About Gidget Foundation Australia

Gidget Foundation Australia (GFA) is a not-for-profit organisation whose purpose is to raise awareness, advocate, educate and deliver specialist clinical services for the prevention and treatment of perinatal mental health challenges. We’re on a mission to support the mental health of expectant, new and potential parents to ensure they receive accessible, timely and specialist care, and we’re driven by our values of authenticity, innovation, compassion and teamwork.

About the role

Reporting to the Executive Assistant to CEO, the Office Coordinator plays a pivotal role in ensuring the smooth day-to-day operations of Gidget Foundation Australia’s main office and Gidget House North Sydney (GHNS). This newly created role is responsible for maintaining a professional, welcoming, and efficient work environment, coordinating office systems, and facilitating cross-team collaboration. The role is ideal for a proactive, solutions-focused individual with strong organisational and interpersonal skills.

Key Accountabilities

1. Office & Facilities Coordination

• Oversee the maintenance and presentation of GFA main office and GHNS.

• Liaise with building management, cleaners, and contractors to ensure facilities are safe, clean, and functional.

• Manage office access, security passes, and visitor protocols.

• Coordinate repairs, maintenance, and WHS compliance across sites.

• Answer general enquiries from incoming calls and emails, take accurate message and re-direct or respond as appropriate.

• Assist with incoming mail as required.

• Collaborate with teams to provide administrative support as required.

• Collaborate with teams to ensure compliance with accreditation requirements.

• Assist with meeting and event coordination.

• Ad-hoc administrative duties as required.

2. IT & Systems Support

• Act as the first point of contact for IT-related issues and liaise with external IT providers.

• Support onboarding and offboarding processes (e.g., hardware setup, email access).

• Maintain asset registers and coordinate equipment servicing and upgrades.

3. Supplies & Inventory Management

• Monitor and replenish office and kitchen supplies across GHNS and other locations.

• Manage stationery, printing, and promotional materials stock.

• Coordinate deliveries and ensure appropriate distribution and storage.

Selection Criteria

Essential

• Demonstrated experience in office administration, coordination, or business support roles (minimum 2 years).

• Strong organisational skills with the ability to manage competing priorities and meet deadlines.

• Excellent communication and interpersonal skills, with a professional and welcoming approach.

• High attention to detail and accuracy across administrative tasks, record-keeping and documentation.

• Proficiency with Microsoft Office Suite and confidence using digital tools and systems.

• Ability to work independently as well as collaboratively within a team.

• Demonstrated problem-solving ability and initiative in improving processes and supporting day-to-day operations.

Desirable

• Previous experience in the health, community, or not-for-profit sector.

• Familiarity with scheduling tools, CRM or workflow systems.

• Familiarity with workflow tools or basic data entry/reporting.

What We Offer

• Purpose & Impact: Shape the experience of thousands of parents across Australia during one of life’s most vulnerable transitions.

• Growth Environment: Work within a rapidly growing organisation focused on national service expansion, innovation, and scale.

• Values-Led Culture: Collaborate with passionate, professional, and compassionate colleagues.

• Flexibility & Balance: Enjoy hybrid working arrangements that support work–life balance.

• Wellbeing Focus: Access dedicated wellbeing days to recharge and prioritise your wellbeing.

• Attractive Benefits: Receive a competitive salary with access to not-for-profit salary packaging options (tax concessions).

Terms of Employment

We’re seeking a full-time team member (1.0 FTE) to join us at our North Sydney office, with the benefit of flexible hybrid work arrangements. This position is initially offered as a 12-month contract aligned with grant funding, with the possibility of extension subject to continued funding.

Prior to appointment, where applicable, GFA employees are required to provide evidence of:

• Criminal record check

• Working with Children Check

• Applicable qualifications or experience

Child Safe Principles

GFA is a Child Safe organisation which complies with the National Principles for Child Safe Organisations. All Staff, contractors and volunteers are expected to comply with these principles.

