Information Management Officer
Level 6 - $122,693.21 per annum + Housing Allowance & Utilities Support
Residential Role - Site Based | Permanent, Full-Time

The Role

The Town of Port Hedland is seeking a proactive and detail-oriented information governance professional to join our team, reporting directly to the Senior Records & Information Officer.

In this pivotal role, you'll lead the coordination of the Town's response to the Privacy and Responsible Information Sharing Act 2024. This role supports privacy and information sharing functions and drive the implementation of robust governance frameworks. You'll manage key artefacts such as Privacy Impact Assessments and data flow maps, maintain the Information Asset Register, and embed classification policies across core systems. Your work will also include developing privacy-by-design practices, standardising data sharing agreements, and delivering training to improve organisational capability.

We're looking for someone with:

• Demonstrated experience in privacy, data protection, or information governance within the public sector (experience in local, state or federal government is desirable)
• Strong working knowledge of the WA PRIS Act 2024, State Records Act 2000, and relevant standards
• Proven ability to manage Information Asset Registers and conduct PIAs/DPIAs
• Excellent facilitation and stakeholder engagement skills, with a knack for translating policy into practical processes
• A relevant qualification in information management, law, or governance-or equivalent experience

For further information, please view the attached position description.

Work Related Requirements

The preferred applicant will be required to undergo a pre-employment medical, including drug and alcohol assessment to be considered for the role, as well as possess:

• Relevant Degree qualification (e.g., information management, law, records/information governance) or equivalent experience
• Working knowledge of WA PRIS Act 2024, State Records Act 2000, FOI Act 1992 and relevant standards (e.g., ISO 27001/27701, ISO 15489)
• Current 'C' Class Drivers Licence Current 'C' class driver's license
• Rights to work in Australia

Employee Benefits

In addition to the salary our employees enjoy a range of benefits which may include:

• Housing Allowance & Utilities Support: Up to $400 per week Housing Allowance and $1,500 per annum utilities support
• Generous Annual Leave: Enjoy 6 weeks annual leave + 17.5% leave loading plus an additional 2 public holidays a year
• Relocation Assistance: Receive up to $10,000 in relocation assistance
• Superannuation: 12% Superannuation, with a co-contribution scheme of up to 14%
• Wellness program: Enjoy perks like free gym membership and access to pool facilities
• Training & Development: We're committed to your career growth!
• Paid parental leave
• Salary packaging: Save on costs with our flexible salary packaging options
• Plus much more!

How to Apply

Applicants are encouraged to apply online.
If you are unable to apply online, please forward your application documents to Human Resources, Attention "Confidential Advertised Vacancy" either by:

Post: PO Box 41, Port Hedland WA 6721
Hand: Civic Centre, McGregor Street, Port Hedland WA 6721

Applicants are advised to write a cover letter of no more than two (2) pages outlining how your skills, capabilities and experience will contribute to their success in this position. Applicants who do not attach a cover letter may not be considered in the first round of shortlisting. It is the responsibility of the applicant to ensure their application is received in full prior to the closing date and time.

Suitable applicants may be considered for appointment to similar vacancies during the six-month period following the conclusion of this recruitment process.

For further information about this position please contact our recruitment team via .au
The Town reserves the right to commence shortlisting prior to the closing date.

Applications close 11.30pm Monday 27th October 2025

The Town of Port Hedland is committed to eliminating all forms of discrimination. We embrace diversity and strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds and people living with disabilities.

Information Management Officer
Level 6 - $122,693.21 per annum + Housing Allowance & Utilities Support
Residential Role - Site Based | Permanent, Full-Time

The Role

The Town of Port Hedland is seeking a proactive and detail-oriented information governance professional to join our team, reporting directly to the Senior Records & Information Officer.

In this pivotal role, you'll lead the coordination of the Town's response to the Privacy and Responsible Information Sharing Act 2024. This role supports privacy and information sharing functions and drive the implementation of robust governance frameworks. You'll manage key artefacts such as Privacy Impact Assessments and data flow maps, maintain the Information Asset Register, and embed classification policies across core systems. Your work will also include developing privacy-by-design practices, standardising data sharing agreements, and delivering training to improve organisational capability.

