McCord Media (Shopa Local Pty Ltd) is a privately owned Australian advertising business that serves small to medium businesses throughout Australia and NZ with their advertising and marketing needs. Our head office is based in Cronulla, Sydney. We are looking for a part-time media coordinator to manage our growing client base. The role is evolving so we are looking for a candidate who is willing to start immediately part time/casual with the view to grow to full time from early 2026.

You will be able to work remotely, however, must be able to attend occasional meetings in person in Sydney as required. Reporting to the Managing Director you will have a positive can-do attitude reflective of the sales environment in which you work.

What you bring to the role:

You are someone with excellent written and verbal communication skills, and the ability to liaise efficiently between our sales team and clients. You have strong attention to detail and accuracy in data entry and administrative tasks, along with exceptional organisational skills and a consistent ability to meet deadlines. A positive attitude, strong work ethic, and a collaborative mindset are essential for thriving in our team environment.

Skills and Qualifications:

·      Strong attention to detail and ability to prioritise in a deadline-driven environment.

·      Excellent time management.

·      High-level verbal and written communication skills

·      Proficiency in administrative tools including Excel/spreadsheets, CRM.

·      Experience dealing with B2B clients, beneficial non-essential.

·      Administrative experience.

Tasks and Responsibilities:

·      To manage bookings and any sales/client queries efficiently, ensuring smooth booking processes and adherence to deadlines.

·      Undertake a variety of administration tasks including reporting, post-campaign presentation development, research and analysis of media data.

·      Attend client and media planning meetings in person if required.

·      Monitor production timelines and address potential delays early, ensuring clear communication with internal teams and clients.

·      Assist with sales team support as needed, including occasional phone answering.

·      Coordinate with offshore teams effectively.

·      Media execution, reconciliation, and reporting.

Benefits:

·      Flexible work from home arrangements.

·      Part time – min. 3 hours per day 5 days / week.

·      Opportunity to move to full time after successful probation period of 3-4 months.

·      Full training provided.

·      All travel expenses covered.

·      Exciting and supportive work environment in a rapidly growing company.


https://mccordmedia.com

• Strong communication skills.
• Confident using CRM with inbuilt quoting systems
• Attention to detail
• Ability to manage multiple priorities with accuracy and urgency.

1. Review daily goals and priorities, including scheduled calls, follow-ups, or meetings. Prioritize hot leads (quotes sent within the last 72 hours) before new inquiries.
2. No lead remains uncontacted for more than 48 hours, Check emails and messages for overnight customer inquiries or team updates
3. Follow-up 5 basic quotes before midday.
4. Attempt to Respond to new enquiries within 2 hours - Prioritize high-value opportunities Qualify leads using our basic internal criteria (cost, timeline, design intent, and location).
5. Update lead statuses during the call, type as you speak.
6. Initiate contact with new leads via phone first, followed by email if unanswered. Aim to understand needs, assess fit, and establish next steps.
7. Due to the extensive training that we provide you, you will be capable of Handling incoming sales inquiries with detailed product advice, pricing information, and professional follow-up to support the decision-making process.
8. Follow up yesterday’s quotes.
9. Take deposits
10. Process confirmed orders.
11. Record all sales for the Melbourne Team.
12. Placing orders for Melbourne jobs.
13. Organize site measures, ensuring clients are scheduled promptly and all necessary documentation is completed.
14. Check, record, and receipt all payments received for the Melbourne account.
15. Ensure all related paperwork, receipts, and confirmations are correctly uploaded to SimPRO and shared with the relevant teams.
16. Liaise with technicians/installers to confirm site conditions and ensure specifications are clear before manufacturing.
17. Work closely with the account management team to guarantee smooth handovers and ongoing client satisfaction.
18. Attend sales meetings, sharing insights on pipeline health, conversion trends, and obstacles to closure.
19. Submit weekly reports summarizing quotes issued, deposits received, lost reasons, and Melbourne-specific updates.
20. Engage in active relationship-building with repeat clients through updates.
21. Participate in training and development opportunities to strengthen negotiation, communication, and technical knowledge.
22. Ensure leads are not missed, follow-up each day.

