• Business Support – Administrators, Office Managers, PAs, EAs, and more.
• Customer Service – Contact centre advisors, client services, customer success.
• Marketing – Coordinators, executives, digital marketers, and content creators.

• Access to exclusive job opportunities.
• Personalised job search support.
• CV and interview advice
• A friendly and proactive recruitment team.
• Roles available across Sydney's North Shore & Northern Beaches.

We are seeking a hands-on Operations & Administration All-Rounder to join our growing team. This role is perfect for someone who is organised, tech-savvy and enjoys a varied role spanning order processing, logistics, inventory, accounts and customer service.

You'll be joining a small and growing team where each person and their work matters. We will prioritise your learning and growth, so you can grow with the company.

• Order Processing – monitor and process customer orders with accuracy.

• Inventory & Stock Control – conduct stock counts, maintain records, and coordinate warehouse operations.

• Customer Support – respond to enquiries via phone and email, providing excellent service.

• Logistics & Deliveries – book freight, liaise with drivers, and ensure smooth dispatch.

• Samples & Warehouse Support – manage sample requests and dispatch to customers.

• Accounts & Bookkeeping – basic accounts (receivables & payables) in Xero.

• Administration – general office admin and other day-to-day support tasks.

• Adaptable, eager to learn, and happy to roll up your sleeves – every day will be different – every day will be different.

• Minimum 2 years work experience in operations, logistics, accounts, or office admin.

• Confident using Xero and stock/inventory systems.

• Tech-savvy – quick with computers, email, printers and basic office tools.

• Physically fit – comfortable lifting and packing product samples.

• Strong English communication (written & spoken).

• Bonus: Additional language skills e.g. Mandarin Chinese (beneficial, not compulsory).

• Work across multiple areas of the business – every day is different.

• Gain valuable experience in operations, logistics, accounts, and customer service.

• Feel a true sense of ownership and responsibility over your work.

• Supportive small team environment where your contribution is valued.

• Comprehensive support and training provided for the right candidate.

• Full-time opportunities available (5 or 6 days per week).

• 📍 Location: Office & warehouse at 87 Allingham St, Condell Park NSW

• 🕒 Employment Type: Full-time (5 or 6 days / week), 7:30am - 4pm.

• ✅ Work Authorisation: Australia (required)

If you’re proactive, organised, and ready to take on a role where you’ll learn and grow across multiple areas of operations and logistics — apply now.

• $70K + Super
• Diverse role with plenty of room for growth
• Report to a supportive Operations Manager 
• Growing company with an excellent reputation in the market
• Assist the Operations Manager in implementing systems and processes that enhance performance and controls across the company.

• Assist the accounts team with end-of-month processes and compile project reports for divisional managers. 
• Reconcile company credit cards and employee expenses, and allocate expenses to the correct job number.
• Raise purchase orders, collate documentation for sub-contractors, ensure SWMS documents are collected and attached to project files, and manage communication between key internal and external stakeholders.
• Assist with the administration of OH&S policies and documentation.
• Work with the Operations Manager and Warehouse Manager to manage stock records and ensure accurate inventory levels across all branches.
• Review Quality Assurance reports and approve subcontractor invoices for processing.
• Check job files and projects to ensure all assigned POs are correctly raised and allocated, and assist the Operations Manager and Accounts Receivable Officer in adjusting and amending records.
• Assisting Accounts Payable/Receivable with data entry and reconciliation when required.
• Manual document management and filing of paperwork for projects.
• Provide exceptional customer service by addressing inquiries via phone, email, and in person.
• Handle other administrative tasks as needed to support the operations and project delivery teams.

• Previous experience in administration, accounts, or a related field, working for a commercial supplies company in the building and construction industry, will be highly regarded.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• High attention to detail and a commitment to accuracy when processing data into multiple systems.
• Experience with inventory management and general accounting duties is an advantage.
• Basic knowledge of accounting principles and experience with accounting software.
• Strong organisational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and adapt to a fast-paced environment.
• Ability to work independently and hungry to learn new skills.

