• Checking and verifying load dockets
• Cross-referencing data across internal systems
• Accurate data entry and preparing daily/weekly reports
• Greeting visitors and managing sign-in/out processes
• Answering calls and assisting staff
• Coordinating with HR and operational teams as needed
• Checking incoming kilos
• Assisting planners with daily tasks and reports
• Sales & Customer Service
• Running reports and supporting drivers with dispatch needs

• Strong attention to detail and excellent organisational skills
• High accuracy in data entry
• Confident communication and interpersonal skills
• A customer-focused, team-oriented mindset

Summary

Are you looking for a rewarding administration and reception opportunity? Join our team and make a positive difference in our community. DVNQ is looking to welcome an administration extraordinaire to join our Corporate Services team.

This is an exciting opportunity to take the next step in your administration career whilst making a significant difference to the lives of those impacted by domestic and family violence.

About us

Our charity has operated for over 30 years in Townsville. Throughout this time, we have been at the forefront of supporting communities with evidence-based, trauma-informed practices. We care deeply for the communities we work with and the rights and safety of victim survivors.

We strongly uphold our values when working with clients, stakeholder,s and each other. Our values are: Integrity, Compassion, Advocacy, Innovation, and Collaboration. We invest in professional development and provide a supportive culture because we recognise and value our staff working in this sector.

About the role

Salary and Benefits

• SCHADS Level 2.1
• Salary packaging options up to $15,900, greatly increasing your take-home pay (superannuation can be paid in addition to this, subject to any ATO limit where applicable)
• Novated leasing is available through our salary packaging provider.
• Christmas leave is granted in addition to 4 weeks' annual leave (on a pro rata basis).
• 17.5% annual leave loading.
• Monday to Friday working pattern with only occasional out-of-hours work.
• A supportive induction process and in-house training
• Regular external professional supervision.
• Employee Assistance Program.
• Annual flu injections.
• Supportive work environment with a commitment to staff wellbeing and professional development and generous training opportunities.

About you

Successful candidates will be future-focused, accountable, and able to create a positive culture, lifting others up with an energetic, compassionate, inspiring, and engaging manner.

The successful candidate will be able to demonstrate, with examples, that they are able to meet the following selection criteria.

Selection Criteria:

• Experience in reception and office administration, preferably in the human services sector.
• Accurately update and maintain information in registers and databases.
• Excellent verbal, written and interpersonal communication skills.
• Strong prioritisation and time management skills.
• Communicate in a calm and timely manner, even in the face of competing demands.
• Ability to be resourceful and proactive when issues arise while maintaining a clear and kind approach.
• Maintaining communal areas to high standards at all times.
• Provide support to organising and setting up events.
• Aligned to and works within the values and principles of the organisation.

Required Screening

• Current QLD C Class Driver’s License which must remain current during the term of employment.
• Working with Children Check (Blue Card) which must remain current during the term of employment.
• Australia: National Police Check Clearance – at organisation expense.

How to apply

Please apply through the link in the advertisement that will direct you to our recruitment platform. There you will be required to submit:

• Cover letter addressing each Selection Criteria
• Resume and 2 professional references (one must be your current or most recent line manager)
• Proof of education, qualifications/or relevant experience

Applications close 9am Wednesday 10th December 2025.

Applications that do not address each Key Selection Criteria or are received after the closing date will not be considered for interview.

Under section 25 of the Anti-Discrimination Act 1991, there is a genuine occupational requirement for the incumbent to be female so applications from female candidates are encouraged. Aboriginal and Torres Strait Islander People are always encouraged to apply.

About Mary MacKillop Today

Mary MacKillop Today is a ministry of the Sisters of St Joseph, formed through the merging of Mary MacKillop International, the Mary MacKillop Foundation and the Josephite Foundation. Through Mary MacKillop Today, the vision of Australia’s first Saint and of the Sisters of Saint Joseph is being realised. In the spirit of Mary MacKillop and the Rev Julian Tenison Woods, we work in partnership to help create generational change through the teaching of practical life skills to women, men and children in Australia and overseas.