Who are we?
We are a leading healthcare business based in Melbourne, providing innovative solutions and high-quality products to healthcare providers across Australia. While our head office is in Bayswater Melbourne.

What are we seeking?
We are looking for an energetic, self-starting professional with a proactive mindset and a passion for organisation and problem-solving. The ideal candidate will be a natural communicator with a strong eye for detail, ready to thrive in a fast-paced environment where they can support our sales, service and accounts admin staff.

Position Overview

You will play a crucial role in supporting the day-to-day sales goals of the company as well as providing administrative assistance to our team. You will be the go-to person for managing quotes, customer agreements, basic accounts admin, office admin — helping to ensure our teams have the support they need to operate efficiently and deliver exceptional customer service.

Key Responsibilities

• Provide day-to-day support to the sales, service and accounts team, including preparing quotes and responding to queries

• Maintain up-to-date records of all customer supply, price, and tender agreements

• Manage the standing order schedule and inform the sales team of any customer changes

• Assist with stock counts and reconciliations as required

• Maintain the customer complaints and feedback register

• Answer incoming phone calls and greet customers and visitors promptly and professionally

• Direct phone and email enquiries to the appropriate team members, ensuring all sales enquiries reach the sales staff, regardless of the nature of the request

• Manage office supplies and oversee general office upkeep

• Assist with entering asset information into our asset management software and CRM

• Collaborate with the Warehouse and Logistics Coordinator to receive incoming faulty goods, ensuring proper identification and documentation with the appropriate RMA paperwork

Skills, Attributes, and Experience

• Strong attention to detail with excellent organisational abilities

• Outstanding interpersonal and communication skills, both oral and written

• A methodical and structured approach to completing tasks

• Ability to prioritise effectively and manage shifting priorities

• Proactive problem-solving mindset

• Proficient in Microsoft Office programs (Word, Excel, Outlook)

• Familiarity with accounting or inventory software systems

• Prior experience (3–5 years) in a similar or related administration role

• Experience using asset management software is highly regarded

Why Join Us?

We offer a supportive and collaborative team environment, where your contributions will have a direct impact on the smooth operation of both our sales and servicing departments. This is an excellent opportunity for an organised and motivated administrator to grow their career with us.

We are open to both Full-Time and Part-Time applicants.

Location: South-East Melbourne, VIC
Salary: $75,000 – $85,000 + Super
Employment Type: Full-time
Work Arrangement: Hybrid (up to 2 days WFH once trained)

Join a growing national engineering and service business with over 30 years of operation. This newly created role is key to ensuring accurate, compliant invoicing and smooth coordination between field operations and finance.

Reporting to the Financial Controller, you’ll manage service invoicing, accounts receivable, billing, and compliance, ensuring seamless communication between the field service team and accounts department.

Alternative titles this role could be known as:

• Accounts Receivable Officer

• Billing Coordinator

• Finance & Compliance Administrator

• Service Billing Officer

• Process and manage service and workshop invoicing, billing, and credit adjustments

• Maintain data accuracy across ERP and financial systems

• Upload and reconcile invoices through customer portals

• Document and implement Standard Operating Procedures (SOPs)

• Liaise with technicians, schedulers, and accounts teams to resolve queries

• Ensure timely completion of invoicing within 1–2 business days

• Support financial reporting, compliance, and audit requirements

• Experience in invoicing, accounts receivable, billing, or service administration

• Confidence using ERP systems (SAP, AroFlo, or similar)

• Strong attention to detail and ability to meet deadlines

• Excellent written and verbal communication skills

• Process-oriented with ability to document workflows and procedures

• Intermediate Excel skills

• Experience in manufacturing, logistics, construction services, or field service operations is highly regarded

• $75,000 – $85,000 + Super (depending on experience)

• Structured training and onboarding

• Supportive team culture with visible leadership

• Employee benefits, professional development, and long-term stability

• Hybrid work flexibility (up to 2 days WFH)

Key Responsibilities

• Prepare, review, and negotiate contracts, contract variations, and related agreements.

