We are seeking a highly organised and proactive Service Coordinator to support service delivery and coordination within a leading HVAC and Facility Maintenance company. This role is essential in ensuring the smooth execution of service jobs, from planning through to completion, while maintaining a strong focus on compliance, safety, and documentation. The successful candidate will work closely with internal teams, subcontractors, and client stakeholders to ensure high-quality service and timely project outcomes. Position available for immediate start.

·         Serve as the first point of contact for customers regarding service inquiries, scheduling, and follow-ups, either via phone, email or teams.

·         Schedule and dispatch HVAC technicians and subcontractors for maintenance, repairs, and emergency calls.

·         Maintain accurate records of service calls, work orders, purchase orders, and customer interactions using service management software programs such as AroFlo, Uptick and 1Breadcrumb.

·         Monitor job progress and communicate updates to customers and internal teams.

·         Coordinate with suppliers to ensure technicians are equipped with the correct materials and equipment prior to each job.

·         Follow up with customers post-service to ensure satisfaction and address any concerns.

·         Support the Service Manager and Assistant Service Manager with reports, scheduling efficiencies, and technician productivity tracking.

·         Manage multiple service requests simultaneously, while maintaining accuracy and attention to detail in a fast-paced working environment.

·         Management of multiple email inboxes and Teams chats.

·         Other responsibilities as assigned.

·         Previous experience in HVAC, plumbing, fire or a service-based industries preferred.

·         Strong customer service and communication skills with a professional, solution-focused approach.

·         Proficiency with scheduling and job management software programs such as AroFlo, Uptick and 1Breadcrumb and Microsoft office suite (Outlook, Word, Excel).

·         Excellent organisational and problem-solving abilities, with the capacity to multi-task and stay detail-oriented under pressure.

·  Ability to build positive relationships across teams, clients, and subcontractors.

·         Basic knowledge of HVAC systems and terminology is an advantage.

· Flexibility and adaptability to respond to changing priorities.

Wagners is seeking an experienced Weighbridge Operator to join our Wellcamp Quarry team. You’ll be responsible for weighbridge operations, supporting the day-to-day operations of the quarry general site administration, reporting, travel coordination, and customer service.

About the Role

• 10hr shifts with a 1hr lunch break - Monday to Friday only

• Flat rate of $38.68 p/hr

Key Responsibilities

• Operating the weighbridge and processing outgoing trucks

• Ensuring accurate ticketing of all material movements

• Providing frontline customer service to drivers, visitors, and stakeholders

• Managing rosters, timesheets, office supplies, and purchasing requirements

• Coordination of staff travel and accommodation

• Liaising with People & Culture, Payroll, Training & Recruitment for onboarding and mobilisation of new employees

• General administrative duties as required

About You

• Experience in Weighbridge or Quarry operations (desirable)

• Advanced Microsoft Office skills

• Strong attention to detail

• Strong written and verbal communication and customer service skills

• Ability to work efficiently, independently, and show initiative

• Professional presentation and a positive ‘can do’ attitude

• Possess a flexible, adaptable and versatile approach to prioritising tasks in a changing work environment

• Pass a pre-employment medical including a drug and alcohol testing

• Undergo a National Police Check

• Provide 2 work-related references including one professional/supervisor

Why Join Us

• Confidential Employee Assistance Program for you and your family

• Job security with a long-standing company

• Internal development and progression support

• Positive workplace culture where we pride ourselves on a culture of diversity, inclusiveness, community support and strong family values.

• Employee health and wellbeing programs that include fun sporting events, social events, discounted health fund membership, discounted gym membership, and more

• Salary packaging options such as novated leases

About Us

Wagners is a highly renowned, ASX listed construction materials and services provider, headquartered in QLD. We provide a wide variety of construction materials and services to both domestic and international industries. We are innovative developers of new generation building materials and technologies to reduce the impact of heavy construction materials on the environment.

Wagers is an equal opportunity employer, who values diversity and promotes a safe work environment.

You must have unlimited Rights to Work in Australia. This is not a sponsorship role.

How to Apply

Simply click apply now and submit your current resume listing your experience, contact details, and any relevant qualifications/tickets.

We will be shortlisting and interviewing for this role as applications are received. Don’t miss out, apply today!

