What if you could work in a place full of opportunity, where every day brings new ways to grow?

With us, you can.

We’re currently seeking a Business Support Administrator to join our Sydney office on a 3-month casual basis with a potential for extension. Reporting to the Business Support Team Manager, you’ll be part of a national team providing high-quality administrative support to consultants across our Business Groups and through our online Business Support Centre.

We offer hybrid work on a 37.5 hour timesheet weekly.

What You’ll Do

• Support project engineers and scientists with day-to-day administration.
• Produce and format high-quality documents within required timeframes.
• Review and proofread non-technical documents for accuracy and compliance.
• Assist with tender submissions, including CVs, certificates, and client reports.
• Coordinate and contribute to team meetings (e.g. minute-taking, follow-ups).
• Support with credit card reconciliations, timesheets, expenses, POs, and invoice coding.
• Help onboard new starters (e.g. access passes, workstations).
• Organise travel, medicals, inductions, and training bookings.
• Perform data entry tasks, including soil/rock log inputs.
• Promote a culture of collaboration, safety, quality, and client service.

About You

We’re looking for a proactive, tech-savvy administrator who thrives in a fast-paced environment and enjoys supporting a high-performing team.

You’ll bring:

• 2+ years of experience in office or team administration.
• Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook); familiarity with Office 365 tools (Teams, SharePoint, OneDrive) is a plus.
• Excellent organisational and time management skills.
• Strong communication and relationship-building abilities.
• A self-starter mindset with a collaborative spirit.
• A commitment to quality, confidentiality, and continuous improvement.

Imagine a better future for you and a better future for us all.

Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.

An employee Share Purchase Plan is available to all our permanent employees who wish to become owners and vested partners in WSP’s collective success. To find out more about our commitment to the health and wellbeing of our people, and the programs we’ve designed to help you thrive, go to our Employee Benefits page.

With us, you can. Apply today.

About the role

Zappala Diesel Service and Repairs' is seeking a dedicated part-time Workshop Administrator to join our team in Cairns, QLD. In this essential role, you will provide administrative support to the workshop, ensuring the smooth and efficient running of our operations.

What You’ll Be Doing

• Assisting the Workshop Foreman with day-to-day administration and scheduling

• Managing job cards and workflow using Tradify and Xero

• Preparing and entering customer and supplier invoices

• Ordering and picking up parts as required

• Assisting with customer fleet management and maintaining positive client relationships

• Helping ensure workshop jobs run smoothly from start to finish

What we're looking for

• Experience in administration or workshop support (automotive or mechanical industry ideal)

• Confident computer and data entry skills – Xero and Tradify experience a plus

• A genuine team player with great communication and problem-solving skills

• A current C Class driver’s licence

• Someone proactive, reliable, and ready to lend a hand wherever needed

Why You'll Love Working With Us

At Zappala Diesel, we know that great businesses are built on great people.
We offer:

• Four day work week.

• A supportive, down-to-earth team environment

• Opportunity to grow and learn with ongoing training

• The chance to be part of a respected, long-standing local business in beautiful Cairns

About us

Zappala Diesel Service and Repairs' is a long-established family-owned business in Cairns, QLD, providing high-quality diesel engine repairs and maintenance services to a wide range of commercial and industrial clients. Our experienced team of technicians and support staff are dedicated to delivering exceptional customer service and ensuring the reliable performance of our clients' equipment.

If you're ready to join our team and contribute to the success of our business, we'd love to hear from you. Apply now.

Administration Officer – Urgent Care Clinic
📍 Moe, Victoria | 🕒 Part time (weekend work required) | 💼 Permanent

Are you a friendly and reliable administrator who thrives in fast-paced environments? Join Latrobe Community Health Service and be part of a team making a real difference in our community.

As the first point of contact at our Urgent Care Clinic, you’ll provide exceptional customer service to patients and visitors, ensuring they feel supported and cared for. You’ll manage appointments, handle enquiries, maintain records, and keep the reception area running smoothly.

• $33.63 per hour plus 12% superannuation

• Salary packaging benefits up to $15,990

• Career growth and development opportunities

• Supportive and values-driven workplace

• Coordinate and manage client appointments and arrivals

• Support administrative processes including admissions, discharges, referrals, and records management

• Provide a welcoming reception and assist with client enquiries

• Undertake general administrative duties to support the team

• Experience in customer service, preferably in healthcare or fast-paced settings

• Strong communication and organisational skills

• Confident using Microsoft Office and navigating multiple databases

• Calm, professional, and positive under pressure

Our vision is “Better health, better lifestyles, strong and inclusive communities.” At LCHS, you’ll be part of a positive and passionate team committed to delivering exceptional community-based healthcare.

