Gobawarrah Yinhawangka Aboriginal Corporation RNTBC (GYAC) was incorporated in August 2022 to represent the Yinhawangka people who have traditional rights to Gobawarrah country which is based south of Paraburdoo in the Pilbara region of Western Australia. The Corporation is newly established as the PBC and situated in Karratha representing GY people, their interests and rights.

About the Role:
Reporting to the CEO, the Operations Coordinator will provide executive support to the CEO and will work closely with the CEO and Culture & Heritage Team.

The position is responsible for the delivery of operational activities and functions of the Corporation and provide leadership/support and supervision to the team:

• Executive support to CEO

• Day to day office management

• Finance

• Risk Management

• Program/Project/Contract Management

• Admin

• HR

• IT

• WHS

• Compliance

• Procurement & asset maintenance

Employee Expectations

• Adheres to the GYAC Code of Conduct

• Always represents GYAC in a positive and professional manner

• Considers cultural safety and sensitivities within operational decision making and implementation

• Supports GYAC's commitment to a safe, respectful and inclusive work environment

About You:

We are seeking a passionate and motivated individual with:

• Excellent time management and organisational skills with the ability to prioritise and multi-task

• Proven ability to work autonomously as well as collaboratively as part of a team

• Ability to follow established procedures and practices and instructions

• Excellent interpersonal and communication skills

• Advanced experience working with computers and software programs including MS Office Suite

• A commitment to understanding GY culture, aspirations and values

Essential Criteria

• Extensive operational skills, knowledge and experience

• Sound financial management experience including compliance, grant applications, management and acquittals, developing/managing budgets and financial reporting

• Demonstrated knowledge of legislative and operational reporting requirements and government funding arrangements

• Demonstrated experience managing/mitigating risk

• Strong technical and hands on approach to office management and maintenance of office equipment

• Sound leadership & HR skills and experience including training, mentoring and staff development

• Significant experience in contract, project and program management

• Strong IT, computer & software literacy skills, including staff software training

• Experience working for an Indigenous Corporation

• Manual C Class Drivers Licence

As part of the recruitment process, the successful candidate will be required to provide a current WWC and National Police Check.

Desirable

• Relevant business and/or finance qualifications

• First Aid Certification

• Experience working in the NFP sector

What We Offer

• A supportive and culturally safe workplace

• Opportunities for professional development and career growth

• Salary Sacrificing

This is a residential position based in Karratha. The role is a part time role - 19 hours per week with flexibility to work extra hours if required.

No housing or housing allowance will be provided for this role.

To apply, please submit your resume with a cover letter outlining your suitability for the position via Seek outlining your suitability for the role.

For further information, email: operations@gyac.org.au

Applications close 4:00pm Friday 05 December 2025

About Mader:

Mader Group are a global maintenance provider servicing the mining, energy and industrial sectors. Today, we have the capacity to deploy over 3,500+ highly skilled and dynamic employees, across the major regions of Australia, North America and Asia a feat only made possible by attracting and retaining the best workforce.

As an Operations Administrator, you'll be part of a dynamic and supportive team that celebrates success, fosters creativity, and thrives on collaboration. 

About the Role:

As an Operations Administrator within the Heavy Road Transport team you will be responsible for maintaining professionalism and accuracy when dealing with customers (both internal and external) while completing daily tasks. You will be responsible for the daily administration in conjunction with your division Coordinator, ensuring the smooth workflow for our employees. 

Key Responsibilities:

• Perform the mobilisation and demobilisation of field service employees.

• Book flights, accommodation, training and site-specific inductions.

• Purchasing of goods as required.

• Monitor employee licenses/tickets and maintaining the training matrix.

• Maintaining site Customer Management System (CMS).

• High volume of monthly invoicing - Preparation and uploading.

• Time sheet entry.

• Booking of vehicle maintenance.

• General Admin - Ordering of PPE, booking of training and medicals etc.

• Maintaining high level customer service to both internal and external clients.

