Zafa Contracting is a respected and rapidly growing name in the asphalt and civil construction industry across South East Queensland. Established in 2011, Zafa has built its reputation on quality workmanship, reliability, and a customer-first approach — delivering every project safely, on time, and within budget.

We are now looking for a highly organised and motivated Office Administrator / Accounts Support to join our team at Elimbah. This position will play a key role in keeping our operations running smoothly through administrative, financial, and HR support functions.

Reporting to the Financial Controller, this role supports multiple areas of the business including administration, payroll, accounts, HR, and supplier coordination.
It’s an ideal position for someone who enjoys variety, thrives in a busy environment, and takes pride in maintaining structure and accuracy within a fast-paced civil contracting business.

• Office & Administration

  • Manage daily office operations including calls, emails, filing, and document control

  • Maintain Dropbox folders, templates, and company databases

  • Manage office inventory, supplies, and IT coordination (liaising with service providers as needed)

  • Input compliance and safety records using Smarter Safety and Conqa Systems

  Accounts & Payroll Support

  • Capture and check supplier invoices and project dockets

  • Allocate job numbers and verify rates against approved supplier charge rates

  • Communicate discrepancies with suppliers and escalate where necessary

  • Enter weekly timesheets and maintain payroll data in Xero and Timedock System

  • Assist with accounts payable and receivable tasks as directed

  • Maintain accurate financial filing and record-keeping systems

  • any other resonable task directed by the financial controler

  HR & Business Support

  • Maintain staff records, licences, and training documentation

  • Support management with administrative coordination across departments

  • Uphold Zafa’s standards in safety, quality, and continuous improvement

• Minimum 3 years’ experience in a similar administration or accounts support role (construction/civil industry preferred)

• Strong attention to detail and excellent time management

• Proficiency in Microsoft Word, Excel, and Outlook

• Experience with Xero Accounting System and Dropbox

• Excellent communication and interpersonal skills

• Ability to multitask and work both autonomously and collaboratively

• Current C Class Driver’s Licence

• Certificate IV or Diploma in Accounting/Bookkeeping (preferred)

At Zafa, we’re more than just an asphalt company — we’re a team that values growth, quality, and people. We offer:

• A supportive and collaborative team culture

• Long-term job stability with an established and growing company

• Career development opportunities within administration and finance

• Variety in your day — every week brings something new

• Convenient Elimbah location with on-site parking