferred but not essential) 
• Strong communication skills—written and verbal 
• High attention to detail and accuracy 
• Strong organisational skills and the ability to prioritise multiple tasks 
• Proficiency in Microsoft Office Suite 
• Experience using CRM systems (XPlan advantageous but not required) 
• Tech-savvy with the ability to pick up new systems quickly 
• A proactive, solutions-focused mindset 

• Professional, warm, and approachable 
• Reliable, honest, and respectful in all interactions 
• Self-motivated and able to work efficiently in a fast-paced environment 
• Committed to delivering a high standard of service 

We have an exciting opportunity for an experienced Scheduling and Operations Support Administrator to join our team at Imperial Kitchens, one of Queensland's largest, privately-owned custom joinery businesses. Full time, permanent role commencing January 2026.

Reporting to the Operations Manager, your primary focus will be on assisting with the scheduling and coordination of our onsite teams to deliver the highest quality of service to our customers. Interacting directly with our customers you'll need to maintain a high level of customer service along with being team orientated working closely with our onsite project managers and installer.

Duties within the role are including but not limited to;

• Scheduling of Jobs and manage movement based on direct communication with customers for progress reports, site/build status/access and internal changes 

• Consult with all departments to ensure accurate status of current and upcoming jobs

• Working along side the Administration team to obtain required information or documents

• Build company relationships with Key stakeholders across all builder accounts

• Key point of contact on matters relating to scheduling

• Updating and revising the scheduled measure and installation dates on a per site basis

• Respond to builder enquiries, Prepare and distribute weekly reports to required Builders and ensuring consistent, accurate recording of information and job details

To be successful in this role the ideal candidate will possess;

• Excellent Written and verbal communication skills

• Prior scheduling and administration experience within the construction industry.

• Attention to detail, can do attitude and ability to multitask

• Ability to integrate into a multifaceted environment with a friendly disposition and team culture

• Well developed computer skills and proficient in the MS Office suite, Jobman experience an advantage

• Professional, upbeat and energetic demeanor with good presentation

This role requires someone who has initiative and drive, able to self-manage their workload and work outside of the box to assist any member of the team. The desired applicant will be organised with good time management skills and proactive!

Imperial Kitchens is a company that values its staff and supports each individual's endeavour to achieve their potential, allowing people to develop professionally and achieve a high level of job satisfaction.

If you are looking to join a friendly, fast-paced, progressive company that will help you achieve your goals this could be the role for you!

About Gidget Foundation Australia

Gidget Foundation Australia (GFA) is a not-for-profit organisation whose purpose is to raise awareness, advocate, educate and deliver specialist clinical services for the prevention and treatment of perinatal mental health challenges. We’re on a mission to support the mental health of expectant, new and potential parents to ensure they receive accessible, timely and specialist care, and we’re driven by our values of authenticity, innovation, compassion and teamwork.

About the role

Reporting to the Executive Assistant to CEO, the Team Assistant is a newly created role designed to provide high-level administrative and coordination support to GFA’s Executive Leadership Team. This pivotal position ensures the seamless delivery of executive functions through efficient logistics, organisation, and operational support. The Team Assistant will contribute to the productivity and effectiveness of GFA’s Executive Leadership Team and partner closely with the wider team across the organisation.

This role is ideal for a proactive and detail-oriented professional who thrives in a dynamic, fast-paced environment, and who brings a high standard of discretion, communication, and organisation to all tasks.

Key Accountabilities

• Provide comprehensive administrative support to Executive Leadership Team.

• Coordination across multiple complex diaries to schedule internal and external meetings.

• Preparation of meeting papers, presentations, agendas and minutes.

• Manage various organisational registers and filing records to ensure accuracy in documentation for best practice.

• Manage travel arrangements for staff including flights, accommodation, ground transport, and itineraries, in alignment with travel policy.

• Support coordination of team activities and initiatives where needed.

• Assist in project tracking and coordination of deliverables across the Executive team.

• Assist in the coordination and delivery of staff onboarding, engagement activities and events.

• Act as a key point of contact for vendors and suppliers.

• Collaborate closely with the team and external stakeholders to build trusted working relationships.

Selection Criteria

Essential:

• Minimum 2 years’ experience in an administrative, team support, or coordination role.

• Strong organisational and time-management skills, with ability to support multiple stakeholders.

• Excellent written and verbal communication skills, including the ability to prepare correspondence and support reporting.

