Admin Assistant/Scheduler – Join Our Dynamic Team at Made of Stone!

Are you an exceptional professional with a passion for organization, customer service, and teamwork? At Made of Stone, we’re seeking a talented Admin Assistant/Scheduler to join our operations in our Brendale based facility. If you thrive in a fast-paced environment and are ready to make a real impact, this is your opportunity to shine!

Who We’re Looking For We’re searching for a standout candidate who brings:

• Experience: Minimum 2 years in an administrative role, ideally with customer service experience.

• Precision: Lightning-fast data entry skills paired with meticulous attention to detail.

• Professionalism: A polished, mature demeaner with exceptional customer service and negotiation skills.

• Work Ethic: A strong commitment to teamwork, time management, and organization.

• Adaptability: A self-starter who thrives under pressure, multitasks efficiently, and embraces challenges with a can-do attitude.

• Growth Mindset: A willingness to learn, adapt quickly, and work autonomously while delivering precise results.

• Bonus: A great sense of humor to keep the team smiling!

About Made of Stone At Made of Stone, we blend traditional craftsmanship with cutting-edge technology to deliver precision and excellence. As we grow, we’re building a team that values collaboration, innovation, and continuous improvement. Our new facility is the perfect place for high achievers to grow, contribute, and make a difference.

Why Join Us?

• Impactful Role: As our Admin Assistant/Scheduler, you’ll keep projects on track, ensuring seamless operations from start to finish.

• Career Growth: Work alongside seasoned professionals, develop new skills, and unlock real career progression opportunities.

• Collaborative Culture: Join a team that values your ideas, fosters creativity, and celebrates collective success.

• Rewarding Environment: Tackle challenging work in a supportive, dynamic setting where your contributions matter.

What You’ll Do As the Admin Assistant/Scheduler, you’ll be the linchpin of our operations, managing schedules, communications, and relationships with finesse. Your responsibilities will include:

• Maintaining and updating the project calendar using Google Workspace and Moraware (training provided).

• Serving as the primary point of contact for B2C and B2B customers, subcontractors, and builders, handling inquiries with professionalism and warmth.

• Coordinating closely with our key department heads and subcontractors to ensure smooth project execution.

• Managing a mix of emails, phone calls, scheduling, and rescheduling to keep everything on track.

What You Bring

• Outstanding communication and interpersonal skills.

• Exceptional organizational skills and the ability to juggle multiple tasks without missing a beat.

• A proactive, adaptable approach to challenges and a willingness to learn.

• Familiarity with Google Workspace or Moraware is a plus but not required—we’ll provide comprehensive training.

Apply Now Join Made of Stone and take the next step in your career. Send your resume and a brief cover letter to kylie@madeofstone.com.au and tell us why you’re the exceptional candidate we’ve been searching for!

Administration / Scheduling Officer | BlueCare | Community Care

• Employment Status: Permanant Full Time

• Location: Boonah QLD

• Remuneration: $31.94 p/hr + 12% Super + Not for Profit Salary Packaging (Increases your take home pay) + Employee discounts

Make a meaningful difference with BlueCare 

We’re looking for someone who wants to build meaningful relationships and make a difference in the lives of others - through small moments that leave big impacts. 

Our Neighbourhood Administration / Scheduling Officer, is a key support role to the delivery of our Community Care based services. You’ll play a pivotal role in ensuring business operations are running efficiently and our clients receive an exceptional experience.


Key responsibilities include but are limited to:

• Supporting and coordinating different teams within each neighbourhood

• Be the first point of contact for internal and external customers - via phone, email and in person

• Manage requests, concerns and inquiries 

• Rostering and scheduling support for the neighbourhood

• Creation of correspondence and documentation as requested

• Efficiently organise appointments, diaries, travel and meeting/workshop preparatory arrangements.

• Monitor, order and distribute office supplies and arrange for the maintenance/repair of office equipment

• Ensure the integrity and accuracy of information in financial, human resource and other Blue Care systems and databases

• Use mainstream software including the Microsoft Office Suite and database applications (Intermediate – Advanced skills required)

• Assist senior staff with special projects as required 

We encourage our team to be creative and enjoy themselves while contributing to our success. Come join one of the most trusted community and residential care providers in Australia.