Mary MacKillop Today’s (then known as The Josephite Foundation) and its first No Interest Loans Scheme (NILS) in Bathurst was established in 1998 by the Sisters of St Joseph Diocese of Bathurst to promote financial inclusion and provide marginalised people in rural areas access to fair and affordable finance. NILS is a Circular Community Credit Model established by the Sisters of Good Shepherd in 1981 and was based on a commitment to upholding individual dignity and respect. Since becoming an accredited NILS program through Good Shepherd Microfinance, Mary MacKillop Today has established 3 additional NILS based in Cowra, Lithgow and Young covering an area over 37,000 km².

In addition to providing loans, Mary MacKillop Today staff take a people-centered approach to clients and address any issues that might be affecting their financial capability, including assisting clients to access documents, Financial Capability and Budget Coaching, and referral to other agencies.

About the Role

The Financial Inclusion Support Officer will provide administrative support to assist in the processing and assessment of loans Mary MacKillop Today’s NILS Loans program. This is a part-time position (48 hours per week). We currently have 2 position available, one in Bathurst and one in Young/Cowra.

The key tasks that will be performed by the Financial Inclusion Support Officer will include:

• Completing interviews for clients who apply for a NILS loan through completing the Good Shepherd application system and supporting the client to collect and provide the required documentation.
• Make appropriate referrals to other services through providing contact information to the client or completing a referral form.
• Advocating for clients where appropriate, in first instance clients should be referred to specialist providers who are trained in the area the client requires assistance.
• Promoting Mary MacKillop Today to people on low incomes; referral agencies; community; industry; all levels of government; and philanthropic organisations.
• General administrative duties.
• Performing loan process task such as assessing, funding and loan Management

Key Responsibilities

Agency ethos and values

• Work within the ethos of Mary MacKillop Today thus supporting its strong commitment to social justice.
• Work within a community development framework.
• Respect people, their circumstances, and decisions.

Manage loans enquiries, applications and processes

• Respond to and record initial enquiries.
• Follow up enquiries to assist clients providing their documents.
• Develop a true and accurate budget with applicant.
• Discuss the impact and affordability of the loan.
• Complete verification of information by checking supporting documentation
• Contact retailers to confirm successful quotes.
• Complete Conditional Loan Agreements and supporting documentation with the customer and explain their rights, obligations and details of how the loan will operate.
• Create loan application and submit with all relevant documentation to the Loan Providers
• Follow up with clients on any arrears as advised by the Loan Provider

Networking and Promotion

• Develop comprehensive knowledge of relevant local agencies and support services.
• Raise program awareness, build networks and relationships within the local community (This can involve attending Interagency Meetings, visiting other sites, attending interagency, visiting service providers, attending open days, industry conferences).
• Represent programs externally as necessary.

Reporting and Teamwork

• Attend external meetings and training days as directed by the Team Leader
• Attend Mary MacKillop Today staff meetings in Bathurst.
• Provide timely reports as required by all internal and external stake holders.
• Provide any additional reports as required by Mary MacKillop Today
• Attend outreach locations to provide Mary MacKillop Today programs.

Compliance

• Compliance with and observance of all current Mary MacKillop Today Policies, Procedures and Practices, including our Safeguarding Policy.
• Compliance with and observance of all current Good Shepherd NILS policies and procedures

Selection Criteria

• 1 - 2 years' minimum experience in office environment
• Ability to work within and contribute to the Mission and Values of Mary MacKillop Today.
• Excellent communication skills, with the ability to communicate sensitively and effectively.
• Proficiency in various computer programs, including databases, with a high level of adaptability.
• Demonstrated experience in customer service and client interactions.
• Experience in a fast-paced, high-volume work environment.
• Ability to multitask and pivot between tasks to meet business needs.
• Strong attention to detail with accurate data entry and documentation skills.
• Proven ability to work collaboratively in a team environment.
• Adherence to Mary MacKillop Today’s Safeguarding Policy, and willingness to undergo a criminal record check or statutory declaration of local legal equivalent where criminal records checks are unavailable or unreliable.

How to Apply

Please email/submit your application to recruitment@marymackilloptoday.org.au including:

• Cover letter responding to the selection criteria; and
• your CV

Application closes: 10 Dec 2025. Please note only short-listed candidates will be contacted.

This is classified as a Contact with Children position and therefore subject to child safe recruitment screening. The preferred candidate must be willing to undergo a criminal record check or statutory declaration of local legal equivalent where criminal records checks are unavailable or unreliable. Where possible and as required by Mary MacKillop Today the Candidate must also be willing to undergo a working with children check.