• Lodging Activity Statements for clients
• Assist in the Income Tax and Superannuation compliance areas of the Practice
• Assist the Principal with special assignments/projects
• Support to other Accounting staff of the Practice
• Endeavour to maintain productivity budgets as directed by the Principal and/or Manager
• General reception and office duties including work processing requirements
• Assist in the development and maintenance of the Management Accounting area of the Practice
• Assisting other staff members if and when required
• Maintenance of client database using MYOB Accountants Enterprise software
• Maintaining Tax Agent Portal client database
• Electronic lodgement of Income Tax, BAS and IAS Returns
• Maintenance of client corporate registers using BGL CAS 360 software including responsibility for compliance of ASIC requirements; Annual Company Statements
• Banking as and when required
• Processing of client Income Tax Notices of Assessment
• Posting and collection of office mail
• Tea/coffee making for clients
• Attending to kitchen duties as and when required
• Filing

• Prior experience working in an accounting practice would be ideal.
• Experience using MYOB AE/AO, MYOB Tax, ATO, ASIC and MyGov portals is advantageous – training will be provided.
• Ability to time manage and prioritise workloads.
• Dedicated attention to detail, calm concentration, strong administration and fast data entry skills.
• Have a passion for facts and figures combined with a friendly, confident and customer service attitude. 
• Mature work ethic, integrity, discretion and initiative are essential.
• Ideally have completed Cert IV Bookkeeping or Certificate in Administration, although not mandatory

About the role

We are seeking a dedicated and organised Dispatch Coordinator to join our growing team at The Happy Nut Pty Ltd. In this full-time position based in Campbelltown, NSW, you will play a vital role in ensuring the smooth and efficient dispatch of our products to customers across Australia.

What you'll be doing

• Coordinate the daily dispatch of orders, liaising with logistics providers to ensure timely and accurate deliveries

• Monitor stock levels and work with the warehouse team to maintain optimal inventory

• Respond to customer inquiries regarding order status and dispatch information

• Maintain detailed records and documentation related to all dispatch activities

• Support the implementation of continuous improvements to dispatch processes and systems

• Assist with other administrative tasks as required to support the overall operations of the business

What we're looking for

• Proven experience in a dispatch or logistics coordination role, ideally within a fast-paced or e-commerce environment

• Strong organisational and time management skills with the ability to multitask and prioritise effectively

• Excellent communication and interpersonal skills to liaise with customers, colleagues and external partners

• Proficient in using inventory management and order tracking systems

• A proactive and solutions-oriented approach to problem-solving

• Keen attention to detail and a commitment to accuracy

• Proficient knowledge in Microsoft Office. Previous experience with Bussiness Central, previously known as Microsoft Dynamics Navision

What we offer

At The Happy Nut, we are committed to providing a supportive and rewarding work environment for our team. In addition to a competitive salary, you'll enjoy a range of benefits including:

• Opportunities for career development and growth

• Flexible work arrangements to support work-life balance

• A fun and collaborative company culture with regular social events

• Discounts on our delicious range of nut products

If you're ready to join a dynamic team and make a real impact, we want to hear from you. Apply now to become our next Dispatch Coordinator!

Contact us via email vania@thehappynut.com.au

• 3-6 month role with potential for extension

• Based in Bibra Lake, Monday to Friday

• Admin & warranty support in a varied role

About the Client

Our client is a well-established and reputable organisation with a strong presence in the industry, recognised for delivering high-quality products and services. They foster a professional and inclusive workplace culture, promoting teamwork, efficiency, and continuous improvement across all operations.

About the Role

WorkPac are seeking a motivated and detail-oriented Warranty & Service Administrator to join our client’s team in Bibra Lake. This 3-6 month opportunity, with potential for extension, operates on a Monday to Friday roster and will support warranty and administrative functions to ensure smooth daily operations. The successful candidate will manage warranty claims, liaise with technicians and customers, process documentation, and provide general administrative assistance across departments.

Key Responsibilities

• Process warranty claims using Sybiz and enter claims on manufacturers’ websites

• Forward warranty jobs to technicians and order spare parts as requested

• Schedule warranty jobs, coordinating with customers to arrange service times

• Process invoices for both warranty and non-warranty jobs

• Provide prompt and professional support to internal and external customer queries

• Undertake various administrative duties, including end-of-month processing

• Provide reception support during breaks and leave periods

• Assist with order processing and accounts as required

• Answer and redirect phone calls and emails efficiently

Skills and Experience Required

• Proven administrative experience, ideally within a technical, trade, or service-based environment

• Strong attention to detail with high accuracy and adherence to process

• Excellent written and verbal communication skills

• Highly organised with the ability to prioritise and multitask

• Reliable, enthusiastic, and self-motivated with a strong work ethic

• Exceptional interpersonal and problem-solving skills

• Proficient in Microsoft Office Suite

• Experience using Sybiz is desirable 

How to Apply

Click on the Apply button or for more information please contact:

WorkPac Principal Consultant: Call Tiffany Parker on 07 4979 8602 or email Tiffany.Parker@WorkPac.com quoting the below reference number.

