About the role

We are seeking an experienced Receptionist and Admin Assistant to join our dynamic team in our Buddina office. As the face of our firm, you will play a vital role in providing exceptional customer service and administrative support to ensure the smooth running of our busy practice.

What you'll be doing

1. Providing a warm and professional welcome to all clients and visitors, both in person and over the phone

2. Managing the reception area, including greeting and directing visitors, handling incoming calls and correspondence

3. Performing a range of general administrative duties such as scheduling appointments, maintaining filing systems and data entry

4. Assisting the legal team with various tasks including preparing correspondence, managing diaries and coordinating meetings

5. Contributing to the overall efficiency and organisation of the office through proactive problem-solving and continuous improvement

What we're looking for

1. Proven experience as a receptionist, secretary or in a similar administrative role, ideally within a professional services or legal environment

2. Excellent communication and interpersonal skills, with the ability to liaise effectively with clients, colleagues and external stakeholders

3. Strong organisational and time management skills, with the ability to prioritise and multi-task in a fast-paced environment

4. Proficient in the use of Microsoft Office suite and experience with legal practice management software

5. A keen eye for detail and commitment to providing outstanding customer service

6. A positive, flexible and proactive attitude, with the willingness to contribute to a collaborative team environment

We are committed to supporting the growth and development of our team.

If you feel this is an exciting opportunity, please apply now.

Do you have solid experience in administration and enjoy keeping a fast paced business running smoothly?

Do you like being the organised one who makes sure things don’t fall through the cracks?

Do you want a stable long term role in a growing electrical company where your work actually makes a difference?

If that sounds like you, this could be the right move.

Full time position based in Leichhardt, supporting our Level 2 electrical team with day to day admin and job coordination.

You’ll be managing the flow of jobs and communication across the business.
If you have experience in any of the following, you’ll fit in well:

• Scheduling jobs in a trade or service based business

• Experience in a service/trades based business
• Using ServiceM8 for bookings, tasks and workflow management
• Handling customer enquiries by phone and email
• Keeping job notes accurate and up to date
• Supporting field technicians with daily operations
• Coordinating jobs from start to finish
• Communicating clearly between office and field

To be considered, you must have:

• Two years administration experience
• Experience in a service based business
• Strong communication skills and a friendly, confident phone manner
• High attention to detail
• Solid Microsoft Office skills
• Previous hands on experience with ServiceM8 (preferred)
• Ability to work both independently and as part of a team

High Demand Electrical is one of Sydney’s leading Level 2 Accredited Service Providers.
We work across emergency jobs, major upgrades and everything in between, and we’re continuing to expand across Sydney.

We’re organised, we have strong systems, and we’re building a long term team.
If you’re looking for stability and a role where your work genuinely matters, you’ll feel right at home here.

We pay fairly, we value reliability and initiative, and we look after our team based on capability and contribution.

If this sounds like you, send your resume and a short cover letter explaining why you’re the right fit.

Email: chris@highdemandelectrical.com.au
Phone: 0402 559 777

Your new company

A large property management and investment group based in the Sydney CBD.

Please note: You must be an Australian citizen, hold Permanent Residency or have full working rights with no restrictions to apply.


Your new role

This company is seeking an adaptable Office All-Rounder to provide high-quality administrative and reception support. This role suits someone who enjoys working in a fast-paced environment, thrives in small teams, and is passionate about supporting colleagues. You will work closely with the Office Manager and Senior PA to deliver improvement projects and maintain smooth office operations.

• Act as the first point of contact for visitors and manage reception duties.
  
• Maintain a professional and welcoming office environment, including meeting rooms.
  
• Coordinate meeting room bookings and arrange catering when required.
  
• Manage incoming calls, mail, and courier services.
  
• Support office systems, processes, and technology, liaising with IT as needed.
  
• Purchase office supplies and manage inventory.
  
• Assist with onboarding new employees and staff travel arrangements.
  
• Maintain company records, registers, and administrative guides.
  
• Liaise with building management and oversee infrastructure matters.
  
• Contribute to office improvement projects and assist with internal events.
  

What you'll need to succeed

• Strong administrative and reception experience.
• Highly presentable with a professional and friendly manner.
• Excellent organisational and communication skills.
• Ability to work under pressure and prioritise tasks effectively.
• Proactive approach to problem-solving and process improvement.
• Comfortable working in a small, collaborative team.

What you'll get in return

• Stunning office views
  
• Convenient CBD location
  
• Career growth opportunities
  

What you need to do now




If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Your new company

Please note: You must be an Australian citizen, hold Permanent Residency or have full working rights with no restrictions to apply.

