Role 

The Office and Accounts Manager is a key leadership role within the school’s Administration and Finance Team. The Team currently includes two full time Administration Officers and a full time Accounts Officer. Reporting to the Business Manager, the position oversees the smooth, professional operation of reception and administrative services while also providing finance and HR support.

 Working with a high degree of autonomy, the role leads day-to-day administrative and accounts functions, ensuring efficient, reliable workflows that enable the Business Manager to focus on broader strategic priorities.

 The Office and Accounts Manager also plays an important role in developing and coordinating junior administration and finance staff and contributes to continuous improvement across systems, processes, and technology. Opportunities for professional growth, including pathways toward future Business Manager capability, are available for candidates interested in progressing their career.

Responsibilities:

1. Office Management and Administration

• Lead the daily coordination of the school’s administration office, ensuring responsive, high-quality service to staff, parents, students, and external stakeholders.

• Oversee reception, parent enquiries, document workflows, and communication processes to maintain a professional and customer-focused environment.

• Resolve operational issues before escalation, exercising sound judgement and initiative.

• Ensure consistent coverage of reception and sick bay, including training and coordination of staff.

• Drive improvements to office workflows, digital processes, automation, and technology adoption.

 2. Finance and Accounts Management

• Oversee accounts receivable and/or payable in a high-volume environment.

• Manage parent payments via Compass, including establishing payment plans, processing credit notes/refunds, and issuing refunds in CASES21.

• Liaise with teaching staff to track, update, and communicate information about excursions, camps, music program, and other events.

• Prepare financial reports, including Reconciliation/Profit and Loss Statements for excursions and fundraising activities.

• Assist parents, staff, and students with payment-related inquiries.

• Support finance process improvements, particularly through enhanced use of Excel, digital forms, automation, and data management.

 3. HR and Workforce Administration

• Under guidance of the Business Manager and/or HR Manager, support payroll processing in eduPay (timesheets, allowances, leave entries, TIL requests).

• Manage personnel files, recruitment support, and compliance for VIT and WWCC.

• Monitor and process staff leave in accordance with DET policy and school procedures.

• Assist with recruitment administration, onboarding, and documentation workflows.

 4. Team Coordination and Leadership

• Provide day-to-day guidance, delegation support, and workflow oversight for junior administration and finance staff.

• Deliver or coordinate training on DET systems (Compass, CASES21, eduPay) and school processes.

• Promote a constructive, solutions-focused team culture with high standards of service and professionalism.

• Model strong organisational habits, attention to detail, and continuous improvement.

 5. Additional Duties

• Undertake other duties as directed by the Business Manager or Principal, commensurate with the role.

Applicants should register and apply via School Jobs Vic: Apply via School Jobs Vic at: https://www.vic.gov.au/school-jobs

Information about Balwyn High School, its ethos, programs, the Strategic Plan 2021-2025, Vision, Values and Mission Statement can be obtained at our website www.balwynhs.vic.edu.au 

Applications close at midnight on Sunday 7th December.

Instructions 

Applicants are free to structure applications in any manner they choose, but must ensure that the following are included:  

• a specific response to all selection criteria and position details. It is suggested that applicants limit their response to not more than 3 pages. 

• the names and contact details of up to three referees who can provide information in relation to the key selection criteria.

 Key Selection Criteria 

SC1
Demonstrated ability to lead and coordinate administrative workflows in a busy office environment, ensuring high-quality, customer-focused service.

SC2
Experience managing high-volume accounts receivable/payable functions, including the ability to interpret and analyse data.

SC3
Knowledge of HR and payroll administration, including compliance processes and familiarity with eduPay, CASES21, Compass, or equivalent systems.

SC4
Strong organisational skills and the ability to manage competing priorities independently while contributing to a cohesive team culture.

SC5
Excellent interpersonal and communication skills, with the capacity to build effective relationships and provide clear guidance to staff, parents, and students.

Qualifications and Competencies 

 Desirable Qualifications: 

• Tertiary studies in business administration, accounting, finance, or a related discipline. 

 Technical Skills: 

• Intermediate to advanced Excel skills (e.g., pivot tables, vlookups, text to column, IF statements). Please note: Excel skills will be tested as part of the interview process. 

• Experience with DET systems (Compass, CASES21, eduPay) or comparable school/business systems.

• Strong digital literacy and an interest in improving systems and processes. 

 Key Attributes: 

• Highly organised, dependable, and solutions-oriented.

• Professional, calm under pressure, and able to manage confidential information.

• Strong initiative and commitment to continuous improvement.

