• Prepare fast, accurate quotes for service parts and tech solutions.
• Work closely with sales and factories to deliver precise pricing and proposals.
• Analyze customer needs and competitor offers using market insights to uncover opportunities for growth and development.

• Supports the local Sales organization and customers in determining the most technically appropriate and cost-effective solutions, and in preparing demanding offers.
• Speak with customers to understand their needs and technical requirements.
• Work with factories and internal teams to gather technical details and pricing
• Prepare and issue around 15–20 technical and commercial quotations each day.
• Analyse customer needs and competitor offers to help shape the best proposals.
• Help identify why proposals are lost and recommend improvements for future success.
• Make sure costs for proposed solutions are defined and shared clearly with the Sales teams.
• Handle a high volume of administrative work and keep records accurate and up to date.

• Experience preparing quotes, proposals, for various parts, products or equipment. (Electrification products is a bonus)
• Enjoys working in a technical environment and learning new things.
• Strong communication skills and confidence dealing with customers and internal teams
• Highly organised, with great attention to detail
• Comfortable managing high workloads and meeting deadlines.

We require an experienced receptionist in Hornsby.  Your duties will include front desk reception & general office & administration duties.

Good communication skills, typing and computer skills essential.  You must be able to work unsupervised and show initiative, work within a team and be well presented.

Duties include:

·         Answering phones, emails & customer enquiries

·         Managing appointment diary for Salesman.

·         Scheduling appointments for service technicians.

·         General administrative support for all departments.

·         Ordering supplies

·         Arranging returns & couriers

Hours - 8.30-5.00 Mon-Thurs 8.30-4.30 Fridays

1 RDO per month

Please email your application to wendy@eagleairconditioning.com.au

About us:

Australian International Aviation College Pty Ltd is based at Port Macquarie Airport and is part of the worldwide HNA Aviation Group. We are a registered ASQA/CRICOS provider and deliver Diploma courses for Commercial Pilot Training and Multi-Engine Instrument Ratings, have a VSL application pending, and also train non-diploma cadets employed by HNA Group's airlines (RTO: 45675, CRICOS: 03903C).

We operate a fleet of 12 modern Diamond aircraft and a matching Flight Training Device ('simulator'). Employing 25 staff we remain small enough for us to know our colleagues and collaborate. Our training operations are scheduled, recorded and reported in the SmartAviation Training Management System. Our Diploma student numbers are growing. This is where you come in!

The Role:

• The primary role is to ensure continuous compliance with the requirements to remain registered and operating as an RTO, including AVETMISS / ASQA / ESOS / CRICOS / and VSL compliance and report submissions.

Additionally you will:

• be the first point of contact for customer enquiries

• manage student applications and enrolments

• manage the company website and social media presence

• help maintain company operational and training documentation records and equipment, including auditing written flight record sheets against electronic records.

• assist with student orientation and support, and

• help manage the company vehicles

What You Will Bring:

• Knowledge of RTO compliance

• Administrative Capabilities and Experience

• Ability to use the MS Office Suite

• Good interpersonal and Communication Skills

• Adaptability and ability to quickly learn new procedures and skills

• Ability to work independently and in an organised manner in a dynamic environment

Nice To Have:

• Qualification in Workplace Training and Assessment

• Experience in RTO administration and management of student records

• Office365 / Sharepoint administration or similar IT skills

• Experience or strong interest in aviation / aviation workplaces

Why Join Us?

• We are a small RTO upholding high standards to train future airline pilots, having provided flight training since 1991. Our RTO Administration Officer has a key role in maintaining compliance.

• Supportive company where you have a vital role to make your own!

• Great coastal town lifestyle, beaches and fishing!

• Access to discounted airline travel with HNA Group airlines.

To Apply:

Please submit your cover letter and resume via SEEK. Closing Date: Wednesday 22 Oct.

