• This role is based in Mulgrave.
  
• Join a supportive team of great people and take your career to the next level.
  
• Enjoy a full-time, permanent position with real opportunities for long-term growth.
  

Who are we looking for?

• Proven experience in an administrative support role, ideally within commercial property.
  
• Qualification in Business Administration, Facilities Management, or a related field (Diploma level or equivalent).
  
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint, at an intermediate level.
  
• A general understanding of building services or facilities operations is highly regarded.
  
• Strong customer service skills with a professional and proactive approach to stakeholder engagement.
  
• Basic financial acumen, including the ability to assist with budgeting, invoicing, and expense tracking.
  

The Role

The Facilities Coordinator provides vital administrative support to the facilities management team, assisting in the effective operation, compliance, and risk management of properties within the managed portfolio. This role ensures the smooth execution of day-to-day tasks, enabling the facilities team to focus on on-site responsibilities and deliver high-quality service in line with client expectations and Knight Frank’s standards.

Key Responsibilities

• Coordinate day-to-day building maintenance and repairs across commercial properties.
  
• Ensure compliance with all safety, regulatory and risk management requirements.
  
• Oversee contractor and vendor performance to maintain service quality.
  
• Conduct regular site inspections and maintain building presentation standards.
  
• Manage work orders, maintenance records and reporting through Knight Frank systems.
  
• Liaise with tenants, clients and internal teams to resolve issues and support operations.
  

About Knight Frank
Knight Frank is one of the world’s leading corporate commercial real estate agencies, specialising in the acquisition, sale, and management of commercial properties, including office buildings, retail spaces, and industrial assets.

What’s in It for You?

• Generous Leave Options – Two weeks additional leave & two wellness days and Birthday Day Off!
  
• Career Development & Recognition - Access to mentorship, and leadership programs and rewards and recognition.
  
• Lifestyle Perks – Enjoy discounts and rewards through our employee platform, The Vault.
  
• Inclusive & Community-Focused Culture – Proud winners of the Property Council Award for Innovation & Excellence Award for Diversity, Equity & Inclusion!
  
• Innovative Technology & Tools – Cutting-edge property tools and platforms.
  

Not the Perfect Fit?
All successful candidates will be required to undergo police checks as part of our standard recruitment process. We encourage applications from people of all backgrounds and abilities. Applicants with Australian working rights need only apply. No Agencies please.

Our client seeking an experienced Property Manager to join a high-performing team that values professionalism, communication, and genuine client care. This role is ideal for someone who takes pride in their portfolio, builds strong relationships with landlords and tenants, and thrives in a supportive, well-structured environment.

About the Role:

This is a dynamic and rewarding position where no two days are the same. You’ll be responsible for managing a quality portfolio, building strong relationships with landlords and tenants, and ensuring every property is maintained to a high standard. The role offers autonomy, support from an Assistant Property Manager, and the opportunity to work within a business that values professionalism, efficiency, and genuine client care.

What You’ll Be Doing:

As a Property Manager, you’ll manage a portfolio of approximately 120 properties with support.

• Assisting with routine inspections, entry & exit reports
• Handling tenant and landlord communications
• Coordinating maintenance requests and repairs
• Supporting leasing processes and open homes
• Administrative duties relating to tenancy management

What We’re Looking For:

• A positive attitude
• Proven experience in managing a portfolio
• Excellent communication and organisational skills
• QLD Certificate of Registration (or willing to obtain)
• Driver’s licence and reliable vehicle
• Experience in real estate/property (preferred but not essential)

Why Join Us?

• Collaborative and fun office culture
• Full training and mentoring provided
• Opportunities for career progression
• Use of the latest technology and streamlined systems
• Competitive salary package + use of company car
• Supportive and experienced leadership
• Modern systems and marketing tools to help you succeed
• A fun, energetic team culture

If you’re driven, outgoing and excited by the idea of helping grow a client base in a thriving market - we want to hear from you!

HOW TO APPLY:

Please submit your resume by hitting APPLY or contact us directly:

Sam Burton

sam@aeonrecruitment.au

0403 980 791

All applications will be held in strict confidence, only shortlisted candidates will be contacted. Thank you for your understanding.

