🏢 Office Manager – Unleash Plumbing Pty Ltd (Eastern Melbourne)

Full-time | $70,000–$85,000 + super + growth perks

Unleash Plumbing is scaling up — and we need a switched-on, confident, no-nonsense Office Manager to run the back end of the business like a well-oiled machine. You’ll be the person that keeps the entire operation sharp, stress-free, and ahead of schedule. If you're ready to take real ownership and make an impact — this is your opportunity.

👊 What You’ll Be Doing:

• Oversee day-to-day admin, scheduling, and internal operations — you’re the glue that holds the team together

• Manage workflow through Simpro & Lana (job management systems) with precision

• Prepare quotes, issue invoices, and maintain clean job records

• Coordinate with tradies, builders, clients, and suppliers — no miscommunications on your watch

• Handle compliance docs, supplier orders, deliveries, SWMS, certs and warranties

• Own the accounts inbox — follow up quotes, track payments, flag issues

• Continuously refine and improve office systems and procedures as the business evolves

💪 What You Bring:

• Simpro experience is a must (or similar trade-based software)

• Admin/operations background in the construction or Roofing industry

• Highly organised with sharp attention to detail — errors don’t get past you

• Strong communicator who can lead conversations and build relationships with both clients and tradies

• Problem-solver mindset — if something breaks, you figure out how to fix it fast

• Friendly, driven and reliable — no babysitting required

🔥 The Perks:

• $70k–$85k + super — salary based on your experience

• Work/life balance — no weekends, no late nights

• Stable full-time role in a growing, supportive company

• Opportunities to grow with the business into higher management roles

• Respect and ownership — you’re not just a cog in the machine

• Modern systems and open-door leadership — your voice gets heard

• Be part of a tight-knit, no-BS team where everyone has each other’s back

·         Paid Day Off for Your Birthday – Go celebrate, it’s on us.

·         Career Progression – Learn more, earn more.

📍 How to Apply:

Send your resume + quick intro to sales@unleashplumbing.com.au
Even better — send a short video or voice note sharing what makes you the perfect fit.

It’s time to step into a role where your work matters.
Unleash your potential with Unleash Plumbing.

• Administration & Scheduling
  • Managing the CEO’s calendar, meetings, and travel arrangements.
  • Providing general office support, including correspondence, filing, and recordkeeping.
• Human Resources Support
  • Assisting with recruitment processes, onboarding, and staff record maintenance.
  • Processing payroll and maintaining leave records.
  • Supporting staff training and professional development initiatives.
• Document & Records Management
  • Maintaining and update the document control system to ensure compliance and version integrity.
  • Assisting with preparation of reports, briefings, and official correspondence.

• General Support
  • Acting as the first point of contact for administrative enquiries, premises requirements and stationery.
  • Supporting compliance with workplace policies, procedures, and WHS obligations.

• 5 years’ experience in administration or operations, ideally from a regulator, fintech or government office. 
• Previous experience with payroll systems and HR support functions. 
• Strong organisational and communication skills.
• Proficiency in Microsoft Office and document management systems.
• Ability to manage confidential information with discretion and integrity.
• Highly organised and detail oriented.
• Strong interpersonal skills and a collaborative approach.
• Adaptable, proactive, a team player who is able to work independently.
• Strong commitment to professional standards and continuous improvement.

At Keylaw, we power thousands of property transactions every year. As one of Australia's leaders in residential conveyancing, we combine genuine client care with smart, tech-driven systems that make property transfers simple, seamless, and stress-free. With offices across multiple states and a commitment to doing things better, we're a team that's growing fast and always looking for great people to join us.

• Real work-life balance — your day finishes at 5 pm, every time

• Game-changing cloud-based systems that keep admin simple

• A supportive, friendly team that thrives on collaboration

• A central Brisbane City location close to public transport, great coffee, and lunchtime options

• A lunch room stocked with snacks for when you need a pick-me-up

We're on the lookout for an organised, detail-focused Search Agent to join our Brisbane City team. This role is perfect for someone who loves structure, enjoys ticking tasks off a list, and finds satisfaction in keeping things accurate and moving on time. Prior administrative experience is a bonus, but not essential — if you're switched on, eager to learn, and comfortable juggling a few tasks at once, we'll teach you the rest.