Diversity & Inclusion Principles

Gidget Foundation Australia is committed to creating a diverse and inclusive workforce that represents the communities we support across Australia. We encourage people of all backgrounds, those with a disability, Aboriginal and Torres Strait Islander people and those who identify as LGBTQI+ to apply.

Applications will be reviewed as received so we encourage interested applicants to apply as soon as possible.

Right at Home Sydney The Hills is looking for a dedicated and detail-oriented Scheduling Officer/Administrator to join our compassionate and growing team. You’ll play a crucial role in coordinating care services that help our clients live independently in their own homes.

• Responding to phone calls, emails, and enquiries professionally and efficiently

• Liaising with clients and care workers to schedule and confirm services

• Creating, updating, and optimising staff rosters to meet client and business needs

• Ensuring accurate and timely documentation for Payroll processing

• Reconciling employee timesheets every fortnight

• Supporting compliance checks (Police Checks, NDIS Worker Screening, Visa status)

• Investigating and resolving pay queries promptly

• Assisting staff with day-to-day queries (leave, uniforms, etc.)

• Supporting the daily operations of the office and maintaining workflow efficiency

• Managing onboarding and third-party documentation

• Experience in administration with strong organisational and time management skills

• Excellent communication and customer service skills

• Proficiency in Microsoft Office (Word, Excel, Outlook) and CRM systems

• Previous experience in scheduling or rostering is essential

• Ability to work both independently and within a team

• Problem-solving skills, attention to detail, and discretion

• Experience using rostering platforms

• Supportive and inclusive team environment

• Opportunity to make a real difference in people’s lives every day

• Fast-growing, values-driven organisation

Project Support & Improvement Officer

• Salary $81,384.68 to $94,405.48 p/a + super
• Permanent full time position – 35 hours per week
• Work from Home (WFH) options / Flexible Working Arrangements
• Novated Lease options available for private use vehicles

About Ku-ring-gai Council

Ku-ring-gai is one of Sydney’s most beautiful and environmentally rich areas, located just 16km north of the CBD.

With a mix of vibrant town centres, leafy residential areas, heritage precincts, and natural bushland, we are a local government area committed to balancing growth with sustainability, character, and community values.

About the role

Council is seeking a motivated and detail-oriented Project Support & Improvement Officer to join our team.

This role provides essential project coordination and administrative support across a range of initiatives, including the development and implementation of project management procedures, system administration, and continuous improvement programs.

Your duties will include, but are not limited to:

• Provide project support, including development of procedures, templates, and documentation, and assist with monitoring project/program milestones
• Administer and maintain Council’s Project Management System, including configuration, user support, reporting, testing, and integrations
• Deliver training, troubleshooting, and ongoing support for end users and project teams
• Facilitate communication, meetings, and engagement activities within the team and with internal stakeholders
• Support continuous improvement initiatives by identifying opportunities, implementing process enhancements, and adopting best practices
• Monitor funding agreements and ensure compliance with project requirements
• Prepare reports, presentations, and documentation to support project management and business performance initiatives

Qualifications, Skills & Experience

• Certificate IV in Business Administration, Project Management, or a related field, or demonstrated relevant experience with ongoing professional development
• Current Class C Driver’s Licence
• Proven experience in project support, process improvement, and administration, including developing reports, documentation, and presentations
• Strong communication, problem-solving, and interpersonal skills, with the ability to work independently and collaboratively
• Highly developed time management skills, with the ability to plan, prioritise, and manage multiple activities and projects
• Proficiency in Microsoft Suite (Word, Excel, Outlook) and experience with project management software

Benefits

• 35 hour working week
• Work from Home (WFH) options / Flexible Working Arrangements
• Novated Lease options available for private use vehicles
• Access to Fitness Passport
• Up to $100 Health & Fitness yearly reimbursement (conditional)
• Free confidential Employee Assistance Program
• Beautiful Ku-ring-gai Location
• Supportive and collaborative team culture
• Access to a wide range of development and training opportunities

For more information on the benefits offered at Ku-ring-gai Council, please refer to our website click here.

How to apply

Applicants are required to address all Essential Criteria as listed within the Position Description to be eligible for an interview.