About Us:

The Salvation Army is a Christian movement and one of Australia's largest and most-loved charities, helping thousands of Australians every year find hope in the midst of all kinds of personal hardship. The Salvation Army offers the opportunity to use your professional skills and expertise to make a real difference in the lives of people who need help most.

About the Role:

Our well-established Community Fundraising team is seeking to appoint a perm, part time 0.6 FTE, National Events Administrator to join their Redfern, NSW team with hybrid working arrangements.



If you are a superstar administrator with excellent attention to detail that enjoys coordinating national event logistics, we would love to hear from you!



Key Responsibilities:

• Manage events inbox and national events calendar
• Manage and coordinate Campaign Collateral & timelines
• Support the Event Manager with managing national invoicing / budgeting
• Support Events team with national projects
• Coordinate training - event management platforms
• Support Event Coordinators with reporting and managing event registrations for major events
• Manage vendor relations (venues, caterers, suppliers, AV etc.)
• Support Event Coordinators with managing on ground event logistics
• Attend and coordinate event meetings as required - creation of agendas and minute taking to ensure wider teams and stakeholders are kept up to date and informed

About you:

• Minimum 3 years proven experience in a similar role
• Proficient within database management & comfortable with latest relevant software & web-based communication applications
• Familiar with office management procedures and basic accounting principles
• Strong attention to detail
• Excellent time management & organisational skills
• Great verbal and written communication skills

Why work for us:

• Eligible employees can access NFP salary packaging
• Flexible working arrangements including WFH
• Opportunity for career development
• Employee Assistance Program
• Internationally renowned not-for-profit organisation
• An inclusive culture of dedicated, passionate and professional team members
• Rare opportunity to work with passionate, like-minded people who enjoy being a part of an organization that makes a difference within the Australian community

How to Apply:

We are looking for compassionate people who share our mission and values, if you have the passion and drive to commit yourself to a challenging and rewarding role; we invite you to apply via the link and submit a current CV and a cover letter which details your alignment with the essential requirements of the role.

The Salvation Army is an Equal Opportunity Employer who provides an inclusive work environment and embraces the diverse talent of its people. We value people of all cultures, languages, capacities, sexual orientations, gender identities and/or expressions. We are committed to achieving a diverse workforce and strongly encourage applications from Aboriginal and Torres Strait Islander people.

The Salvation Army is a child safe organisation and is committed to protecting children and young people from harm. All child facing roles will require the successful completion of a Working with Children Check. Applicants for all roles require a mandatory National Police Check.

We value Integrity, Compassion, Respect, Diversity, and Collaboration.

We’re looking for a proactive, organised team member for our Barton office in Canberra. You will contribute to a collaborative, high-performing team and provide consistent weekday coverage.  You can work full-time or part-time (at least 30 hours a week), with hybrid working arrangements considered.

About us

Tailored HR Solutions is a dynamic boutique HR consulting firm that delivers fit-for-purpose strategies and solutions to help organisations thrive. Our team of highly experienced business and HR expert advisors partner closely with clients to identify, design and implement tailored business and workforce services that drive strategic success.

We are known for our commitment to excellence and client-centric approach, delivering impactful results across a diverse range of industries.

At Tailored HR Solutions, you will join a passionate and collaborative team that is constantly growing, innovating and pushing boundaries. We work together to create high-impact, practical solutions that make a real difference for our clients every day. We are looking for people who share our drive for excellence and want to make a meaningful impact.

If you are excited by the idea of working in a supportive, forward-thinking environment where your contributions matter, we would love to hear from you.

Our Cultural Values

At Tailored HR Solutions, our core cultural values are woven into everything we do. They guide how we work with clients, collaborate as a team and grow as professionals. We live these values every day:

• Innovation and Creativity: we encourage fresh thinking and imaginative problem-solving.

• Collaboration and Agility: we work together flexibly and responsively to meet evolving needs.

• Integrity: we act with honesty, accountability and respect in all our interactions.

• Supportive and Caring: we foster a positive, inclusive work environment where people feel valued.

• Continuous Learning: we invest in growing our expertise and staying ahead of the curve.