What’s on offer:

• Monday to Friday working hours (7:30am - 3.30pm)

• Permanent position with annual bonus incentive

• Continuous career progression and development

• Fun and supportive office environment

• Free Access to our Adventure trips - Camping, Moreton Island, wineries etc.

• 'Employee of the year' awards | Trips to Vietnam, Italy, USA

• Major Discounts on , Accommodation, Gym, Insurance + More

Skills & Experience:

• Minimum 2 years' experience in a similar role would be highly regarded

• Accurate data entry skills

• Proficient with Office 365 Microsoft Outlook, Word and Excel

• Experience using accounting software eg. MYOB.

• Excellent written and verbal communication skills

• Ability to multitask and meet multiple deadlines

• Professional and friendly attitude

Why work with us?

We’re progressive, innovative and evolving in line with market trends. We believe in driving change and building next-level careers. At Mader Group, being an “Employer of Choice” is more than a branding exercise. We are actively building an innovative, transparent and fun workplace worth being a part of.

If this sounds like your next career move, apply now through SEEK or send your resume to Britney.Grigore@madergroup.com.au

Are you looking for a dynamic start to your career?

RFT is seeking motivated Business Cadets to join our 2-year program, preferably in the logistics space.
This opportunity involves rotations through different sectors within our business, giving you a comprehensive learning experience.
 

Key Highlights:
- Flexible workdays to accommodate university schedules.
- Suitable for those in their final year of university or are nearly finished.
- Competitive salary and hands-on training across diverse business areas.
- Potential payment assistance for university fees available for the right candidate.
 

What We Offer:
- A chance to gain practical experience in a supportive environment.
- Exposure to different facets of the business, developing versatile skills.
- A clear pathway to a rewarding career in the transport and logistics
industry.

How to Apply:

Submit your CV to jobs@rft.net.au
Commencement February 2026
Deadline: Apply now to secure your spot!
Be a part of a company that values safety, growth, learning, and community!

We are seeking a motivated Certification Assistant / Receptionist to provide hands-on support to our building certification team while managing reception and office duties. This is a varied and dynamic role, ideal for someone organised, proactive, and professional.

Key Responsibilities:

• Support the building certifier with preparation, lodgement, and tracking of applications.

• Manage emails, phone calls, and client enquiries professionally.

• Prepare fee proposals, follow up on unaccepted proposals, and set up new jobs.

• Maintain project files, documentation, and compliance certificates.

• Liaise with council, applicants, builders, and other stakeholders.

• Assist with inspections, certification processes, and compliance checklists.

• Monitor lapsing projects and submit extension requests where needed.

• Perform general office and reception duties.

Requirements:

• Experience in building certification, construction administration, or similar is preferred.

• Excellent administrative, organisational, and time-management skills.

• Professional, client-focused communication skills.

• Ability to multitask and work efficiently in a fast-paced environment.

• Proficiency in Microsoft Office; experience with certification/project management software is a plus.

• Knowledge of building certification processes and statutory forms an advantage.

• Proactive, reliable, and able to work independently and as part of a team.

Balwyn High School Administration Generalist - School Operations & Daily Organisation

Join a great team at a great school! Onsite parking, onsite canteen, a supportive work environment and 10 weeks of paid annual leave.

• Be part of a high-performing, collaborative team dedicated to supporting student learning and wellbeing.

• Opportunities for ongoing professional growth through cross-training and staff development initiatives.

• Contribute to a positive, inclusive, and innovative school community that values excellence and continuous improvement.

This is a 12-month role commencing 22/01/2026.

Applications close at midnight Sunday 7th December.

About the Role:

Balwyn High School (BHS) is a leading Victorian Government secondary school renowned for its outstanding academic outcomes, extensive cocurricular programs, and strong emphasis on staff development.

The Education Support (ES) Generalist plays a critical role in supporting the school’s daily operations and administrative functions. This role offers variety, requiring flexibility to work across departments, and presents opportunities for professional growth and cross-training in multiple Education Support roles. The position supports school events, daily organisation, and ensures the smooth operation of essential services, contributing to a collaborative and collegial working environment between ES staff and teaching staff.