We are committed to creating a diverse and inclusive workplace where all employees, including those with diverse experiences and abilities, are valued and can thrive. We welcome the unique contributions of candidates from all backgrounds, including but not limited to varied education, opinions, culture, ethnicity, race, ***, gender identity and expression, nation of origin, age, languages spoken, disability, sexual orientation, and beliefs. As advocates for diversity, we believe that innovative thinking comes from varied experiences and strongly encourage candidates of all backgrounds and abilities to apply.

Join a leading aviation organisation based in Cairns, supporting aircraft and maintenance operations. The company prides itself on safety, reliability, and delivering high-quality aviation services to both commercial and government clients.

The Office Administrator plays a key role in keeping daily operations running smoothly. This role provides administrative, clerical, and operational support to ensure efficient office functioning and compliance with aviation standards. The successful candidate will be highly organised, proactive, and comfortable supporting a fast-paced aviation environment.

• Manage day-to-day office operations, including reception duties, incoming calls, emails, and visitor management.

• Maintain office supplies, equipment, and company documentation.

• Prepare correspondence, reports, meeting minutes, and internal communication.

• Ensure administrative alignment with CASA standards and any internal safety systems.

• Process purchase orders, supplier invoices, and expense claims.

• Assist with basic bookkeeping, data entry, and monthly reporting.

• Liaise with local vendors and contractors for services and maintenance.

Skills and Experience;

• Previous experience in administration or office coordination.

• Strong organisational, time management, and multitasking abilities.

• Excellent written and verbal communication skills.

• High attention to detail and accuracy.

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).

At Lockheed Martin Australia, we believe that when people are empowered, inspired, and supported, they can achieve extraordinary things. We embrace flexibility, so our people can be their best inside and outside of work. We champion inclusion and continuous learning, ensuring all voices are heard and valued. And we thrive on collaboration, turning challenges into opportunities for growth and innovation.  As a leader in national security, our innovative and diverse programs create a more secure future for Australia across space, air, land, sea, and cyber domains. Every day is a chance to solve the world’s most complex challenges and make a profound impact. Experience it here.

AIR6500 is the RAAF’s $3 billion program to develop a joint air battle management system that builds on the capabilities offered by Next Generation sensor and command and control systems. AIR6500 will create a fully networked ‘system of systems’ that synchronises air and missile defence operations in joint and coalition environments, maximising situational awareness and enhancing the speed of decision making across the battlespace.

About the Role

As an ICT Support Officer on the AIR6500 Program, you will provide first-level technical and customer support to users and project teams, ensuring the stability, security, and reliability of mission-critical systems. You will work closely with the Operating Support Team, IPT groups, and Field Service Representatives to deliver robust ICT support across complex physical and virtual environments.

Your day-to-day work will involve:

• Provide first-level technical and customer support across AIR6500 systems.

• Analyse and resolve technical issues or escalate within agreed SLAs.

• Conduct daily monitoring and system health checks to identify and mitigate issues.

• Action Help Desk tickets and ensure timely completion in line with SLAs.

• Maintain 1st and 2nd level support across Windows and Linux virtualised desktop environments.

• Provide 1st level support for applications, Windows and Linux servers, networking, storage, backup systems and UPS.

• Troubleshoot issues across physical and virtual ICT environments.

• Support IT asset audits and disposals.

• Assist with installation and configuration of end-user devices (thin clients, workstations, monitors, KVMs).

• Contribute to Business Continuity and Disaster Recovery planning, building, and testing.

• Assist with process improvement and maintain accurate support documentation.

About You

• Experience in a Help Desk or Systems Administration role, or a relevant IT degree/TAFE/industry qualification.

• Experience working in an Agile/DevSecOps environment using Atlassian Jira and Confluence.

• Proficiency with account and group management in Active Directory.

• Understanding of ICT security concepts within classified Defence environments (ISM, Essential 8, PSPF, DSPF, best-practice frameworks).

Desirable

• Knowledge of ITIL Service Management practices.

• Experience with Defence ICT systems.

• Demonstrated ability to work effectively in collaborative team environments.

How we reward and support you:

When you join Lockheed Martin, you work on projects you won’t experience anywhere else.