#SCR-sam-burton 

• Monday to Friday position supporting high performing Business Leaders!

• Flexible work arrangements including WFH!

• National real estate platform empowering agents to own their own business!

About the Business

Our client is one of Australia’s fastest-growing real estate platforms, empowering high-performing independent agents to build and scale their own successful brands. With a strong presence across every major state, they’ve redefined the way agents operate and have received numerous industry awards!

About the Position

Currently an opportunity exists for a passionate sales professional to join the business in a key role supporting Business Leaders. Responsibilities will include:

• Prospecting for new agents interested in running their own business

• Supporting Business Leaders with lead generation

• Maintaining and nurturing relationships with Agents through various stages of the sales cycle

• Manage CRM system and ensure information is relevant and updated

Skills and Experience

• Experience in a customer service or sales role within real estate

• Property management, sales or sales support experience highly regarded

• Pro-active approach, passionate and self motivated

• Ability to build rapport and relationships quickly

• Excited to be apart of a growing business and dynamic team

Opportunity and Benefits

• Career progression if desired - move to a BDM position and double your income 200k+

• Monday - Friday position - no weekends!

• Flexible work arrangements including WFH available!

• Join a leading award winning real estate platform

• Six figure income - attractive base salary and bonuses!

• Fantastic company culture!

How to apply:

Head to www.urbanx.io to learn more about ou or contact Stephanie Kong for a confidential discussion 0431 739 297

• Assist with property inspections and open homes
• Prepare marketing materials and listing presentations
• Liaise with clients, buyers, and internal teams
• Manage CRM data and follow-up communications
• Support the Senior Agent with day-to-day sales activities
• Learn and apply sales techniques and compliance standards

• A genuine interest in real estate and property sales
• Strong communication and interpersonal skills
• Professional presentation and a positive attitude
• Ability to work in a fast-paced, team-oriented environment
• Current driver’s licence and reliable vehicle
• Real Estate Certificate IV or willingness to obtain

• Industry-leading training and mentorship
• Clear career progression into Sales Consultant roles
• Supportive and collaborative team culture
• Prime Melbourne Southbank location
• Competitive salary and commission structure

• Maintain strong relationships with internal and external stakeholders
• Oversee and manage rental arrears collection
• Assist with day-to-day rent collection and tenant account management
• Process and issue monthly tenant invoices and charges
• Maintain financial and tenant databases
• Perform account reconciliations and petty cash handling
• Reconcile and bank gift card takings
• Support with general administrative and customer service desk procedures

• Experience in accounts, ideally within a retail or property environment
• Strong understanding of rent collection processes and financial administration
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Strong communication and interpersonal skills
• High attention to detail and confident working with budgets and reconciliations
• Relevant tertiary qualifications in finance, business, or administration (preferred)

We currently have an opportunity for an Area Works Supervisor. Join our Government and Infrastructure Management team and play a key role in supporting the effective delivery of works and services including the management of subcontractor performance. Reporting to the Regional Manager, you'll help deliver high-quality outcomes that support our essential services.



What You'll Do

This role offers a broad scope, with key responsibilities including:

• Develop project 'scopes of work' to client standards and deliver works within budget, at the required quality standard and on time.
• Planning and co-ordinating daily project delivery tasks, including Scoping of Vacant Properties, both administratively and with external, supply partners delivering works.
• Ensure quality of work is in accordance with contractual requirements, company standards and to the satisfaction of the client.
• Ensure relevant contractual KPI's are met and exceeded where possible.
• Develop strong client relationships and act as a key point of contact including managing relevant client enquiries and meeting or surpassing client expectations.

What You'll Bring

• Hold a construction White Card.
• Qualified or appropriately experienced Project Management/Property Maintenance or experienced Qualified trades person (highly desirable)
• Solid experience managing and delivering planned works program in a similar role and/or industry.
• Experienced in the delivery of contracts where an outsourced model is used to deliver services.
• Experienced in managing, monitoring and evaluating the performance of Sub-contractors
• Experience in building and construction management.