As a Search Agent, you'll play a crucial role in supporting property transactions by gathering the documents and information our legal team relies on. Your responsibilities include:

• Lodging search requests with councils, body corporates, water authorities, utilities, and government agencies

• Obtaining key property documents, including rates and water searches, body corporate certificates, by-laws, and statutory searches

• Tracking and managing search progress to ensure turnaround times are met

• Reviewing incoming results for completeness and accuracy

• Keeping internal systems updated with clear, accurate records

• Communicating professionally with councils and authorities to follow up on outstanding or unclear requests

• Assisting with general administrative tasks that support the broader team

• Sharp attention to detail and a love for organisation

• Excellent communication skills, especially when liaising with councils and body corporates

• Strong time management and the ability to handle multiple tasks calmly

• Confidence using digital systems and learning new tools

• A positive, proactive attitude and a willingness to dive into new challenges

• Australian citizenship or permanent residency status is required for this role

• A stable, full-time role with work-life balance that's actually real

• Supportive leadership and a team that values your contribution

• Comprehensive training on all systems and processes

• Competitive salary and a great Brisbane CBD workplace

If you're ready to step into a role where your attention to detail shines and your evenings stay yours, we'd love to hear from you.

Send your CV and a brief cover letter (PDF) to Erin Newsham at erin@keylaw.com.au

WANGARA / NORTHERN SUBURBS PERTH

THE COMPANY

Rowe Scientific Pty Ltd is 100% Australian owned, expanding national organisation, servicing the scientific community in Australia and overseas since 1987.

This role is office based in the northern suburb of Wangara. The successful applicant will report to the CFO and work with the administration and finance team to support the future success of the organisation.

THE ROLE

Assist in providing a high level of administrative support including preparation and analysis of data using Excel, maintaining the company’s database, and being responsible for booking company travel.  In addition, you will assist the accounts team by processing non supplier invoices to ensure on time payment and assist with processing client payments and credit control.

REQUIREMENTS, SKILLS, AND EXPERIENCE 

• Previous experience in an administrative role.

• An understanding of basic accounting functions

• Good computer skills and proficiency with the Microsoft Office suite, in particular Excel to at least an intermediate level.

• Live within 30 minutes’ drive of Wangara.

BENEFITS

The successful applicant will enjoy a rewarding, long term, secure career with a competitive base salary and a monthly result focused bonus scheme.

HOW TO APPLY

Applicants are encouraged to apply via SEEK with a cover letter specifically addressing the job requirements. Note Applications will only be accepted from Australian / NZ residents with valid Australian work rights.

 No employment agency applications.

We are seeking a highly organised and proactive Service Coordinator to support service delivery and coordination within a leading HVAC and Facility Maintenance company. This role is essential in ensuring the smooth execution of service jobs, from planning through to completion, while maintaining a strong focus on compliance, safety, and documentation. The successful candidate will work closely with internal teams, subcontractors, and client stakeholders to ensure high-quality service and timely project outcomes. Position available for immediate start.

·         Serve as the first point of contact for customers regarding service inquiries, scheduling, and follow-ups, either via phone, email or teams.

·         Schedule and dispatch HVAC technicians and subcontractors for maintenance, repairs, and emergency calls.

·         Maintain accurate records of service calls, work orders, purchase orders, and customer interactions using service management software programs such as AroFlo, Uptick and 1Breadcrumb.

·         Monitor job progress and communicate updates to customers and internal teams.

·         Coordinate with suppliers to ensure technicians are equipped with the correct materials and equipment prior to each job.

·         Follow up with customers post-service to ensure satisfaction and address any concerns.

·         Support the Service Manager and Assistant Service Manager with reports, scheduling efficiencies, and technician productivity tracking.

·         Manage multiple service requests simultaneously, while maintaining accuracy and attention to detail in a fast-paced working environment.

·         Management of multiple email inboxes and Teams chats.

·         Other responsibilities as assigned.

·         Previous experience in HVAC, plumbing, fire or a service-based industries preferred.

·         Strong customer service and communication skills with a professional, solution-focused approach.

·         Proficiency with scheduling and job management software programs such as AroFlo, Uptick and 1Breadcrumb and Microsoft office suite (Outlook, Word, Excel).