• Ability to support and mentor junior staff.

• Alignment with Balwyn High School’s values and culture.

 Why Join Us? 

• Impact: Contribute to the smooth operation of one of Victoria’s leading public schools.

• Growth: Opportunities to develop broader operational capabilities, including potential pathways toward Business Manager roles.

• Innovation: Join a team focused on modernising systems, reducing workload through technology, and improving service delivery.

• Community: Work within a supportive team serving more than 2,500 students and staff.

• Convenience: Onsite parking and a non-CBD location.

 Requirement: 

Current Employee Working with Children Check (WWCC) 

Are you looking for a dynamic start to your career?

RFT is seeking motivated Business Cadets to join our 2-year program, preferably in the logistics space.
This opportunity involves rotations through different sectors within our business, giving you a comprehensive learning experience.
 

Key Highlights:
- Flexible workdays to accommodate university schedules.
- Suitable for those in their final year of university or are nearly finished.
- Competitive salary and hands-on training across diverse business areas.
- Potential payment assistance for university fees available for the right candidate.
 

What We Offer:
- A chance to gain practical experience in a supportive environment.
- Exposure to different facets of the business, developing versatile skills.
- A clear pathway to a rewarding career in the transport and logistics
industry.

How to Apply:

Submit your CV to jobs@rft.net.au
Commencement February 2026
Deadline: Apply now to secure your spot!
Be a part of a company that values safety, growth, learning, and community!

About the role

Stubbs Wallace Pty Ltd are seeking an Accounting Administrative Assistant to join their team in Deniliquin, NSW. This position can be either a full time position or a part time position that will provide essential administrative support to the accounting department. As the Accounting Administrative Assistant, you will be responsible for a variety of day-to-day tasks that ensure the smooth running of the accounting operations.

What you'll be doing

1. Providing administrative support to the accounting team, including data entry, filing, and document preparation

2. Assisting with the processing of accounts payable and accounts receivable transactions

3. Maintaining and updating financial records and databases

4. Handling customer and supplier inquiries related to accounting matters

5. Performing general office duties such as answering phones, scheduling appointments, and managing calendars

6. Ensuring the accounting department operates efficiently and effectively

What we're looking for

1. Proven experience as an administrative assistant or in a similar role, ideally within an accounting or finance environment

2. Strong organisational and time management skills with the ability to prioritise tasks and meet deadlines

3. Excellent attention to detail and numerical accuracy

4. Proficiency in using accounting software and standard office software (e.g. Microsoft Office)

5. Strong communication and interpersonal skills to interact with a variety of stakeholders

6. A keen interest in the accounting and finance industry

What we offer

At Stubbs Wallace Pty Ltd, we are committed to providing a supportive and rewarding work environment. You will have the opportunity to develop your skills and advance your career within a growing and respected organisation. We offer a competitive salary, generous leave entitlements, and ongoing training and development opportunities.

About us

Stubbs Wallace Pty Ltd is a leading professional services firm based in Deniliquin, NSW. We provide a range of accounting, taxation, and business advisory services to clients across a diverse range of industries. Our team of dedicated professionals is committed to delivering exceptional service and helping our clients achieve their goals.

If you are interested in this exciting opportunity, we encourage you to apply now.

About the Role

This is a hands-on, entry-level administration and membership support role, perfect for someone eager to start or grow their career.

You’ll be the friendly voice and organised presence that keeps our national office running smoothly — supporting members, branches, events, conservation programs and communications.

No two days are ever the same. One day you’re processing memberships and taking calls; the next you’re helping prepare for a conservation event or supporting a major national initiative.

Key Responsibilities

• Welcome new members and support existing members through renewals and enquiries

• Maintain accurate membership and administrative records

• Assist with event logistics, bookings, communications and planning

• Help prepare minutes, meeting materials and correspondence

• Support FGA staff, volunteers and committees with day-to-day admin tasks

• Handle phone, email and in-person enquiries professionally

• Assist with basic finance administration (invoices, receipts, reconciliation)

• Contribute to newsletters, social media updates and office communications

• Represent the values of FGA — ethical hunting, conservation, community and respect

Who We’re Looking For

Someone who is:

• Passionate about the outdoors, wildlife, conservation and/or hunting

• Positive, reliable and organised

• Comfortable interacting with members, volunteers, hunters and stakeholders

• Keen to learn — this is an entry-level role with loads of support

• A good communicator with strong attention to detail

• Comfortable with Microsoft Office and happy to learn new systems

Qualifications:

Qualifications in:

• Business administration

• Environmental studies

• Conservation/wildlife

• Outdoor recreation

• Communications or customer service

…are welcome but absolutely not required.