Role requirements:  

• You will have effective verbal and written communication skills

• Previous experience in rostering/scheduling – Highly regarded 

• Great time-management skills and an ability to prioritise your workload

• Good knowledge and experience with MS Office and Database applications

• Confidence with smart phone and digital devices or willingness to learn

• Excellent time management skills and ability to prioritise workloads with a can-do attitude

Employee Benefits:  

• Save tax and increase your take home pay by salary packaging your everyday living expenses and bills (up to $15,900) and meal entertainment (up to $2,650) per annum 

• A recognition and rewards platform, providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, annual awards celebration, wellbeing and employee assistance programs  

• 12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months service, in addition to the government scheme  

• Diversity and inclusive leave, offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural events 

• Career development opportunities with one of the most trusted community and residential care providers in Australia to challenge yourself, grow and make a meaningful difference   
  

BlueCare is proudly part of the UnitingCare Family, we’d love you to be too

Joining the state’s largest network of aged care workers with its over 8,000 strong, bright team in blue, you’ll also be welcomed as part of the UnitingCare family. With more than 16,500 staff and 9,000 volunteers across our brands of BlueCare, Lifeline, ARRCS, The Wesley Hospital, Buderim Private Hospital, St Stephen’s Hospital, and St Andrew’s War Memorial Hospital, you are part of something bigger. Our team are compassionate, inclusive and committed to the work we do, helping people live life in all its fullness.

Child safe, Child friendly  

UnitingCare is committed to being a Child Safe, Child Friendly organisation and will:  

• Provide welcoming, safe & nurturing services for children  

• Implement measures to prevent child abuse and neglect within our services

• Appropriately and immediately address child abuse and neglect if it does occur  

 
Diversity & Inclusion  

Our approach is simple –everybody is welcome here.  At UnitingCare, diversity is at the core of our who we are, our mission and our values. We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity. Demonstrating our commitment to reconciliation and building long-term employment opportunities for First Nations peoples, UnitingCare strongly encourages Aboriginal and Torres Strait Islander applicants for this position. For additional support and to meet our RAP Team, email reconciliation@ucareqld.com.au

Safe workplace  

We work hard to make our services welcoming and safe for every person. We are united in keeping children, young people and the elderly safe from harm, within our services, workplaces and the communities we support. We are committed to speaking up loudly for their safety.

Mornington Golf Club | Mornington Peninsula

Mornington Golf Club is one of Victoria's most scenic and community-minded golf clubs, offering exceptional facilities for members and guests overlooking Port Phillip Bay.

We are looking for an energetic and organised Administration Assistant to join our friendly team in a full-time role. This is a great opportunity for someone who enjoys variety, thrives in a professional environment, and takes pride in providing outstanding service.

You will work closely with the admin team and support all areas of the Club’s day-to-day operations including membership, finance, events, and administration.

Your professionalism, attention to detail, and ability to multitask will help ensure the smooth and efficient running of the office.

• Provide administrative and clerical support to management and staff

• Assist with membership administration, renewals, and general enquiries

• Manage phone calls, emails, and reception duties

• Maintain accurate records, databases, and filing systems

• Assist with event coordination and member communications

• Prepare correspondence, reports, and meeting documentation

• Provide general office and administrative assistance to the General Manager and staff team.

• Maintain accurate digital and paper records, files, and correspondence.

• Manage incoming calls, emails, and front-desk enquiries in a courteous and efficient manner.

• Coordinate mailouts, printing, photocopying, and document preparation.

• Process invoices, payments, and receipts in line with Club procedures.

• Support banking, petty cash, and reconciliation activities as required.

• Assist with preparation of member newsletters, notices, website updates and social media.

• Proficient in Microsoft Office (Word, Excel, Outlook) and general office technology.

• Discretion and confidentiality when handling Club and member information.

• Previous experience in an administration or customer service role (hospitality, sport, or membership organisation preferred).

• Knowledge of golf club operations or member-based organisations desirable.

• Supportive, professional, and community-focused workplace

• Beautiful location overlooking Port Phillip Bay

• Variety in your day — no two days are the same

• Be part of a friendly, dedicated team who value excellence and teamwork

If you’re looking for a rewarding full-time role in a great team environment, we would love to hear from you.

Apply via SEEK or send your resume and cover letter to manager@morningtongolf.com.au

Applications close Friday 7 November 2025, or earlier if the position is filled.

Only applicants selected for an interview will be responded to.

Scope Cleaning and Maintenance Services Pty Ltd is a dynamic, growing company specialising in commercial cleaning. Our clients include major construction companies.

