• Permanent / Fixed Term / 12 month parental leave cover / Position commencing in January 2026
• Salary: $82,529 - $96,073 gross p.a. plus 12% Super
• 35 hours per week (Monday to Friday) with the option of flexitime
• Located at Nowra Administration Building, Bridge Road, Nowra
• Applications close Monday, 8 December 2025 (at midnight)
  

About the Role
This is an exciting opportunity to play a key role in supporting the City Services Directorate of Shoalhaven City Council. The Executive Assistant will provide high-level secretarial and administrative assistance to the Director - City Services and senior officers, ensuring the smooth operation of the Directorate and the delivery of exceptional customer service.

This role is the central point of contact and coordination for executive support activities, managing complex schedules, preparing documentation, and facilitating communication across the organisation. The Executive Assistant role will also contribute to the branding and visibility of the Directorate by networking internally and supporting strategic initiatives.

Key responsibilities of this role include:

• Deliver comprehensive executive and administrative support to the Director and senior officers.
• Facilitate exceptional customer service through proactive and efficient administrative practices.
• Network across the organisation to promote and strengthen the branding of the City Services Directorate.
• Support and enhance administrative functions by training, mentoring, and guiding staff in administration roles within the Directorate.

Please refer to the Job Description under the Job Attachments for a comprehensive list of duties, responsibilities and skills required.

The advertised salary is based on the grade of the position, comprising of 4 steps within the range shown. The starting salary is at Step 1 within the grade. Progression through the salary steps shall be based upon the achievement of performance objectives relating to the position.

About You
To be successful in the position, you will have:

• Certificate IV in Office Administration/Secretarial Studies (or equivalent) or
• Extensive experience in a role supporting executive management
• Current Class C Driver's Licence

Our ideal candidate is adaptable and detail-oriented, thriving in a fast-paced environment while working independently to a high standard. They demonstrate the ability to multitask, prioritise competing workloads, and deliver within deadlines with professionalism and accuracy. This person is confident in guiding, training, and mentoring others and excels at building strong relationships with key stakeholders, including Councillors. Exceptional customer service skills and a collaborative approach are essential to succeed in this role.

How to Apply
To submit an application, click Apply and complete each Step of the application. You will be required to attach your resume (and cover letter if required) and respond to questions regarding general information about you.

In addition, you will be required to demonstrate how you satisfy the requirements of the position by answering the below questions relevant to the essential criteria as outlined in the job advertisement.

1. At Shoalhaven City Council our corporate core values are Collaboration, Adaptability, Integrity and Respect. Please choose one value and advise how you have enacted this value in a professional setting
2. Please describe your experience in providing secretarial or administrative support to a unit/section/group.
3. Please describe your experience working in fast-paced environments with competing deadlines. What methods do you use effectively manage your workload.

Applicants who progress to pre-employment checks may be required to undergo a Qualification Check, Work Rights Verification, Reference Checks and Medical (Low Risk). Employment is subject to satisfactory outcomes for all required checks.

For tips and more information on how to submit a great application, please visit how to apply on Councils website. If you require assistance submitting your application, please contact the Talent Acquisition Team on 02 4429 3253.

Applications Close: Monday, 8 December 2025 (at midnight)

If you have any questions about this role, please contact Kevin Norwood - Director - City Services - 02 4429 5645

Why Work with Us
The Shoalhaven area is a unique place of great natural beauty, offering an enviable lifestyle and positive work-life balance. Our workforce is our greatest asset, and we pride ourselves on our people. Our teams are talented and inclusive and work together to provide better outcomes for our community, who are at the heart of everything we do. With a diverse range of professions and roles, we offer many career options and pathways, actively promoting opportunities and encouraging staff professional development.