We're looking for someone with:

• Demonstrated experience in privacy, data protection, or information governance within the public sector (experience in local, state or federal government is desirable)
• Strong working knowledge of the WA PRIS Act 2024, State Records Act 2000, and relevant standards
• Proven ability to manage Information Asset Registers and conduct PIAs/DPIAs
• Excellent facilitation and stakeholder engagement skills, with a knack for translating policy into practical processes
• A relevant qualification in information management, law, or governance-or equivalent experience

For further information, please view the attached position description.

Work Related Requirements

The preferred applicant will be required to undergo a pre-employment medical, including drug and alcohol assessment to be considered for the role, as well as possess:

• Relevant Degree qualification (e.g., information management, law, records/information governance) or equivalent experience
• Working knowledge of WA PRIS Act 2024, State Records Act 2000, FOI Act 1992 and relevant standards (e.g., ISO 27001/27701, ISO 15489)
• Current 'C' Class Drivers Licence
• Rights to work in Australia

Employee Benefits

In addition to the salary our employees enjoy a range of benefits which may include:

• Housing Allowance & Utilities Support: Up to $400 per week Housing Allowance and $1,500 per annum utilities support
• Generous Annual Leave: Enjoy 6 weeks annual leave + 17.5% leave loading plus an additional 2 public holidays a year
• Relocation Assistance: Receive up to $10,000 in relocation assistance
• Superannuation: 12% Superannuation, with a co-contribution scheme of up to 14%
• Wellness program: Enjoy perks like free gym membership and access to pool facilities
• Training & Development: We're committed to your career growth!
• Paid parental leave
• Salary packaging: Save on costs with our flexible salary packaging options
• Plus much more!

How to Apply

Applicants are encouraged to apply online.
If you are unable to apply online, please forward your application documents to Human Resources, Attention "Confidential Advertised Vacancy" either by:

Post: PO Box 41, Port Hedland WA 6721
Hand: Civic Centre, McGregor Street, Port Hedland WA 6721

Applicants are advised to write a cover letter of no more than two (2) pages outlining how your skills, capabilities and experience will contribute to their success in this position. Applicants who do not attach a cover letter may not be considered in the first round of shortlisting. It is the responsibility of the applicant to ensure their application is received in full prior to the closing date and time.

Suitable applicants may be considered for appointment to similar vacancies during the six-month period following the conclusion of this recruitment process.

For further information about this position please contact our recruitment team via .au
The Town reserves the right to commence shortlisting prior to the closing date.

Applications close 11.30pm Monday 27th October 2025

The Town of Port Hedland is committed to eliminating all forms of discrimination. We embrace diversity and strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds and people living with disabilities.

The Happy Human Hub is often described as ‘a place like no other’, a place of connection and community - somewhere Happy Humans truly like to hang out. 

We are passionate about doing it differently and breaking the common ideals of disability care for participants 7yrs - young adults with a range of disabilities, neurodiverse and special needs. We offer a range of services from Individual and Group Day Supports and Personal Care Programs, to some seriously fun after-school and school holiday programs, to our popular Hub Crawl for 18+ weekly on a Thursday night. We have recently moved to our new location in Cardiff and redesigned the Hub in Boolaroo to a stunning Respite Home ready to welcome our Happy Humans. Our business is diversifying…and fast! 

About the role

A rare opportunity has become available for a full-time “administration superstar” to join our dynamic team to assist with reception, administration, and office support tasks. 

You will be the first smile our clients and visitors see when they walk in the door or feel at the other end of a phone call, so we're looking for someone passionate about ensuring the highest levels of customer service on the phone, face-to-face, and across our various communication channels. 

On reception, you will meet and greet visitors with a welcoming and professional demeanour, manage incoming calls and direct them to the appropriate team members, and provide intake and administrative support for enquiries and new clients. Behind the scenes, you will support the team as an administration all-rounder - preparing, formatting, and reviewing correspondence, reports, records, and more! We are looking for someone who will use initiative to ensure the smooth, high-quality and efficient running of the office. 

