• $41,162.31 - $50,085.37 plus 12% super

• Permanent Part Time - 21 hours per week 

• Join a collaborative and professional team  

About the role:

We have an exciting opportunity for an experienced and enthusiastic administration professional to join our team at Woollahra Preschool. 

Reporting to the Director, you will provide administrative support and assist the wider preschool staff as needed. The position involves excellent and responsive customer service, professional administrative support and provides assistance with effective communication with the community.

You will have the support of a dynamic and creative team who are committed to providing a stimulating learning environment for children. 

This position will continue to work during the school holiday period to support the Community & Culture department. 

This position is subject to child protection screening, criminal record check and a pre-employment medical check.

Essential Criteria

• Strong interpersonal skills and a commitment to providing excellent customer service

• Demonstrated knowledge of Windows based computer applications – Word, Excel, Publisher, Power Point, Adobe Acrobat.

• Advanced written and oral communication skills to communicate with internal and external stakeholders.

• Demonstrable accurate typing ability with a minimum speed of 60wpm

• Demonstrated experience in updating websites and databases

• Demonstrated attention to detail and accuracy

• Demonstrated initiative and ability to work autonomously without supervision.

• Demonstrated ability to complete a variety of work (multi-tasking) to meet objectives and deadlines.

• Demonstrated commitment to working harmoniously with a team

• Clearance to work with children as required under the Working with Children Check.

Desirable Criteria

• Experience in a Local Government or similar environment

What’s in it for you?

We promote equal access to opportunities within the organisation and we pride ourselves on creating a safe and engaging working environment.

We are dedicated to looking after our staff, because if we look after our people, we will be better placed to look after our community.

Eligible staff will be entitled to some of the following benefits:

• Subsidised gym membership through Fitness Passport with access to 810+ fitness facilities

• Generous personal leave provisions (E.g. Long Service Leave after 5 years’ of continuous service, Parental Leave, Health & Wellbeing Days, Study Leave)

• High quality training and development opportunities

How to Apply

• Our preference is for applications to be submitted by email to jobs@woollahra.nsw.gov.au

• However, we will accept hard copy applications addressed to: Human Resources, Woollahra Municipal Council, PO Box 61, Double Bay NSW 1360

• For further information on how to apply please refer to the application guidelines on our website, http://www.woollahra.nsw.gov.au

• Applications that do not address the criteria or include a resume may not be considered.

• For further information about the role, please contact Mary Boyd, Preschool Director during business hours 02 9327 4921. 

CLOSING DATE: 11:59pm Sunday 12 October 2025

Woollahra Council is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion.  If you have any support or access requirements, we encourage you to advise us at time of application.

Woollahra Council is committed to responding to its responsibilities under the Work Health and Safety Act 2011 in undertaking all measures that are reasonably practical to ensure the health and safety of all our workers. 

Should an applicant indicate that they wish to seek an exemption on medical or other grounds, they will need to provide evidence of their circumstances such as an accepted certified medical contraindication.

Woollahra Council is an equal opportunity employer dedicated to providing a working environment that embraces and values diversity and inclusion.

We are committed to reconciliation and strongly encourage all applicants, including, but not limited to, Aboriginal & Torres Strait Islander people, people with disabilities, people from culturally and linguistically diverse backgrounds, young people, mature aged workers, LGBTIQ and other minority groups to apply. 

If you have any support or access requirements, we encourage you to advise us at time of application.

Are you a problem solving guru with Solar & Battery experience?

As our Solar Administration Assistant, you’ll play a vital role in keeping our solar department running smoothly. Your day will involve supporting the team with a variety of administrative and coordination tasks, such as:

• Managing emails, phone calls, and general customer enquiries

• Preparing and maintaining accurate records, job files, and documentation

• Assisting with scheduling jobs, service calls, and installer site visits

• Processing purchase orders, invoices, and supplier paperwork

• Providing support to the service and projects team on day-to-day operational needs

This role is perfect for someone who’s organised, adaptable, and enjoys working in a fast-paced environment.