We are looking for an Office Manager to be responsible for coordinating and overseeing the day-to-day administrative operations of the business and ensuring the office runs efficiently by managing staff, resources, and systems, maintaining compliance with organisational and legislative requirements, and supporting management in achieving operational goals. The position requires strong organisational, leadership, and communication skills to maintain a productive and well-functioning workplace environment.

Key Responsibilities:

·         Coordinate and oversee the day-to-day administrative operations of the business

·         Manage the effective allocation of office resources, including staff, workspace, and equipment, to maintain smooth daily operations

·         Supervise and guide administrative staff by assigning tasks, monitoring performance, and fostering a productive work environment

·         Oversee the maintenance of accurate office records, accounts, and administrative systems

·         Review and provide feedback on office paperwork relating to contracts and services provided with reference to data recorded

·         Liaise with internal teams, management, and external stakeholders to coordinate office activities and resolve operational matters

·         Ensure all office equipment, systems, and supplies are properly maintained and fit for purpose

·         Promote and monitor compliance with workplace health and safety requirements and company policies

·         Implement and maintain office procedures to ensure compliance with relevant legislation and organisational standards

·         Assist with personnel-related functions, including overseeing onboardings, staff training, payroll coordination, and general supervision.

What we are looking for:

- A strong record of senior leadership positions specialising in high volume environments

- Strong planning, organisation and execution skills

- Ability to work well under pressure

- Effective communication skills with proven ability to work as part of a team

- Knowledge of workplace legislation, compliance, and administrative best practices

- Ability to problem-solve and implement process improvements

- Proficiency in office management software and tools.

We have a fantastic opportunity to join the MG , GWM, Mahindra , FIAT Pro and Alpha Romeo Dealership as our service receptionist and customer liaison.

You will interact with people both on the phone and in person providing a high level of customer service at all times.

The responsibilities of this role are varied and include:-

• Answer all incoming calls, transferring the caller to the appropriate person quickly and accurately and / or taking messages with details of the caller and nature of the call.

• Service bookings and assisting the advisor team

• Greeting visitors and customers in a professional and courteous manner.

• General administrative duties.

• This is a Full Time position 

The successful candidate will:-

• Have exceptional customer service skills & a can do attitude

• Be bubbly, polite, courteous and well-mannered at all times

• Be well presented, friendly, positive and punctual

• Have great organizational and time management skills

We provide:-

• Great vibrant team to work with

• Quality Assured systems and procedures

• On the job training

• Ongoing training and support with back up

If you take pride in your work and looking for a challenge with a rewarding career, please apply through SEEK.

Details: The Office of the Aboriginal and Torres Strait Islander Children and Young People Commissioner is seeking a Senior Case Manager. The Office for ACT Aboriginal and Torres Strait Islander Children and Young People undertakes individual and systemic advocacy and monitoring in relation to Aboriginal and Torres Strait Islander children and young people in the child protection system as well as other areas where Aboriginal and Torres Strait Islander children and young people and their families are disproportionately represented.

The Senior Case Manager is an integral part of the Office and will work closely with staff to undertake a broad range of case management duties to assist the Office in achieving its objective to advocate for Aboriginal and Torres Strait Islander children and young people, and their families.

The Senior Case Manager is focused on delivering the best possible life outcomes for Aboriginal and Torres Strait Islander children and young people and families through responsive client service underpinned by best practice trauma informed case management.

To be successful, you will demonstrate experience working with children, young people and their families in a social work/case management role, and the ability to understand and apply relevant legislation underpinning the role of the Aboriginal and Torres Strait Islander Children and Young People Commissioner.

Eligibility/Other Requirements:

1. Experience working with children, young people and their families or carers in a social work/case management role, and/or experience working with Aboriginal and Torres Strait Islander families and communities on the in a frontline setting.
2. Prior to commencing this role, a current registration issued under the Working with Vulnerable People (Background Checking) Act 2011 is required. For further information on Working with Vulnerable People registration refer to - Apply for or renew a WWVP registration - Access Canberra (act.gov.au) 
3. Background/ security clearance checks may be conducted.
4. This position does not require a pre-employment medical check.
5. Current Class C driver’s license is essential.
6. This is an identified position only open to Aboriginal and Torres Strait Islander people.
7. Relevant tertiary qualifications in social work, psychology, social welfare or a related discipline would be highly regarded. Please note: Aboriginal and Torres Strait Islander people who do not have these qualifications, but who have appropriate and relevant Aboriginal and Torres Strait Islander cultural heritage and experience are encouraged to apply.

