Project Administrator
Private Advertiser
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📍 Location: Thomastown
🕒 Type: Permanent, Full-Time
💼 Industry: Construction / Industrial
We’re working with a well-established construction business to find a Contracts / Office Administrator who thrives in a fast-paced, hands-on environment. This is a diverse role supporting projects, workshop operations, and general office administration — ideal for someone who enjoys variety and has a strong eye for detail.
About the Role:This role plays a key part in ensuring projects run smoothly from initiation to completion. You’ll be responsible for tracking project costs, supporting financial processes, and maintaining accurate records across multiple systems. You’ll also assist with general office duties and HR support, making this a great opportunity for someone who enjoys being across all areas of the business.
Key Responsibilities:Project Administration
Track project costs and variations
Set up jobs in job management software and maintain registers
Allocate costs accurately and maintain project records
Create reports and visuals for management
Assist with purchasing, supplier quotes, and quantity take-offs
Book travel and accommodation for project teams
Support safety documentation (SWMS, MSDSs)
Office Operations
Manage calls, emails, and general correspondence
Support management, finance, and estimating teams
Maintain office cleanliness, supplies, and filing systems
Organise events and assist with deliveries (forklift use may be required)
Perform occasional pickups/deliveries of materials
HR Support
Assist with onboarding, induction materials, and uniform packs
Maintain personnel records and follow up on expiring tickets/insurances
Coordinate office moves and equipment setup
Minimum 2 years’ experience in a similar role within the industrial or construction or manufacturing industry
Site experience is desirable
Advanced proficiency in Excel, Outlook, and Word
Professional communication skills
Full driver’s licence and own vehicle required
Highly organised and detail-oriented
Positive, can-do attitude
Strong communication and prioritisation skills
Able to work independently and support the team
Reliable, punctual, and accountable
Permanent role with long-term career potential
Diverse responsibilities across projects and operations
Supportive team and leadership
Opportunity to make a real impact in a growing business
Sound like you? Apply now or reach out for a confidential chat.