For more information on this position contact:
Leanne Maskiell 
Team Leader Administration (UCC)
leanne.maskiell@lchs.com.au 

At Latrobe Community Health Service we want to help you get back to what matters. To see the full position description and to apply, click the Apply Now button.

Latrobe Community Health Service is committed to better health, better lifestyles, strong and inclusive communities.

As an Equal Opportunity employer, we encourage applications from people whom are from different backgrounds, including Aboriginal and Torres Strait Islander, people of any age, race, ethnicity, religion, gender identity, disability, sexual orientation and cultural background. We look for the right values, skills and knowledge to build our capabilities so that we can best deliver for our community. If you have a reasonable adjustment, support or access requirement, we encourage you to let us know through your application or email Recruitment@lchs.com.au.

Latrobe Community Health Service (LCHS) is committed to promoting the safety and well-being of all children and young people accessing our services. Child Safety | Latrobe Community Health Service (lchs.com.au)

📍 Location: Thomastown
📅 Contract: 2–3 months initially, with potential to extend or go permanent
💼 Industry: Industrial / Construction

Are you a proactive and detail-oriented administrator looking for your next challenge? We’re partnering with a well-established organisation in the industrial/construction sector to find a versatile Administrative Assistant to support HR, Finance, Marketing, and general office operations.

This is a broad and hands-on role suited to someone who thrives in a fast-paced environment and enjoys variety in their day. If you come from FMCG, Manufacturing, Civil Engineering or Construction, this could be a great fit.

HR Support

• Manage onboarding documentation and employee records

• Assist with induction materials and training coordination

• Maintain digital filing systems and uniform distribution

Finance Support

• Update spreadsheets and assist with data cleansing

• Support finance team with administrative tasks

Marketing Support

• Collate project photos and descriptions

• Assist with social media and website updates

• Coordinate marketing material refreshes

Quality, Safety & Environment

• Support ISO accreditation and audits

• Document control and software reminders

General Office Administration

• Front-of-house duties: phones, visitors, walk-ins

• Organise travel, events, catering, and accommodation

• Manage uniforms, stationery, kitchen supplies, and freight

• Minimum 2 years’ experience in a similar admin role

• Advanced skills in Excel, Outlook, and Word

• Strong attention to detail and organisational skills

• Professional communication and stakeholder engagement

• Full driver’s licence and own vehicle required

• Immediate start

• Supportive team environment

• Opportunity to extend or go permanent

• Diverse role with exposure across multiple business functions

About Team Global Express

Team Global Express (TGE) is an Australian-owned transport and logistics business delivering to Australia and New Zealand. We're not only transforming our operations but striving towards changing the logistics industry and becoming an Environmental, Social, and Governance leader by 2030. To learn more about our story, visit www.tgexpress.com.au

Why TGE

We care about our customers, our people, and our planet. We are always innovating and improving our services. We are driven by passion and purpose, and we never stop.

What we offer

• Competitive salary above industry standards

• Upskilling, training, mentoring and more to support your career development journey

• Fun and practical employee perks and discounts

• Inclusive parental leave policy that supports all parents & carers

• Peer recognition awards acknowledge when you go above and beyond

About the role

• This opening is for an Administration Assistant to join our team in Mt Isa

• This is a Full Time Permanent Position.

• The working hours for this role are 2pm - Midnight, Monday to Thursday

• Provide general administration, data entry and office support to the wider team where required

• Stock management - ensure sufficient supplies of all resources and equipment

• Order in office supplies including stationery, technology, staff uniforms and other general items

• Scan and file office work and documentation, and be able to handle sensitive information in a responsible and compliant manner

• Utilise CRMs and tracking systems systems in order to track customer freight and resolve queries

• Manage customer queries across multiple divisions within Team Global Express

• Handle each customer interaction with empathy and resilience, adapting to diverse needs and situations.

• Educate customers on how to use our self-service platforms effectively.

