📍 Location: Thomastown
🕒 Type: Permanent, Full-Time
💼 Industry: Construction / Industrial

We’re working with a well-established construction business to find a Contracts / Office Administrator who thrives in a fast-paced, hands-on environment. This is a diverse role supporting projects, workshop operations, and general office administration — ideal for someone who enjoys variety and has a strong eye for detail.

This role plays a key part in ensuring projects run smoothly from initiation to completion. You’ll be responsible for tracking project costs, supporting financial processes, and maintaining accurate records across multiple systems. You’ll also assist with general office duties and HR support, making this a great opportunity for someone who enjoys being across all areas of the business.

Project Administration

• Track project costs and variations

• Set up jobs in job management software and maintain registers

• Allocate costs accurately and maintain project records

• Create reports and visuals for management

• Assist with purchasing, supplier quotes, and quantity take-offs

• Book travel and accommodation for project teams

• Support safety documentation (SWMS, MSDSs)

Office Operations

• Manage calls, emails, and general correspondence

• Support management, finance, and estimating teams

• Maintain office cleanliness, supplies, and filing systems

• Organise events and assist with deliveries (forklift use may be required)

• Perform occasional pickups/deliveries of materials

HR Support

• Assist with onboarding, induction materials, and uniform packs

• Maintain personnel records and follow up on expiring tickets/insurances

• Coordinate office moves and equipment setup

• Minimum 2 years’ experience in a similar role within the industrial or construction or manufacturing industry

• Site experience is desirable

• Advanced proficiency in Excel, Outlook, and Word

• Professional communication skills

• Full driver’s licence and own vehicle required

• Highly organised and detail-oriented

• Positive, can-do attitude

• Strong communication and prioritisation skills

• Able to work independently and support the team

• Reliable, punctual, and accountable

• Permanent role with long-term career potential

• Diverse responsibilities across projects and operations

• Supportive team and leadership

• Opportunity to make a real impact in a growing business

Sound like you? Apply now or reach out for a confidential chat.

• Scanning of passport application forms and supporting documents
• Scanning of identification photos (involving cleaning and basic assessment of suitability of photos)
• Manual separation of applications and attachments, and basic management of applications that were not able to be scanned. 
• Destruction of records. 
• Basic management of applications that have been incorrectly marked (i.e. priority applications marked as routine or vice versa)
• Manual Exception tasks, re-scanning applications to improve quality, mail sorting for other teams, destruction and filing, other ad hoc duties as they arise.
• Basic administrative processing duties including network production tasks (data verification, image enhancement, pre-print assurance, quality authorisation). 

• MUST be an Australian citizen to be eligible 
• Strong data entry skills and admin skills
• High attention to detail
• Excellent customer service and communication skills
• Ability to analyse numerical and written information
• Ability to do repetitive tasks on a daily basis
• Reliable and adaptable to respond to changes in workloads and priorities
• Must meet Pre-employment screening requirements and have a Baseline Security Clearance (or ability to obtain one)

Join a Rapidly Growing, Family-Owned Plumbing Company!

MCM Plumbing Facilities Maintenance Pty Ltd is a proudly family-owned business experiencing rapid growth. As our company continues to expand, We are seeking an experienced Service Administrator to join our team at our Revesby office. In this varied role, you will manage general administration tasks and coordinate job scheduling for our field technicians to ensure smooth daily operations across the business.

This office-based role will involve supporting the Director with a variety of administrative tasks to ensure smooth day-to-day operations.

Job Scheduling:

• Updating and managing daily schedules to meet service targets and contractual requirements

• Allocating jobs to ensure technicians have a full workload each day

• Monitoring staff leave and adjusting resources to maintain coverage and workflow continuity

• Preparing regular progress updates and reports in line with client or contract requirements

• Tracking job status, compliance, and feedback to maintain performance standards

• Assisting field staff with any operational, safety, or data-related issues

• Coordinating and scheduling technician training to minimise downtime and maintain productivity

Admin & Accounts:

• Assisting with invoicing and billing

• Processing purchase orders and supplier invoices

• Reconciling payments and basic bookkeeping

• Following up on unpaid invoices or queries

• Staff on/offboarding processes

Compliance & Documentation:

• Managing safety documentation (SWMS, JSAs, site inductions)

• Maintaining company quality and safety management systems

• Organising training or licence renewals

• Tracking insurances and certifications

General Help

• Jump in wherever needed to keep things running smoothly

• Help improve how we do things and keep admin tasks efficient

If you think you have what it takes to join the MCM team, then apply via email with a copy of your resume and a brief cover letter (with a photo) telling us why you are the person for the job. 

