Wellways is committed to reconciliation, lived experience and inclusivity. We strongly encourage and warmly welcome people from Aboriginal and Torres Strait Islander communities, people with a lived experience of mental health and disability and people who identify as LGBTIQA+ to apply. Even if you only meet some of the criteria, we'd love to hear from you

• Play a key role in progressing Wellways' Reconciliation Action Plan
• Support cultural safety, connection and engagement across the organisation
• Part time ongoing role (11-15 hours per week neg)
• $44.58 per hour (SCHADS Level 4) based in any of our Wellways locations

• Coordinate and complete all administrative tasks connected to the RAP
• Support the First Nations Workforce Lead with reporting and data collection
• Assist with planning and coordinating the annual First Nations Cultural Summit and other key reconciliation events
• Provide high-quality agendas, minutes and action registers for RAP Working Group meetings
• Work with Communications to celebrate achievements
• Support activities that strengthen cultural awareness and understanding

• Excellent administration and time management skills
• Strong communication and stakeholder engagement capability
• A collaborative, culturally respectful approach
• Ability to manage competing priorities and maintain accurate documentation
• A commitment to reconciliation and supporting culturally safe workplaces

• Identify as First Nations and be accepted by their community, and be able to provide documentation confirming Aboriginality or Torres Strait Islander heritage, if required
• Relevant experience or qualifications in working with Aboriginal and Torres Strait Islander communities
• Current valid Driver's License and the ability to undertake some travel
• Satisfactory Police Records Check
• Working with Children Check and NDIS Workers Screening Check
• NDIS Workers Orientation Modules - free online course
• Right to Work within Australia

• A purpose driven culture where people can thrive, everyone is respected, and differences are valued
• Paid Cultural leave
• An equitable, diverse and socially inclusive work environment
• Salary packaging up to $15,899 enables you to spend a portion of your salary before it is taxed to pay for things like rent, mortgage repayments, car leasing
• Meal and Entertainment allowance via salary packaging up to $2,650 per annum
• Receive 17.5% leave loading every time you take annual leave
• Paid parental leave after 12 months of ongoing employment
• Access for you and your family to our Employee Assistance Program

Join Our Team as a Front-of-House Administrator at InTouch Projects!

InTouch Projects is experiencing rapid growth, and we're looking for motivated and organized administrators to join our dynamic team in Caloundra. If you're ready for a fresh challenge and an opportunity to grow professionally, we'd love to hear from you!

Why Join Us?

• Be part of a supportive and fast-growing team.

• Full training provided to help you succeed.

• Brand New Head Office Location & Fit Out.

• Opportunities for career advancement as you grow with us

About the Role

We are seeking reliable, detail-oriented, and proactive individuals to take on full-time, office-based positions. The role includes:

• Managing incoming and outgoing calls.

• Coordinating and maintaining booking calendars.

• Handling emails and communications.

• Organising makesafes and specialist reports

• Processing invoices.

• Basic computer skills are required for efficient invoice processing and estimate submission.

• Submitting estimates.

What We're Looking For

• A self-starter with a proactive attitude and a willingness to embrace new processes.

• Strong organizational skills and attention to detail.

• A collaborative team player with a commitment to personal and professional growth.

• While administrative experience is preferred, full training will be provided for the right candidate.

• Australian work rights are required for this position.

Position Details

• Location: Caloundra office.

• Hours: Alternating shifts between 8:00 AM–4:00 PM or 9:00 AM–5:00 PM, Monday to Friday.

About the company

Join a globally recognised live entertainment group celebrated for producing some of the most iconic theatrical productions across Australia, Broadway, the West End and international touring stages. With offices in Sydney, New York, London, Singapore and Melbourne, this organisation is renowned for its creative excellence, bold innovation and world class productions. The culture is collaborative, fast moving and energised, with a strong focus on teamwork, relationships and forward thinking leadership.

About the role

This is a high profile Executive Assistant role supporting an entrepreneurial CEO who operates at a global level. You will act as a trusted advisor, strategic partner and the central link between senior leadership, internal teams and key external stakeholders. The role is broad, hands on and fast paced, overseeing the smooth running of the CEO office, managing high volume communications, coordinating international scheduling, supporting major events and ensuring the CEO is always prepared, informed and focused on strategic priorities. No two days are the same and the position requires exceptional judgement, confidentiality and an ability to anticipate needs before they arise.