Like to know more? Contact Claire Ashby on 9424 0157

Closes: 11:30pm, Tuesday 9 December 2025

Ku-ring-gai Council is an equal opportunity employer

CoolTimes Services Pty Ltd is a leading provider of HVAC solutions in the Brisbane area and we are searching for an experienced and enthusiastic, Full-Time Service Co-ordinator to join our team. 
With years of experience in the industry, we specialise in delivering quality air conditioning installation, maintenance, and repair services to residential and commercial clients. At CoolTimes Services, we are committed to excellence, quality craftsmanship, and exceptional customer service. 
As a team, we are proud of our positive work culture which enables us to achieve great results for our clients and have some fun along the way!

About the Role: 
Based in our Head office at Capalaba, you will play a vital role in providing support across the business and service operations. Working closely with the Service Manager, your key responsibilities include:

• Serve as the first point of contact for customers regarding service enquiries, scheduling, and follow-ups

• Use internal data management systems to assist with scheduling and allocating and distribution of works for the field technicians

• Booking and managing enquiries relating to service quotes, ensuring timely and accurate responses

• Monitor job progress and communicate updates to customers and internal teams

• Invoicing and quoting all service jobs

• Manage multiple service requests simultaneously, while maintaining accuracy and attention to detail in a fast-paced working environment

• Booking and following up leads, quotes and scheduled works

• Ordering spare parts, assigning parts to jobs, inventory reporting and stock returns

• Raising purchase orders for materials and subcontractors, invoice data entry and processing

• Updating and maintaining customer and client profiles, including maintenance contracts

• Support the Service Manager with reports, scheduling efficiencies, and technician productivity tracking

• Providing high-level customer service to both commercial and residential customers

About You:

• Strong customer service and communication skills with a professional, solution-focused approach

• Ability and confidence to communicate effectively with clients, management, subcontractors, and service technicians

• Exceptional customer support skills, a friendly manner and willingness to assist as required

• Excellent organisational and problem-solving abilities, with the capacity to multi-task and stay detail-oriented under pressure

• Ability to pick up new systems/CRM with ease

• Good problem-solving skills and strong sense of initiative

• An exceptional eye for detail, ability to problem solve and a focus on task completion

• Reliable and punctual

• Ability to work autonomously and as part of a team

• Previous experience in a similar role and scheduling experience is preferred

About the opportunity  

The position provides a high level of customer service, demonstrating understanding, empathy, patience and a positive attitude towards patients and colleagues.

The position provides an efficient appointment booking service for all patients and provide efficient utilisation of booking time available for clinicians.  The position is responsible for supporting patient access to Oral Health's Standard Range of Services in in accordance with the Oral Health Services Waiting List Guideline and Eligibility Guideline.

The position provides a range of frontline and frontline support activities to support the Townsville Oral Health Service to deliver Service Agreement Key Performance Indicators.

PLEASE NOTE - There are two positions available.  One permanent full-time and one temporary full-time, up to 05/08/2026, with a possibility of an additional 12 month extension.

Career Growth and Development

We support career progression with structured pathways, secondment opportunities, and access to education and training programs. Whether specialising in a clinical field, upskilling in Digital Health, or transitioning to leadership roles, employees benefit from mentorship, professional development initiatives, and strong institutional partnerships with James Cook University (JCU).

Supportive Workplace Culture and Regional Advantage

A strong community-driven culture makes our organisation an attractive workplace, fostering collaboration, inclusion, and professional support. We balance metro-level healthcare opportunities with a regional feel, offering short commutes, access to rural and urban facilities, and a close-knit professional network. Employees experience a unique blend of career growth and lifestyle flexibility without the hustle of larger cities.

Work/Life Balance and Lifestyle Benefits

Nestled within beautiful North Queensland, the rural, urban, country and coastal locations found within the Townsville HHS region provides vibrant and unique communities, affordable living with stunning landscapes, outdoor adventures, and a relaxed lifestyle.

Competitive salary and benefits:

We offer attractive remuneration packages and generous leave entitlements.