Applications close on 30/10/25 , please send through to ian@mcm-plumbing.com.au          

We have an exciting opportunity for an EA to join a growing Investment business supporting the General Manager with traditional EA duties as well as project assistance and administration. The role supports the General manager on a 1:1 support role and adhoc support to the wider team.

This is a gem of a role not to be missed. 

The role will predominantly support the GM and you will be given more opportunity and growth as time goes. There is so much opportunity as the company continues to go through exciting growth. 

Our client is known for their warm and welcoming company culture as well as their longevity and stability with their teams. You will support an impressive GM who is enthusiastic, ambitious, genuine and passionate about what they do and the business.

 This role is 5 days a week in the office.

• Diary management

• Arranging and coordinating meetings

• International travel coordination

• Arranging couriers

• Producing Power Point presentations

• Document management and filing

• Maintaining contacts database

• Liaising with clients

• Arranging events/lunches

• Research

• Expenses

• Liaise with IT re any technical issues for home and business

• Fleet management including registration renewal, car insurance, car service bookings etc

• Adhoc projects as required 

Successful candidates will be true team players who are passionate, engaged and energised in all aspects of their professional endeavours. We are looking for a positive-minded candidate as this approach is essential together with a proactive stance in working as a team member. You must have excellent communication skills and have high attention to detail and accuracy. Recent and advanced knowledge of Outlook, Word and PowerPoint is essential to this role.

If the above role is one that you would be suited to and are excited by the thought of, then please send your CV immediately to Surayya French at surayya.french@marsrecruitment.com.au

Please note, only shortlisted candidates will be contacted.

Join a globally recognised business and work with our Perth team to service our customers.

Bridgestone Mining Solutions Australia (BMSA) is a market leader in the tyre & mining services industry. We are renowned for our global reputation for quality products, continuous improvement & cutting-edge application of technology.

We are currently seeking an organised & proactive Operations Officer to join our administration team in our Perth Branch in Forrestfield.

The Benefits

• Mon-Fri role

• Permanent full-time position - competitive salary

• Career development within the global Bridgestone business

• 5 days extra leave every year after 2 years of employment

• An extra 5 days leave as a one off at each 5 year employment milestone

• Product discounts on Bridgestone Tyres

• Additional benefits & staff discounts

The Opportunity

• Deliver admin support to your team in sales, service or tech support

• Maintain accurate databases and documentation

• Handle enquiries, quotations, invoices, purchase orders etc

• Assist with inventory, freight, reports and communications

• Working within an admin team, on-job training and mentoring

About You - Essential

• Competence with Microsoft Office applications

• Customer service focus

• Reliable and a team player

• Time management skills

• Clear communicator both written and verbal

• Must have current work rights in Australia

About You - Preferred but not essential

• Experience in mining, agriculture, manufacturing or logistics

• SAP experience or exposure

Join our local team within a global leader and access product discounts, extra leave and training opportunities.

Apply today, immediate start.

• Project Administrator 
  • Temp Contract, Ongoing  
  • Immediate Start
  • Commercial Project 

• Assist the Project Team with day to day administrative tasks as required
• Schedule regular meetings and record/minute meeting and decisions (e.g. assigned tasks and next steps)
• Assist in read and interpreting plans (.pdf mark up)
• Collate weekly timesheets and tracking of manpower hours
• Document Control (Aconex) 
• Provide general project and HSEQ administrative support, including preparation for new starters for commencement on site
• Onboarding new team members
• Ad hoc administrative support as required

• Experience Required 
  • Construction / Electrical Project Industry Experience
  • Experience reading and intepreting project plans
  • Experience with .pdf mark up

We have a rare, newly created opportunity for a fluent Mandarin and English speaking EA to join our client, a highly regarded and successful Investment firm in the heart of Sydney’s CBD. 