Key responsibilities

• Manage a dynamic and complex international diary including across multiple time zones
• Oversee inbox management, triage communication and respond on behalf of the CEO
• Act as the primary liaison for internal and external stakeholders at all levels
• Coordinate domestic and international travel for the CEO, VIPs and family members
• Prepare documents, presentations, reports and briefing packs
• Support major events, special projects and high level initiatives
• Manage agendas, logistics and minutes for senior leadership and board meetings
• Oversee allocation and coordination of Producer House Seats for live productions
• Provide personal support including appointments, reservations, travel and household logistics
• Manage expenses, tracking and financial administration for the CEO office
• Uphold strict confidentiality and professionalism at all times
• Represent the CEO in select meetings and ensure timely follow up of all actions

Skills and experience

• Demonstrated experience supporting a CEO or equivalent executive in a fast paced environment
• Strong stakeholder management capability with exceptional communication skills
• Highly organised with rigorous attention to detail and the ability to manage competing priorities
• Confident operating in a global, high profile setting with complex logistics
• Proactive, solutions focused and able to anticipate needs well ahead of time
• Tech savvy with strong Microsoft Office skills
• Able to work flexibly including occasional weekends, evenings and travel
• Presents with warmth, discretion, maturity and impeccable professional conduct
• Interest or passion for the arts, entertainment or live events is advantageous

Why you will love it

• Work closely with a visionary CEO at the forefront of global live entertainment
• Exposure to major productions, creative leaders and high impact projects
• Fast paced, collaborative and exciting environment where no two days are the same
• Join an organisation that values diversity, innovation and exceptional storytelling
• Genuine scope to grow, refine and elevate the CEO office

Location: Warana, Sunshine Coast, QLD 4575

Part time 0.8 FTE (4 days per week)

Multiple Opportunities Available

Smith & Sons is a well-established and growing franchise building company. We are expanding our head office team and looking for two Administration Officers who bring plenty of energy, enthusiasm and a can-do attitude. This is a great opportunity for someone who enjoys a fast-paced environment, is keen to learn and is excited to contribute to a dynamic, supportive team.

About the role

The Administration Officer will take on a variety of tasks across communication, coordination, data management and general office support. You will work closely with a lively team that values initiative, fresh ideas and a positive approach to day-to-day challenges.

Responsibilities

Administration and communication

• Manage incoming calls, emails and general correspondence

• Maintain office calendars and schedule meetings

• Prepare documents, letters, minutes and reports, including post project marketing content

• Upload photos and content to the company website

• File, scan and organise business records

Office operations

• Keep shared spaces tidy, functional and well stocked

Data and records

• Update contact lists, directories and databases

• Maintain accurate records in internal systems

• Assist with data entry and document control tasks

Team and franchisee support

• Coordinate travel bookings when required

• Assist with onboarding tasks for new franchisees

• Help plan and organise team events, training sessions and internal communications

Compliance and general support

• Follow established office procedures and maintain confidentiality

• Provide basic technical assistance such as password resets

• Liaise with software support teams for troubleshooting when needed

About you

You’re someone who enjoys being part of a busy, upbeat environment and brings a bright, motivated approach to your work. You pick things up quickly, communicate confidently and aren’t afraid to jump in and lend a hand where needed. You’ll be organised, approachable and eager to learn new systems and processes. Previous admin experience is helpful, but this role is also well suited to candidates building their career in office and business support.

This is a part time role working Monday to Thursday however, we are open to shorter hours over 5 days for the right applicant.

How to apply

Please submit your resume and a short cover letter outlining your interest in the role and what you’ll bring to the team.

The Office and Accounts Coordinator is responsible for managing the daily accounting functions and providing comprehensive administrative support to ensure smooth and efficient office operations. This role includes accounts payable/receivable, payroll, financial reporting, onboarding, and general office coordination.

Key Responsibilities

Accounts: We are looking for someone with Accounts Experience!