• Provide a wide range of day-to-day administrative support and reception services to support the site and community programs.
• Provide a high level of customer service and support to all internal and external clients. 
• Undertake day-to-day data entry in systems ensuring the recording of all transactions meet organisational standards and carried out in a timely manner.
• Provide financial administrative support including accounts payable activities, co-payment management, daily cash receipting, petty cash and banking, ensuring processes are in accordance with
  organisational policies, guidelines and procedures.
• Ensure the security of the Administration Office and equipment by following site/service protocol at all times
• Daily mail collection from post office
• Assist with the management of fleet vehicle maintenance
• Monitor, maintain and provide assistance with procurement of office equipment and resources within organisational policies and guidelines
• Undertake reporting activities with other relevant documentation within the scope of your role.

• Demonstrated experience in word processing and data entry
• Certificate III in Business Administration (or equivalent relevant experience)
• Demonstrated experience with Microsoft Office Suite (Outlook, Word, Excel) to the intermediate level or higher
• Excellent interpersonal and communication skills – written and verbal
• Excellent organisation and time management skills
• Demonstrated experience in financial administrative procedures, including petty cash, invoicing and accounts receivable.
• Australian Driver Licence

• Work/Life Balance - Monday to Friday 8am – 4pm
• $15,900 Salary packaging + $2,650 meal & entertainment allowance
• A very supportive, flexible, and positive team culture
• Employee Assistance Program for staff & family members
• Employee referral program – earn $500 for referring your friends and family
• Private Health Insurance discounts with Medibank
• Gym and Wellbeing benefits
• Free Flu Vaccinations
• Travel and Flight benefits

Kickstart your career in a fast-paced, purpose-driven environment!
We’re looking for an enthusiastic Entry-Level Administrator to join our fun and dynamic team, supporting participants and staff within the NDIS sector. If you thrive under pressure, love learning new things, and enjoy working with people, this role is for you.

This is a fantastic opportunity for someone eager to grow their skills and develop a strong foundation in administration. You’ll play an important part in supporting our day-to-day operations and ensuring our participants receive the best possible service.

• Providing administrative support to the management team and wider administrative team
  

• Provide support in rostering 
  

• Assisting with day-to-day office operations and coordination
  

• Managing documentation, data entry, and participant information
  

• Responding to enquiries with professionalism, empathy, and excellent communication
  

• Supporting scheduling, participant coordination, and general admin tasks
  

• Working collaboratively within a friendly, energetic, and supportive team
  

You’ll be a great fit if you have:

• Strong communication and people skills
  

• The ability to work under pressure in a fast-paced environment
  

• High attention to detail and strong organisational skills
  

• A willingness to learn and grow within the NDIS sector
  

• A positive attitude and a team-first mindset
  

• Be part of a fun, supportive, and dynamic team culture
  

• Great opportunity for learning, development, and career growth
  

• Hands-on experience in the NDIS sector
  

• Fast-paced environment where every day is different
  

• A role where your contribution truly makes a difference
  

At CVGT Employment, we believe meaningful work transforms lives. Since 1983, we’ve been connecting people to opportunity, supporting businesses with capable talent, and strengthening the communities we serve. As a not-for-profit, for-purpose organisation with a presence across Victoria, New South Wales, and Tasmania, we’re proud to champion inclusive employment pathways. 

Your Opportunity

We’re looking for an Administration Officer to join our Inclusive Employment Australia (IEA) program. In this role, you’ll be the welcoming face of CVGT - creating a respectful, inclusive, and well-organised environment for everyone who connects with our services. Your empathy, attention to detail, and commitment to service excellence will ensure participants feel supported and valued, while helping our team deliver smooth day-to-day operations.

• Customer Service Excellence: Greet visitors warmly, manage incoming calls, and provide responsive, people-focused customer service tailored to individual needs.
• Administrative Efficiency: Manage a variety of administrative tasks, including appointment and calendar coordination, petty cash handling, purchase orders, and mail management.
• Operational Support: Support the wider team with scheduling, documentation, and reporting for participants, ensuring records are well-organised, accurate, and completed promptly.
• Event Coordination: Assist with planning and organising job clubs, employer events, and training sessions.

