Start your career as an Administration Assistant at our Banyo office. This entry-level role is perfect for school leavers or anyone looking to break into the administration industry, joining a small and experienced team in the exciting Aviation sector.

About the role

Reporting to the Director of Sales at PAG Australia, we are looking for a highly organised and self-motivated professional to deliver high-level administrative and office support, helping drive the success of our business unit. In this role, you will act as a key point of contact for both internal and external stakeholders, managing inquiries and ensuring clear, effective communication.

Key responsibilities

·       Maintaining an adequate inventory of office supplies

·       Workshop administration duties

·       Assist in sales and distribution duties

·       Assist with the management and direction of incoming phone calls

·       Maintaining accurate records and databases

·       Scanning and electronic filing of documents

·       Ad-hoc administrative duties as required

Skills and experience

·       Proficiency in using Microsoft Office suite (Word, Excel, Outlook)

·       High-level communication and customer service skills

·       Strong problem-solving skills and a pro-active mindset

·       Excellent organisational skills and attention to detail

·       A friendly, proactive and solutions-oriented approach

·       Willingness to use initiative as well as take direction

Why Join Us?

Career- Receive full in-house training and grow your career with a leading global company

Development- Enjoy regular check-ins and bi-annual performance reviews designed to support your career development and recognise strong performance

Fantastic Earning Potential- Annual review conducted in line with individual performance

Great Working Environment- Supportive culture, Open-door leadership and approachable management, uniform provided, modern office

Positive culture- Access to a confidential Employee Assistance Program (EAP) for personal or work-related support, flexible working arrangements

PAG is built on the trust of our customers, and our team members are an important part of our growing business. We’re committed to customer service and we’ve created our legacy on our ability to respond and deliver the highest quality.

About us

Precision Aviation Group Australia's mission is to provide industry leading aviation Maintenance, Repair and Overhaul (MRO) services and supply chain logistics worldwide. PAG’s trademarked ISMRO service – Inventory Supported Maintenance Repair & Overhaul – combines parts distribution with Repair Station support. This strategic approach allows our customer-base to increase utilization of their spares and maximizes their aircraft availability.

PAG has a longstanding commitment to excellence. Since 1993, we have brought together the best in the industry to provide unified support, industry expertise, and passionate service for aerospace operators and fleet managers across the globe.

Support People | Strengthen Culture | Build a Safe and Connected Workplace

This is an Aboriginal and Torres Strait Islander Identified Position, classified under ‘special measures’ of section 12 of the Equal Opportunity Act 2010 (Vic). Only Aboriginal and Torres Strait Islander people are eligible to apply.

About Bunurong Land Council

BLCAC is the Registered Aboriginal Party (RAP) representing the Bunurong people of the South-Eastern Kulin Nation. We advocate for cultural heritage, land management, and community empowerment. Our work spans across Greater Melbourne, the Mornington Peninsula, and the Bass Coast, ensuring the voices and traditions of our ancestors continue to be recognised and respected.

BLCAC is seeking a motivated and detail-oriented People, Culture and Facilities Support Officer to provide essential administrative and operational support across all stages of the employee life cycle.

Working under the direction of the People, Culture and Facilities Manager, this role plays a key part in ensuring accurate HR record management, smooth recruitment and onboarding processes, compliance tracking, and effective coordination of training and development activities.

The position also contributes to the efficient running of BLCAC’s facilities, helping maintain a safe and productive workplace environment that aligns with our cultural values and organisational standards.

This is a great opportunity for someone looking to grow their HR career within a culturally strong and supportive organisation.

• Provide administrative support across the full employee life cycle — recruitment, onboarding, and offboarding.

• Maintain accurate and confidential HR records, systems, and compliance documentation.

• Coordinate staff training, learning, and development activities.

• Assist with HR reporting, correspondence, and internal communications.

• Support day-to-day office and facilities administration to ensure a safe, efficient, and well-maintained workplace.

• Respond promptly and professionally to employee queries.

• Contribute to HR projects and initiatives that promote staff wellbeing and organisational development.

• Ensure compliance with BLCAC policies, Fair Work legislation, and other regulatory requirements.
  

• Certificate or Diploma-level qualification in Human Resources, Business Administration, or related field (or at least 2 years equivalent experience).

• Demonstrated administrative experience, preferably within an HR or not-for-profit environment. Previous experience using Employment Hero is desirable.

• Strong organisational skills with high attention to detail.

• High level of computer literacy, including Microsoft Office and HR or payroll systems.

• Ability to maintain confidentiality and manage sensitive information appropriately.

• Understanding ofFair Work and employment compliance frameworks.

• Current Working with Children Check, National Police Check or willingness to obtain.

