Multipe roles with excellent career progression!!

MAYDAY Recruitment is thrilled to partner with a leading ASX-listed financial services organisation that’s transforming the industry with cutting-edge technology, innovation, and a people-first culture.
 
If you’re ready to take your career to the next level in a role that offers growth, flexibility, and a collaborative team environment, this is your chance to join a high-performing, award-winning organisation in Sydney CBD.
 
Why You’ll Love It

• Up to $83,000 package -  excellent renumeration 
• Expansive, hands-on training and support
• Hybrid working model after training – 2 office + 3 WFH days per week
• Tuesday anchor day – all staff in the office for collaboration, connection, and team energy
• Outstanding team culture – supportive, collaborative, diverse, and positive
• Career progression after 18 months into Superannuation Administration, Project Management, Business Administration, or Managing Executive Client Portfolios
• Structured mentorship and ongoing professional development

What You’ll Be Doing

As part of the growing and highly regarded Client Service team, you’ll be the friendly, professional face supporting advisers and clients across phone, email, and chat enquiries, ensuring every interaction is seamless, efficient, and exceptional.

You’ll play a key role in providing world-class service by:

• Managing inbound calls from advisers and clients
• Handling chat and email enquiries efficiently
• Assisting with adviser and dealer group administration
• Drafting and distributing client communications
• Building strong relationships and supporting client onboarding
• Liaising with internal stakeholders to resolve queries

Hours: Rotating roster (changes every 2 weeks):

• 8:00am – 4:00pm
• 9:00am – 5:00pm
• 11:00am – 7:00pm

What We’re Looking For: 

• Experience in financial services, superannuation, managed funds, or banking, or high volume call centre.
• Proven contact centre or client service experience
• Must be available on 9th December for interview
• Strong written and verbal communication skills
• Positive, team-focused attitude
• Quick learner and confident with technology
• Passion for delivering exceptional client experiences and solving problems proactively

✨ Ready to join a workplace where culture, career growth, and innovation come together?

Apply now and take the next step in your financial services career in Sydney!

HBF Employee Benefits 

• FREE Corporate Gold Hospital Insurance (for you and your family) 
• 3 additional wellbeing days off a year (on top of our standard 20 days annual leave and 10 days personal leave) pro rata 
• 2 volunteering days per year 
• 18 weeks paid parental leave 
• Access to corporate discounts across a range of gyms, retail, restaurants, and hotels 
• Salary from $66K + Super 

What you can expect  
As a Member Relationship Consultant you’ll be the first point of contact in our branch, representing HBF in the moments that matter to our members. 
 
Working withing a small team you will support new and existing members identify their needs and recommend the right product for them face to face and through our call centre.  
 
You will be there in a wide range of life moments from welcoming a new baby into the world to supporting a loved one through life-critical medical treatment as they reach out to better understand their health cover.   

This position is available at our Booragoon branch working full-time branch hours. 

Let’s talk about you 
You are a vibrant, energetic and collaborative team player with a natural ability to communicate compassionately. Being adaptable and resilient will be important in this role as no two conversations are the same and will need an individual approach. 

We are seeking individuals with a strong customer service background, solid computer literacy and the ability to multi-task across multiple channels that also include phone and email. 

About the Role: 

The role provides supervision and guidance to administrative staff to ensure a high level of administrative support is provided to the region. Reporting to the Business Manager, the role will be required to work across a number of section areas which may include Finance, Procurement, Contract Administration, the Maintenance Response Call Centre and Operations. 

Duties and skills involved:

• Overseeing and coaching a team of administrative staff in their daily duties and responsibilities by providing effective supervision, performance management, training and support. 
• Providing a central point of contact for the provision of quality information to regional staff on a range of financial, information management, records management and other administrative issues. 
• Developing, implementing and maintaining office, information technology and administrative systems including the management and maintenance of office equipment and associated technologies. 
• Managing and monitoring internal and external correspondence, incoming and outgoing calls and provide responses aligned with KPIs. 
• Preparing, monitoring and maintaining various reports as required by the business. 
• Coordinating debt management processes including the recovery of operating and capital debt. 
• Maintaining registers for the region in accordance with Quality Assurance procedures. 
• Monitoring and maintaining the procurement of goods and services for the region. 
• Proactively managing the work performance and personal conduct of your staff. 

What we are looking for:

We are looking to find the person best suited for the role and will be considering your knowledge, skills, experience, potential for development and future contribution to the department as well as your personal qualities and how they contribute to our department's equity and diversity objectives which aim to build a workforce that reflects the Queensland community.