What You Bring

• Qualifications: Certificate III in Business Administration (highly regarded).
• Experience: Minimum 3 years in a fast-paced, customer-facing admin role, with proven ability to manage competing priorities efficiently and professionally.
• Professional Strengths: Exceptional communication and problem-solving skills, paired with empathy, adaptability, and a strong people-centred approach.
• Tech Savvy: Confident with Microsoft Office, CRM systems, and digital tools.
• Pre-Requisites: Full eligibility to work in Australia, obtain a National Police Check and Working with Children Check.

Why You’ll Love Working Here

• Salary Packaging – Maximise your take-home pay with flexible options.
• Extra Leave Benefits – Enjoy additional time off to recharge and thrive.
• Wellbeing Support – Access to our Employee Assistance Program and Perkbox benefits.
• Professional Growth – Ongoing training, development, and career progression.
• Inclusive Culture – Proudly recognised as a Diversity Council of Australia Inclusive Employer, 2024–2025.

Apply Now
Bring your administrative skills to a role where people and purpose come first. Join CVGT Employment and help create a welcoming, inclusive space where meaningful employment journeys begin.

For more information refer to the attached position description, or contact People & Culture at peopleculture@cvgt.com.au

Important Information: To be considered for this role, you must have the legal right to work in Australia. Pre-employment checks, including a Working with Children Check and National Police Check are required prior to commencement. We’re reviewing applications as they’re received, so don’t wait to take the next step in your career. 

Your Journey Starts Here
Learn more about who we are and what we stand for? https://www.cvgt.com.au/about-us/
Not the right role for you? We’re always looking for passionate people to join our team. Register your interest at https://www.cvgt.com.au/about-us/work-with-us/

ADMINISTRATIVE OFFICER

Country Universities Centre Southern Shoalhaven (CUCSS), Ulladulla NSW

Part-time (20 hours per week)

AWARD, LEVEL & REMUNERATION: Higher Education General Staff Award 2020 (Level 5.1) plus 12% superannuation. Base hourly rate above award rate at$36/hour.

About CUCSS

CUCSS is a Regional University Study Hub (RUSH) based in Ulladulla on the NSW South Coast.  The hub operates from a well-established modern Centre where high-speed internet access, advanced IT equipment and dedicated learning spaces enable students to study in our local community, supporting access to courses from a broad range of universities. CUCSS enables lifelong learning that expands knowledge, changes lives, and builds community. The Centre’s work is guided by the core values of empowerment, connection, equity, respect and belonging. It is part of a place-based initiative supporting regional communities - independent and affiliated centres that are community owned and operated across regional Australia

THE OPPORTUNITY

We're seeking an enthusiastic and experienced Administrative Officer to support and ensure the Centre operates smoothly and efficiently on a daily basis. We are seeking someone to join our small team who is a motivated, energetic, warm, engaging and detail-oriented individual. This role is perfect for someone with strong people skills who enjoys variety in their day, making a real difference in students' lives and is pursuing an administration career.

As our daily presence (Monday-Friday, 9am-1pm), you'll ensure our Centre is a warm, well-maintained, and efficiently run environment where our community can thrive.

WHAT YOU’LL BE DOING

• Be the friendly first point of contact for students and visitors.

• Provide overall operational and administrative support facilitating an efficient, effective, warm and welcoming office environment for staff and students.

• Keep our Centre looking great – coordinate cleaning, manage maintenance, and keep all amenities  ship-shape

• Support students with registrations, orientations, and connecting them to the right Centre based resources.

• Keep our technology running smoothly – troubleshoot issues and ensure everything's ready to go.

• Monitor and maintain office supply levels, ensuring the team has what they need to function effectively.

• Maintaining and updating the organisation’s filing systems and databases.

• Ensuring a safe workspace including compliance by all users.

• Coordinate bookings for The Hive Spaces (our coworking social enterprise).

• Provide administrative support for events and day-to-day operations.

• Work with our small, collaborative team to create the best possible experience for our community.