• Valid Victorian Driver’s Licence.

• Aboriginality, (Bunurong Nation - (desirable).
  

• Strong interpersonal and communication skills, with a professional and approachable manner.

• Highly developed organisational and time management skills.

• Ability to manage competing priorities and maintain accuracy under pressure.

• Commitment to cultural safety, equity, and inclusion in the workplace.

• Proactive problem-solving and willingness to contribute to continuous improvement.

• Team focussed attitude with a strong sense of integrity and accountability.
  

• Be part of a growing organisation dedicated to People, Culture, and Country.

• Play an important role in ensuring BLCAC remains a supportive, compliant, and culturally safe workplace.

• Enjoy a collaborative and flexible work environment that values balance and wellbeing.

• Opportunities for professional growth and development in HR and organisational management.
  

Join BLCAC as a People, Culture and Facilities Support Officer and play an important role in supporting our people, strengthening our culture, and maintaining safe and efficient workplaces.

Please Note: This is an Aboriginal and Torres Strait Islander Identified Position, classified under ‘special measures’ of section 12 of the Equal Opportunity Act 2010 (Vic). Only Aboriginal and Torres Strait Islander people are eligible to apply.

Applications close: Monday, 27th October 2025
To apply, please submit your resume and a cover letter outlining your experience and interest in the role via SEEK.

For further information, contact:
Deirdre Monteiro
People, Culture & Facilities Manager

THE ROLE

We are a busy conveyancing office, looking for full time conveyancing assistants/clerks joining the team in Springvale, Victoria.

Duties include:

• Data Entry

• Preparing contracts and drafting correspondence

• Liaising with clients, lenders, agents and other stakeholders

• Running conveyancing files from start to settlement with training provided

• Other duties as requested by the directors and managers and other senior staff

To be successful in this role, you will ideally have:

• Excellent communication skills to liaise with clients and stakeholders

• High level of attention to detail and accuracy

• Ability to work under pressure

• Loves working with numbers

• 6 months experience in office working environment preferred but non experience candidates also considered

• Salary varies based on experience

• Provide proactive administrative support across the business services division
• Coordinate diaries, client meetings and team communications
• Manage client onboarding, documentation and CRM updates
• Prepare reports, proposals and correspondence with high attention to detail
• Support billing and invoicing processes
• Assist with internal events, team activities and office coordination

• Strong administrative or coordination experience (ideally in accounting, finance or professional services)
• Excellent communication skills and a proactive, hands-on approach
• Confident using Microsoft Office Suite and CRM systems
• A team player who brings energy, initiative and warmth to every interaction

• Close-knit, supportive team who genuinely look out for each other
• Healthy work-life balance with hybrid flexibility
• Wellness-focused culture – breakfast, Pilates, fitness and social events
• Modern South Melbourne office close to cafes & transport 

Join a leading national fire protection company with a long-standing reputation for providing high-quality fire safety solutions and exceptional customer service. Based just minutes from North Parramatta, the company delivers comprehensive wet and dry fire services to clients across NSW.

Due to ongoing growth, the team is seeking an experienced Service Coordinator to support their testing and maintenance division. You'll be coordinating a team of 7-8 technicians, scheduling both routine and quoted works, and ensuring operations run smoothly day to day.

This is a hands-on coordination role suited to someone who thrives in a fast-paced environment, enjoys problem-solving, and can confidently manage multiple priorities while maintaining strong communication with field staff and clients.

You'll be joining an established Service Coordinator and working closely with the Operations Manager.

• Schedule, allocate, and forecast day-to-day and upcoming works for wet and dry fire teams

• Coordinate routine maintenance, testing, and quoted jobs across various client sites

• Manage permits, service calls, and technician schedules efficiently

• Prepare and process quotes, purchase orders, and job documentation

• Liaise with clients, field technicians, and internal teams to ensure clear communication and timely service delivery

• Support compliance and reporting requirements within the testing and maintenance division

• Provide general administrative and coordination support to the wider operations team

• Proven experience in a Service Coordinator, Scheduler, or Maintenance Coordinator role (fire industry experience highly regarded but not essential)

• Strong organisational and multitasking abilities

• Excellent communication and customer service skills

• Confident using scheduling systems and Microsoft Office Suite

• Ability to work independently, prioritise tasks, and meet deadlines in a busy environment

• Transferable coordination experience from similar trades or service-based industries (e.g. building services, HVAC, plumbing, electrical, facilities, etc.)