Duties:  

1. Daily Organisation and School Operations Support

Support the coordination of the school’s daily operations, including: 

• Staff absence management and coordination of casual relief teachers (CRTs).

• Calendar, room bookings, and class schedule adjustments.

• Excursion and event administration.

• Recording and tracking Time-in-Lieu (TIL) accrual and acquittal.

2. Administrative Support

Perform a range of clerical and administrative tasks, including: 

• Handling telephone and front office enquiries.

• Supporting bulk printing, mail processing, and ordering.

• Purchasing and liaising with suppliers.

• Maintaining accurate electronic and paper records.

3. Educational Program and Event Support

Support teaching staff and Education Support colleagues in: 

• Examination, excursion, and event planning.

• Resource coordination and logistics for school programs.

4. Staff Development and Relief Support

Participate in cross-training across Education Support roles to: 

• Build a broad understanding of school operations.

• Provide relief and backup to other ES staff, enabling their professional development.

5. Communication and Liaison

Act as a communication conduit within the school community: 

• Disseminate key information to staff and students, including daily bulletins, room changes, and meeting schedules.

• Ensure smooth communication between departments and teams.

6. First Aid and Health Support (Relief)

Provide initial first aid care to students when required, under supervision and within the scope of provided training.

7. Safety and Compliance

• Support the maintenance of a safe, inclusive, and respectful environment, in line with Child Safe Standards.

• Assist with the coordination of Emergency Management procedures, including scheduling of drills.

8. Other Duties

Perform other duties as directed by the Principal or their delegate to meet operational needs.

Key Selection Criteria:

Applicants should address each of the following criteria in their application:

1. Effective Communication and Interpersonal Skills

   • Demonstrated ability to communicate clearly and respectfully with students, staff, parents, and external partners.

   • Proven capacity to work cooperatively within a diverse team and adapt to various Education Support roles.

2. Strong Organisational Skills and Attention to Detail

   • High level of accuracy and attention to detail in administrative and support tasks.

   • Ability to manage schedules, data, and records efficiently and ensure compliance with school policies and educational standards.

3. Commitment to Continuous Improvement

   • Evidence of initiative in identifying and improving processes to enhance efficiency and service delivery within a school or similar environment.

   • Willingness to engage in ongoing professional development.

   • Commitment to learning new skills to support the broader Education Support team and enabling professional development of colleagues through relief and role coverage.

4. Ability to maintain a positive and professional attitude

   • Contribute to a supportive team environment.

   • Respond to challenges with resilience and a solutions-focused approach.

5. Technical and Administrative Proficiency

   • Demonstrated proficiency in using office systems and relevant software (e.g., Microsoft Office Suite, databases). 

   • Basic to intermediate Excel skills are required and may be tested as part of the interview process (e.g. Lookups, Pivot Tables).

   • Familiarity with Compass School Manager will be highly regarded.

Requirements:

• Working with Children Check (WWCC) - mandatory

• Ensuring confidentiality of records is maintained

More information about Balwyn High School can be found on our website: https://www.balwynhs.vic.edu.au/

Please apply via School Jobs Vic at: https://www.vic.gov.au/school-jobs

Applicants are free to structure applications in any manner they choose, but must ensure that the following are included:

• A specific response to all the selection criteria and position details.  It is suggested that applicants limit their response to not more than 3 pages.

• The names and contact details of up to three referees who can provide information regarding the applicant in relation to the selection criteria.

If you have any questions, please contact:

Lara Messom | Executive Assistant to the Principal

t +61 3 9862 4108
e  lme@balwynhs.vic.edu.au

TwoScots Recruitment is proud to partner with a highly regarded independent school experiencing strong growth across its People & Culture function. With upcoming leave coverage and a busy period of onboarding and planning ahead, they're now seeking an organised and discreet HR & Administration Coordinator to support their HR Manager and the broader leadership team.

This is a full-time, 4 week role offers $40p.h. - $43p.h. + Super based on campus within the Corporate Services area of the school.