• Assess and monitor insurance requirements for contractors and subcontractors.

• Maintain a centralised contract register and ensure all documentation is accurate and accessible.

• Manage the contract lifecycle including renewals, extensions, and terminations.

• Oversee contractor performance and report on variations to work orders.

• Liaise with internal teams and external stakeholders to resolve contract enquiries and compliance issues.

• Track contract deliverables, milestones, and payment schedules.

• Prepare and present reports, submissions, and performance metrics to management.

• Support risk assessment and mitigation for contract-related activities.

• Ensure all contract activities comply with organisational policies, laws, and safety standards.

Zafa Contracting is a respected and rapidly growing name in the asphalt and civil construction industry across South East Queensland. Established in 2011, Zafa has built its reputation on quality workmanship, reliability, and a customer-first approach — delivering every project safely, on time, and within budget.

We are now looking for a highly organised and motivated Office Administrator / Accounts Support to join our team at Elimbah. This position will play a key role in keeping our operations running smoothly through administrative, financial, and HR support functions.

Reporting to the Financial Controller, this role supports multiple areas of the business including administration, payroll, accounts, HR, and supplier coordination.
It’s an ideal position for someone who enjoys variety, thrives in a busy environment, and takes pride in maintaining structure and accuracy within a fast-paced civil contracting business.

• Office & Administration

  • Manage daily office operations including calls, emails, filing, and document control

  • Maintain Dropbox folders, templates, and company databases

  • Manage office inventory, supplies, and IT coordination (liaising with service providers as needed)

  • Input compliance and safety records using Smarter Safety and Conqa Systems

  Accounts & Payroll Support

  • Capture and check supplier invoices and project dockets

  • Allocate job numbers and verify rates against approved supplier charge rates

  • Communicate discrepancies with suppliers and escalate where necessary

  • Enter weekly timesheets and maintain payroll data in Xero and Timedock System

  • Assist with accounts payable and receivable tasks as directed

  • Maintain accurate financial filing and record-keeping systems

  • any other resonable task directed by the financial controler

  HR & Business Support

  • Maintain staff records, licences, and training documentation

  • Support management with administrative coordination across departments

  • Uphold Zafa’s standards in safety, quality, and continuous improvement

• Minimum 3 years’ experience in a similar administration or accounts support role (construction/civil industry preferred)

• Strong attention to detail and excellent time management

• Proficiency in Microsoft Word, Excel, and Outlook

• Experience with Xero Accounting System and Dropbox

• Excellent communication and interpersonal skills

• Ability to multitask and work both autonomously and collaboratively

• Current C Class Driver’s Licence

• Certificate IV or Diploma in Accounting/Bookkeeping (preferred)

At Zafa, we’re more than just an asphalt company — we’re a team that values growth, quality, and people. We offer:

• A supportive and collaborative team culture

• Long-term job stability with an established and growing company

• Career development opportunities within administration and finance

• Variety in your day — every week brings something new

• Convenient Elimbah location with on-site parking

Office Administrator & Bookkeeper

Location: Western Sydney | Employment Type: Full-Time

Join an award-winning electrical and solar company at the forefront of service, quality, and innovation.

Rayiss Electrical & Solar is a fast-growing and award-winning company based in Western Sydney, specialising in general electrical, Level 2 services, lighting upgrades, and renewable energy solutions including solar and battery storage.

We take pride in our high-quality workmanship, reliability, and customer service, working across residential, commercial, and industrial projects.
We are proud winners of the 2025 Local Business Awards (Service & Trade category) and finalists in the 2025 Australian Small Business Champion Awards – Large Electrical Business category.

We are seeking an organised and motivated Office Administrator & Bookkeeper to support the daily operations of our busy and growing business.