Benefits include:

• Generous leave entitlements
• Long Service Leave after 5 years
• Option of flexitime for indoor staff
• 9 day fortnight for outdoor staff
• Flexible and remote working arrangements
• Novated lease arrangements available
• Opportunities for professional development and training
• Corporate wellbeing programs, including Fitness Passport and Employee Assistance Program (EAP), discounted health insurance

**Conditions apply as per the Local Government State award, and Council policies

At Shoalhaven City Council, we are proud to foster a workplace that reflects the diverse community we serve.
We welcome applicants of all ages, abilities, and backgrounds, and encourage Aboriginal and Torres Strait Islander peoples, veterans, people with disability, culturally diverse individuals, and LGBTQIA+ community members to apply.
We are committed to ensuring a equitable recruitment processes. If you have a disability and require reasonable adjustments to fairly demonstrate your skills, please contact us.
As a Child Safe Organisation, we are committed to upholding the rights of children and young people and ensuring a safe and respectful environment for all.

About Us

Community Housing Central Australia (CHCA) is a not-for-profit community housing provider based in Alice Springs. We manage social and affordable housing programs that support families, communities and the wider region. Our organisation is growing, and we value clear communication, professionalism, accountability and accuracy. We are seeking temporary finance support to ensure operational continuity while our Finance Officer is on leave.

About the role

The role is 25–38 hours per week, part-time, based on the workload at the time. The successful applicant will be provided a 12-month contract, after which an extended contract for 2-3 years may be offered. The role is based in the Alice Springs office, and remote applicants will not be considered. There may be some support available for relocation to Alice Springs for the right applicant.

This role is best suited to someone who thrives in a fast-moving environment, can work independently with minimal supervision, and is comfortable taking ownership of document quality, workflows and meeting processes.

You will often receive broad or partial instructions, and you will need to translate them into clear, accurate and professional outputs. This is a rewarding position for someone who is exceptionally organised with outstanding communication skills.

Key responsibilities

• Draft, format and refine high-quality documents, reports, templates and policies
• Prepare agendas, coordinate meetings and take accurate minutes capturing decisions and actions
• Compile reports by gathering information from across the organisation
• Track actions, follow up on tasks and support task assigners with a structured workflow
• Improve the clarity and consistency of existing documents
• Assist with project coordination, information gathering, development and research
• Maintain strong document management through Teams and SharePoint
• Operate confidently and confidentially in a fast-paced environment with shifting priorities

What We’re Looking For

You must be able to ask specific, targeted questions to ensure you have the information you need to complete the tasks assigned to you. You will need to keep good records and carry the ownership of a task or project until completion.

• Exceptional attention to detail and accuracy
• Strong written communication and document design capability
• Fast, agile and proactive working style
• Ability to think from the lens of the task-assigner and anticipate what is needed
• Confident minute-taking and meeting coordination experience
• Strong problem-solving and analytical ability
• High professionalism, judgement and confidentiality
• Advanced Microsoft 365, AI prompting, Teams and SharePoint capability
• Experience in a similar position

Essential Criteria

1. Demonstrated ability to draft, format and refine high-quality documents such as policies, procedures, reports, templates and meeting papers. Proven capability to convert incomplete instructions or rough notes into polished, professional outputs.

2. Ability to identify errors, inconsistencies and gaps in documentation and correct them before finalisation. Demonstrated commitment to maintaining high-quality standards across all work.

3. Ability to prepare agendas, organise meetings, and take clear, accurate minutes that capture decisions, actions and responsibilities. Experience in maintaining action registers and ensuring follow-through is essential.

4. Demonstrated experience managing competing priorities, shifting requirements and short deadlines while maintaining quality and composure.

5. Strong ability to track tasks, coordinate information, monitor deadlines and support project delivery across multiple workstreams with minimal supervision.

6. Ability to interpret tasks from the perspective of the assigner, anticipate what is required, identify risks or gaps early, and implement practical solutions.

7. Experience managing documents, folders, version control and collaborative workflows using Teams, SharePoint and other Microsoft 365 applications.

8. Proven ability to handle sensitive information, engage appropriately with staff at all levels, and maintain professional presentation and conduct at all times.

9. Understanding of, or willingness to learn about, working in Aboriginal community settings, demonstrating cultural awareness, respect, and appropriate communication.