The role is in the office 5 days a week and requires all the traditional EA duties as well as some personal assistant tasks.

The candidate needs to be fluent in Mandarin and preferably have experience working within a professional service firm in Australia.

This is an exciting role for a confident EA to support the Managing Director. Our client is known for their warm and welcoming company culture as well as their longevity and stability with their teams. You will support an impressive Managing Director who continues to grow the company's success.

• Diary management

• Arranging and coordinating meetings

• International travel coordination

• Arranging couriers

• Producing Power Point presentations

• Document management and filing

• Maintaining contacts database

• Liaising with clients

• Arranging events/lunches

• Research

• Expenses

• Liaise with IT re any technical issues for home and business

• Fleet management including registration renewal, car insurance, car service bookings etc

• Adhoc projects as required 

Successful candidates will be true team players who are passionate, engaged and energised in all aspects of their professional endeavours. We are looking for a positive-minded candidate as this approach is essential together with a proactive stance in working as a team member. You must have excellent communication skills and have high attention to detail and accuracy. Recent and advanced knowledge of Outlook, Word and PowerPoint is essential to this role.

If the above role is one that you would be suited to and are excited by the thought of, then please send your CV immediately to Surayya French at surayya.french@marsrecruitment.com.au

Please note, only shortlisted candidates will be contacted.

• Eyre and Far North Local Health Network, Mid Eyre Medical, Elliston
• Salary: ASO2 $58,709 - $63,154 p.a. (pro rata) + Superannuation, Salary Sacrifice Benefits and leave loading
• Temporary Part Time position (up to 14 October 2026) - 0.6 FTE
• Eligibility Open to Everyone 

As an Administrative Officer, you will play a crucial role in ensuring the seamless operation of the Mid Eyre Medical Practice. Reporting directly to the Medical Practice Coordinator, you will manage reception and provide essential administrative support, contributing to the overall effectiveness of our health services.

Join a dynamic, multi-disciplinary team dedicated to delivering high-quality medical, allied, and primary health care to our clients. Your responsibilities will include providing timely and efficient financial, administrative, clerical, and personnel services, ensuring our practice runs smoothly and efficiently.

Key Responsibilities:

• Customer Service: Provide high-quality service by addressing client inquiries via phone and in person, offering advice, and making referrals.
• Appointment Coordination: Manage booking of appointments for services.
• Reception Duties: Greet visitors professionally and direct them appropriately.
• Relationship Building: Establish connections with colleagues and external organizations to enhance service delivery.
• Message Handling: Take and relay clear messages to staff.
• Emergency Procedures: Implement emergency procedures according to policies and guidelines.

• Proficiency in Microsoft Office Suite: Demonstrated experience using programs such as Word, Excel, PowerPoint, and Outlook effectively.
• File Management and Administrative Systems: Experience in organizing files and utilizing administrative and database systems efficiently.
• Team Collaboration: Proven ability to work effectively in a team environment to achieve common goals.
• Knowledge of Health Care Principles: Understanding of primary health care and community health principles.
• Understanding of Government Procedures: Familiarity with Government Administrative Instructions, relevant legislation, and procedures.
• Current Microsoft Suite Knowledge: Up-to-date knowledge of current Microsoft Office programs and their functionalities.
• Office and Clerical Procedures: General knowledge of office operations and clerical procedures.

About Us

With its ancient outback landscapes, boutique vineyards, oyster farms and Australia’s best-kept-secret surf coast, Eyre and Far North will inspire and energise you.

The Eyre and Far North Local Health Network (EFNLHN) is responsible for the planning and delivery of hospital and health services over 337,626 square kilometres, taking in the Eyre Peninsula, western part of South Australia and north to Coober Pedy.  We are one of the largest LHNs by area in Australia and communities include Ceduna, Cleve, Coober Pedy, Cowell, Cummins, Elliston, Kimba, Oodnadatta, Port Lincoln, Streaky Bay, Tumby Bay and Wudinna.