• Accounts Payable (Verify invoices, prepare EOM Batches and send remittances)

• Accounts Receivable (Create, send and follow up invoices)

• Weekly Payroll for 25 + Staff members

• Complete and submit IAS (Monthly), BAS (Quarterly), Superannuation and ACTLSL

• Monthly Client invoicing

• Assisting with Quotes, converting quotes to invoices and supporting invoicing workload when applicable.

Administration:

• Set up new employees, run company inductions and onboarding processes

• Meeting agendas, minutes for internal and client meetings

• Maintain business, admin and accounting updates for upper management

• Manage office supplies, registers, documents and spreadsheets

• Assist in recruitment

About You

• Previous experience in accounts is a must.

• Knowledge of AP, AR, payroll and reconciliations.

• Confident using Xero or similar accounting systems.

• Strong organisational skills and the ability to stay ahead of deadlines.

• Professional communication and the ability to work closely with management.

• Proactive, adaptable and able to take ownership of tasks.

• Construction industry experience preferred

Role Status: Full-time term vacancies available until 24 April 2026
Remuneration: $58,709 - $63,154

Role Details:

The Department for Child Protection is seeking an enthusiastic Business Support Officer to join our Adelaide and Woodville offices. This entry-level role is ideal for someone looking to build their skills in a supportive environment while learning a wide range of business and administrative tasks. You will assist with staff records, basic finance processes and the smooth running of day to day office operations. This opportunity offers valuable experience, friendly guidance and the chance to contribute to work that supports children, young people and families across South Australia.

In this role, you will

• Maintain staff records, prepare documents and provide advice on personnel processes.

• Support finance tasks including salary information, petty cash, accounts and reconciliations.

• Assist with workforce data, reporting and monthly expenditure information.

• Coordinate office systems including fleet, equipment, stationery and record keeping.

To be successful

You will bring a positive approach to learning, strong attention to detail and a genuine interest in supporting a busy team. You will be comfortable communicating with a wide range of people and able to follow procedures, check information carefully and work through tasks with accuracy.

You will have good organisational skills, the ability to manage competing priorities and confidence using Microsoft Office programs. Working well with others is important in this role, and you will enjoy being part of a team that values cooperation, inclusivity and clear communication. Most importantly, you will be committed to creating a safe and welcoming environment for everyone.

If this sounds like you, we encourage you to apply.

About the Business:

The Department for Child Protection (DCP) plays a key role in the protection of children, young people and their families within South Australia. The department provides support to vulnerable children and young people to be safe, strong and connected.

What we offer:

• Leave loading and salary packaging opportunities.

• Paid parental and partner leave.

• Employee Assistance Program (confidential counselling for you and your family).

• Free annual flu vaccination for staff.

• Fitness Passport (a discounted workplace health and fitness program available to DCP staff and their families).

Special Conditions:

To find out more about this role, including the key selection criteria and special conditions, please click on the 'apply' button.

Enquiries: Nicole Thomson - Senior Business Support Officer on 8304 0120 or email: nicole.thomson4@sa.gov.au

The department values an inclusive workplace that embraces diversity and strongly encourages applications from people of Aboriginal and Torres Strait Islander descent, people from culturally diverse backgrounds, people with disability, and people from the LGBTQI+ community. 

To apply for this role, please click the 'apply' button to be re-directed to the DCP Career Portal.

Applications Close: 8 December 2025 11:00 PM

Paspaley is seeking an Administration Clerk/Officer for our Darwin Fleet Workshop.  Reporting to the Engineering Manager, the successful candidate will need a can-do attitude and have an entrepreneurial spirit to provide administrative support to our workshop.  You will be required to foster a culture of one team, communicate with internal and external stakeholders and be willing to critically review processes and methods to improve accuracy and efficiency to ensure future growth. 

Key Responsibilities:

• Coordinating and assisting in managing project schedules and deadlines.

• Maintain organized filing systems, both physical and electronic, ensuring easy access to important documents.

• Handle incoming and outgoing office correspondence.

• Answering telephones, directing calls or taking messages.

• Responding to emails and inquiries. 

• Manage work schedules, calendars, and appointments.

• Preparing reports of a routine nature.