How to Apply
Please attach your resume and a cover letter that addresses the selection criteria and answers the questions below.

 Cover Letter Questions

1. Provide an example of a complex document (policy, report, briefing paper or template) you created from limited direction. Explain the steps you took and how you ensured the final product was accurate and professional.

2. Describe a situation where you were required to think ahead or anticipate information needs. What cues did you rely on, and what was the outcome?

3. Tell us about a time you coordinated a meeting with multiple moving parts. How did you manage preparation, minute-taking and follow-up actions?

4. Explain how you maintain pace and accuracy when priorities change quickly or when several tasks need attention at the same time.

5. Give a recent example of how you identified an error, risk or gap in a document or process. What did you do to resolve it?

6. Describe a specific instance where you improved the clarity, structure or consistency of documents or organisational materials.

7. Outline your practical experience using Teams, SharePoint and Microsoft 365 to manage documents, version control and workflows.

8. Provide an example of when you were given broad or incomplete instructions. How did you interpret the task, and how did you confirm you were on the right track?

9. Describe a time you had to use discretion and handle sensitive or confidential information. How did you ensure it was managed appropriately?

10. CHCA is a fast-paced Aboriginal community-controlled organisation. What aspects of this environment appeal to you, and how do your strengths align with the way we work?

Applications accepted until the COB of 20th December

For a confidential discussion regarding the role, please contact Miko Smith, Chief Executive Officer, Miko.smith@chca.org.au

 We reserve the right to offer a contract to a suitable candidate at any point during the process, and we will only make contact with shortlisted or suitable applicants.

About Edge Industries:

At Edge Industries, we value dedication, hard work and a “can-do attitude”.  We are looking for a proactive and self-driven co-ordinator to join our team.  Join our dynamic team as a Service Co-ordinator and Admin support person and be part of a leading Construction Services Maintenance company in Banyo, Brisbane.  We offer a competitive hourly rate, flexible hours and a vibrant work culture. 

Key responsibilities and duties:

• Deliver exceptional internal and external customer service

• Ensure jobs are delivered to meet customer KPI's

• Assist with reporting and demonstrate strong software skills

• Manage general incoming quote requests, work orders and projects

• Reconcile and oversee client portals and current client worksheets

• Handle final invoicing submissions with accuracy

• Manage technicians’ daily job cards and run sheets

• Co-ordinate subcontractors

• Upload job details to the web-based portal (Simpro)

• Maximise job efficiency and productivity

• Meet customer induction requirements

• Obtain contractor licences and insurances

• Directly report to the Operations Manager

Requirements:

• Minimum 1 year experience in a similar role

• Full-time availability

• Background in administration for construction services maintenance

• Strong attention to detail

• Ability to multitask and manage priorities

• Forward thinker with the ability to thrive in a high-volume environment

• Strong communication and negotiation skills and initiative taking capability

• Experience in data entry and knowledge of the construction services industry

• Experience with Simpro is advantageous, but not essential

How to apply:

If you possess a minimum 1 year experience as a service co-ordinator and meet the specified requirements, we welcome your application. 

Grow your career with In2view Recruitment!
We are seeking a friendly and professional corporate receptionist to join a leading law firm based in Adelaide CBD. 

If you are passionate about providing exceptional customer service, being the first point of contact for clients and creating a welcoming environment, then this is the opportunity for you!

Key responsibilities:

• Meet and greet visitors and clients; 

• Answer incoming calls;

• Process incoming and outgoing mail;

• Coordinate couriers;

• Order office/kitchen supplies;

• Manage conference room bookings;

• File destruction for the firm;

• Archiving;

• Assistance with corporate functions and catering.

Key skills/attributes: 

• Exceptional customer service focus;

• Strong organisational and time management skills;

• Attention to detail;

• Knowledge in Microsoft word;

• Proficient typing skills.