• Salary range: $2950.00  - $3280.70  p.f. (AO3)
• 4 weeks annual leave with 17.5% loading
• Locality allowance
• 12.75% employer contribution to superannuation
• Plus Salary Sacrificing options may be available

Requirements:

• Whilst not mandatory, previous experience in a busy Administration role is highly desirable.
• This is a Vaccine Preventable Disease (VPD) risk role. Hepatitis B, Measles, Mumps, Rubella, Varicella, Pertussis and Tuberculosis

Please refer to the Role Description for further details.

Apply now and be part of something extraordinary!

Enquiries are welcome; please contact: Melissa Crawford (Manager, Oral Health Services) on (07) 4433 9960

Apply ONLINE: https://apply-springboard.health.qld.gov.au/jobs/QLD-TV670426

Applications close:  Thursday, 11 December 2026

Unsolicited resumes from recruitment agencies will not be accepted.

Please download the Role Description from the `Documents' section below for application/interview preparation and future reference.

This multi-state operating Insurance Repair Builder has an opportunity for a talented Project Coordinator to join their Sydney team - Alexandria.

ABOUT THE COMPANY

Currently operating across 5 states, this well-established insurance repair builder has excellent industry relationships and on-going allocation from several leading insurers. 

This company cares about providing a positive and progressive working environment conducive to individual professional growth and longevity. 

They have cultivated a calm, supportive and warm working environment, and as such their staff retention is excellent.

ABOUT THE ROLE

As part of the administrative team, you will be liaising closely with on the road Project Manager & Assessors to coordinate insurance building projects across Sydney Metro.

The starting salary for this position is $75,000 - $85,000 + superannuation.

This is a full-time, office-based position, Monday - Friday.

ABOUT YOU

This is a more senior office based position within the business and we're looking for someone with prior insurance building experience + an ability to handle a fast paced environment.

• Highly organised and efficient, with strong attention to detail & an ability to meet deadlines in a fast paced environment.

• Computer competent - able to pick up new programs quickly.

• Looking to commit long-term and grow within the company.

If this sounds like you, we would love to hear from you! Please APPLY NOW or send your resume directly to ingrid@barerc.com and kate@barerc.com .

We are seeking a full-time Contract Administrator to support our construction and event-scaffolding operations.
The role involves end-to-end contract management across local building projects and international procurement.

Key responsibilities include:

• Preparing, reviewing, interpreting and negotiating contracts

• Managing variations, progress claims, budgets and schedules

• Coordinating with site supervisors, builders, subcontractors, and rigging teams

• Liaising with Chinese factories and suppliers to source materials

• Supporting event-scaffolding projects including staging documentation

• Managing compliance, WHS documentation, and internal reporting

• Maintaining accurate project records and financial tracking

About the Company
Land Law Co is a rapidly law and advisory business that services clients across New South Wales. We focus on Agribusiness, Conveyancing, Property, Estate Planning and Commercial Law. However, we service almost all areas of law as trusted advisers for our existing clients. We pride ourselves on the services we deliver and the relationships we build with our clients and the businesses we work with to deliver our services.

About the Role

Our business is expanding and we are looking for a new team member to support our Principal Solicitor in servicing our clients. A varied role including:

• Take responsibility for document management including filing and formatting and preparing draft correspondence and legal documents

• Provide general administrative and accounting support including preparing invoices, billing, handling queries, assisting with trust accounts and keeping financial records up to date

• Support lawyers with day-to-day admin including diary management, co-ordinating client meetings and handling correspondence.

• Keep client and matter details accurate and up to date

• Oversee daily operations in a manner similar to a legal or executive assistant but with broader management oversight.

What we're looking for

• High energy, great communication and proactive mindset.

• Strong organisational and time management skills, with the ability to prioritise tasks and work under pressure.

• Proficiency with technology and experience in a fast paced, customer facing environment.

• A keen eye for detail and the ability to maintain accurate records and documentation.

• A positive, client-focused attitude and the ability to work collaboratively as part of a team.

• Understanding of agriculture and rural people is advantageous.