Your skills and experience 

• Previous experience working in a NDIS customer service role and/or experience working in an administration or reception role

• Excellent time management and organisation skills

• Excellent communication skills and phone manner

• Professional, warm, and enthusiastic approach to work and most importantly other Humans

• Strong attention to detail, accuracy and work ethic

• A mature nature that understands the importance of maintaining confidentiality, reliability, and consistency. 

• Demonstrate capacity to work autonomously and collaboratively in a team

• Proficient in the use of Word, Excel, Adobe, Outlook - Efficient skills and knowledge of these apps are essential to the efficient running of our business (also previous exp. with Shiftcare, CareMaster, Xero and Canva a bonus!)

Essential criteria 

• Current NSW Working with Children Check

• Drivers Licence, a reliable car, and comprehensive car insurance

• First Aid certificate or willingness to obtain one

• Recent Criminal History Check

Your application must include your resume and a cover letter outlining the following:

1. How much experience do you have in administration and/or customer service?

2. Do you have any previous lived experience OR experience working with people with Disabilities? 

3. Why The Happy Human Hub? 

4. What will you add to our amazing work culture?

5. What is your current notice period/when can you start?

Applications for this role will be reviewed as they are received and interviews will immediately follow; we reserve the right to close this vacancy once a suitable candidate is found.  

There is a real long-term career opportunity on offer for the right individual as we look forward to building an even bigger and brighter future for the Hub and our Happy Humans. Come along on our journey…apply today!

Information Management Officer
Level 6 - $122,693.21 per annum + Housing Allowance & Utilities Support
Residential Role - Site Based | Permanent, Full-Time

The Role

The Town of Port Hedland is seeking a proactive and detail-oriented information governance professional to join our team, reporting directly to the Senior Records & Information Officer.

In this pivotal role, you'll lead the coordination of the Town's response to the Privacy and Responsible Information Sharing Act 2024. This role supports privacy and information sharing functions and drive the implementation of robust governance frameworks. You'll manage key artefacts such as Privacy Impact Assessments and data flow maps, maintain the Information Asset Register, and embed classification policies across core systems. Your work will also include developing privacy-by-design practices, standardising data sharing agreements, and delivering training to improve organisational capability.

We're looking for someone with:

• Demonstrated experience in privacy, data protection, or information governance within the public sector (experience in local, state or federal government is desirable)
• Strong working knowledge of the WA PRIS Act 2024, State Records Act 2000, and relevant standards
• Proven ability to manage Information Asset Registers and conduct PIAs/DPIAs
• Excellent facilitation and stakeholder engagement skills, with a knack for translating policy into practical processes
• A relevant qualification in information management, law, or governance-or equivalent experience

For further information, please view the attached position description.

Work Related Requirements

The preferred applicant will be required to undergo a pre-employment medical, including drug and alcohol assessment to be considered for the role, as well as possess:

• Relevant Degree qualification (e.g., information management, law, records/information governance) or equivalent experience
• Working knowledge of WA PRIS Act 2024, State Records Act 2000, FOI Act 1992 and relevant standards (e.g., ISO 27001/27701, ISO 15489)
• Current 'C' Class Drivers Licence
• Rights to work in Australia

Employee Benefits

In addition to the salary our employees enjoy a range of benefits which may include:

• Housing Allowance & Utilities Support: Up to $400 per week Housing Allowance and $1,500 per annum utilities support
• Generous Annual Leave: Enjoy 6 weeks annual leave + 17.5% leave loading plus an additional 2 public holidays a year
• Relocation Assistance: Receive up to $10,000 in relocation assistance
• Superannuation: 12% Superannuation, with a co-contribution scheme of up to 14%
• Wellness program: Enjoy perks like free gym membership and access to pool facilities
• Training & Development: We're committed to your career growth!
• Paid parental leave
• Salary packaging: Save on costs with our flexible salary packaging options
• Plus much more!