To be considered for this fabulous opportunity, you will have experience in a similar customer-facing role and be able to juggle multiple tasks at once. Your passion for going above and beyond, exceeding customer expectations, and your love for working with people in a front-of-house role are crucial. Applicants should maintain a corporate appearance and demonstrate excellent communication and interpersonal skills.

What’s in it for you? Attractive salary, state of the art offices, exquisite view, plus other benefits to be outlined at interview and the opportunity to join a reputable and well-established legal practice.

Why wait? To apply, click on the ‘apply now’ icon, and provide us with your up-to-date resume in Word format. Telephone enquiries can be directed to Maura on (08) 8338 0189. 

In2view Recruitment are proud sponsors of the Australasian Legal Practice Management Association (ALPMA).  We are a specialist legal recruitment agency, with an outstanding reputation for placing quality legal staff in law firms throughout Adelaide.  We work collaboratively with law firms to assist them to secure their most important resource - you!

Join one of Australia's top-rated renewable energy companies

Are you highly organised, great with suppliers, and confident managing purchasing and stock?
Do you enjoy keeping operations running smoothly behind the scenes?
This is your opportunity to step into a fast-growing industry with long-term career pathways.

RESINC Solar is expanding rapidly, and we're looking for a motivated Purchasing Officer to join our Fulfilment Team. This role is perfect for someone who loves structure, accuracy, problem-solving and working with a positive, supportive team.

Whether you're experienced in procurement, logistics, inventory, or administration, if you're detail-focused and proactive, we want to hear from you.

• Job security in a booming industry – solar & battery installations are only growing

• Real career progression across procurement, operations, logistics, and fulfilment

• Work with a supportive leadership team that values your contribution

• Weekly coaching and development to help you grow

• A positive, people-focused culture no micromanagement, clear expectations

• Be part of a business with purpose helping homeowners make the switch to clean energy

We've been delivering high-quality solar installations since 2016 and are known for exceptional service before, during, and after install. Our reputation is built on accuracy, honesty, and delivering what we promise and this role is a key part of that.

As our Purchasing Officer, you will ensure that every installation across the East Coast has the right materials, at the right time, every time.

You will be responsible for sourcing, purchasing, and coordinating deliveries of:

• Solar panels

• Inverters

• Batteries

• Racking

• Electrical components

• Consumables and equipment

Your work directly supports our Project Managers, Scheduling Team, Installers, and Warehouse teams - making you a central part of our operational success.

• Source and purchase all solar and electrical materials

• Maintain supplier relationships

• Negotiate pricing, delivery timelines & contract terms

• Monitor supplier performance (cost, delivery, warranty support)

• Track stock levels across warehouses and regional depots

• Forecast material needs based on upcoming installations

• Coordinate deliveries, stock transfers, and returns

• Manage discrepancies, purchase orders, and incoming deliveries

• Create accurate purchase orders

• Maintain supplier/product records

• Verify invoices and resolve variances

• Keep documentation audit-ready

• Work with Project Managers, Scheduling, Install Teams & Accounting

• Communicate stock delays or shortages early

• Support Engineering & Compliance teams when alternative products are required

You don't need solar experience - we'll train you.
We're looking for someone who brings:

• Strong administration or purchasing experience

• Minimum 3+ years of administration or purchasing experience required

• Excellent organisation and time-management

• Confidence working with suppliers and logistics partners

• Accuracy with data, pricing, and purchase orders

• A proactive attitude and solutions-focused mindset

• Ability to manage competing priorities in a fast-moving environment

• Australian work rights required for this position

• Experience in procurement, warehousing, trades, electrical, and solar and battery supply chains.

• Accurate purchase orders and stock entries

• On-time supplier deliveries

• No delays to installation projects

• Clear communication with all departments

• All purchasing documentation up-to-date

If you're someone who enjoys structure, ownership, and keeping operations running smoothly, you'll thrive here.

Ready to take the next step in your career with a company that genuinely values you?

Click Apply and submit your resume.
We look forward to welcoming the next standout member of our team.