What we offer

• Opportunities for professional development and career progression, we are looking for our team to grow with us as we continue to grow.

• Flexible work arrangements, including the option to work part-time. We understand that life is busy, and offer flexibility around appointments, and family commitments. 

• Remote and Hybrid working environment available for the right person.

• A supportive and collaborative (and fun) work environment

Further Details

For a confidential discussion please email Tim Flynn - tim@landlawco.com.au.

Only eligible applications with a covering letter and resume will be reviewed. We will not accept applications from recruitment agencies.  Due to large number of applications only shortlisted candidates will be contacted.

If you are interested in this opportunity, please apply now to submit your application.

Get to know us

Bodiversity Australia is a dynamic, future-focused Environmental Management consulting business making a real impact across the country. We deliver innovative, science-based solutions that help people and the environment thrive together.

As an Indigenous-owned business working across renewable energy, government, defence, construction, and resources, we’re proud to champion sustainable development while shaping a greener future for all.

Our values—Integrity, Teamwork, Safety, Client Success, and Indigenous Pathways—guide everything we do. If you share these values and thrive in a collaborative, high-energy environment, you’ll fit right in.

About the Opportunity

We’re searching for a go-getter Office Administrator who loves owning their space, takes initiative at every turn, and brings a positive influence to the business every single day.

Working from our beautiful Gold Coast Head Office, you will take ownership of keeping our national office operations to a consistently high standard. You’ll be the friendly face and confident voice our clients and teams rely on—creating outstanding first impressions while supporting internal teams across Australia.

This is not your average admin job.This is a key operational and cultural role where your energy, organisation, problem-solving skills, and people-first mindset will contribute directly to the wider success of the business.

We want someone who:

• Brings solutions, not problems

• Thrives on variety and takes initiative

• Loves being the go-to person

• Takes pride in high standards

• Builds positive culture and energy

• Supports the team with confidence, warmth, and efficiency

If that sounds like you… keep reading!

Key Responsibilities

• Own the standard of office safety, presentation, and functionality across all national locations.

• Coordinate repairs, maintenance, improvements, and office condition audits.

• Support new office setups, relocations, and closures.

• Manage desk bookings, office layouts, and space optimisation.

• Coordinate office keys, access cards, and alarm codes.

• Be the first point of contact for visitors and phone calls—warm, professional, confident.

• Maintain an inviting, organised office and meeting room environment.

• Provide support to business managers including Travel bookings

• Managing and processing purchase orders

• Managing the office corporate credit card

• Collect, sort, and process mail across multiple locations.

• Manage office and kitchen inventory, supplies, PPE, and staff equipment kits.

• Maintain subscriptions, memberships, and admin registers.

• Manage IT and the allocation and return of IT equipment including laptops and phones,

• Be a supportive flow-on point for the Corporate Services team and Project Administration team, assisting with operational coordination when needed.

• Coordinate office events, celebrations, and cultural initiatives that bring teams together.

About You

We’re looking for someone who is:

• Proactive – you don’t wait to be asked; you jump in.

• Solution-focused – you come with answers, options, and ideas.

• Positive and influential – you lift the energy around you.

• Organised and detail-oriented – the kind of person who notices everything.

• Confident and professional – especially in client-facing interactions.

• A natural helper – the go-to person who keeps everything moving.

• Calm under pressure – because no two days are the same here!

You’ll bring:

• 5+ years’ experience in administration or office management.

• Brilliant communication skills—both written and verbal.

• A polished, professional front-of-house presence.

• Strong initiative and the confidence to make informed decisions.

• A high level of proficiency in Microsoft Office.

• The ability to juggle tasks while maintaining exceptional attention to detail.

• Experience with office operations, IT assets, or facilities (desirable).

Benefits & Perks

• Supportive, fun, and inclusive team culture

• Professional development opportunities

• Regular social events

• The chance to support meaningful environmental outcomes

• A team that genuinely appreciates your contributio

We strongly encourage Indigenous candidates to apply.

Ready to bring your energy to our team?

Apply now! The interview process will begin without delay. Only shortlisted candidates will be contacted.