How to Apply

Applicants are encouraged to apply online.
If you are unable to apply online, please forward your application documents to Human Resources, Attention "Confidential Advertised Vacancy" either by:

Post: PO Box 41, Port Hedland WA 6721
Hand: Civic Centre, McGregor Street, Port Hedland WA 6721

Applicants are advised to write a cover letter of no more than two (2) pages outlining how your skills, capabilities and experience will contribute to their success in this position. Applicants who do not attach a cover letter may not be considered in the first round of shortlisting. It is the responsibility of the applicant to ensure their application is received in full prior to the closing date and time.

Suitable applicants may be considered for appointment to similar vacancies during the six-month period following the conclusion of this recruitment process.

For further information about this position please contact our recruitment team via .au
The Town reserves the right to commence shortlisting prior to the closing date.

Applications close 11.30pm Monday 27th October 2025

The Town of Port Hedland is committed to eliminating all forms of discrimination. We embrace diversity and strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from culturally diverse backgrounds and people living with disabilities.

Dreamed about working in sport? Here’s your opportunity!
Athletics West is on the lookout for a dynamic and detail-driven Administration and Operational Support Officer to be the heartbeat of our Perth office. This is your chance to step into the world of sport and play a vital role behind the scenes—supporting executive leaders, coordinating key stakeholder engagements, and helping deliver events that inspire the WA athletics community. If you're passionate about organisation, thrive in a fast-paced environment, and want to be part of something bigger, this is the role for you.

Position Overview

The Administration and Operational Support Officer will assistant in the delivery of quality administrative and operational support for Athletics West.

In addition, the role will play a key role in overseeing the front of house management of the Athletics West Office and the coordination of key stakeholder engagements.

 The ability to forge a close working relationship with all staff, key stakeholders and volunteers will be essential to the successful achievement of this position’s objectives.

Core Responsibilities

• Provide high level administration support to the CEO and General Managers to ensure the delivery of organisational objectives.

• Work with the CEO and General Managers to create consistent effective processes throughout the organisation.

• Ensure office environment is maintained to enable all staff to deliver outputs; and

• Liaise with internal and external stakeholders to ensure the delivery of business outcomes for Athletics.

Key Duties

• Manage incoming and outgoing communication (telephone, electronic, hard copy and in person) in a professional and welcoming manner.

• Oversee the office and associated services including stationary, photocopier requirements, internal communications, and external IT providers.

• Maintain the organisation’s management of records, policy and procedural framework and office protocols.

• Assist with the logistics for external and internal meetings as required by the CEO and the Office.

• Assist in the management of merchandise and uniforms.

• Assist with financial administration, including processing invoices, reconciling budgets, tracking expenditure, and supporting the preparation of financial reports.

• Work with the CEO and General Managers to ensure all reporting requirements, timelines and compliance matters are up to date and met by Management Teams producing relevant reports as required.

• To provide assistance with various events held by Athletics West.

• Liaise with other organisations and individuals on matters as required with the highest level of professionalism and confidentiality;

• Any other duties within the Employees capabilities and which is reasonable to expect the Employee to undertake as directed by the CEO from time to time.

Criteria

Essential

• Demonstrated experience in providing administrative support;

• Proven capacity to produce quality reports and documents in a timely manner for internal and external use;

• Strong communication (written and verbal), negotiation, relationship building and customer service skills;

• Well-developed analytical, research and reporting skills;

• Excellent computer skills and information technology literacy with a range of software applications and membership & competition database systems;

• Demonstrated initiative, flexibility and self-management skills;

• Proven ability to maintain confidentiality and exercise discretion;

• Strong time management, the ability to meet deadlines and prioritise tasks;

• Ability to work independently and part of broader team;

• Preparedness to be flexible in respect to work hours;

• A current “C” class WA driver’s license;

• Working with Children Check; and

• National Police Clearance.

Desirable

• Experience in a similar position; and

• Experience working within a member service-based association, particularly of a sporting nature.

Hours of Work

The role is a part-time (0.6) FTE contract position (1 year) with the possibility of extension or being made permanent, working 45 hours per fortnight.