Your new role

• Welcome visitors and create a professional first impression.
• Answer and direct incoming calls promptly and courteously.
• Maintain a tidy and organised reception and office environment.
• Assist with general administrative tasks and support the broader team.
• Liaise with building management for day-to-day requirements.

What you'll need to succeed

• Previous experience in reception or front-of-house roles.
• Highly presentable with a polished and professional manner.
• Strong organisational and communication skills.
• Ability to multitask and work under pressure in a fast-paced environment.
• Positive attitude and willingness to assist across the office.

What you'll get in return

• Modern CBD office with stunning views.
• Supportive team environment.
• Opportunity to grow and develop within a respected property group.

What you need to do now




If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

About the Role

We are seeking a friendly, professional, and highly organised Receptionist / Sales Coordinator to be the welcoming face and operational backbone of our dynamic Hornsby real estate office. This is a dual role requiring a sharp eye for detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

You will be the first point of contact for clients, manage the front-of-house experience, and support the sales team with essential administrative and marketing tasks.

Key Responsibilities

Reception & Front Desk

• Warmly welcome clients, buyers, and visitors

• Handle inbound calls and email enquiries professionally

• Manage meeting room bookings and front office presentation

• Collect and distribute mail, deliveries, and keys

Sales Coordination

• Prepare property marketing collateral (brochures, signboards, DL cards, Just Listed/Sold packs)

• Liaise with photographers, floor planners, copywriters, and printers

• Update property listings on CRM and real estate portals (REA, Domain)

• Assist with buyer follow-up and open home preparation (booklets, enquiry sheets)

• Coordinate auction materials and compliance documents (agency agreements, contracts)

Team Support

• Maintain up-to-date sales files and checklists

• Manage signage installs and property stock lists

• Provide administrative support to Sales Agents and Associates

• Assist with social media content, EDMs, and community events

Ideal Candidate

• Previous experience in real estate, customer service, or administration (preferred)

• Excellent verbal and written communication

• Strong attention to detail and ability to prioritise

• Confident using Canva, and CRM platforms (e.g. Agent box)

• A can-do attitude with a friendly and professional approach

• Reliable and punctual with strong organisational skills

• Ability to work independently and as part of a close-knit team

  
  

If you are interested in joining our Stone Hornsby team we would love to hear from you so please send a cover letter and resume via seek or contact Nicola Williams - nicolawilliams@stonerealestate.com.au

Frontline Human Resources (FHR) is one of Australia's leading workforce and apprenticeship partners, supporting major electrical, civil, and construction projects across the country. Our Apprentices & Trades (GTO) Division is expanding rapidly in South Australia, driven by strong demand from host employers and major infrastructure projects, including significant activity across the T2D corridor.

We are now seeking a highly organised, proactive and people-focused GTO Administrator to join our SA team and support our Field Operations Manager and Branch Manager in delivering exceptional service to our apprentices and host clients.

• Be part of a growing national GTO division with strong leadership and clear strategic direction.

• Work closely with industry-leading hosts and an engaged apprentice cohort.

• Play a meaningful role in improving the apprentice experience and supporting the next generation of tradespeople.

• Join a supportive team culture that values initiative, accountability, and continuous improvement.

As the GTO Administrator, you'll be the backbone of our SA operations. Your role ensures our apprentices, hosts, and internal stakeholders receive seamless support across onboarding, compliance, payroll preparation, and general coordination.

• Provide high-level administrative support to the Field Operations Manager and Branch Manager.

• Manage apprentice onboarding, contracts, VEVO checks, inductions, and host employer documentation.

• Coordinate trade school timetables, medicals, PPE allocation, and compliance paperwork.

• Liaise with apprentices and hosts regarding timesheets, placements, and general support queries.

• Prepare payroll inputs, including allowances, travel, overtime, and RDO accruals.

• Maintain apprentice files, training contract variations, performance records, and safety documentation.

• Assist with internal audits, reporting, and quality management processes where necessary

You'll thrive in this role if you're organised, responsive, and able to juggle multiple tasks with accuracy and care.

• Previous experience in a fast-paced administrative role (GTO, labour hire, training, apprenticeship or HR experience highly regarded).

• Strong understanding of compliance requirements, documentation accuracy, and record management.

• Excellent communication skills with the ability to support apprentices and host clients professionally and empathetically.

• High attention to detail with strong computer literacy (CRM/HRIS experience an advantage).

• Ability to work autonomously while supporting a small but growing SA team.

• A proactive mindset with a willingness to improve processes and contribute to team culture.