• Proven ability to handle sensitive information with discretion and maintain confidentiality.

• High level of proficiency with Microsoft Office Suite and confidence navigating online platforms and shared workspaces.

• Demonstrated ability to build positive relationships across teams and provide proactive support.

• Ability to work in a fast-paced environment while maintaining attention to detail.

Desirable:

• Experience coordinating meetings, preparing agendas and minutes, or supporting project-related tasks.

• Prior experience in the health, community, or not-for-profit sectors.

• Experience supporting senior leaders, committees, or governance functions.

• Certificate or qualification in Business Administration or a related field.

What We Offer

• Purpose & Impact: Shape the experience of thousands of parents across Australia during one of life’s most vulnerable transitions.

• Growth Environment: Work within a rapidly growing organisation focused on national service expansion, innovation, and scale.

• Values-Led Culture: Collaborate with passionate, professional, and compassionate colleagues.

• Flexibility & Balance: Enjoy hybrid working arrangements that support work–life balance.

• Wellbeing Focus: Access dedicated wellbeing days to recharge and prioritise your wellbeing.

• Attractive Benefits: Receive a competitive salary with access to not-for-profit salary packaging options (tax concessions).

Terms of Employment

We’re seeking a full-time team member (1.0 FTE) to join us at our North Sydney office, with the benefit of flexible hybrid work arrangements. This position is initially offered as a 12-month contract aligned with grant funding, with the possibility of extension subject to continued funding.

Prior to appointment, where applicable, GFA employees are required to provide evidence of:

• Criminal record check

• Working with Children Check

• Applicable qualifications or experience

Child Safe Principles

GFA is a Child Safe organisation which complies with the National Principles for Child Safe Organisations. All Staff, contractors and volunteers are expected to comply with these principles.

Diversity & Inclusion Principles

Gidget Foundation Australia is committed to creating a diverse and inclusive workforce that represents the communities we support across Australia. We encourage people of all backgrounds, those with a disability, Aboriginal and Torres Strait Islander people and those who identify as LGBTQI+ to apply.

Applications will be reviewed as received so we encourage interested applicants to apply as soon as possible.

Casual Role | Long-Term Opportunity

We're looking for a confident and friendly Receptionist to join our team at Queensland House Removers on the 14 Janurary 2026. Based in Caboolture, this role is perfect for someone who enjoys a mix of customer service and administration, and wants to be part of a supportive, long-standing business.

As the first point of contact for our clients, you'll help keep our office running smoothly and provide essential support to the wider team.

This casual position requires availability during standard business hours only.

• Greeting clients and visitors with a warm, professional approach

• Answering and directing incoming phone calls

• General admin support including data entry, filing, and photocopying

• Preparing TMPs (Transport Management Plans) and Energex Scopes

• Updating our website and posting on social media

• Preparing job folders and documentation

• Assisting with other administrative tasks as needed

• Previous experience in reception or customer service

• Minimum of 2+ years experience in a receptionist or customer service role

• Strong communication and interpersonal skills

• Excellent organisation and time-management

• Confidence using standard office software and equipment

• Basic Microsoft Office proficiency is required for using standard office software

• A positive, professional, customer-focused attitude

• Ongoing training and professional development

• Long-term role with stability

• Supportive and friendly team environment

With over 20 years in the industry, Queensland House Removers is a trusted leader in house removal and storage services in the Caboolture region. We're committed to quality, sustainability, and strong community values.

If you're ready to take the next step in your administration career, we'd love to hear from you. Apply today!

• Plenty of support, training and opportunity available
• Join one of the largest automotive dealership networks
• Exclusive employee discounts on lifestyle and automotive products

We have an exciting opportunity for a Fleet Administration Clerk to join a highly successful team based at Toyota Bathurst. The ideal candidate will bring a positive can-do attitude and a strong eagerness to learn.

