• This role is based in Mulgrave.
  
• Join a supportive team of great people and take your career to the next level.
  
• Enjoy a full-time, permanent position with real opportunities for long-term growth.
  

Who are we looking for?

• Proven experience in an administrative support role, ideally within commercial property.
  
• Qualification in Business Administration, Facilities Management, or a related field (Diploma level or equivalent).
  
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint, at an intermediate level.
  
• A general understanding of building services or facilities operations is highly regarded.
  
• Strong customer service skills with a professional and proactive approach to stakeholder engagement.
  
• Basic financial acumen, including the ability to assist with budgeting, invoicing, and expense tracking.
  

The Role

The Facilities Coordinator provides vital administrative support to the facilities management team, assisting in the effective operation, compliance, and risk management of properties within the managed portfolio. This role ensures the smooth execution of day-to-day tasks, enabling the facilities team to focus on on-site responsibilities and deliver high-quality service in line with client expectations and Knight Frank’s standards.

Key Responsibilities

• Coordinate day-to-day building maintenance and repairs across commercial properties.
  
• Ensure compliance with all safety, regulatory and risk management requirements.
  
• Oversee contractor and vendor performance to maintain service quality.
  
• Conduct regular site inspections and maintain building presentation standards.
  
• Manage work orders, maintenance records and reporting through Knight Frank systems.
  
• Liaise with tenants, clients and internal teams to resolve issues and support operations.
  

About Knight Frank
Knight Frank is one of the world’s leading corporate commercial real estate agencies, specialising in the acquisition, sale, and management of commercial properties, including office buildings, retail spaces, and industrial assets.

What’s in It for You?

• Generous Leave Options – Two weeks additional leave & two wellness days and Birthday Day Off!
  
• Career Development & Recognition - Access to mentorship, and leadership programs and rewards and recognition.
  
• Lifestyle Perks – Enjoy discounts and rewards through our employee platform, The Vault.
  
• Inclusive & Community-Focused Culture – Proud winners of the Property Council Award for Innovation & Excellence Award for Diversity, Equity & Inclusion!
  
• Innovative Technology & Tools – Cutting-edge property tools and platforms.
  

Not the Perfect Fit?
All successful candidates will be required to undergo police checks as part of our standard recruitment process. We encourage applications from people of all backgrounds and abilities. Applicants with Australian working rights need only apply. No Agencies please.