Job Reference Number: 764J202585872

About WorkPac

WorkPac is Australia’s largest privately owned workforce solutions business. We add value to our candidates by providing recruitment, skills and career development opportunities across the Mining, Construction, Healthcare industries and more. Choosing WorkPac is always a Good Move.

At WorkPac, we foster a work environment where everyone feels welcome and valued. As an Equal Employment Opportunity employer, we welcome applicants from all backgrounds and embrace diversity in race, gender, age, religion, culture, and ability. 

A global technology and engineering company specialising in laboratory testing, calibration, and measurement solutions is seeking a highly organised Administrator to support its growing Operations team in Melbourne’s South Eastern Suburbs.

This is a newly created role designed to help with operational expansion. It’s a casual, part-time position (around 20 hours a week), starting on a 6-month contract with strong prospects for ongoing employment. Monday to Friday, 4 hours a day.

The role suits someone who enjoys structured work, values accuracy and process, and is looking for genuine work-life balance — whether you’re returning to the workforce or prefer shorter workdays.

Key responsibilities

Working within a technical environment that provides laboratory calibration and delivery services, your tasks will include:

• Performing quality checks on calibration reports to ensure accuracy and compliance with procedures

• Maintaining internal equipment records, including calibration and maintenance schedules

• Collating and reporting data to support operational monitoring and continuous improvement initiatives

• Entering and maintaining accurate information in quality management systems

• Providing administrative support to in-house, on-site, and external delivery operations, including documentation and workflow coordination

About you

• Strong working knowledge of Microsoft Office (Excel, Word, Outlook, PowerPoint) and general computer literacy

• Excellent attention to detail and ability to manage multiple priorities effectively

• Highly organised, with sound time-management and problem-solving skills

• Clear written and verbal communication skills

• Able to work both independently and collaboratively within a small team

• Previous experience in a technical, laboratory, or quality-driven environment will be highly regarded

Why you’ll love it

Join a globally respected organisation known for its commitment to precision, innovation, and a supportive work culture. Expect a stable, professional environment where accuracy and teamwork are valued, and where your contribution directly supports the delivery of high-quality technical services.

Executive Assistant to Managing Director

·         Up to $163,000 package (including super)

·         Canberra based but open to location for the right candidate

·         Research and development company

What makes this opportunity unique?

·         Strategic, high-profile EA role supporting the Managing Director of a national organisation

·         Close engagement with executive leadership and Board members

·         Mission-led organisation with strong values

·         Genuine focus on professional development and collaboration

·         Friendly and supportive team culture

What is unique about you?

·         You’re a master of prioritisation and can juggle multiple competing demands with grace and efficiency

·         You think two steps ahead and feel fully confident in anticipating your executive’s needs

·         You thrive in fast-moving environments

·         You’re discreet, diplomatic, and work well with a broad range of stakeholders

·         You’re the go-to person for getting things done, solving problems, and keeping everyone on track

·         You take initiative, follow through, and care deeply about the quality of your work

·         You understand the importance of detail, tone, timing, and presentation

A snapshot of your role….

·         Provide high-level executive support to the Managing Director, including calendar, email, travel, and expense management

·         Liaise confidently with internal leaders, Board Members, and external stakeholders on behalf of the MD

·         Coordinate Executive Team meetings, agendas, briefings, and follow-up actions with precision

·         Manage documentation, reports, and SharePoint for the Office of the MD, ensuring accuracy and accessibility

·         Support major event planning and foster a collaborative, values-driven team culture across the organisation

Don’t let this position pass you by, apply now!

How to apply

Click the Apply button now! OR email your resume in Word format to bestpermjobs@est10.com.au OR call (02) 9002 0222.  We will be in touch with shortlisted applicants.

We believe in seeing everyone’s unique potential and would love to hear from you!

As Sydney’s leading boutique recruiter (and we like to think favourite!) we specialise in administration and office support recruitment. We recruit Executive and Personal Assistants, EAs at C-Suite, Team Assistants, Receptionists, Office Managers, and more for temporary, contract and permanent positions.