Responsibilities:

• To maintain the necessary requirements to ensure that the data relating to the daily, weekly and monthly operations of the Group Fleet department.
• Drafting and processing fleet deals
• Organising Vehicle Registration and preparing logbooks
• Booking trucks for deliveries
• Organising Vehicle RO's and detailing list
• Updating al the dealer portals for the FMO's
• Compliance with procedures and policies
• Ad-hoc administration duties

The successful candidate will need the following:

• Full work rights in Australia
• Exceptional interpersonal and customer service skills
• Proficient computer skills with a basic understanding of Microsoft Excel, Word, and Outlook
• Attention to detail
• Capability to perform effectively under pressure

What we offer:

• Embrace development and mentoring from your team, fostering personal and professional growth!
• Access discounted rates on Bupa Private Health Insurance, prioritizing your well-being
• Exclusive discounts on vehicles, parts and servicing
• Benefit from our Employee Assistance Program (EAP), providing support and resources during challenging times
• Lifestyle discounts, including Gym memberships and retail discounts
• Paid parental leave to support you and your family

Join Bathurst Toyota, a proud Australian-owned business and part of the Peter Warren Automotive Holdings family. We represent some of the finest vehicle brands and offer a complete range of services, including expert mechanical servicing, to cover all aspects of vehicle ownership. With a dedicated team, we are built on a strong foundation of deep market knowledge, exceptional customer service, and industry-leading expertise.  We value our people as one of our greatest assets and are looking for passionate individuals to join our growing team.

If you think this role is right for you, please apply today by completing our online application.

Join us at Each
For over 50 years, Each has stood beside individuals and communities, helping people live healthier, more fulfilling lives.

We put people at the heart of everything we do, surrounding them with a network of care and support that empowers individuals to thrive. Join us and be part of a team that delivers Altogether better care—because when we come together, we create brighter futures for all.

About the Executive Assistant team
The Executive Assistant team at Each plays a vital role in enabling our leadership to deliver on strategic priorities. Working closely with the CEO and Executive Team, this team ensures seamless coordination, communication, and support across the organisation.

Your role, your impact
As Lead Executive Assistant, you’ll be the trusted right hand to the CEO and a key driver of excellence across our executive support function. You’ll help shape how we work at the highest levels—ensuring clarity, consistency, and collaboration across the organisation.

Key responsibilities:

• Provide high-level, confidential executive support to the CEO, including correspondence, calendar and workflow management

• Act as a key liaison between the CEO and internal/external stakeholders

• Lead and coordinate the Executive Assistant cohort across the organisation

• Develop and implement consistent systems and standards for executive support

• Oversee and quality-check executive-level documentation, including supporting Board papers

• Support strategic initiatives and organisational priorities through project coordination

• Manage key meetings and events, including agendas, minutes, and follow-up actions

• Coach and mentor Executive Assistants to build a high-performing, collaborative team

• Coordinate travel and logistics for the CEO and Executive Team as needed

• Represent the CEO’s office with professionalism, discretion, and a commitment to Each’s values

About you
To succeed in this role, you’ll bring:

• Minimum 7 years’ experience in executive-level support, including supporting a CEO or equivalent

• Experience leading or coordinating a team or function within a complex organisation

• Strong communication, organisation, and interpersonal skills

• High-level discretion, integrity, and political acumen

• Ability to manage competing priorities in a fast-paced environment

• Ability to write correspondence on behalf of the CEO as required

• Advanced proficiency in Microsoft Office and digital collaboration tools

What will make you stand out

• Qualification in Business Administration or related discipline (e.g., Advanced Diploma of Business Administration)

• Experience in project coordination and stakeholder engagement

• A proactive, solutions-focused mindset

• A collaborative leadership style that values inclusion and continuous improvement

What’s in it for you
At Each you’ll be supported to be your best. We provide:

• Supportive & inclusive culture – Work with like-minded colleagues and leaders who genuinely care

• Balance your way – Flexible work arrangements to help you juggle work and life commitments

• Boost your take-home pay – Not-for-Profit Salary Packaging (up to $15,900 tax-free per year) plus an extra $2,650 tax-free for meals and entertainment

• Corporate discounts - Retailers include JB Hi Fi, Haymes Paint & The Good Guys

• Endless career opportunities – With over 200 programs across QLD, NSW, ACT, and VIC, there are plenty of pathways to progress

• More leave when you need it – 4 weeks annual leave, sick/carer’s leave, family & domestic violence leave, and the option to purchase extra leave

• A workplace designed for you – Well-resourced facilities, on-site parking, and everything you need to do your best work

• Extra savings on the side – Access novated leasing for a cost-effective way to manage your vehicle expenses

Ready to take the next step?
To view the full Position Description visit each.com.au, go to ‘Work With Us’ > ‘Careers’ > ‘Open Roles’ and search for this position.

For more information, please contact our Talent Acquisition team at recruitment@each.com.au

Applications Close: Friday 19th December 2025