• Salary range $70,000 - $75,000 + super

• Supportive leadership and genuine career development opportunities

• Exposure to major infrastructure projects and key host partnerships

• A role with purpose-support young people to build successful careers in the trades

If you're passionate about people, compliance, and high-quality operations-and want to be part of a growing national GTO team-we'd love to hear from you.

Apply now with your CV and a brief cover letter outlining why you're the right fit.

Loan Market Geelong is looking for an enthusiastic Personal Assistant to join our high-performing team and support one of our leading brokers in delivering exceptional client outcomes.

We’re a well-established brokerage with a strong reputation and a talented team of brokers and support staff. This is the perfect environment to sharpen your organisational skills, learn from the best in the industry, and build a successful long-term career in mortgage broking support.

• Organising the Head Broker’s schedule and managing their day-to-day workflow

• Managing the pipeline, ensuring deals progress smoothly from start to finish

• Engaging with clients professionally and maintaining strong relationships

• Preparing and submitting loan applications

• Coordinating with credit teams and understanding basic structuring scenarios

• Loan processing, follow-ups, settlements, and documentation

• Has 2+ years experience in a mortgage brokerage or financial services support role

• Shows strong organisational skills and attention to detail

• Communicates clearly and professionally, both written and verbal

• Proactively learns and thrives in a fast-paced team environment

• Is eager to support a Head Broker and contribute to successful client outcomes

• Long-standing, well-respected brokerage

• Work alongside highly experienced brokers and support staff

• Clear career development opportunities within the business

• Hands-on exposure to complex deals and credit scenarios

• Flexible work arrangements, including WFH opportunities

If you’re organised, client-focused, and ready to take the next step in your broking career, we’d love to hear from you!

Drive coordination and admin support for global projects and high-profile international events.

• Provide high-level administrative and coordination support to ensure smooth operations across the team.
• Manage and maintain documentation, notifications, and work instructions to support compliance and process efficiency.
• Coordinate participation of subject matter experts in meetings, workshops, and collaborative forums.
• Gather and consolidate input from stakeholders to support the development of organisational positions on emerging issues.
• Build and maintain strong working relationships with domestic and international counterparts to facilitate effective communication and collaboration.
• Assist in planning and delivering a major international event, including logistics coordination and managing intersessional activities.

• Strong administrative and organisational skills with experience in managing complex tasks.
• Excellent written and verbal communication skills, with the ability to engage confidently with diverse stakeholders.
• Proven ability to work collaboratively in a team environment and build effective relationships.
• High attention to detail and capacity to manage competing priorities under tight deadlines.
• Experience in Government processes and international engagement will be highly regarded.

• Opportunity to work on high-impact international projects.
• A supportive team environment with professional development opportunities.
• Flexible working arrangements and a competitive APS6 hourly rate.

Join our mission to protect people first — and start 2026 with a team that values you. We're looking for a proactive Operations Support Specialist to join our fast‑paced, friendly team in Findon, Adelaide. If you thrive on coordination, customer care and keeping things running like clockwork, this is your chance to make a real difference.

📍 Findon, South Australia 🌏 Global industry leader 💰 Competitive pay + career growth 🤝 Inclusive, supportive culture

At Chubb Fire & Security Australia, our purpose is simple but powerful: Protect People First. We're part of the API Fire & Security Group, and every day our work helps keep communities safe. You'll be joining a team where commitment is recognised, ideas are valued, and careers grow.

In this key support position, you'll be the link between our customers, field technicians and operations team - making sure every job is scheduled, invoiced, and completed on time. Your day could include:

• Coordinating and dispatching technicians to customer sites

• Updating customers on service work and enquiries

• Managing inboxes, calls, orders and compliance targets

• Raising purchase/work orders and invoicing daily

• Keeping our data accurate and up to date

• Strong customer service experience in a fast‑paced team

• Minimum 1-2 years of customer service experience in a team environment

• Confidence with MS Office (Excel essential formulas and functions) and data handling

• Experience in scheduling or coordinating field staff

• Calm under pressure, organised in chaos

• Positive energy, team mindset, and willingness to learn our industry quickly (Bonus points: familiarity with Pronto, Salesforce, or other ERP/CRM systems)

• Job stability in a global organisation

• Structured training & support from day one

• Employee Scholar Program – paid university or tertiary study

• Progression opportunities across Chubb nationally & globally

• Employee discounts across retail, health, fitness, and more

• Inclusive workplace welcoming all backgrounds, cultures & identities

Make 2026 the year you join a team that's protecting what matters most. Apply today and let's start the year strong.

We believe in diversity and inclusion and welcome applicants from different backgrounds. This includes First Nations people, people with disability, LGBTIQA+ and all cultural and language backgrounds.