Services include acute care, medical, accident and emergency, surgery, birthing and midwifery, specialist consultancy, renal dialysis, chemotherapy, transfusions, rehabilitation, residential and community aged care, respite care, transitional care packages, Aboriginal health, mental health, allied health, community health, community nursing, palliative care, community home support packages and home modifications.

Click here to learn more about living and working in Eyre and Far North Local Health Network.

Why Join Us

• Make a real difference and feel like an important part of the community. Being part of Eyre & Far North means you will be supported both personally and professionally, can take advantage of education and training opportunities, will have access to flexible working hours and be part of an inter-professional approach to holistic health care.
• Job security and inclusions: in addition to the annual salary and entitlements (superannuation, leave loading and allowances), we also offer salary sacrifice benefits, watch a short video about what salary packaging is. 
• Relocation reimbursement of up to $15,000 may be available to people relocating for this opportunity. More information available from SA Health Careers - Relocation support.
• Supportive and collaborative work environment where your contributions are valued and recognised.

Applicant Information

The South Australian public sector promotes diversity and flexible ways of working part-time.

Applicants are encouraged to discuss the flexible working arrangements for this role.

Appointment will be subject to a satisfactory Criminal History Check and appropriate immunisation requirements.

Check(s)

• DHS Working With Children Check (WWCC) 
• National Police Certificate (NPC) for employment involving unsupervised contact with vulnerable groups required for this position (E.g. aged care employment or work involving vulnerable clients) 

Immunisation Risk for this position is - Category B (Indirect contact with blood or body substances)

SA Health Services are required to implement the Addressing vaccine preventable disease: Occupational assessment, screening and vaccination policy in the workplace.

Aboriginal and Torres Strait Islander applicants are encouraged to apply. Job ref: 916085

Enquiries

Zoe Helps
Position: Practice Co-Ordinator
Phone: 86282003
E-mail: zoe.helps@sa.gov.au

Application Closing Date

24 October 2025 - 2 week close close - 11.55PM

Refer to the SA Health Career Website - How to apply for further information

Attachments

 916085 - ASO2 - Administrative Officer - Mid Eyre Medical - Elliston - Role Description.pdf

Australian applicant guidelines

International applicant guidelines

Key Accounts Sales Support – Entry Level
Full-Time | Based in Rosehill NSW | FMCG / Sustainable Packaging Industry

Join Australia’s leading name in sustainable food packaging! Ecoware | PAC Trading partners with many of the nation’s most recognisable brands, helping them deliver great customer experiences through quality, innovative, and environmentally responsible packaging solutions.

We’re looking for an enthusiastic Key Accounts Sales Support team member to join our Head Office in Rosehill. This is a fantastic entry-level opportunity to build a career in sales and customer account management within the fast-moving consumer goods (FMCG) sector.

You’ll work closely with our Key Accounts Sales Team, supporting the day-to-day management of some of PAC Trading’s biggest brand customers. You’ll assist with:

• Preparing quotes, tenders, samples and product information packs

• Coordinating with Procurement, Supply Chain and Marketing teams

• Handling customer enquiries and resolving issues with accuracy and care

• Maintaining customer data and order records

• Providing proactive communication to ensure every customer receives the exceptional service they expect and deserve

We’re looking for someone who is:

• Detail-oriented, organised, and eager to learn

• A great communicator who enjoys solving problems

• Comfortable working with data, systems and multiple stakeholders

• Professional, positive and thrives in a fast-paced FMCG environment

• Ideally experienced in customer service, administration or sales support (but not essential – full training provided!)

• Be part of a collaborative and passionate national team

• Gain hands-on experience supporting major Australian brands

• Learn from industry experts in an established and growing FMCG business

• Work at our modern Head Office in Rosehill, with onsite parking and great amenities

If you’re ready to take the first step in your career and make an impact in a values-driven business that champions sustainability and great customer partnerships — we’d love to hear from you!