• Lead the day-to-day operations of reception and act as the first point of contact for all visitors
• Maintain a polished and welcoming reception area and meeting rooms
• Drive office safety, conducting regular checks and applying relevant protocols
• Manage incoming/outgoing mail, couriers and deliveries—including equipment for remote staff
• Coordinate catering and logistics for internal and external meetings
• Support onboarding activities across the APAC region
• Administer internal recognition programs and track budgets
• Oversee office supplies, kitchen stock, first-aid kits and general workplace upkeep
• Manage access passes for staff and visitors
• Liaise with building management, security and external vendors
• Provide diary and travel support to Executive Leadership Team members when required
• Deliver ad hoc administrative and operational support across the business

• 2+ years’ experience in reception, office coordination or similar admin roles
• Outstanding communication skills - warm, polished and professional
• Strong proficiency across MS Office (Outlook, Word, Excel, PowerPoint)
• High attention to detail, organisation and time management
• Confident engaging with all levels, including executive stakeholders
• A proactive problem-solver with strong initiative
• Ability to work autonomously, juggle priorities and adapt quickly
• Relevant diploma or higher education qualification preferred 

• Exposure to a global executive team
• Professional development and career growth opportunities
• Vibrant Sydney office with a supportive, people-first culture
• Regular team events, social activities and recognition programs

Maximum Term Contract Full Time - 36.25 hours per week - until June 2027

$87,215.63 to $93,447.88  Annually  + up to 13% super  

RCC Officers' Level 4 

 Improve lives and shape your own career… on beautiful Redlands Coast.

Redlands is proud to rank among Queensland’s Top 5 local government areas for wellbeing in the SGS Cities and Regions Wellbeing Index - confirming our community as a great place to live, work, and grow.

Join our team as a Executive Assistant to the General Manager Infrastructure and Operations

Step into a pivotal executive support role where no two days are the same. As Executive Assistant to the General Manager Infrastructure and Operations, you will provide high-level executive, administrative and operational support that enables the GM to lead a large, multi-disciplinary department and keep critical Council priorities moving. This is a fast-paced, high-visibility role that requires exceptional attention to detail, strong judgement, and the ability to manage a complex workload with confidence, discretion, and precision. (Please note this is a contract position until June 2027 at this stage)

Who you’ll be supporting

Chris Isles – General Manager, Infrastructure & Operations

You’ll work alongside Chris Isles, a respected senior executive known for his commercially minded, data-driven and future-focused leadership style. With more than 20 years’ experience across planning, development, and local government, Chris brings deep technical and strategic expertise to the organisation. His background includes leading multidisciplinary consultant teams, driving major planning and development projects, and championing innovation in asset, data and infrastructure management. Recognised nationally for his work, including Australian Planner of the Year and Smart Cities Industry Leader, Chris is highly regarded for his strategic thinking, collaborative leadership and commitment to delivering high-quality outcomes for the community.

About the Infrastructure & Operations Department

 The Infrastructure and Operations Department is one of Council’s largest and most diverse divisions, made up of more than 500 employees across five key groups: City Assets, City Operations, City Water, Project Delivery, and Major Projects. The department plays a critical role in planning, delivering, maintaining and operating the city’s assets, infrastructure and essential services. This is a dynamic, high-impact environment where strong systems, efficient processes, and clear communication are essential to success.

Your responsibilities will include:

• Providing high-level executive support to the GM, including proactive diary, inbox and correspondence management

• Preparing agendas, minutes, briefing notes and reports for Executive Leadership and Councillor meetings

• Acting as the first point of contact in the GM’s absence and managing enquiries with professionalism

• Coordinating departmental reporting, including KPIs, scorecards, compliance updates and Council resolution tracking

• Supporting strategic planning and decision-making through research, data analysis and legislation/benchmark reviews

• Identifying and implementing improvements to administrative and operational processes

• Managing meetings, corporate records and GM-led events such as workshops, BBQs and team activities

• Providing financial and budget support, including monitoring budgets, processing claims and managing training and conference bookings

Skills and experience:

• Proven experience supporting senior executives in a fast-paced, complex environment

• Excellent written communication skills, with the ability to prepare high-quality correspondence and reports

• Strong judgement and discretion when managing confidential and sensitive matters

• Exceptional time management and the ability to manage competing priorities

• Well-developed interpersonal skills and the ability to build strong relationships at all levels

• Advanced Microsoft Office skills and confidence using financial systems, reporting tools and new technologies

• Ability to analyse information, undertake research and prepare clear recommendations

• A continuous-improvement mindset, focused on enhancing processes and service delivery

Make sure to read the full Position Description before applying - it outlines everything you need to tailor your resume and cover letter.

More reasons to love working with us:

• 17.5% annual leave loading + Christmas ex-gratia day

• Paid parental leave and purchased leave options

• Access to development and study assistance programs

• Discounts with 400+ retailers and fitness providers

• Flexible working options through RedFlex - our flexible work program offering flexibility in how, when and where you work.

View more great employee benefits here.

Who we are:

 Redland City Council is a local government organisation proudly serving the Redlands Coast community. From maintaining roads, parks, waterways and islands, to delivering essential services like waste, water, libraries, and community events - we support the city’s day-to-day life and long-term growth. With over 1,200 employees across diverse teams, we’re committed to shaping a thriving, sustainable region that our community is proud of.

Guided by our Values, we’re proud of the work we do and the people who make it possible. Visit our careers page to learn more and read the stories of our incredible team.

Eligibility:

• Successful applicants will be asked to consent to a criminal history check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.

• To be eligible for employment, applicants must have the legal right to work in Australia.

Ready to join us?
 Click Apply to submit your application via Council’s online portal (or through OURspace for current employees). Please include:

• A one-page cover letter; and

• A current resume outlining how you meet the role requirements.

Note: We do not accept email, hard copy or third-party applications. 

For more information about this position (201077), please contact Caitlin Hodges on (07) 3829 8285.  Applications for this position close at 11:59 p.m. Australian Eastern Standard Time (AEST) on 08/12/2025.

At Redland City Council, we’re committed to creating a diverse and inclusive workplace where everyone feels respected, supported and able to contribute to their full potential. We value the unique perspectives and experiences our people bring to serving our community. 

We are committed to creating an inclusive recruitment experience. If you require any adjustments to support you through the recruitment or interview process, please contact us at recruitment@redland.qld.gov.au

• Manage day-to-day records operations aligned with the Records Management Governance Framework.
• Oversee stakeholder tickets, queries, and EDRMS (CM10) administration, training, and support.
• Contribute to records management projects and programs, strategic direction, and roadmap development.
• Develop policies, standards, guidance, and controls to support effective records and information management.

• Develop clear business protocols to define roles and responsibilities while minimising administrative burden.
• Influence organisational change across a diverse and geographically spread workforce to enable a fully electronic records environment.
• Deliver solutions to support effective information management in a complex functional and technical environment.

• Minimum of 5 years’ experience in records or information management.
• Relevant qualifications in records or information management highly desirable.
• Strong stakeholder engagement and communication skills.
• Experience with EDRMS systems, ideally CM10, and managing both digital and physical records.

Are you looking for a dynamic start to your career?

RFT is seeking motivated Business Cadets to join our 2-year program, preferably in the logistics space.
This opportunity involves rotations through different sectors within our business, giving you a comprehensive learning experience.
 

Key Highlights:
- Flexible workdays to accommodate university schedules.
- Suitable for those in their final year of university or are nearly finished.
- Competitive salary and hands-on training across diverse business areas.
- Potential payment assistance for university fees available for the right candidate.
 

What We Offer:
- A chance to gain practical experience in a supportive environment.
- Exposure to different facets of the business, developing versatile skills.
- A clear pathway to a rewarding career in the transport and logistics
industry.

How to Apply:

Submit your CV to jobs@rft.net.au
Commencement February 2026
Deadline: Apply now to secure your spot!
Be a part of a company that values safety, growth, learning, and community!