• Transparency: we build trust through open, clear and timely communication.

About You

To thrive in this role, you build and maintain trusted relationships and enjoy being a collaborative team member. You are agile, adaptable and confident thinking on your feet to solve problems if they arise.

You are skilled at managing shifting priorities, timelines, dependencies and deliverables. You proactively keep others informed with clarity and consistency. Your strong organisational skills help drive efficiency and contribute to the continuous improvement of our service delivery.

You are comfortable working in a dynamic environment, coordinating and executing a variety of tasks across projects and organisational priorities. You take initiative and are ready to support wherever needed, becoming a reliable and valued member of the team.

You demonstrate excellent attention to detail and foster productive relationships with both colleagues and clients. You support the effective management of activities to ensure successful project delivery, taking personal accountability for high-quality outcomes.

Ideally, you have a genuine interest in human resources and are committed to growing your knowledge and skills in this field. With experience in administrative roles, you are confident managing competing priorities and contributing meaningfully to team success.

Your behaviours, attitudes and beliefs align with our Tailored HR Solutions values.

Key Responsibilities

1. Administration support: Manage day-to-day administrative operations, including coordinate office supplies, equipment and facilities to maintain a productive work environment.

2. Calendar and task management: Coordinate calendars for key events, stakeholder meetings, workshops and courses across the team and projects.

3. Executive assistance: Provide high-level support to senior leaders, including inbox triage, drafting correspondence, managing follow-ups and organising travel, itineraries and expense reconciliations.

4. Stakeholder engagement: Manage our Client Management System and serve as a primary point for stakeholders, ensuring timely and professional communication.

5. Team collaboration: Facilitate effective team communication by scheduling meetings and events, preparing agendas, documenting outcomes and tracking follow-up actions.

6. Project coordination: Assist in planning, executing and monitoring internal and client facing projects. Collaborate with team members to develop project plans, with defined tasks, dependencies, and milestones. Support project meetings and contribute to progress tracking and reporting.

7. Technology enablement: Support the maintenance and management of project-related systems and tools including Microsoft Teams, Harvest, Xero and SharePoint.

8. Operational and workforce support: Contribute to refining operational processes and templates. Support internal initiatives, such as onboarding, compliance tracking and quality assurance. Assist with pre- and post-client engagement activities.

Key Capabilities for Success

1. Demonstrated ability to build trusted and healthy relationships.

2. Excellent written and verbal communication skills, with the ability to tailor information to suit the audience.

3. Ability to take ownership and initiative of tasks, process and outcomes

4. Exceptional organisational and time management skills.

5. High attention to detail.

6. Proficiency in Microsoft Office and collaboration tools, with a tech savvy and enthusiasm for developing and maintaining capabilities across multiple platforms.

7. Experience in project coordination and executive support.

8. Flexible working style, with a strong sense of accountability and ability to deliver results independently while seeking support when needed.

9. Agile mindset with the ability to adapt and respond to shifting priorities.

10. Curiosity and a strong willingness to learn

Essential Experience

• Business operations and / or office administration / coordination experience

Preferred Experience

• Minimum 2 years' experience in a similar role.

• Is an Australian Citizen.

• Relevant operations experience in a consulting or professional services environment desirable.

Why Join Us?

At Tailored HR Solutions, we offer a dynamic and inclusive work environment where you can grow your career. We provide opportunities for professional development and the chance to work on transformative projects that make a real impact on our clients. Join us to harness the transformative power of people and build a better working world together.

How to apply

To organise a confidential conversation about the role, or to ask any questions, please email joinus@tailoredhrssolutions.com.au.

To apply for the role please send a copy of your resume along with a cover letter addressing the requirements of the position to joinus@tailoredhrssolutions.com.au.  Please include your preference for full time or part time work.

Please note that we will interview potential candidates as we receive applications and the position may be filled before the closing date.