The most important thing is attitude, passion and a willingness to learn.

Executive Assistant - 12 Month Fixed-Term Contract


Location: Northern Suburbs (On-site)
A highly respected, long-established Australian business in the consumer goods sector is seeking an experienced Executive Assistant to support senior leadership during a 12-month period of maternity leave. This organisation is known for its collaborative culture, strong values and long-standing reputation for quality and innovation.
We are looking for a proactive, emotionally intelligent professional who thrives in a fast-paced environment and can confidently manage complex priorities with exceptional discretion.


About the Role
As the Executive Assistant, you will provide high-level administrative and organisational support to two senior executives. You will act as a trusted partner - coordinating calendars, managing communication, preparing documentation and overseeing domestic and international travel arrangements.
This role requires strong judgement, attention to detail, and the ability to stay composed under pressure.


Key Responsibilities
Executive Support

• Manage complex calendars including meetings, appointments, events, and calls.
• Prioritise and coordinate shifting demands with minimal disruption.
• Prepare meeting materials, presentations, reports, and briefing documents.
• Ensure timely and appropriate access to senior executives.
• Handle highly confidential and sensitive information.
• Assist with ad hoc and personal tasks when required.
• Produce weekly, monthly, and annual reports.
• Allocate and monitor corporate event ticketing.

Communication Management

• Draft, edit, and proofread correspondence and documentation.
• Manage and respond to email inbox communication as appropriate.
• Facilitate clear communication between executives and internal teams.

Travel Coordination

• Organise and book domestic and international travel arrangements.
• Prepare comprehensive itineraries and resolve travel-related issues.
• Complete travel diaries and reconciliation tasks.

About You
You are polished, adaptable and confident supporting senior leaders in a dynamic environment.
You will bring:

• 5+ years' experience supporting senior executives in a corporate or similar environment.
• Proven experience handling confidential and sensitive information.
• Outstanding organisational and time-management skills.
• Excellent written and verbal communication abilities.
• High emotional intelligence and strong interpersonal skills.
• Initiative, autonomy, and the ability to anticipate needs.
• Strong proficiency in Microsoft Office Suite and related tools.
• CRM experience is an advantage.

Your work style:

• Professional, discreet, and trustworthy.
• Calm under pressure and adaptable to changing priorities.
• Strong judgement and decision-making capabilities.
• Confident communication style and polished presentation.

Why This Role?

• Join a supportive, values-driven business with a strong market presence.
• Work closely with senior leaders and make a meaningful impact.
• Enjoy variety, autonomy, and the opportunity to work in a fast-paced environment.
• Fixed-term stability for approximately 12 months.

Purchasing Administrator
Location: Newcastle, 1 WFH day post training
Rate: Flexible pending experience
Type: Temp to perm, ASAP start
Hours: Full-time

This role may be advertised by multiple agencies. By applying to this role, you agree to Hays representing you for this opportunity.

Your new role
Your day-to-day responsibilities may include:

• Providing procurement and purchasing support
  
• Managing Vendor onboarding
  
• Managing Master Data of Vendors in SAP
  
• Converting approved purchase requisitions into purchase orders
  
• Collaborating with the procurement, inventory, and accounts teams
  
• Managing inboxes, generating reports, and performing various administrative tasks
  
• Engaging with stakeholders and delivering excellent customer service
  

What you'll need to succeed

• Previous experience in a purchasing role or similar (essential)
• Ability to work autonomously and show initiative
• Excellent communication skills, ability to build relationships with various stakeholders
• Ability to prioritise workload, adaptable and happy to assist with ad hoc tasks
• Exceptional organisational and planning skills with strong attention to detail
• Tech-savvy with proficiency in SAP and Microsoft Office Suite.
  
  

• Potential temp to perm role!
• Working with a friendly and established team
• Competitive pay rate and weekly pay cycle
• Receive ongoing support from your consultant at Hays
  
  

The Administrative Assistant provides high-level administrative support to the CEO and management team across a wide range of functions. This role is responsible for coordinating the CEO’s diary, managing email communications, arranging meetings, and organising travel for the management team. The Administrative Assistant plays a pivotal role in organising and prioritising the CEO’s dynamic workload while supporting the management team to meet time-sensitive deadlines.

As the Administrative Assistant, you will be at the centre of our organisation’s operations—working closely with the CEO and leadership team to ensure activities run smoothly and efficiently. This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and takes pride in bringing structure and clarity to competing priorities. You will have direct exposure to strategic decision-making, contribute to the effectiveness of our leadership team, and play a meaningful role in the impact Citizens of the Reef delivers across the organisation.