• $85,000 + super

• Permanent, full-time role with a well-established national brand

• Supportive management team and collaborative working environment

• Opportunity to grow within a reputable fire protection company

• Immediate start available

#SCR-maisie-grayland

• Be the first point of contact for members and visitors, providing reception and concierge services
• Ensure a friendly, professional, and seamless experience for all clients and guests
• Proactively manage member queries and concerns with exceptional service
• Maintain high presentation standards across the centre
• Oversee the full member journey, onboarding, support, and offboarding
• Manage meeting room bookings, set-ups, and client needs
• Administer software and CRM platforms
• Coordinate external contractors as needed
• Support accounts payable and receivable processes
• Assist with sales enquiries and lead generation
• Oversee and contribute to social media management
• Complete administrative tasks and other duties as directed

• Outstanding client engagement and communication skills
• Exceptional time management and organisational ability
• Confident working independently and using initiative
• Strong attention to detail and problem-solving abilities
• Well presented, professional, and reliable
• Ability to manage multiple stakeholders and priorities
• Comfortable using digital platforms and learning new systems

• Drive innovation in workforce planning and coordination
• Be part of a high-impact and supportive team
• 12-month fixed term contract, based anywhere in Australia 

Showcase your workforce planning and intermediate/advanced excel skills in this dynamic 12-month Fixed Term Contract opportunity and shape the future of Chartered Accountants.

As the Casual Workforce Specialist, you’ll assist in managing and coordinating our casual workforce—including facilitators and markers—across the CA Program. You’ll help operationalise best practice workforce management including selection, rostering, and administration, while collaborating with Education and People & Culture teams to ensure accuracy and integrity in workforce data and engagement.

• Planning and organising: Assist in reviewing current casual workforce management and determining future needs.
• Allocation and planning: Evidence-based selection and rostering of casual workforce.
• Recruitment and payroll administration: Support recruitment, onboarding, job scheduling, timesheet management, and payment approvals.
• Process improvement: Review and update workforce processes to ensure accuracy and alignment.
• Collaboration: Work with Education and People & Culture teams to manage workforce engagement.
• Performance management: Assist with performance matters and maintain records.

• Experience in resource allocation, scheduling, and/or recruitment processes.
• Intermediate/Advanced Excel skills.
• Strong communication skills with the ability to influence colleagues and stakeholders.
• Highly organised with excellent attention to detail.
• Passionate about continuous improvement and team contribution.

ABOUT US

Chartered Accountants Australia and New Zealand (CA ANZ) represents more than 140,000 financial professionals, supporting them to make a meaningful difference in the communities where they work and live. We are committed to advancing the profession through high ethical standards, world-class education, and advocacy for the public good. Guided by our purpose and values, we aspire to be a magnet for diverse talent, equip our members for success, and lead the way in sustainability, innovation, and trust in business and finance.

WHAT’S IN IT FOR YOU

At CA ANZ, we are committed to creating a workplace that reflects our values of collaboration, integrity, diversity, and accountability. As part of our strategy to be a magnet for diverse talent and an adaptive, member-centric organisation, we offer:

• A strong focus on equity, diversity, and inclusion embedded in everything we do
• Opportunities to grow your career through inspiring learning and development pathways
• The chance to contribute to meaningful work that supports sustainability and the public good
• A flexible hybrid work model that balances autonomy with the benefits of in-person collaboration
• A culture that values your voice and empowers you to make an impact in your community and profession
• Two additional CA leave days over the Christmas closure period

HOW TO APPLY

Simply select APPLY NOW and submit your application today. Applications close 8 October 2025

CA ANZ welcomes applications from people of all ages, genders, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander peoples, people with a disability, and people who are diverse in gender and sexuality.

Records & Archive Undergraduate

• Salary $53,196.00 to $58,494.80 p/a + super
• Fixed Term Full Time Contract – Up to 2 years
• Gain hands-on experience in a supportive, professional environment

About Ku-ring-gai Council

Located 16 km’s north of the Sydney CBD, Ku-ring-gai Council is a progressive and community-focused local government organisation committed to delivering high-quality services to its residents. Our team plays a vital role in shaping the future of the area, ensuring a sustainable and vibrant community for generations to come.

About the role

Council is seeking a motivated and detail-oriented Records & Archive Undergraduate to join our Governance and Corporate Strategy Team.

This is an exciting opportunity for a student currently undertaking their penultimate or final year of study in information studies, records, or archives management to gain valuable hands-on experience in a supportive local government environment.