• We offer you a range of benefits built to suit you, no matter what stage of life you are in. 

• Flexible work & Hybrid work options

• Access to our online discounts program offering immediate discounts or cashback.

• A variety of leave options including Purchase Leave to support you and your family  

• Additional benefits such as Novated Leasing and Fitness Programs

• Learning & Development platforms to encourage ongoing self-development.

Special Requirements:

Applicants must be eligible to obtain and maintain an Australian Defence Security Clearance and employment may be contingent on the provision of further personal information including citizenship to ensure compliance with international export control legislation and regulations.

A Veteran-friendly Workplace:

Veterans are encouraged to apply. We highly value the unique skills and experiences that veterans and transitioning service members can contribute to our team. 

Equal Opportunity Statement:

Lockheed Martin Australia supports Equal Employment Opportunity and values diversity in the workplace by creating a place of employment that is, free of unlawful discrimination and is harassment free, fair, ethical, inclusive, and values the contribution of all its employees. By leveraging our employees’ unique talents and experiences, we will deliver innovative, affordable solutions and unparalleled customer value.

As part of our endeavours to increase participation of Indigenous Australians, we welcome applications from all people, including Aboriginal and Torres Strait Islander people.

We are committed to creating a workplace where everyone can thrive. If you are selected for this role, we would be happy to discuss any accommodations that will help you to be successful.

Bidfood Darwin is looking for a confident and customer-focused individual to join our team as a Customer Service Representative at our East Arm branch.

Our customer service team is much loved by our customers – not just for getting things right but for building genuine relationships. If you enjoy chatting with people, solving problems and being part of a supportive team, you’ll thrive here.

Other day to day administration duties will be required such as AP, Quotes, buy ins, along with any other duties requested.

You’ll also respond to emails, assist and support our sales reps with day-to-day service and coordination.

About the role

This is a daytime position – and as an employer, we value the importance of balancing work with family and social life. We believe people do their best work when they feel supported, both on the job and beyond it.

This is a fast-paced, inbound customer service and telesales role. You’ll take calls from chefs, kitchen teams and hospitality businesses placing orders or seeking advice. Your support will help keep their operations running smoothly.

You’ll work closely with our sales reps and sales manager to ensure customers are well looked after and systems stay up-to-date. The role will also require you to:

• Answer inbound phone calls and take orders

• Build trusted relationships with regular customers

• Respond to emails and product enquiries

• Process orders accurately using internal software

• Liaise with sales reps and managers to resolve service issues

• Accounts Payable

• Managing the weekly time band for payroll

About you

You’re someone who genuinely enjoys helping others, communicates clearly and stays composed under pressure. Whether it’s a busy phone day or a complex customer query, you bring professionalism, warmth and a can-do attitude to your work.

If you’ve worked in hospitality, retail, administration, call centres, reception, or even fast-paced medical or logistics environments, your ability to multitask, stay organised and build rapport will be highly regarded.

Skills and experience

To thrive in this role, you’ll bring strong communication skills, a team mindset and confidence using both computers and phone systems.

• Excellent phone and email communication skills

• Strong customer service mindset with a helpful attitude

• Confident using computers, with good typing speed and accuracy

• Comfortable learning new systems – full training provided on internal software

• Able to multitask and stay organised in a fast-paced environment

• Team-oriented with a proactive and solutions-focused approach

• Previous experience in customer service, administration, retail, call centres or other fast-paced environments highly regarded

About Bidfood Darwin

Bidfood Darwin is more than just part of Australia’s leading foodservice distributor – we’re a key player in one of the country’s most unique and multicultural food regions. From laid-back waterfront venues and tourism operators to government contracts and remote service providers, our team supports a broad customer base across the Northern Territory. Known for our adaptability, cultural awareness and logistical strength, we help deliver fresh, flavour-packed food solutions in even the most challenging conditions.

With over 2,500 employees across 50+ branches nationally, Bidfood is proud to offer a workplace where people feel supported, empowered and part of something bigger.

Working at Bidfood means variety, autonomy and the chance to build strong relationships with suppliers, reps and teammates who are passionate about what they do. You’ll be backed by a stable, well-established company that values initiative, loyalty and care and encourages you to grow your career.