• Attractive Package - $40p.h. - $43p.h. + Super

• Purpose-Driven Role - Support a growing P&C function within the education sector

• On-Site Position - Based near key leadership offices (Principal & EA, VP & PA)

• Variety & Learning - Exposure to HR, administration, recruitment & compliance

• Supportive Leader - Work closely with an experienced and approachable HR Manager

• Onboarding & Compliance - Manage new starter documentation, audit employee files, track WWCC, First Aid, Right to Work & other credentials

• Database Management - Upload and maintain employee records in Synergetic, Marsh & Logic; identify gaps and follow up directly with staff

• Recruitment Support - Assist with end-to-end recruitment, coordinate panels, and ensure timely process through Marsh & Logic

• Documentation & Contracts - Prepare casual contracts and assist with contract updates for the new school year

• Diary & Calendar Coordination - Support 2026 planning, conference bookings and scheduling for HR Manager and team

• Administration & PA Support - Provide discreet support to HR Manager and liaise with school leadership when required

• HR Admin / Coordinator experience - ideally within a school or similar environment

• Strong technical skills across Excel (towards advanced) & HR databases

• High attention to detail - ability to follow process with zero errors

• Autonomous operator who can manage workload calmly and proactively

• PA or executive support experience highly regarded

If you're looking to build your HR career within an established school environment, with exposure to true generalist work and leadership support, we'd love to hear from you.

APPLY NOW!
Alternatively, contact Charlie at charlie@twoscotsrecruitment.com.au for a confidential chat.

Are you looking for a dynamic start to your career?

RFT is seeking motivated Business Cadets to join our 2-year program, preferably in the logistics space.
This opportunity involves rotations through different sectors within our business, giving you a comprehensive learning experience.
 

Key Highlights:
- Flexible workdays to accommodate university schedules.
- Suitable for those in their final year of university or are nearly finished.
- Competitive salary and hands-on training across diverse business areas.
- Potential payment assistance for university fees available for the right candidate.
 

What We Offer:
- A chance to gain practical experience in a supportive environment.
- Exposure to different facets of the business, developing versatile skills.
- A clear pathway to a rewarding career in the transport and logistics
industry.

How to Apply:

Submit your CV to jobs@rft.net.au
Commencement February 2026
Deadline: Apply now to secure your spot!
Be a part of a company that values safety, growth, learning, and community!

Are you looking for a dynamic start to your career?

RFT is seeking motivated Business Cadets to join our 2-year program, preferably in the logistics space.
This opportunity involves rotations through different sectors within our business, giving you a comprehensive learning experience.
 

Key Highlights:
- Flexible workdays to accommodate university schedules.
- Suitable for those in their final year of university or are nearly finished.
- Competitive salary and hands-on training across diverse business areas.
- Potential payment assistance for university fees available for the right candidate.
 

What We Offer:
- A chance to gain practical experience in a supportive environment.
- Exposure to different facets of the business, developing versatile skills.
- A clear pathway to a rewarding career in the transport and logistics
industry.

How to Apply:

Submit your CV to jobs@rft.net.au
Commencement February 2026
Deadline: Apply now to secure your spot!
Be a part of a company that values safety, growth, learning, and community!

Role 

The Office and Accounts Manager is a key leadership role within the school’s Administration and Finance Team. The Team currently includes two full time Administration Officers and a full time Accounts Officer. Reporting to the Business Manager, the position oversees the smooth, professional operation of reception and administrative services while also providing finance and HR support.

 Working with a high degree of autonomy, the role leads day-to-day administrative and accounts functions, ensuring efficient, reliable workflows that enable the Business Manager to focus on broader strategic priorities.

 The Office and Accounts Manager also plays an important role in developing and coordinating junior administration and finance staff and contributes to continuous improvement across systems, processes, and technology. Opportunities for professional growth, including pathways toward future Business Manager capability, are available for candidates interested in progressing their career.

Responsibilities:

1. Office Management and Administration

• Lead the daily coordination of the school’s administration office, ensuring responsive, high-quality service to staff, parents, students, and external stakeholders.

• Oversee reception, parent enquiries, document workflows, and communication processes to maintain a professional and customer-focused environment.

• Resolve operational issues before escalation, exercising sound judgement and initiative.