WHAT WE'RE LOOKING FOR

Essential:

• Excellent people skills – you're warm, professional, and work well with diverse groups

• Strong organisational abilities and attention to detail

• Customer service and administration experience – you know how to provide welcoming experiences

• Tech-savvy with Microsoft Office and online platforms, comfortable troubleshooting basic IT issues

• Self-starter who can work independently while being a great team player

• Passionate about education and creating opportunities for regional students

• Current NSW Driver's License and Working with Children Check

• Physical ability to perform light cleaning and event setup tasks

• Ability to pass a CrimCheck

Desirable:

• First Aid and Mental Health First Aid certificates (or willingness to obtain)

• Experience in facilities management or operations support

• Experience in education and/or not-for-profit sectors

• Understanding of WHS requirements

WHAT WE OFFER

• Part-time position - 20 hours per week

• Fixed hours: Monday-Friday, 9:00am-1:00pm (perfect for work-life balance)

• Competitive salary plus superannuation

• Sick leave and annual leave entitlements

• Work in a supportive, values-driven organisation

• Make a real impact in our local community

• Be part of a team that's changing lives through education

THE DETAILS

• Position: Administrative Officer

• Location: 146 Princes Highway, Ulladulla NSW 2539

• Hours: 20 hours per week (4 hours per day, Monday-Friday, 9am-1pm)

• Employment Type: Permanent part-time with 3-month probation period

• Award: Higher Education Industry – General Staff – Award 2020 (Level 5.1)

• Start Date: January 2026 (flexible for the right candidate)

CUC Southern Shoalhaven is committed to reconciliation and creating a culturally safe and inclusive workplace. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples. We recognise and value the unique knowledge, perspectives, and experiences that Aboriginal and Torres Strait Islander employees bring to our organisation and community.

HOW TO APPLY

Please submit the following:

• Your current resume/CV

• A cover letter (maximum 2 pages) addressing the essential selection criteria and telling us why you're excited about this opportunity

• Contact details for two professional referees

Applications close: 7th December 2025 11:59PM no late applications will be able to be assessed

Please apply through seek.com (this ad)

For more information about this position, please contact: Adam Gowen, Centre Manager Phone: 0438905888 adam.gowen@cucsouthernshoalhaven.edu.au

Learn more about us: www.cucsouthernshoalhaven.edu.au

POSITION DESCRIPTION

A full position description is available on request

Country Universities Centre Southern Shoalhaven acknowledges the Yuin people as the Traditional Custodians of the land on which we work and learn. We pay our respects to Elders past and present, and extend that respect to all Aboriginal and Torres Strait Islander peoples.

Wurli-Wurlinjang Health Service (WWHS) is an Aboriginal Community Controlled Organisation that prides itself on delivering a range of health services to the community in a style and manner that makes clients feel welcome and comfortable.
WWHS operates a range of clinics and provides a range of primary health care and other services which include our Main Clinic (acute and general care), Gudbinji Chronic Disease Clinic, Binjari Health Centre, Women and Children’s Health, Men’s Health and a Dental Clinic.

We also deliver Community Service programs which aim to achieve better outcomes in early intervention, treatment, and management through an integrated approach in a primary health care setting like our Alcohol and Other Drugs Program, Social and Emotional Wellbeing program, Katherine Individual Support Program, and our Strong Indigenous Families program.
As well as providing Clinical and Community Services, WWHS also provides Professional Development and Training, as well as Corporate Services being: Human Resources, Finance, Infrastructure, Work Health and Safety, Compliance and Administration Support.
The Clinical Administration Support Officer is responsible for the provision of high-quality administrative support to the Primary Health Care Leadership Team and Doctors Group.

Essential:         

• Certificate IV in Administration or the equivalent experience

• A current resume or curriculum vitae (cv)

• a cover letter / email which provides a clear and concise overview of your ability to meet the key requirements of the role (prerequisites, qualifications / experience and competencies)

• Current National Police Certificate (no less than 3 months from issue date)

• Current Northern Territory Driver’s Licence

• Current Working with Children’s Clearance (Ochre Card)

• Vaccinated against COVID-19

In return for your hard work and dedication, you’ll receive an attractive base salary (based on your experience) plus super. With a strong focus on professional development, Wurli will provide you with ongoing opportunities for training and will invest in whatever is needed for your success.

A fantastic range of further benefits include:

• Salary sacrificing options

• Generous leave entitlements (6 weeks annual leave per year, 15 days personal leave per year, special leave, study leave).

• Relocation assistance and accommodation allowance is available for eligible applicants to help you get settled.

To apply for an opportunity to join us, please visit:

https://wurli.org.au/job-vacancies/

and select the 'positions vacant tab'.  

You will be able to view a full position profile and other details required to submit your application.  Whilst we do not require applicants to address specific selection criteria we do ask applicants to ensure that their resume and supporting cover letter contain information that address the key requirements of the role as outlined above and in accordance with the position profile details.