It is recognised that everyone is a leader regardless of classification level. Refer to the Team Leader stream of the Leadership competencies for Queensland framework to understand the expectations for this role.

How do I apply?

All applicants must be eligible to work in Australia.

Interested candidates are encouraged to review the below attached applicant guide and role description. Once reviewed please submit the following documents to apply:

• Resume
• Cover letter (2 pages maximum) telling us why you are interested in and capable of performing the role.

If you have any questions about the position or your application, please contact Lidija Topalovic 0475 963 454, lidija.topalovic@hpw.qld.gov.au 

Applications to remain current for 12 months

Job Ad Reference: QLD/671455/25

Closing Date: Tuesday, 9 December 2025

About the role

We are seeking an experienced Medical Secretary to join Mount Claremont Medical Centre, Western Australia. This is a part-time role that will see you providing comprehensive administrative and secretarial support to our busy medical practice.

What you'll be doing

• Greeting and welcoming patients, both in person and on the phone

• Scheduling appointments and managing the practice's calendar

• Preparing and maintaining patient files and medical records

• Transcribing medical notes and correspondence

• Handling medical billing and insurance claims

• Providing general administrative support to the practice team

What we're looking for

• Previous experience as a Medical Secretary or in a similar administrative role within a healthcare environment

• Excellent communication and interpersonal skills to interact with patients, doctors and other staff

• Strong organisational abilities and attention

• Discretion and confidentiality when handling sensitive information

What we offer

At Dr Rosemary Quinlivan's practice, we value our employees and strive to provide a supportive and rewarding work environment.

About us

Dr Rosemary Quinlivan is a respected family practitioner with over 40 years of experience. Our practice is dedicated to providing high-quality, personalised healthcare to the Mount Claremont community.

If you're interested in this exciting opportunity, please apply now.

About the role

We are seeking an experienced Receptionist and Admin Assistant to join our dynamic team in our Buddina office. As the face of our firm, you will play a vital role in providing exceptional customer service and administrative support to ensure the smooth running of our busy practice.

What you'll be doing

1. Providing a warm and professional welcome to all clients and visitors, both in person and over the phone

2. Managing the reception area, including greeting and directing visitors, handling incoming calls and correspondence

3. Performing a range of general administrative duties such as scheduling appointments, maintaining filing systems and data entry

4. Assisting the legal team with various tasks including preparing correspondence, managing diaries and coordinating meetings

5. Contributing to the overall efficiency and organisation of the office through proactive problem-solving and continuous improvement

What we're looking for

1. Proven experience as a receptionist, secretary or in a similar administrative role, ideally within a professional services or legal environment

2. Excellent communication and interpersonal skills, with the ability to liaise effectively with clients, colleagues and external stakeholders

3. Strong organisational and time management skills, with the ability to prioritise and multi-task in a fast-paced environment

4. Proficient in the use of Microsoft Office suite and experience with legal practice management software

5. A keen eye for detail and commitment to providing outstanding customer service

6. A positive, flexible and proactive attitude, with the willingness to contribute to a collaborative team environment

We are committed to supporting the growth and development of our team.

If you feel this is an exciting opportunity, please apply now.

Do you have solid experience in administration and enjoy keeping a fast paced business running smoothly?

Do you like being the organised one who makes sure things don’t fall through the cracks?

Do you want a stable long term role in a growing electrical company where your work actually makes a difference?

If that sounds like you, this could be the right move.

Full time position based in Leichhardt, supporting our Level 2 electrical team with day to day admin and job coordination.

You’ll be managing the flow of jobs and communication across the business.
If you have experience in any of the following, you’ll fit in well:

• Scheduling jobs in a trade or service based business

• Experience in a service/trades based business
• Using ServiceM8 for bookings, tasks and workflow management
• Handling customer enquiries by phone and email
• Keeping job notes accurate and up to date
• Supporting field technicians with daily operations
• Coordinating jobs from start to finish
• Communicating clearly between office and field

To be considered, you must have:

• Two years administration experience
• Experience in a service based business
• Strong communication skills and a friendly, confident phone manner
• High attention to detail
• Solid Microsoft Office skills
• Previous hands on experience with ServiceM8 (preferred)
• Ability to work both independently and as part of a team

High Demand Electrical is one of Sydney’s leading Level 2 Accredited Service Providers.
We work across emergency jobs, major upgrades and everything in between, and we’re continuing to expand across Sydney.