If you are proactive, organised, and keen to grow your career within a passionate, purpose-driven team, this position offers an exciting opportunity to make a lasting contribution.

• Coordinate and manage the diary and logistical requirements for the CEO including meetings and appointments with stakeholders and other parties, both within Australia and internationally. 

• Manage the CEO’s email inbox by reviewing incoming messages, identifying urgent items, preparing responses where appropriate, and keeping the CEO updated on what requires action.

• Assist with the preparation of presentations, correspondence, reports and other documentation as required by the CEO and management team.

• Arrange and participate in scheduled morning catchups with the CEO to ensure the week is organised, deadlines are tracked, and all action items are clearly planned.

• Organise and attend internal and external meetings and monitor action items as required for the CEO and management team. 

• Coordinate travel arrangements for the CEO and management team.

• Assist with projects on an ad hoc basis or as allocated as part of the management team priorities. 

• Assist with event and conference preparation when support is required.

Other duties, tasks and administrative work as directed by the CEO and/or management team.

• Two or more years’ experience in an assistant role.

• Highly organised, proactive and able to manage multiple tasks and prioritise duties.

• Strong interpersonal skills including the ability to develop and maintain strong relationships with internal and external stakeholders.

• Excellent time management and ability to meet deadlines.

• Work independently or collaboratively with the team as required.

• High attention to detail including accurate record taking.

• Exceptional English language, written and oral communication skills.

• Advanced computer and technical skills, including Microsoft Office suite, Google suite, teleconference and other technological devices, internet, email, data entry and word processing skills.

Showroom Customer Service Consultant

Location: Victor Harbor, SA
Hours: Monday – Friday, Full Time Permanent
Reporting to: Diana Phillips – Regional Retail Manager

About the Role

This role is a blend of customer service and administration (approximately 60/40). You will support clients in finding Assistive Technology that enhances mobility and independence, while also managing the administrative processes that make this possible.

On any given day, you might be:

• Demonstrating products in the showroom with clients and therapists,
• Preparing quotes and processing orders,
• Managing online and email enquiries, and
• Liaising with funding bodies to ensure client needs are met efficiently.

The role requires strong attention to detail, accuracy with data entry, and confidence in working across multiple software systems.

Key Responsibilities

• Provide face-to-face and online customer service, ensuring a positive client experience.
• Accurately prepare and process quotes, orders, and funding documentation.
• Navigate multiple computer systems (web-based and proprietary) to manage enquiries and records.
• Respond promptly to email and online enquiries in a professional manner.
• Liaise with therapists, government funding agencies, and clients to coordinate timely solutions.
• Maintain showroom presentation and stock as required.

Skills & Qualifications

• Minimum typing speed of 30wpm with strong computer literacy (essential).
• Previous customer service or administrative experience preferred.
• Excellent written and verbal communication skills.
• Ability to remain composed in a fast-paced, high-volume environment.
• Strong organisational skills with attention to detail and accuracy.
• Willingness to obtain relevant checks (Police/NDIS Worker Screening).

Benefits

• Employee discounts on Aidacare health equipment products and services.
• Quarterly incentive scheme.
• Employee Assistance Program (mental wellness support).
• National benefits program (retail, insurance, gym and more).
• Comprehensive training program to equip you for success.

About Aidacare

Aidacare is a national leader in the Healthcare Equipment industry, with over 1,300 staff across 90+ locations. We pride ourselves on innovation, excellence, and supporting our clients to live more independently.

How to Apply

If you’re organised, tech-savvy, and enjoy helping people, we’d love to hear from you. Please click “Apply Now” to join our Victor Harbor team and make a real difference.

• To $80,000 package + Commissions
• Work directly with a Partner of a leading agency
• Join a powerhouse agency making waves in the region
• Glenmore Park Location

• Maintain and organise the agent's schedule, including calendar management, meetings, and appointments.
• Handle phone calls, emails, and general correspondence on behalf of the agent.
• Support buyer and vendor communication, ensuring prompt responses and follow-ups.
• Prospecting for new clients.

• Ideally some exposure to real estate, but if not, then solid experience in admin / customer service roles
• Have, or be willing to undertake a Real Estate Certificate of Registration
• Be an effective, engaging communicator.

• Solid base + bonus structure pending experience
• Work alongside one of Penrith Greater Region's leading agents.
• A supportive, collaborative team environment
• An office that promotes a positive working environment, and providing luxury service