At the heart of Queensland Public Trustee's (QPT) Customer Experience and Delivery (CED) portfolio lies a commitment to delivering trusted, financial decision-making advocacy, education, and services that empower Queenslanders to navigate crucial life events. From financial management for clients with impaired capacity to deceased estate administration and a Will-making service, we are dedicated to providing comprehensive support.

As a Principal Public Trust Officer within the Deceased Estates unit, you'll be an integral part of the CED Program, managing a work unit within QPT's core business ensuring the successful performance and key activities of your team to achieve our organisational goals. You will be responsible for the management of complex and sensitive estates. Your expertise will be crucial in providing high-quality advice and support to management, customers, and staff. You will review documents, oversee file management, and handle complex cases, ensuring that even the most challenging enquiries are resolved efficiently and effectively. Reporting to the Regional Manager, you will lead a team of dedicated customer service professionals.

This is a permanent full-time opportunity available statewide. Please download the role description for more information.

About you

You are a proactive and collaborative individual with a strong background in financial administration, advocacy and customer service. Your demonstrated experience in managing complex files, ideally in deceased estates, trust administration, and/or conveyancing, positions you as an invaluable asset to our team.

To excel in this role, the following attributes will be your keys to success:

• Leadership experience with proven ability to mentor and coach a team

• A strong commitment to delivering exceptional customer service, handling public inquiries, and ensuring customer satisfaction

• Ability to provide advice, support, and guidance to junior staff members, ensuring adherence to best practices and procedures

• Skilled in reviewing financial documents, statements of account, and ensuring strict compliance with office policies and procedures

• Proficient in coordinating and administering office and trust accounts, preparing financial reports, and ensuring compliance with financial and audit requirements

• Strong organisational and multitasking abilities to manage a caseload of complex files efficiently

• Ability to model conduct that is culturally capable, inclusive, respectful, and ethical, contributing to a positive work environment

What we offer

• A fulfilling role where your skills directly impact lives

• Dynamic work environment with diverse responsibilities

• Opportunities for personal and professional growth

• Supportive culture prioritising employee mental health and wellbeing

If you're ready to make a difference and bring your skills to a role where your action matters, join us at QPT. Apply now and be a vital part of our commitment to exceptional customer service in the Queensland community.

Interested in applying?

Please provide the following information in your application:

• A cover letter (maximum two pages) telling us what you will bring to the role and your motivation for applying.

• Your current CV or resume (maximum three pages is recommended), including any mandatory and/or other requirements.

• Details of two referees who have a thorough knowledge of your capabilities, work performance and conduct within the previous two years. It is preferable to include your current or immediate past supervisor.

Only those persons eligible to work in Australia may be employed by QPT. Prospective employees will be required to provide proof of identity and documentary evidence of their right to work in Australia.

QPT is a value for money independent state trustee service dedicated to advancing and safeguarding the rights, interests and wishes of Queenslanders in need of financial management, trust and estate planning and administration support. We have been looking after Queenslanders and their families since 1916.

About the Employer
This successful, professional Accountancy practice has a reputation for looking after its staff and providing a team environment that is fun yet focused. With support from all partners you will be able to learn and grow whilst developing new skills.
  
About the Role
As the administrator you will be utilising your co-ordination skills to ensure all entities are set up accordingly, documents are sent and compiled and reports filed. It is an all round role admin for the right person to sink their teeth into.

Key responsibilities will include:

• Setting up of various entities including Individuals, Trusts, Companies and Superannuation Funds

• Liaising with clients, ATO, ASIC and other 3rd party stakeholders

• Managing partners calendars and appointments

• Compilation of year end packages

• Generation of reports

• Ad hoc administration tasks as required

• Reception duties

To be successful for this role you must have the following:

• Ideally will have administrative experience in an Accountancy practice or similar

• Excellent communication skills in person, via email and over the phone

• The ability to meet deadlines and pick things up quickly

• Display a high level of initiative and a willingness to learn

• A strong understanding of Microsoft office 

• A commitment to best practice and continuous improvement.

 On offer is a great opportunity to join a professional busy environment that places value in its team. If you would like to utilise your administration skills whilst welcoming the opportunity to further develop your career, l would like to hear from you.