Due to the nature of this position out of hours and weekend work will be required.

Salary

A salary package of $52,000 to $55,000 (Pro-Rata) plus superannuation will be negotiated with the successful applicant dependant on level of experience.

How to Apply

Applicants are requested to submit a resume outlining their relevant experience and a covering letter (of no longer than 2 pages) addressing the essential and desirable criteria.

Application Closing Date and Time

Applications close at 5.00pm on Friday 24th of October 2025. Applications will be reviewed as they are received.

Further information

If you have any role related enquiries, please contactChris Crosby at chris@athleticswest.com.au.

The opportunity

The Assessment Officer is the first line of assessment of applications for community funding support including health, education, employment against established IBN Community Program policies. The Assessment Officer will provide a professional, friendly and customer centric service to Members.

Using your well-developed interpersonal skills you will build rapport and engage with clients in a contact centre environment with a supportive team, working 8.30-4.30 Monday to Friday (no rosters, weekend or after hours work).

This role will maintain accurate data entry, records management, administrative and contact centre duties as well as communication with key stakeholders.

The role

• Assess and process applications in accordance with prescribed guidelines.

• Data entry and integrity of member records.

• Take corrective action, when required, based on document review and quality checks.

• Communicate with members in a professional and customer focussed manner.

• Contribute to the drafting and reviewing of policies and procedures for the Member Services Programs.

• Continuously maintain confidential, sensitive and/or critical information, files, records and reports.

The requirements

• Previous experience in an administrative or similar role, ideally in assessments.

• Demonstrated high standards of personal ethics and integrity, transparent and professional decision making.

• Demonstrated judgement, tact, and diplomacy in dealing with internal and external customers.

• Ability to work well with others and to provide constructive feedback to team members.

• Punctual and reliable work attendance and job performance.

• Good organisational skills and attention to detail.

• Working with Aboriginal people and understanding of Aboriginal Australian culture (desirable)

The perks

• Attractive salary commensurate with experience

• Role based in Perth CBD

• Staff benefits including discounted health insurance, health and wellness allowance, professional development program

• 10 days paid study leave per annum (after completing probation period)

• Not for profit Salary packaging up to $18,550 (tax free) per annum

• 5 weeks annual leave (plus end of year paid business closure)

• Work alongside qualified allied health practitioners supporting case management

• Employee Assistance Program

• Vibrant and collaborative team culture working together to advance self-determination for First Nations people.

How to apply

For a confidential enquiry and discussion please call Rebecca Parry 0427 286 107 or email work@ibngroup.com.au for further information. 

Please apply directly through SEEK with a CV and brief cover letter outlining why you are interested in the role and how your experience meets the requirements. Shortlisting will commence immediately and will include initial phone screening.

Note

IBN may commence appointment proceedings immediately, appoint by invitation or make no appointment at all. Only short-listed candidates will be contacted.

This opportunity is only open to candidates with unrestricted rights to work in Australia.

IBN Members, Aboriginal and Torres Strait Islander members of the community are encouraged to apply.

IBN does not accept unsolicited résumés, fees, or associated costs from recruitment agencies, search firms, or third parties.

EXECUTIVE SUPPORT OFFICER

Your New Role

The Shire of Narrogin has an excellent opportunity for a dynamic and motivated individual to fill the role of Executive Support Officer in the Office of the Chief Executive Officer.

The Executive Support Officer plays a vital role in providing administrative and operational support to multiple Executives within the organisation. Reporting to the Executive Support Coordinator, this role involves managing a diverse range of tasks to ensure the smooth functioning of the Executives' activities.

What you’ll need to succeed

The successful applicant will have:

• Demonstrated experience providing confidential administrative support in a professional office environment.

• Strong organisational and time management skills with the ability to prioritise and meet deadlines.

• High-level written and verbal communication skills, with excellent attention to detail.

• Experience preparing agendas, minutes, correspondence, and reports.

• Proficiency in Microsoft Office and other business systems, with sound records management skills.

• Proven ability to work effectively both independently and as part of a team, exercising discretion and professionalism at all times.