Notes: This is an identified position in accordance with section 27(4) of the Public Sector Management Act 1994 and is only open to an Aboriginal and/or Torres Strait Islander person. Aboriginal and Torres Strait Islander cultural identity is considered essential and therefore confirmation of cultural identity may be requested.

A Merit Pool will be established from this selection process and will be used to fill vacancies over the next 12 months.

How to Apply: Please submit a two-page statement addressing the Selection Criteria outlined in the Position Description and a current curriculum vitae.

Applicants should note that a Joint Selection Committee (JSC) established in accordance with the collective/enterprise agreement provisions will assess all applications for this position.

For further information, please visit www.jobs.act.gov.au

About us:

Australian International Aviation College Pty Ltd is based at Port Macquarie Airport and is part of the worldwide HNA Aviation Group. We are a registered ASQA/CRICOS provider and deliver Diploma courses for Commercial Pilot Training and Multi-Engine Instrument Ratings, have a VSL application pending, and also train non-diploma cadets employed by HNA Group's airlines (RTO: 45675, CRICOS: 03903C).

We operate a fleet of 12 modern Diamond aircraft and a matching Flight Training Device ('simulator'). Employing 25 staff we remain small enough for us to know our colleagues and collaborate. Our training operations are scheduled, recorded and reported in the SmartAviation Training Management System. Our Diploma student numbers are growing. This is where you come in!

The Role:

• The primary role is to ensure continuous compliance with the requirements to remain registered and operating as an RTO, including AVETMISS / ASQA / ESOS / CRICOS / and VSL compliance and report submissions.

Additionally you will:

• be the first point of contact for customer enquiries

• manage student applications and enrolments

• manage the company website and social media presence

• help maintain company operational and training documentation records and equipment, including auditing written flight record sheets against electronic records.

• assist with student orientation and support, and

• help manage the company vehicles

What You Will Bring:

• Knowledge of RTO compliance

• Administrative Capabilities and Experience

• Ability to use the MS Office Suite

• Good interpersonal and Communication Skills

• Adaptability and ability to quickly learn new procedures and skills

• Ability to work independently and in an organised manner in a dynamic environment

Nice To Have:

• Qualification in Workplace Training and Assessment

• Experience in RTO administration and management of student records

• Office365 / Sharepoint administration or similar IT skills

• Experience or strong interest in aviation / aviation workplaces

Why Join Us?

• We are a small RTO upholding high standards to train future airline pilots, having provided flight training since 1991. Our RTO Administration Officer has a key role in maintaining compliance.

• Supportive company where you have a vital role to make your own!

• Great coastal town lifestyle, beaches and fishing!

• Access to discounted airline travel with HNA Group airlines.

To Apply:

Please submit your cover letter and resume via SEEK. Closing Date: Wednesday 22 Oct.

We require an experienced receptionist in Hornsby.  Your duties will include front desk reception & general office & administration duties.

Good communication skills, typing and computer skills essential.  You must be able to work unsupervised and show initiative, work within a team and be well presented.

Duties include:

·         Answering phones, emails & customer enquiries

·         Managing appointment diary for Salesman.

·         Scheduling appointments for service technicians.

·         General administrative support for all departments.

·         Ordering supplies

·         Arranging returns & couriers

Hours - 8.30-5.00 Mon-Thurs 8.30-4.30 Fridays

1 RDO per month

Please email your application to wendy@eagleairconditioning.com.au

• Prepare fast, accurate quotes for service parts and tech solutions.
• Work closely with sales and factories to deliver precise pricing and proposals.
• Analyze customer needs and competitor offers using market insights to uncover opportunities for growth and development.

• Supports the local Sales organization and customers in determining the most technically appropriate and cost-effective solutions, and in preparing demanding offers.
• Speak with customers to understand their needs and technical requirements.
• Work with factories and internal teams to gather technical details and pricing
• Prepare and issue around 15–20 technical and commercial quotations each day.
• Analyse customer needs and competitor offers to help shape the best proposals.
• Help identify why proposals are lost and recommend improvements for future success.
• Make sure costs for proposed solutions are defined and shared clearly with the Sales teams.
• Handle a high volume of administrative work and keep records accurate and up to date.

• Experience preparing quotes, proposals, for various parts, products or equipment. (Electrification products is a bonus)
• Enjoys working in a technical environment and learning new things.
• Strong communication skills and confidence dealing with customers and internal teams
• Highly organised, with great attention to detail
• Comfortable managing high workloads and meeting deadlines.