By applying for this job, you have the opportunity to secure this role or any of our other fantastic roles!

About Brisbane Catholic Education
Brisbane Catholic Education (BCE) is a vibrant learning community within the Archdiocese, employing over 12,000 people across a diverse range of positions. As the largest provider of Catholic education in Queensland, BCE is dedicated to delivering high-quality education from Prep to Year 12. Through strong partnerships with parents, governments, and the wider community, BCE fosters social responsibility, self-discipline and Catholic values in all its students. We offer a supportive working culture where care for the individual is an important part of our ethos. Arrive at work every day to a welcoming and compassionate environment, knowing that you'll be supported to take care of what's important to you. Learn more about Brisbane Catholic Education.

Play a vital role in delivering efficient and impactful administrative support, handling a diverse range of tasks to ensure the smooth and dynamic operation of the school.

• Location: St John Fisher College - Bracken Ridge (S)
• Start date: 27/01/2026
• Work hours: 35 hours per week
• Salary: $34.1716/hr + First Aid Allowance + super (School Salary Scale)
• Status: Term Time Continuing
• Ad close date: 09/11/2025
• Contact: (07) 3269 8188

About our school
Nestled amidst 13 hectares of leafy greenspace in Brisbane's northern suburbs, St John Fisher College offers a unique Catholic secondary education for girls, inspired by the rich Mercy tradition. Our students thrive in a nurturing environment with innovative learning experiences designed to prepare them for an ever-changing world. Our staff are passionate about girls' education and committed to fostering the academic, personal, and spiritual growth of every student. Working collaboratively our teachers create a supportive environment where both colleagues and students can flourish. With an enrolment of over 700 students and a reputation for outstanding academic achievement, vibrant community spirit, and a wealth of co-curricular opportunities, St John Fisher College is the perfect destination for ambitious learners and dedicated educators.
Ready to unlock potential and inspire future leaders? Explore our school website to learn more about us.

• Providing a wide range of administrative support to the school leadership team to effectively manage their availability, schedules, and appointments
• Receiving students
• Student absentee processes
• First aid and administering of student medication
• Responding to enquiries ensuring accurate and relevant information is provided in a timely manner
• Assisting in the development, maintenance and operations of administrative systems and databases, recommending improvements as necessary
• Maintaining stock and issue expendable stores including recording stock levels and the distribution of equipment, delivery dockets, invoices and payment vouchers
• Establishing and maintaining filing and records management systems, including registers and databases, ensuring easy and on-time retrieval of information

To be successful in this position you will bring relevant contemporary skills and experience including:

• Proficiency in Excel and an understanding of Microsoft Office 365 Suite
• Providing general administrative support
• First Aid/CPR Certificate required
• Diary management and the scheduling of activities and appointments at a senior level
• Maintaining a variety of administrative systems
• Being responsible for enquiries from a variety of stakeholders and supplying timely information in an engaging way
• For this position you are not required to be Catholic.

Eligibility and Safeguarding requirements:

• Eligibility to work in Australia for the duration of the appointment
• Hold a Paid Employee Positive Notice Blue Card prior to commencement.

Join us and be part of the largest Catholic Diocese in Queensland, nurturing your personal and professional development goals. As a valued member of our organisation, enjoy these and other rewards:

• Opportunities for career advancement and professional development
• Competitive remuneration and flexible work arrangements (position dependent)
• Access to targeted AI tools and training with a focus on innovation and strong ethical standards. Learn more here: The Rome Call for AI Ethics and Microsoft Australia News Centre
• Salary packaging and salary-sacrificing options 
• Active staff social club and wellness programs 
• Personal support for our employees and families through the Employee Assistance Program.

Please note applications for this position may be considered as they are received, and an appointment made prior to the advertised close date.

Everyone at BCE models and fosters a commitment to the safeguarding of children and promotes a culture where student protection is everyone's responsibility. The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk.

Equity and inclusion are at the core of our Catholic values and we recognise the benefits of a diverse workforce. We encourage and welcome candidates from all backgrounds to apply for this position.

By choosing to continue, you agree to the Privacy Policy (Employment Collection Notice which includes being contacted by Brisbane Catholic Education in future if a similar position becomes available) and to be included in BCE's talent pools for future opportunities. Show Privacy Policy