• Ensure consistent coverage of reception and sick bay, including training and coordination of staff.

• Drive improvements to office workflows, digital processes, automation, and technology adoption.

 2. Finance and Accounts Management

• Oversee accounts receivable and/or payable in a high-volume environment.

• Manage parent payments via Compass, including establishing payment plans, processing credit notes/refunds, and issuing refunds in CASES21.

• Liaise with teaching staff to track, update, and communicate information about excursions, camps, music program, and other events.

• Prepare financial reports, including Reconciliation/Profit and Loss Statements for excursions and fundraising activities.

• Assist parents, staff, and students with payment-related inquiries.

• Support finance process improvements, particularly through enhanced use of Excel, digital forms, automation, and data management.

 3. HR and Workforce Administration

• Under guidance of the Business Manager and/or HR Manager, support payroll processing in eduPay (timesheets, allowances, leave entries, TIL requests).

• Manage personnel files, recruitment support, and compliance for VIT and WWCC.

• Monitor and process staff leave in accordance with DET policy and school procedures.

• Assist with recruitment administration, onboarding, and documentation workflows.

 4. Team Coordination and Leadership

• Provide day-to-day guidance, delegation support, and workflow oversight for junior administration and finance staff.

• Deliver or coordinate training on DET systems (Compass, CASES21, eduPay) and school processes.

• Promote a constructive, solutions-focused team culture with high standards of service and professionalism.

• Model strong organisational habits, attention to detail, and continuous improvement.

 5. Additional Duties

• Undertake other duties as directed by the Business Manager or Principal, commensurate with the role.

Applicants should register and apply via School Jobs Vic: Apply via School Jobs Vic at: https://www.vic.gov.au/school-jobs

Information about Balwyn High School, its ethos, programs, the Strategic Plan 2021-2025, Vision, Values and Mission Statement can be obtained at our website www.balwynhs.vic.edu.au 

Applications close at midnight on Sunday 7th December.

Instructions 

Applicants are free to structure applications in any manner they choose, but must ensure that the following are included:  

• a specific response to all selection criteria and position details. It is suggested that applicants limit their response to not more than 3 pages. 

• the names and contact details of up to three referees who can provide information in relation to the key selection criteria.

 Key Selection Criteria 

SC1
Demonstrated ability to lead and coordinate administrative workflows in a busy office environment, ensuring high-quality, customer-focused service.

SC2
Experience managing high-volume accounts receivable/payable functions, including the ability to interpret and analyse data.

SC3
Knowledge of HR and payroll administration, including compliance processes and familiarity with eduPay, CASES21, Compass, or equivalent systems.

SC4
Strong organisational skills and the ability to manage competing priorities independently while contributing to a cohesive team culture.

SC5
Excellent interpersonal and communication skills, with the capacity to build effective relationships and provide clear guidance to staff, parents, and students.

Qualifications and Competencies 

 Desirable Qualifications: 

• Tertiary studies in business administration, accounting, finance, or a related discipline. 

 Technical Skills: 

• Intermediate to advanced Excel skills (e.g., pivot tables, vlookups, text to column, IF statements). Please note: Excel skills will be tested as part of the interview process. 

• Experience with DET systems (Compass, CASES21, eduPay) or comparable school/business systems.

• Strong digital literacy and an interest in improving systems and processes. 

 Key Attributes: 

• Highly organised, dependable, and solutions-oriented.

• Professional, calm under pressure, and able to manage confidential information.

• Strong initiative and commitment to continuous improvement.

• Ability to support and mentor junior staff.

• Alignment with Balwyn High School’s values and culture.

 Why Join Us? 

• Impact: Contribute to the smooth operation of one of Victoria’s leading public schools.

• Growth: Opportunities to develop broader operational capabilities, including potential pathways toward Business Manager roles.

• Innovation: Join a team focused on modernising systems, reducing workload through technology, and improving service delivery.

• Community: Work within a supportive team serving more than 2,500 students and staff.

• Convenience: Onsite parking and a non-CBD location.

 Requirement: 

Current Employee Working with Children Check (WWCC)