We’re looking for someone with administration or customer service experience, ideally within solar, electrical, or construction. Strong communication skills and an ability to explain processes clearly are essential. You’ll need to be confident using computer systems, managing email workflows, and keeping records up to date.

While knowledge of solar products or electrical systems is an advantage, it’s not essential — we’ll provide training. What matters most is your attention to detail, organisational skills, and a positive, professional attitude when dealing with both customers and suppliers.

Hi everyone! We’re on the lookout for a friendly, reliable person to join our small team as a Receptionist / Office Administrator at BG Electrical & Air Con.

We’re a family owned electrical and air conditioning business with over 15 years’ experience helping locals keep their homes and businesses cool & comfortable. We take pride in quality workmanship, honesty, and good old fashioned customer service and we’re looking for someone who shares those values.

This is a hands on, varied role where you’ll help keep the office running smoothly and support our technicians and managers, you'll be working aside our other lovely office girl.

Your day will include:

• Answering calls and emails, booking jobs, and managing the calendar

• Preparing and sending quotes, invoices, and follow ups

• Ordering and tracking parts for installs and repairs

• Processing payments and updating job files and spreadsheets

• Communicating with customers and suppliers

• Supporting the team to make sure everything flows efficiently

If you like variety and enjoy being the go to person who keeps things organised, you’ll love this role.

• Experience in an administration or receptionist or bookkeeping role is preferred - or someone with a willingness to learn, who can pick things up quickly and has the right attitude :)

• Strong communication and organisation skills

• Attention to detail and pride in your work

• Works well in a team

• A proactive attitude - someone who takes initiative

• Friendly and professional phone manner

• Experience in a trades based business (preferred but not essential)

• Basic computer skills; Mac and MYOB experience a bonus

• Knowledge of the air conditioning or electrical industry is a big plus!

• Monday to Friday role (no weekend work!)

• Supportive, down to earth team who value integrity and teamwork

• Stable, long term role in a growing business

• Opportunity to grow and make the role your own

• Competitive pay based on experience

If you’re someone who enjoys being part of a small, friendly team where your work really makes a difference, we’d love to hear from you!
Click Apply Now and tell us a bit about yourself - we can’t wait to meet you.

About the role

We are seeking a friendly and professional Medical Receptionist to join our team at Geelong Orthotics' in Geelong, VIC 3220. This is a full-time position where you will be responsible for providing exceptional customer service and administrative support to our patients and medical staff.

What you'll be doing

• Greeting and welcoming patients to the clinic in a warm and friendly manner

• Efficiently managing patient appointments, including scheduling, rescheduling, and cancellations

• Handling patient inquiries and addressing their concerns in a timely and professional manner

• Maintaining accurate and up-to-date patient records and files

• Assisting with the preparation of medical reports and other administrative tasks as required

• Providing general office support, such as answering phone calls and managing correspondence

• Ensuring the reception area is well-organised and presentable at all times

What we're looking for (ideal)

• Previous experience as a medical receptionist or in a similar customer service role

• Minimum 6 months of receptionist or administration experience is required

• Excellent communication and interpersonal skills, with the ability to interact with a diverse range of patients

• Strong organisational and administrative skills, with attention to detail

• Experience with XERO bill entry

• Proficient in using medical software (Halaxy) and a strong interest in being up to date with the latest technology - ESSENTIAL

• A friendly, professional and empathetic approach to patient care

• A commitment to maintaining confidentiality and adhering to healthcare regulations

• Australian work rights are required for this position

What we offer

At Geelong Orthotics', we are committed to providing a supportive and collaborative work environment that enables our employees to thrive. We offer competitive remuneration, opportunities for career development, and a range of benefits, including:

• Ongoing training and professional development opportunities

• Flexible work arrangements to support a healthy work-life balance

• Employee discounts on our products and services

• A friendly and inclusive team culture

About us

Geelong Orthotics' is a leading provider of high-quality orthotic solutions in the Geelong region. With over 20 years of experience, we are dedicated to delivering exceptional patient care and tailored treatments to help our clients achieve their health and wellness goals. Our team of experienced medical professionals is committed to staying at the forefront of the industry, and we take pride in our reputation for excellence.