• Recording, preparing, sorting, classifying and filing information.

• May perform receptionist duties.

Qualifications:

• Hold a relevant qualification equivalent to an AQF Certificate II or higher.

Experience & Skills:

• At least one year’s relevant full-time work experience.

• Excellent organisational and time management skills.

• Computer Literacy.

• Managing Records.

• Verbal and written communication skills.

• Attention to detail.

• Problem solving.

• Ability to work as part of a team.

• Data management.

On behalf of our client, a professional services firm based in Sydney’s CBD, we are seeking a proactive and polished Receptionist / Office Coordinator to join the team for a short-term contract.

In this front-of-house role, you'll play a key part in ensuring the smooth running of daily operations - managing the reception area, assisting with office coordination tasks, and providing general administrative support to the broader team.

We are ideally looking for someone immediately available and confident in stepping into a fast-paced, client-facing environment.

Key Responsibilities:

• Meeting and greeting clients

• Ensuring the office space is tidy and presentable

• Offering refreshments and setting up meetings

• Manage meeting rooms and scheduling of rooms

• Administration support to the team

• Answering phones and managing emails

• Filing, data entry, and general admin tasks

• Manage office supplies - ordering and maintaining stock for the kitchen and the office

• Assist with any IT issues

• Office maintenance - reporting any issues

• Adhoc support to the wider team for the likes of events/ projects etc

If you're immediately available, take pride in your presentation, have strong organisational and communication skills, and bring a friendly, flexible, and professional attitude—we’d love to hear from you. This role is ideal for someone who comes from a Receptionist / Office Coordinator role and is happy to take a 6 Month contract.

Please apply to Holly Moore at Bsupport@marsrecruitment.com.au

Please note, only shortlisted candidates will be contacted.

Central Coast Council is dedicated to shaping a vibrant future for over 25,000 residents on Tasmania’s picturesque North West Coast. We offer careers that make a meaningful difference - through responsible governance, sustainable development, and community-focused service delivery.

Why Work With Us?

• Employer of Choice - Join a workplace recognised as a Tasmanian Employer of Choice, offering flexibility, growth and a great team culture

• Impactful Work – Contribute to initiatives that enhance the local environment, infrastructure, and community wellbeing

• Lifestyle & Flexibility – Benefit from birthday leave, flexible work arrangements that support work-life balance and up to 3.5% additional superannuation co-contribution 

• Supportive Environment – Experience a workplace culture grounded in care, inclusion, and safety, including effective workplace health and safety systems and training

• Professional Development – Access formal training, mentoring, and the opportunity to contribute across diverse teams and projects

• Exceptional Location – Live and work in the Central Coast region known for its natural beauty and relaxed coastal lifestyle

Central Coast Council is committed to upholding the values of Customer Focus, Open Communication, Accountability, Safety and Together - One Team (C.O.A.S.T.) in local governance. If you are seeking a career that aligns with our aspirations and values, we encourage you to take your next step with us.

Your new role – Administrative Assistant – Infrastructure Services

We currently have a vacancy for an Administrative Assistant in the Council’s Infrastructure Services Department. Our Infrastructure Services team plays a vital role in designing, maintaining and developing essential assets, including roads, facilities, parks, and public spaces. We are currently seeking a detail-oriented, organised and proactive Administrative Assistant to provide dedicated administrative support to this dynamic team on a part-time basis.

Essential:

• Previous experience in an administration role.

• Strong computer skills and Microsoft Office Suite proficiency.

• Excellent verbal and written communication skills.

• Strong time management skills and ability to manage workload and competing priorities.

Salary and conditions: Permanent part-time position, 15 hours per week, with the opportunity to pick up extra days and hours as required.  Central Coast Council’s Enterprise Agreement – Administration Level 2.1 ($36.78 per hour).

How to apply

To view the position description, key selection criteria and to apply, please visit our website:

https://www.centralcoast.tas.gov.au/current-vacancies/administrative-assistant-infrastructure-services-2/

Please note that applications will only be accepted via our website. Please include a current resume, cover letter and response to the key selection criteria.

For any enquiries, please call (03) 6429 8946.

Applications close at 4pm on Tuesday 9 December 2025.