More than anything, you'll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients.





Why Downer?

At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving.





What It Means to Belong at Downer

We're proud of our high-performance culture and commitment to diversity, offering:

• Training and development to support and diversify your career.
• With 30% of vacancies filled internally you'll find real opportunities to advance your career.
• Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more.
• Employee Assistance Program: professional support for you and your family when you need it most.

Downer Group is an equal opportunity employer committed to diversity and inclusion. We encourage applications from all backgrounds, including First Nations people and those from culturally and linguistically diverse communities.

Our client is an established, industry leading Commercial Real Estate firm. Priding themselves on their extensive local market knowledge, they are seeking an experienced Commercial Property Manager to join their high performing team. They are offering a competitive salary and ability to "run the show" and take ownership of this well-maintained portfolio of properties.
  
Key Responsibilities:

• Manage a portfolio of approximately 150 commercial properties (mix of Industrial, Retail and Commercial)

• Deliver a high quality of service to owners and tenants

• Attend internal & external business commitments

• Liaise with owners, tenants and other stakeholders

• Take full ownership of lease negotiations, reviews, renewals, arrears, inspections and vacancies

• See that company policies and procedures are followed to ensure owner’s objectives and investment strategies.

• Managing relationships with key stakeholders both internally and externally

  
  

About you:

• Minimum of 1 - 2 years in Commercial Real Estate minimum

• Knowledge of local property market

• Capacity to negotiate and deal with conflict

• Agents' Rep and drivers license

• Ability to work autonomously - be a self-starter

• Strong interpersonal and communication skills

• Excellent organisational skills and time-management

Perks and Benefits:

• Well-maintained and manageable portfolio

• Support and training from management, great company culture

• Generous salary (commensurate with experience)

• Join a reputable and established firm to progress your career long-term

If you don't quite fit the criteria of this role, but still have experience, please reach out to Owen below to discuss other opportunities, also currently recruiting Residential Property Managers (Junior - Senior), Assistant / Junior Commercial Property Managers, and many other positions across Melbourne and nationally.

Apply now directly via this ad or contact:
Owen Scott | 0434 875 360 | owen@highrisetalent.com.au

Are you an experienced real estate receptionist/assistant ready to make a meaningful impact? We’re seeking a mature, detail-oriented professional to be the welcoming face of our Redcliffe office.

In this pivotal role, you'll provide exceptional administrative support and outstanding conversational skills to elevate our client interactions. If you thrive in a fast-paced environment, have a proven track record in real estate, and excel in communication, we want to hear from you!

This is your chance to be part of a successful team, contributing to our growth while advancing your own career. A REAL ESTATE CERTIFICATE IS ESSENTIAL FOR THIS POSITION.

Don’t miss out on this exciting opportunity—apply now and let your expertise shine with us!

• North West Sydney
• $75K + Super + Phone
• Rare opportunity to get into Real Estate with no experience required!
  
• Leading Developer / Home Builder

• Assist in running the display suite and display homes including opening, set-up and presentation for 10am opening, as well as signs and flags put up and taken down
• Meet and greet customers and stakeholders upon entry to the Sales Office and onsite display homes and support with ongoing communication
• Support with processing of invoices, sales advices, external agent communications, agreements, and ancillary administration tasks
• General monitoring of stock and marketing collateral requirements
• Coordinating and finalising settlements and handover packs
• Maintain accurate client records including data entry and data integrity (CRM)

• Australian Citizen/ Perm Residency
• Ideally some exposure to Real Estate - but if not, then solid experience in Admin / Customer Service roles
• Be an effective communicator, as well as engaging with good energy
• Able to work 4 weekdays 9am - 5pm, and either a Saturday or a Sunday
• Have, or be currently undertaking a Real Estate Certificate of Registration 

• Generous 'starter' salary!!
• Opportunity to get into Real Estate / Project Sales with NO industry experience
• Incredible on-the-job training and ongoing mentorship
• Stable employer with solid financial standing (aka great Job security)
• Long list of employee discounts, subsidised health care etc