The extra perks

• Staff discounts on 6,000+ products

• Access to workforce development programs

• Corporate health plans and well-being benefits

• Employee Assistance Program (EAP) for you and your family

• Supportive team culture with room to grow

Ready to take the next step?

If this has got you thinking, we’d love to hear from you. Apply now via the button below and take the next step in your career with a team that’s proud to support Australian foodservice.

Applications close:  Friday 19th December 2025 

Please note only short listed candidates will be contacted.

About us

Coral Homes is one of Queensland’s largest and most trusted home builders, with an expansive display home program and a service region spanning most of Australia’s eastern seaboard. Our commitment to quality, value, and exceptional customer service has earned us a strong reputation for delivering on our promises.

Our success is built on a culture of service excellence. From our sales consultants to our head office team and construction professionals, every member of the Coral Homes team is dedicated to providing a seamless and rewarding home-building journey.

In line with our ongoing commitment to delivering service excellence and to meet the demands of our growing business, a new opportunity has arisen for an additional Service and Warranty Coordinator to join our National Service and Warranty team, reporting to our Service and Warranty Manager.

Benefits:

• Career Progression Opportunities - We invest in our people by promoting from within and providing opportunities to advance your career.

• Stability & Strong Industry Reputation

• Initial and ongoing training to further your general Construction knowledge

• Reward programs and team events to recognise your hard work

• Annual seminars keep our team up to date on industry trends and best practices.

Key Responsibilities:

• Provide a personalised and exceptional service to all clients, while following the Service and Warranty processes and procedures

• Coordinate and schedule Service & Warranty works with clients, staff, suppliers & trades

• Manage Service and Warranty Officer diaries

• Liaise with Service and Warranty Officers and trades to ensure inspections and works are being carried out in a timely manner and to the required standard

• Follow up with clients to confirm works are complete and satisfactory, and to address any further queries

• Fielding of customer enquiries and escalating to the Service and Warranty Manager where necessary

• Attend regular workflow meetings to advise the Service and Warranty Manager of status of all Service and Warranty jobs, and other relevant team meetings as required

The successful applicant will have:

• Exceptional customer service, with strong interpersonal/communication skills, both verbal and written

• High level in Microsoft Office – Word, Excel, Outlook and data programmes

• Strong organisational skills with the ability to prioritise and work to deadlines

• Able to work autonomously

• Experience in a similar role within residential building is preferred

• Experience in planning and scheduling of works

• Ability to maintain consistent and expected company standards of work

How to Apply

We are interested in speaking with highly motivated, results focused individuals who can hit the ground running, with the energy and commitment required for this role.  If this sounds like you, please send your Resume and Cover Letter by clicking the ‘Apply Now’ button.

Only those selected for an interview will be contacted, therefore we thank all applicants in advance.

Only Australian or New Zealand Citizens, Australian Permanent Residency holders, and candidates with full-work rights in Australia should apply.

About the role

This is a full-time Receptionist/Administration & Office role with Yao's Migration and Consulting, based in Adelaide, SA. In this key position, you will be the first point of contact for the company, providing warm and professional customer service to all visitors and callers. You will also be responsible for a range of administrative and office support tasks to ensure the smooth running of the business.

What you'll be doing

1. Welcoming and greeting clients, customers and visitors in a friendly and professional manner

2. Answering and directing incoming phone calls

3. Scheduling and coordinating appointments and meetings

4. Providing general administrative support, including filing, photocopying, scanning and data entry

5. Ordering and maintaining office supplies

6. Preparing, organising and maintaining documents, including sorting materials and completing required forms

7. Assisting with other ad-hoc administrative tasks as required

What we're looking for

1. Previous experience as a receptionist or in an administrative role

2. Fluent Mandarin speaker with strong English communication skills (IELTS 8 or equivalent)

3. Strong customer service orientation and excellent communication skills

4. Proficient in using standard office equipment and software programs (e.g. Microsoft Office)

5. Excellent time management and organisational skills

6. Ability to work well in a team and independently

7. Flexible and adaptable to changing priorities

What we offer

At Yao's Migration and Consulting, we are committed to providing a supportive and inclusive work environment. You'll have access to a range of benefits including competitive remuneration, opportunities for career development, and a collaborative team culture. We also offer flexible work arrangements to help you maintain a healthy work-life balance.

Apply now for this exciting opportunity to join our team!