Apply now

Are you a motivated, detail-oriented individual with a knack for both sales and creative problem-solving? We’re looking for a Part-Time Sales & Admin Assistant to support our growing events and promotions business.

This role is ideal for someone who’s organised, tech-savvy, and has a solid working knowledge of design programs such as Adobe Illustrator or Photoshop. You don’t need to be a graphic designer, but you should be comfortable handling basic artwork adjustments and preparing visual layouts for client quotes or production.

• Hours: 15 hours per week (with potential to increase as the business grows).

• Flexibility: Perfect for someone seeking a balanced role in a supportive team environment.

• Communicate with customers via phone and email to manage sales inquiries.

• Prepare quotes, invoices and process customer orders.

• Maintain customer records and update our CRM system.

• Assist with general administration including scheduling, data entry and office support.

• Contribute to marketing and promotional activities – including basic artwork setup or file preparation where required.

• Excellent written and verbal communication skills.

• Strong attention to detail and organisational skills.

• Confident using Illustrator, Photoshop or similar programs (basic to intermediate level).

• Previous experience in sales and/or administration.

• A proactive, reliable team player with a willingness to learn and take initiative.

• Be part of a fun and fast-paced industry.

• Supportive and friendly work culture.

• Flexible hours and room to grow as the business expands.

If this sounds like you, we’d love to hear from you!
Apply now and become part of our growing team.

THE OPPORTUNITY

Our client WALLABY STORAGE is one of Melbourne’s fastest growing independent self-storage operators offering premium modern facilities, high standards of customer service and friendly work environments.

ABOUT THE ROLE

Due to recent expansion into the inner Melbourne suburb of Abbotsford our client now offers a unique opportunity for you to become part of their store management team. The role offers autonomy and responsibility to the right person, backed up by dedicated, ongoing and experienced management support.

Previous self-storage experience is not necessary. Sales experience, however, will be highly regarded and full training will be given at the company's flagship facility in Moorabbin.

This role is ideally suited to a local resident who:-

• has good knowledge of areas surrounding Abbotsford

• has a genuine passion for providing memorable customer service and support

• enjoys a mix of hands-on operational and customer-facing tasks

• has enthusiasm and a great attitude to work

• displays solid attention to detail and the ability to multi-task

• can demonstrate proven computer and literacy skills including a working knowledge of Microsoft Office software

• has strong communication skills with the ability to solve problems, resolve conflict and build lasting customer relationships.

WHAT WE OFFER

• Secure long-term employment with a successful, well-established business

• A generous salary and very pleasant working conditions (including free on-site parking)

• The support of a friendly and caring team 

• Full training with ongoing opportunities for personal and professional growth.

WHAT YOUR DAY WILL LOOK LIKE

This is an interesting and varied Mon-Fri role which will draw on your excellent customer service, admin and sales skills as you:-

• handle enquiries with a smile from existing and new customers, and provide excellent customer service.

• maintain accurate customer and inventory records in our systems

• manage monthly rental collection and overdue accounts in line with procedures

• ensure the facility is clean, safe and well-presented at all times.

• be the face of the business by delivering friendly, confident customer care. 

OUR IDEAL CANDIDATE

To be successful in this role you will need a range of practical skills and experience including:-

• prior experience in an office environment where customer satisfaction is paramount

• fast accurate typing

• experience in retail or customer-facing industries

• flawless written and spoken English

• a clear, confident telephone manner

• strong admin and computer skills including proficiency in Microsoft Office

• experience in (or an aptitude to learn/use/update) our CRM software.

• A valid driver’s licence and your own vehicle.

As well as the above, we are looking for a number of "soft" skills that will set you apart.  Thus you are:-

• someone who likes to learn and take ownership

• team-orientated with a strong sense of responsibility

• someone with common sense, resourcefulness and initiative

• someone who displays a strong attention to detail

• an empathetic “people person” who prides yourself on delivering high quality customer care

• someone with good problem solving and conflict resolution skills.