We’re organised, we have strong systems, and we’re building a long term team.
If you’re looking for stability and a role where your work genuinely matters, you’ll feel right at home here.

We pay fairly, we value reliability and initiative, and we look after our team based on capability and contribution.

If this sounds like you, send your resume and a short cover letter explaining why you’re the right fit.

Email: chris@highdemandelectrical.com.au
Phone: 0402 559 777

Your new company

Please note: You must be an Australian citizen, hold Permanent Residency or have full working rights with no restrictions to apply.

Your new role

• Welcome visitors and create a professional first impression.
• Answer and direct incoming calls promptly and courteously.
• Maintain a tidy and organised reception and office environment.
• Assist with general administrative tasks and support the broader team.
• Liaise with building management for day-to-day requirements.

What you'll need to succeed

• Previous experience in reception or front-of-house roles.
• Highly presentable with a polished and professional manner.
• Strong organisational and communication skills.
• Ability to multitask and work under pressure in a fast-paced environment.
• Positive attitude and willingness to assist across the office.

What you'll get in return

• Modern CBD office with stunning views.
• Supportive team environment.
• Opportunity to grow and develop within a respected property group.

What you need to do now




If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

About the Role

We are seeking a friendly, professional, and highly organised Receptionist / Sales Coordinator to be the welcoming face and operational backbone of our dynamic Hornsby real estate office. This is a dual role requiring a sharp eye for detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

You will be the first point of contact for clients, manage the front-of-house experience, and support the sales team with essential administrative and marketing tasks.

Key Responsibilities

Reception & Front Desk

• Warmly welcome clients, buyers, and visitors

• Handle inbound calls and email enquiries professionally

• Manage meeting room bookings and front office presentation

• Collect and distribute mail, deliveries, and keys

Sales Coordination

• Prepare property marketing collateral (brochures, signboards, DL cards, Just Listed/Sold packs)

• Liaise with photographers, floor planners, copywriters, and printers

• Update property listings on CRM and real estate portals (REA, Domain)

• Assist with buyer follow-up and open home preparation (booklets, enquiry sheets)

• Coordinate auction materials and compliance documents (agency agreements, contracts)

Team Support

• Maintain up-to-date sales files and checklists

• Manage signage installs and property stock lists

• Provide administrative support to Sales Agents and Associates

• Assist with social media content, EDMs, and community events

Ideal Candidate

• Previous experience in real estate, customer service, or administration (preferred)

• Excellent verbal and written communication

• Strong attention to detail and ability to prioritise

• Confident using Canva, and CRM platforms (e.g. Agent box)

• A can-do attitude with a friendly and professional approach

• Reliable and punctual with strong organisational skills

• Ability to work independently and as part of a close-knit team

  
  

If you are interested in joining our Stone Hornsby team we would love to hear from you so please send a cover letter and resume via seek or contact Nicola Williams - nicolawilliams@stonerealestate.com.au

Your new company

A large property management and investment group based in the Sydney CBD.

Please note: You must be an Australian citizen, hold Permanent Residency or have full working rights with no restrictions to apply.


Your new role

This company is seeking an adaptable Office All-Rounder to provide high-quality administrative and reception support. This role suits someone who enjoys working in a fast-paced environment, thrives in small teams, and is passionate about supporting colleagues. You will work closely with the Office Manager and Senior PA to deliver improvement projects and maintain smooth office operations.

• Act as the first point of contact for visitors and manage reception duties.
  
• Maintain a professional and welcoming office environment, including meeting rooms.
  
• Coordinate meeting room bookings and arrange catering when required.
  
• Manage incoming calls, mail, and courier services.
  
• Support office systems, processes, and technology, liaising with IT as needed.
  
• Purchase office supplies and manage inventory.
  
• Assist with onboarding new employees and staff travel arrangements.
  
• Maintain company records, registers, and administrative guides.
  
• Liaise with building management and oversee infrastructure matters.
  
• Contribute to office improvement projects and assist with internal events.
  

What you'll need to succeed

• Strong administrative and reception experience.
• Highly presentable with a professional and friendly manner.
• Excellent organisational and communication skills.
• Ability to work under pressure and prioritise tasks effectively.
• Proactive approach to problem-solving and process improvement.
• Comfortable working in a small, collaborative team.

What you'll get in return

• Stunning office views
  
• Convenient CBD location
  
• Career growth opportunities
  

What you need to do now




If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.