• Liaise frequently with on site staff and proactively build relationships with key operations staff in order to resolve any customer queries or requests

• At Team Global Express, 82% of our employees find our salary offerings to be competitive or above industry standards. That's why we will provide the successful applicant with a Location Allowance in addition to our base salary offering.

What you'll bring

• A high attention to detail

• Strong Data Entry Skills

• A sense of empathy and a passion for Customer Service

• The ability to prioritise tasks efficiently

• A strong attention to safety

• Previous experience in a similar role (preferred but not mandatory)

Our recruitment process

Applying for a job starts with an online application form, from there you may be invited to complete an online assessment followed by a virtual or in person interview. The last step is undergoing pre-employment checks, which includes a criminal history check and a medical assessment including fitness to work and drug & alcohol screening.

Other things to note

• When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the recruitment process.

• During the recruitment process, please keep an eye on your junk emails and spam folders for updates.

• TGE is listed as one of LinkedIn's Top Companies of 2023 in Australia.

Additional Information

We believe nurturing a diverse and inclusive workplace, which celebrates different points of view and gives everyone the chance to contribute, as we build to a bigger and brighter future.

As an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, religion, gender identity or expression, sexual orientation, age, marital or disability status.

It's never been a more exciting time to join our team as we take the next step in our journey.

To find out more about us, visit https://www.tgexpress.com.au/careers

To be considered, you must be entitled to work in the specified country and be prepared to undertake pre-employment checks including a criminal history check and medical assessment.

Your new company

Your new role

• Build rapport with customers and guide them through onboarding and validation processes
• Review and validate online questionnaires with precision and adherence to internal standards.
• Maintain accurate records of customer interactions and questionnaire statuses
• Assist with subscription payments and fee-related queries
• Make outbound calls to support new registrations and renewals
• Provide first-line support for a range of enquiries including technical issues and procedural questions
• Identify opportunities to improve internal processes and contribute ideas in team meetings
• Consistently meet performance targets and escalate complex issues when necessary

What you'll need to succeed

• Previous experience in a customer-facing role, ideally involving high-volume outbound calls
  
• Strong attention to detail and a methodical approach to data validation
  
• Familiarity with CRM systems and data management tools
  
• Intermediate proficiency in Excel and solid knowledge of other Microsoft Office applications
  
• Excellent communication skills with a confident and articulate phone manner
  
• Proven ability to meet deadlines and performance targets
  
• Flexible and adaptable to the needs of a growing business
  
• A degree or equivalent qualification is desirable but not essential.
  

What you'll get in return

• Modern office space in a well-connected Brisbane location
  
• Comprehensive training and ongoing professional development
  
• Opportunities to contribute to process improvements and shape customer experience
  
• A culture that celebrates collaboration, initiative, and continuous learning
  
• Competitive salary and performance-based incentives
  
• Clear pathways for career progression within a growing organisation
  

What you need to do now

📍 Location: Thomastown
🕒 Type: Permanent, Full-Time
💼 Industry: Industrial / Construction

We are a well-established business in the industrial/construction sector to recruit a dynamic and experienced Office Manager. This role has come up due to an increase in projects and success. This is a pivotal role that oversees HR, compliance, office operations, and internal communications — ideal for someone who thrives in a fast-paced, hands-on environment.

As Office Manager, you’ll be responsible for ensuring smooth and compliant workplace operations. You’ll lead HR processes, manage internal systems, support ISO compliance, and oversee office and facility management. This is a broad role with real impact across the business.

Human Resources

• Manage end-to-end employee lifecycle: recruitment, onboarding, travel, offboarding

• Develop and maintain HR policies and procedures

• Lead performance management and training initiatives

• Administer remuneration and interpret EBA provisions

• Ensure compliance with employment legislation and visa requirements

Business Operations & Compliance

• Maintain ISO 9001:2015-aligned systems and SOPs

• Monitor QHSE compliance and safety reporting

• Manage grant submissions and workforce costing

• Handle prequalification documentation for tenders

Office & Facility Management

• Oversee office operations, inventory, and supplier relationships

• Coordinate travel and accommodation

• Provide leave relief and support across departments

Marketing & Communications

• Manage digital presence: website and social media

• Coordinate marketing collateral and internal communications

• Diploma or Degree in Business Admin, HR, or related field (preferable)

• 5+ years’ experience in office management or senior admin roles

• HR knowledge including EBA interpretation and compliance

• Familiarity with ISO standards and QHSE systems would be beneficial

• Proficient in Microsoft Office, SharePoint, ERP systems such as Xero, and job management software

• Experience in construction or manufacturing or industrial environments

• Excellent communication, organisation, and multitasking skills

• Strategic, high-impact role

• Supportive leadership and collaborative team

• Opportunity to shape internal processes and culture

• Stable, growing business with long-term career potential

Ready to take the lead in a diverse and rewarding role? Apply now or reach out for a confidential chat.