• Managing the registration desk and signing in delegates
• Distributing name badges, lanyards, and programs
• Assisting with delegate enquiries
• Liaising with hotel and catering teams to ensure smooth event flow
• Supporting the on-site Event Manager as needed

• Well presented, confident, and professional under pressure
• Friendly and approachable with strong communication skills
• Reliable, punctual, and proactive
• Experienced in customer service, hospitality, or events (preferred but not essential)

• Be part of high-profile healthcare and scientific events
• Work with a supportive, experienced Event Management team
• Great opportunity to build experience in the events industry
• Immediate start! exciting projects happening now across Australia & New Zealand

"At Opal HealthCare, we know that companies don’t succeed, people do."
Our purpose is to bring joy to those we care for and our values of Compassion, Accountability, Respect and Excellence reflect that CARE is at the heart of everything we do. Opal HealthCare is one of Australia’s leading aged care providers with over 142 Care Communities and over 20,000 team members nationwide.

About the Role:

We're looking for an efficient and friendly Administration Officer to be the welcoming face of our care community and provide crucial support to our team at Katoomba Views Care Community. This role is a maternity leave cover, initially for a period of 3–4 months, with the possibility of extension or transfer to opportunities at one of our many Care Communities. It’s a great opportunity to step into a key position and contribute to the smooth running of the home during this time.

What's on Offer:

• 📍 Location: Katoomba Views Care Community, Katoomba
• 💼 Employment Type: Fixed term full-time
• 💰 Remuneration: Attractive hourly rate (DOE) + 12% superannuation
• ➕ Additional Benefits: EA Penalty Rates & paid parental leave

Why Choose Opal?

✅ Work-life balance — Stable hours and flexible rosters
✅ Career development — Access our Opal HealthCare Academy to grow your skills
✅ Supportive team — Join a values-led environment where you are valued
✅ Paid parental leave — Industry-leading policy
✅ $5,000 referral bonuses for bringing a friend onboard
✅ Sector-leading systems & innovation — The tools to help you succeed

What You'll Do:

✔️ Be the warm and welcoming first point of contact for all residents, families, and visitors.

✔️ Provide essential administrative support including rostering, payroll processing, and maintaining accurate records.

✔️ Assist with guiding prospective residents and families on tours of our community.

✔️ Manage accounts, process invoices, and support financial operations.

✔️ Work closely with the leadership team to ensure our community runs smoothly and efficiently.

What You'll Need:

✔️ Experience in an administrative, reception, or customer service role (aged care or healthcare experience is a plus)

✔️ Strong organisational skills with high attention to detail and accuracy

✔️ A friendly, professional manner with excellent communication skills

✔️ Proficiency in computer systems including MS Office

✔️ Ability to manage multiple tasks and work effectively as part of a team

✔️ Willingness to complete:

• Pre-employment medical
• Police check
• NDIS Worker Screening Check

Support with Precision & Care

If you are a skilled administrator who takes pride in your work and wants to contribute to a community that truly makes a difference, we would love to hear from you.

Apply now to become an essential part of our care community with Opal HealthCare.

About the role

This is a full-time Receptionist role based in the Regency Park office of BGC Industrial Cleaning Supplies Pty Ltd, a leading provider of industrial cleaning supplies. As the first point of contact, you will be responsible for delivering an exceptional customer experience through high-quality reception and administrative support.

What you'll be doing

• Greeting and welcoming visitors in a friendly and professional manner

• Answering and directing incoming calls efficiently

• Providing general administrative support, including data entry

• Assisting with the management of the office space and supplies

• Handling customer inquiries and providing excellent customer service

• Supporting the wider team with various ad-hoc tasks as required

What we're looking for

• Previous experience in a similar reception or administrative role, preferably within a customer-facing environment

• Excellent communication and interpersonal skills, with a friendly and professional demeanor

• Strong organisational abilities and attention to detail

• Proficiency in using standard office software, such as Microsoft Office suite

• A team-oriented approach and the ability to work collaboratively

• A positive attitude and a commitment to providing outstanding customer service

What we offer

At BGC Industrial Cleaning Supplies Pty Ltd, we are committed to creating a positive and supportive work environment for our employees. We offer a competitive salary.