• Overseeing smooth day-to-day running of the office.
• Managing financial operations within Xero (business and personal accounts).
• Raising purchase orders and creating invoices.
• Reconciling expenses and maintaining bookkeeping requirements.
• Managing payroll for a small team and preparing quarterly BAS.
• Building and maintaining trusted supplier relationships.
• Liaising with the external accountant as needed.
• Providing light EA support (e.g. diary management, scheduling, travel bookings – minimal).
• Email support as needed to Director.
• Supporting onboarding of subcontractors.
• Ordering supplies (uniforms, IT equipment, etc.)
• Organising team events and fostering a collaborative office culture.
• Providing ad hoc administrative support as required.

• Strong accounts experience, with proven skills in cloud-based finance software (Xero essential).
• Confidence in payroll, reconciliations, bookkeeping, and BAS preparation.
• Excellent organisational skills and the ability to work independently
• Strong communication skills and the confidence to follow up with team members when required.
• An interest in process improvement and driving efficiencies.
• A collaborative, positive approach to office culture and administration.

Carlins Automotive Auctioneers is a national, industry leading Automotive Auction House with offices in Melbourne, Sydney, Brisbane and Perth. Established in 1960, Carlins is now part of the Eagers Automotive Group. 

We are expanding and a fantastic opportunity has arisen for a professional Administrator to join our friendly team. This role is working full time hours Monday - Friday on site at our office in Brooklyn. 

You will be part of a small finance and administration team and full training and mentoring will be provided. 

We are looking for an all rounder that is keen to learn all aspects of administration and how they relate to the daily running of the business. A support person to keep things running smoothly and assist with all administration tasks. We would like someone that is keen to grow their knowledge and skills and progress in their career with us. A true team player that will help where needed.

The successful candidate will work alongside the Team Leaders daily to offer support in all aspects of administration and customer service, along with some basic accounts processes such as simple invoice coding and entering; and sending out statements by email.

The ideal candidate should also display the following attributes and skills:

• A friendly disposition

• Self motivated with a strong work ethic

• Accuracy with information and data entry

• Pride in producing high quality work

• A positive, "can do" attitude

• Willing to be a team player and “wear many hats” within our small team

• Experience at answering and directing telephone calls

• An intermediate level of knowledge and skills in Word, Excel and Outlook

• Good computer skills

• Professional phone manner & personal presentation

• Excellent communication and customer service skills

• Attention to detail and the ability to multi-task

• The ability to work as part of a team

Whilst not a requirement, some admin experience, particularly in the auto industry, will be highly regarded. 

In return we offer you:

• A warm work environment surrounded by a team of longstanding, supportive colleagues who will assist you

• Wider opportunities for high achieving employees to grow their career

• Convenient location with onsite parking

• An opportunity to be a part of a national company, where you have access to a wide network across multiple locations

• A top-of-the-line Employee Assistance Program with leading provider, TELUS, where employees have access to their service on all areas of life (mental health, health and nutrition, financial advice, family and relationships and stress management)

• Lastly, extensive employee benefits that include discounts on Private Insurance (BUPA and Medibank) and extensive reductions on vehicle purchasing, parts and maintenance!

Salary commensurate with experience.

This is a fantastic opportunity to start or continue your career in an Administration role within the automotive industry.

Masters qualified applicants need not apply.

• Perform high-volume and accurate data entry
• Maintain digital and physical filing systems
• Handle administrative tasks such as document preparation, scanning, and reporting
• Support team members with various office duties
• Liaise with internal departments and external contacts as needed
• Maintain confidentiality and attention to detail at all times

• Previous experience in an administration or data entry role
• Strong computer skills, particularly with Microsoft Office (Excel, Word, Outlook)
• Excellent attention to detail and accuracy
• Ability to work independently and manage time effectively
• Strong communication skills
• A positive attitude and willingness to learn
• Reliable and punctual – a must!

• Hourly rate: $37.13
• Hours: 8am to 3pm, Monday to Friday
• Opportunity to transition to a permanent role
• Supportive team environment
• On-the-job training and development
• Convenient Acacia Ridge location with on-site parking
• Great company culture with a focus on growth and internal progression