About Gidget Foundation Australia

Gidget Foundation Australia (GFA) is a not-for-profit organisation whose purpose is to raise awareness, advocate, educate and deliver specialist clinical services for the prevention and treatment of perinatal mental health challenges. We’re on a mission to support the mental health of expectant, new and potential parents to ensure they receive accessible, timely and specialist care, and we’re driven by our values of authenticity, innovation, compassion and teamwork.

About the role

Reporting to the Executive Assistant to CEO, the Team Assistant is a newly created role designed to provide high-level administrative and coordination support to GFA’s Executive Leadership Team. This pivotal position ensures the seamless delivery of executive functions through efficient logistics, organisation, and operational support. The Team Assistant will contribute to the productivity and effectiveness of GFA’s Executive Leadership Team and partner closely with the wider team across the organisation.

This role is ideal for a proactive and detail-oriented professional who thrives in a dynamic, fast-paced environment, and who brings a high standard of discretion, communication, and organisation to all tasks.

Key Accountabilities

• Provide comprehensive administrative support to Executive Leadership Team.

• Coordination across multiple complex diaries to schedule internal and external meetings.

• Preparation of meeting papers, presentations, agendas and minutes.

• Manage various organisational registers and filing records to ensure accuracy in documentation for best practice.

• Manage travel arrangements for staff including flights, accommodation, ground transport, and itineraries, in alignment with travel policy.

• Support coordination of team activities and initiatives where needed.

• Assist in project tracking and coordination of deliverables across the Executive team.

• Assist in the coordination and delivery of staff onboarding, engagement activities and events.

• Act as a key point of contact for vendors and suppliers.

• Collaborate closely with the team and external stakeholders to build trusted working relationships.

Selection Criteria

Essential:

• Minimum 2 years’ experience in an administrative, team support, or coordination role.

• Strong organisational and time-management skills, with ability to support multiple stakeholders.

• Excellent written and verbal communication skills, including the ability to prepare correspondence and support reporting.

• Proven ability to handle sensitive information with discretion and maintain confidentiality.

• High level of proficiency with Microsoft Office Suite and confidence navigating online platforms and shared workspaces.

• Demonstrated ability to build positive relationships across teams and provide proactive support.

• Ability to work in a fast-paced environment while maintaining attention to detail.

Desirable:

• Experience coordinating meetings, preparing agendas and minutes, or supporting project-related tasks.

• Prior experience in the health, community, or not-for-profit sectors.

• Experience supporting senior leaders, committees, or governance functions.

• Certificate or qualification in Business Administration or a related field.

What We Offer

• Purpose & Impact: Shape the experience of thousands of parents across Australia during one of life’s most vulnerable transitions.

• Growth Environment: Work within a rapidly growing organisation focused on national service expansion, innovation, and scale.

• Values-Led Culture: Collaborate with passionate, professional, and compassionate colleagues.

• Flexibility & Balance: Enjoy hybrid working arrangements that support work–life balance.

• Wellbeing Focus: Access dedicated wellbeing days to recharge and prioritise your wellbeing.

• Attractive Benefits: Receive a competitive salary with access to not-for-profit salary packaging options (tax concessions).

Terms of Employment

We’re seeking a full-time team member (1.0 FTE) to join us at our North Sydney office, with the benefit of flexible hybrid work arrangements. This position is initially offered as a 12-month contract aligned with grant funding, with the possibility of extension subject to continued funding.

Prior to appointment, where applicable, GFA employees are required to provide evidence of:

• Criminal record check

• Working with Children Check

• Applicable qualifications or experience

Child Safe Principles

GFA is a Child Safe organisation which complies with the National Principles for Child Safe Organisations. All Staff, contractors and volunteers are expected to comply with these principles.

Diversity & Inclusion Principles

Gidget Foundation Australia is committed to creating a diverse and inclusive workforce that represents the communities we support across Australia. We encourage people of all backgrounds, those with a disability, Aboriginal and Torres Strait Islander people and those who identify as LGBTQI+ to apply.

Applications will be reviewed as received so we encourage interested applicants to apply as soon as possible.