Sydney CBD | Full-time On Site | Permanent

We’re seeking a proactive and highly organised Executive Assistant to provide exceptional support to a small group of senior executives within a fast-paced, purpose-driven organisation. This is a great opportunity for someone who enjoys variety, takes initiative, and thrives in an environment where no two days are the same.

About the Role

As an Executive Assistant, you’ll play a key role in ensuring the seamless operation of executive activities, managing busy calendars, coordinating meetings and travel, and acting as a trusted liaison across the business. You’ll anticipate needs before they arise and bring a calm, solutions-focused approach to every task.

Key Responsibilities:

• Provide high-level administrative support including diary and email management, travel coordination, and meeting logistics.

• Prepare documentation, presentations, and correspondence with accuracy and attention to detail.

• Liaise confidently with internal and external stakeholders at all levels.

• Manage expenses, invoices, and approvals in a timely and organised manner.

• Support wider office initiatives and collaborate closely with other EAs and business leaders.

About You

• Previous experience supporting senior executives or C-suite leaders.

• Exceptional organisational and time management skills.

• Strong written and verbal communication with professional presentation.

• Ability to handle confidential information with discretion and integrity.

• Tech-savvy and confident using Microsoft Office and modern workplace tools.

• A positive, proactive attitude and a genuine team player.

Why Join Us?

We pride ourselves on being a workplace where people genuinely enjoy coming to work every day. You’ll have access to a range of unique benefits including:

• Extra leave days including your birthday off and recharge days.

• Gym and fitness perks.

• Generous employee referral bonuses.

• Wellbeing support and many other benefits

If you’re an experienced EA who loves supporting dynamic leaders and takes pride in delivering excellence every day, we’d love to hear from you.

Company Description

Partnering with parents and school communities, at Junior Adventures Group (JAG) our goal is to help today's children navigate their tomorrow by supporting children's development through play in fun, engaging environments. We live and breathe our company values every day by being considerate, passionate, courageous, and making a difference. 

Job Description

We are seeking a highly organised and proactive Workforce Management Coordinator to join our team and play a vital role in managing emergency shift coverage, ensuring internal casual staff are utilised effectively, and supporting system-based workforce management processes to minimise reliance on external agencies.

This role is pivotal in maintaining the accuracy of rostering systems, submitting and actioning shift changes and supporting workforce reporting to help meet our strategic staffing goals.

Key Responsibilities

• Coordinate urgent shift coverage to ensure operational continuity
• Maximise use of internal casual workforce to minimise agency usage
• Maintain system data integrity and assist in system configuration
• Submit and update shifts and changes in HumanForce system
• Produce regular staffing reports and insights using Excel and internal tools
• Liaise with internal teams and external labour hire agencies
• Support broader workforce initiatives and contribute to team-based planning

What You’ll Bring

• Understanding of rostering processes and casual workforce models

• Experience in fast-paced operational environments
• Familiarity with workforce management systems (e.g., HumanForce) is a plus
• Familiarity with Excel and comfortable reviewing workforce data
• Strong verbal and written communication skills
• Experience managing flexible staffing pools is advantageous
• Willingness to learn system configuration and support automation initiatives

• Proactive in resolving unfilled shifts and following up actions

Here's why you'll love working with us:

👯 Incredible Team: Join a group of passionate professionals who are dedicated to making a positive difference.
🌈 Hybrid Work: Embrace a hybrid working model that offers flexibility, including the convenience of work-from-home.
💰 Competitive Salary: Enjoy a starting salary of $70K + super.
🏆 Referral Benefits: Generous refer a friend program with cash incentives $$

Qualifications

Additional Information

At Junior Adventures Group, child safety and child safeguarding principles are our top priorities. Our recruitment process includes thorough background checks and screenings to ensure the wellbeing of all children in our care. 

We welcome individuals from all backgrounds, abilities, and identities, including Aboriginal and Torres Strait Islander people.