• Experience in Local Government or sound knowledge of Local Government practices (desirable).

• List selection criteria

The benefits of working with us

• A supportive, friendly, and flexible workplace in a vibrant regional community.

• Salary package range of $61,357 - $80,438 per annum dependent on qualifications and experience inclusive of:

• Up to 15% with Council superannuation contribution

• 4 weeks’ annual leave

• Gym membership discount

• Ongoing training and development

Sound like you?

For information on how to apply, download the full Employment Package available on our website www.narrogin.wa.gov.au/work. If you wish to discuss this position or require additional information, please contact Lily Webb – Executive Support Coordinator on 9890 0900 or email enquiries@narrogin.wa.gov.au.

Applications should be marked "Private & Confidential – Executive Support Officer” and addressed to the undersigned before 4:00 pm Friday, 31st October 2025.

The Shire of Narrogin is an equal opportunity employer.

Dale Stewart
Chief Executive Officer
Shire of Narrogin
PO Box 1145 Narrogin WA 6312
enquiries@narrogin.wa.gov.au
www.narrogin.wa.gov.au

Kingy’s Diesel Industries is a rapidly growing family-owned business located in Yandina on the Sunshine Coast. We have many years experience and expertise in the heavy diesel industry and are now looking to hire a Junior Administrator to continue our growth.

This is a fantastic opportunity for an enthusiastic and Junior Administrator  who is looking for their next challenge, assisting our team involved in cranes, fleet vehicles, trucks, trailers, earthmoving equipment, and hydraulic repairs.

About the Role

• Assist with the day-to-day duties of Administration and business operations.

• Time Sheet Entry/ Data Entry

• Maintenance Software Entry and controlling

• Ensure the highest standards of customer service are met, by effectively managing customer requests, including answering telephone and email enquiries in a timely manner

• Working to timelines to ensure work is completed efficiently and with high quality

• Liasing with director and creating client reports

• Maintaining Company Registers

• Other general administration duties as requested

Role Requirements:

• Enjoys problem-solving and seeking answers/solutions to issues – will investigate and look for alternatives.

• Have the ability to work well as part of a team, and at times work autonomously without supervision.

• A commitment to providing customer service of the highest standard

• High level of accuracy and attention to detail in data entry

• Able to multi-task and demonstrate an enthusiasm and determination to perform duties in a fast paced and varied role

• Self-motivated and a team player

• Reliable, with strong work ethic

• Excellent time management skills and organisational skills

• Moderate to advanced computer skills

• Great communicator

We are looking for a reliable and detail-oriented Administration Assistant to join our team.

In this role, you'll play a key part in supporting the sales team with day-to-day administrative tasks, ensuring smooth communication and workflow between internal departments and our valued customers.

What you’ll be doing

• Answering and directing incoming phone calls

• Communicating with clients via email regarding invoicing and documents

• Assisting the sales team with internal sales administration processes

• Preparing and allocating VIN/Registration plates

• Creating and maintaining accurate customer files and records

• Supporting the sales team with quotes, order tracking, and document preparation

• Ensuring timely follow-ups and data entry for customer and sales activities

  What we’re looking for

• Strong attention to detail and accuracy

• A team player with great communication and organisational skills

• Previous experience in an administrative role

• Confidence in using email and working with digital filing systems

• A current Victorian driver's licence

• Ability to prioritise tasks and manage a busy workload

 Benefits

• Weekly Pay: Receive your salary on a weekly basis

• Training and Support: Benefit from training and support provided by experienced staff

• Superannuation: Superannuation contributions paid monthly

• Friendly, supportive team environment

• Opportunity to contribute to a growing business

• Varied role with room to grow your skills

• Immediate Start Available

About us

Beavertail Trailers is a leading manufacturer and distributor of high-quality trailers for the transport and logistics industry. With over 20 years of experience, we are dedicated to providing our customers with reliable and innovative products and services. Our team is passionate about what we do and committed to creating a positive and inclusive workplace culture.

If this sounds like the perfect role for you, apply now and be part of our growing team!