·         Excellent organisational and problem-solving abilities, with the capacity to multi-task and stay detail-oriented under pressure.

·  Ability to build positive relationships across teams, clients, and subcontractors.

·         Basic knowledge of HVAC systems and terminology is an advantage.

· Flexibility and adaptability to respond to changing priorities.

Wagners is seeking an experienced Weighbridge Operator to join our Wellcamp Quarry team. You’ll be responsible for weighbridge operations, supporting the day-to-day operations of the quarry general site administration, reporting, travel coordination, and customer service.

About the Role

• 10hr shifts with a 1hr lunch break - Monday to Friday only

• Flat rate of $38.68 p/hr

Key Responsibilities

• Operating the weighbridge and processing outgoing trucks

• Ensuring accurate ticketing of all material movements

• Providing frontline customer service to drivers, visitors, and stakeholders

• Managing rosters, timesheets, office supplies, and purchasing requirements

• Coordination of staff travel and accommodation

• Liaising with People & Culture, Payroll, Training & Recruitment for onboarding and mobilisation of new employees

• General administrative duties as required

About You

• Experience in Weighbridge or Quarry operations (desirable)

• Advanced Microsoft Office skills

• Strong attention to detail

• Strong written and verbal communication and customer service skills

• Ability to work efficiently, independently, and show initiative

• Professional presentation and a positive ‘can do’ attitude

• Possess a flexible, adaptable and versatile approach to prioritising tasks in a changing work environment

• Pass a pre-employment medical including a drug and alcohol testing

• Undergo a National Police Check

• Provide 2 work-related references including one professional/supervisor

Why Join Us

• Confidential Employee Assistance Program for you and your family

• Job security with a long-standing company

• Internal development and progression support

• Positive workplace culture where we pride ourselves on a culture of diversity, inclusiveness, community support and strong family values.

• Employee health and wellbeing programs that include fun sporting events, social events, discounted health fund membership, discounted gym membership, and more

• Salary packaging options such as novated leases

About Us

Wagners is a highly renowned, ASX listed construction materials and services provider, headquartered in QLD. We provide a wide variety of construction materials and services to both domestic and international industries. We are innovative developers of new generation building materials and technologies to reduce the impact of heavy construction materials on the environment.

Wagers is an equal opportunity employer, who values diversity and promotes a safe work environment.

You must have unlimited Rights to Work in Australia. This is not a sponsorship role.

How to Apply

Simply click apply now and submit your current resume listing your experience, contact details, and any relevant qualifications/tickets.

We will be shortlisting and interviewing for this role as applications are received. Don’t miss out, apply today!

• Provide a wide range of day-to-day administrative support and reception services to support the site and community programs.
• Provide a high level of customer service and support to all internal and external clients. 
• Undertake day-to-day data entry in systems ensuring the recording of all transactions meet organisational standards and carried out in a timely manner.
• Provide financial administrative support including accounts payable activities, co-payment management, daily cash receipting, petty cash and banking, ensuring processes are in accordance with
  organisational policies, guidelines and procedures.
• Ensure the security of the Administration Office and equipment by following site/service protocol at all times
• Daily mail collection from post office
• Assist with the management of fleet vehicle maintenance
• Monitor, maintain and provide assistance with procurement of office equipment and resources within organisational policies and guidelines
• Undertake reporting activities with other relevant documentation within the scope of your role.

• Demonstrated experience in word processing and data entry
• Certificate III in Business Administration (or equivalent relevant experience)
• Demonstrated experience with Microsoft Office Suite (Outlook, Word, Excel) to the intermediate level or higher
• Excellent interpersonal and communication skills – written and verbal
• Excellent organisation and time management skills
• Demonstrated experience in financial administrative procedures, including petty cash, invoicing and accounts receivable.
• Australian Driver Licence

• Work/Life Balance - Monday to Friday 8am – 4pm
• $15,900 Salary packaging + $2,650 meal & entertainment allowance
• A very supportive, flexible, and positive team culture
• Employee Assistance Program for staff & family members
• Employee referral program – earn $500 for referring your friends and family
• Private Health Insurance discounts with Medibank
• Gym and Wellbeing benefits
• Free Flu Vaccinations
• Travel and Flight benefits

Kickstart your career in a fast-paced, purpose-driven environment!
We’re looking for an enthusiastic Entry-Level Administrator to join our fun and dynamic team, supporting participants and staff within the NDIS sector. If you thrive under pressure, love learning new things, and enjoy working with people, this role is for you.