About us

BGC Industrial Cleaning Supplies Pty Ltd is a leading provider of high-quality industrial cleaning supplies, serving a diverse range of customers across various industries. With a strong commitment to excellence, we pride ourselves on our innovative products, exceptional customer service, and a dynamic team of dedicated professionals. Join us and be a part of our continued growth and success.

Apply now for this exciting Receptionist opportunity at BGC Industrial Cleaning Supplies Pty Ltd.

• Full-time (80 hours per week), ongoing opportunity, 5 weeks annual leave and monthly ADOs
• Operations Officer, Facilities Management – HS2, $66,997.32 per annum
• Salary Packaging options available

It’s the people who make the difference at Oral Health Victoria (OHV). 

About the role: 

We have an exciting opportunity for an Operations Officer, Facility Management. This role provides comprehensive administrative support to the Facilities and Technical Services team, including managing work requests, maintaining asset data, coordinating maintenance schedules and compliance, and delivering general administrative and customer support to meet operational goals.

Your responsibilities will include: 

• Managing incoming work requests, emails, and calls through the asset management system.
• Coordinating corrective and preventative maintenance for building infrastructure and dental equipment.
• Processing purchase orders, invoices, and stock management tasks.
• Maintaining accurate asset data, compliance records, and service documentation.
• Liaising with contractors and supporting facilities projects and operational improvements.
• Providing administrative support and assisting with emergency and incident response as required.
• Please click here to view our Position Description for further responsibilities 

To be successful in this role you will need: 

• Proven experience in administrative roles, with strong organisational skills and the ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Demonstrated ability to set priorities, manage workloads, meet deadlines, and work independently.
• Skilled in building relationships, collaborating with stakeholders, and supporting organisational goals.
• Proficient in Microsoft Office and experienced with databases and information management systems.

Why you should be a part of our team? 

It’s the people who make the difference at OHV! Join a friendly and collaborative team in a supportive and dynamic setting.

Salary Packaging: In addition to your salary, you can take advantage of a generous salary package that could provide you with a great way to reduce the amount of tax you pay - and get more from your salary. You can use up to $9,010 per year of your pre-tax income for a range of everyday items and expenses. This means you could pay less tax and have more money to spend!

Mental Wellbeing: Carlton boasts several green spaces, including the beautiful Carlton Gardens which provides a relaxing break from the office. Perfect for lunchtime strolls to recharge!

Public Transport: Carlton is well-connected by public transport, including trams and buses, making commuting convenient. The proximity to the CBD also means you can easily access various transport options.

Comprehensive Support: We provide a committed Employee Assistance Program (EAP) through TELUS Health and a vibrant wellbeing hub to promote healthy habits and preventive care.

Culinary Scene: Work at Carlton where it is renowned for its decadent food scene and charismatic culture. Whether you’re looking for a quick lunch or a more leisurely meal after work, there are plenty of options nearby.

To submit your application, please click ‘Apply’ and follow the prompts. For any queries, please contact careers@dhsv.org.au. Please note that applications to this email address will not be monitored.

We will be actively reviewing applicants so please do not hesitate in applying as we may fill this role before the close date

Applications close: 31st of October 2025

Please note: We reserve the right to withdraw this ad prior to the closing date once a suitable candidate has been identified.”

We acknowledge that diversity increases our ability to transform and achieve better health outcomes therefore we encourage applications from Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse background, all members of the LGBTQI community and people with disability.

If you require any reasonable adjustments to fully participate in our recruitment process, please email careers@dhsv.org.au

OHV is committed to child safety and wellbeing and has zero tolerance for child abuse and harm. We provide an inclusive and welcoming environment where cultural safety for children is promoted and practiced.

OHV is a public health service and requires employees to be vaccinated in accordance with policies published by the Department of Health and/or public health orders issued by the government.