Administration

• Manage incoming and outgoing phone calls and emails

• Provide general administrative support to the team

• Perform data entry and ensure efficient day-to-day office operations

Bookkeeping

• Process daily financial transactions using MYOB

• Prepare and send accurate quotations and invoices

• Maintain up-to-date and compliant financial records

Sales Support

• Follow up on leads via phone and email

• Schedule appointments for the sales and field teams

• Assist in building and maintaining strong client relationships

General

• Support the business with other ad hoc tasks as required to ensure smooth operations

• Strong administrative and organisational skills, with the ability to multitask

• Experience in a support/admin role within the trade or construction industry preferred

• Confident using MYOB accounting software (required)

• Previous experience in sales support or customer engagement (required)

• Clear and professional communication skills (written and verbal)

• Honest, self-motivated, and able to work independently

• Professional presentation and strong attention to detail

• Career development and growth opportunities

• Supportive, down-to-earth work environment

• Performance based bonuses

• Be part of a high-performing, award winning business leading the way in electrical and solar solutions

JJ Care Services is a boutique disability and aged care provider based in the Sutherland Shire, supporting hundreds of families and participants across Greater Sydney. Our team are looking for a highly organised administrative superstar to join our team based from our busy residential and respite care facility in Gymea Bay.

This is a full-time, office-based role. Flexibility with hours is possible for the right candidate; however, we do not offer working from home arrangements.

About the Role

We’re seeking a reliable and organised Administration Assistant to support the smooth daily operations of our residential care facility. This role is ideal for someone who enjoys variety, loves being part of a team, and thrives in a fast-paced environment. You will be the face of Dianne House, stationed at the front desk of the facility and the first friendly face all of our staff, guests, contractors, residents and visitors see upon their visit to the facility.

• General administrative duties including word processing and document preparation, mail management and distribution, filing, scanning and correspondence with internal and external stakeholders and customers 

• Manage reception including answering and directing all incoming calls and emails, and greeting and directing visitors

• Maintain presentation, tidiness and stock of reception lounge, front desk, meeting rooms and nurses stations

• Provide administrative support to the care coordination team and nursing team to ensure smooth daily operations 

• Manage staff incoming enquiries and be familiar with internal staff procedures to provide guidance

• Assist with onboarding and recruitment activities

• Maintain and improve administrative procedures and systems 

• Manage document control, filing, document storage and internal intranet 

• Organise meetings, events and functions as required 

• Follow up outstanding bookings, payments and invoices

• Update and maintain resident files in accordance with internal policy 

About You 

We’re looking for someone who brings positivity, initiative, and a can-do attitude to the team. You’ll be someone who enjoys helping people, can juggle multiple tasks at once, has initiative and likes to be busy, and takes pride in your work. You will be providing support to a big team of people - so being organised is important!

• At least 12 months administrative experience, ideally in healthcare or community services

• Strong communication and organisational skills

• A friendly, professional and confident phone manner and the ability to handle a high call volume 

• High attention to detail and reliability

• The ability to work autonomously and as part of a team

• Strong computer skills and confidence with the Microsoft office suite, and ability to learn new programs quickly

• Ability to maintain strong confidentiality when handling sensitive information 

• Be comfortable working in an active care environment and respectful of our clients home, and comfortable involved in a healthcare dynamic and around medical emergencies 

• Ability to manage in a fast-paced, high pressure environment

• NDIS Workers Check

We are looking for someone for an immediate start. To apply, please include a resume and cover letter. For enquiries, please contact jayden@jjcare.com.au.

• Managing month-end processes such as general ledger reconciliations, accruals, salary allocation journals, and credit card file uploads
• Assisting in the preparation of monthly and annual financial statements, and supporting the year-end audit
• Preparing monthly and quarterly executive management reports.
• Contributing to the preparation of the internal budget
• Supporting tax compliance functions, including preparing monthly BAS, FBT returns, and other reports as needed

• Experience in a Big 4 or other chartered accounting firms at the Accountant or Senior Accountant level; or as a senior financial auditor
• Previous or current experience in federal government at the APS6 level, with expertise in financial reporting and strong Excel skills
• Experience in a large commercial or non-profit organisation as a corporate accountant or senior accountant

• $96k - $105k + 15.4% Super
• Non-ongoing 12-month contract with a view to permanency