This is a fantastic opportunity for someone eager to grow their skills and develop a strong foundation in administration. You’ll play an important part in supporting our day-to-day operations and ensuring our participants receive the best possible service.

• Providing administrative support to the management team and wider administrative team
  

• Provide support in rostering 
  

• Assisting with day-to-day office operations and coordination
  

• Managing documentation, data entry, and participant information
  

• Responding to enquiries with professionalism, empathy, and excellent communication
  

• Supporting scheduling, participant coordination, and general admin tasks
  

• Working collaboratively within a friendly, energetic, and supportive team
  

You’ll be a great fit if you have:

• Strong communication and people skills
  

• The ability to work under pressure in a fast-paced environment
  

• High attention to detail and strong organisational skills
  

• A willingness to learn and grow within the NDIS sector
  

• A positive attitude and a team-first mindset
  

• Be part of a fun, supportive, and dynamic team culture
  

• Great opportunity for learning, development, and career growth
  

• Hands-on experience in the NDIS sector
  

• Fast-paced environment where every day is different
  

• A role where your contribution truly makes a difference
  

At CVGT Employment, we believe meaningful work transforms lives. Since 1983, we’ve been connecting people to opportunity, supporting businesses with capable talent, and strengthening the communities we serve. As a not-for-profit, for-purpose organisation with a presence across Victoria, New South Wales, and Tasmania, we’re proud to champion inclusive employment pathways. 

Your Opportunity

We’re looking for an Administration Officer to join our Inclusive Employment Australia (IEA) program. In this role, you’ll be the welcoming face of CVGT - creating a respectful, inclusive, and well-organised environment for everyone who connects with our services. Your empathy, attention to detail, and commitment to service excellence will ensure participants feel supported and valued, while helping our team deliver smooth day-to-day operations.

• Customer Service Excellence: Greet visitors warmly, manage incoming calls, and provide responsive, people-focused customer service tailored to individual needs.
• Administrative Efficiency: Manage a variety of administrative tasks, including appointment and calendar coordination, petty cash handling, purchase orders, and mail management.
• Operational Support: Support the wider team with scheduling, documentation, and reporting for participants, ensuring records are well-organised, accurate, and completed promptly.
• Event Coordination: Assist with planning and organising job clubs, employer events, and training sessions.

What You Bring

• Qualifications: Certificate III in Business Administration (highly regarded).
• Experience: Minimum 3 years in a fast-paced, customer-facing admin role, with proven ability to manage competing priorities efficiently and professionally.
• Professional Strengths: Exceptional communication and problem-solving skills, paired with empathy, adaptability, and a strong people-centred approach.
• Tech Savvy: Confident with Microsoft Office, CRM systems, and digital tools.
• Pre-Requisites: Full eligibility to work in Australia, obtain a National Police Check and Working with Children Check.

Why You’ll Love Working Here

• Salary Packaging – Maximise your take-home pay with flexible options.
• Extra Leave Benefits – Enjoy additional time off to recharge and thrive.
• Wellbeing Support – Access to our Employee Assistance Program and Perkbox benefits.
• Professional Growth – Ongoing training, development, and career progression.
• Inclusive Culture – Proudly recognised as a Diversity Council of Australia Inclusive Employer, 2024–2025.

Apply Now
Bring your administrative skills to a role where people and purpose come first. Join CVGT Employment and help create a welcoming, inclusive space where meaningful employment journeys begin.

For more information refer to the attached position description, or contact People & Culture at peopleculture@cvgt.com.au

Important Information: To be considered for this role, you must have the legal right to work in Australia. Pre-employment checks, including a Working with Children Check and National Police Check are required prior to commencement. We’re reviewing applications as they’re received, so don’t wait to take the next step in your career. 

Your Journey Starts Here
Learn more about who we are and what we stand for? https://www.cvgt.com.au/about-us/
Not the right role for you? We’re always looking for passionate people to join our team. Register your interest at https://www.cvgt.com.au/about-us/work-with-us/