Reporting to the Team Leader Records, your duties will include, but are not limited to:

• Processing incoming and outgoing mail
• Registering and digitising records using Content Manager
• Supporting staff with training and access to records
• Assisting with audits and continuous improvement of information governance practices
• Engaging with archival collections and supporting access for staff, researchers and the public

Qualifications, skills & experience

• Currently studying in the penultimate or final year of an undergraduate degree in information studies, records or archives management
• Passionate about information and records management
• Familiar with records lifecycle management and principles of data governance
• Organised and able to manage competing priorities
• Friendly, helpful, and able to work both independently and within a team
• Discreet and trustworthy when handling sensitive information
• Computer literate across a range of applications
• Good communication and interpersonal skills

* Salary for this position is as per the Local Government (State) Award 2023.

* Candidates must be enrolled in and studying the qualification for the duration of the employment term in order to be eligible 

* While the role is advertised as full-time, we may consider a part time arrangement depending on business needs. If this is something you would like to be considered for, please indicate this in your application

Benefits

• 35 hour working week
• Access to Fitness Passport
• Free onsite parking
• Novated Lease options available for private use vehicles
• Up to $100 Health & Fitness yearly reimbursement (conditional)
• Free confidential Employee Assistance Program
• Beautiful Ku-ring-gai Location
• Supportive team environment
• Access to a wide range of development and training opportunities

For more information on the benefits offered at Ku-ring-gai Council, please refer to our website click here.

How to apply

Applicants are required to address all Essential Criteria as listed within the Position Description to be eligible for an interview.

Like to know more? Please contact Cheryl Pillai – 9424 0716

Closes: 11:30pm, Sunday 26 October 2025

Ku-ring-gai Council is an equal opportunity employer

Administration Team Leader

• Attractive salary packaging options - up to $18,550 tax free
• Full Time role based across Kingsley and Osborne Park
• Friendly and supportive team

The opportunity

We have an exciting opportunity for an Administration Team Lead to join us on a permanent basis. This role is to provide leadership and support administration team members who operate across Silverchain's Health Business and Aged Community Care business. You will ensure effective utilisation and performance of administration resources; and delivery of best practice and support for service delivery teams to meet client needs, whilst also working actively with the 8 - 10 x administration team members who are based across multiple locations.

This full time, Monday to Friday role will be based at our Kingsley Service Centre, with the expectation to work from Osborne Park base 2 days a week. Working hours at typically 8am - 4pm.

Reporting to the Manager, Operations Support, The Administration Team Lead will be responsible for supervising, managing and motivating the administration team members on a daily basis - building a positive and engaged culture, entrenching Silverchain's values, for achievement of value-based goals and key performance indicators.

Key responsibilities

• Conduct formal and informal meetings with internal stakeholders to ensure service delivery meets the needs of the internal and external customers; and those customers are aware of any changes within the service.
• Supervise Office Assistants by coaching and training members to ensure they are adequately skilled to complete the role efficiently, accurately and effectively, with an eye for detail and a customer centric approach
• Create a customer focused, high performance team through development of skills and regular formal and informal feedback on performance. Facilitate team and individual goal setting and bi-annual staff reviews. Engage in performance management, as required, with support from the Manager, Operations Support
• Assist the Manager, Operations Support to document and maintain processes ensuring best practice use of systems and streamlined processes are maintained.
• Champion an environment of continuous improvement among colleagues by acting on issues as they arise and or suggesting improvement to business flow as appropriate
• And much more

About you

• Experience in being a proactive team player with the ability to provide clear direction. Self- motivated and able to work effectively in a busy environment with competing demands.
• Lateral thinker with patience, a can-do approach and strong problem-solving skills.
• Well-developed communication (written, verbal and listening) and interpersonal skills to develop effective relationships and facilitate employee communications and respond appropriately to queries and liaise at all levels.
• Demonstrated ability to work autonomously and as part of a team always with a team focus to participate and contribute to project teams and business unit and organisational objectives.
• Demonstrated time management and organisational skills to effectively plan and prioritise workflow for the team.
• Demonstrated computer literacy in all Microsoft applications and other Silver Chain computer systems to prepare effective correspondence and documentation.
• A commitment to excellence in customer service to ensure the consistent provision of exceptional service to internal and external stakeholders.
• Demonstrate experience in a regulated industry or environment, where adherence to policy and procedure for self and team is paramount.
• Demonstrated leadership abilities to support and manage a small team.
• Demonstrated flexible approach to problem solving to coordinate day-to-day operations.

.

Benefits

• Competitive annual salary + super + the ability to salary package up to $18,550.
• Comprehensive health and wellbeing resources and support (including 3 annual mental health service sessions for you and your family).
• Discounted private health insurance with Medibank, nib and HBF.
• Paid parental leave of 12 weeks.
• Leave loading payment on top of your annual leave.
• Subsidised gym membership with participating gym partners.

How to apply

To submit your application, and to view a copy of the Position Description, click ‘Apply'.