Position Title: Property & Office Team Assistant

Location: Sydney, Australia

Reporting to: Executive Level / Property Team Lead

Role Overview

As the Property & Office Team Assistant, you will play a dual role: supporting the Property team with high-level administrative, travel, reporting, and project support, while also managing the day-to-day operations of the Sydney office reporting to the Global Executive Director - Commercial Operations. You’ll be a key point of contact for both internal and external stakeholders, ensuring the team operates efficiently and the office environment is productive and welcoming.

Key Responsibilities

Property Team Support

• Calendar management, schedule appointments and coordinate meetings for the Property team.

• Arrange travel itineraries, accommodation, and process expense claims for team members.

• Prepare and distribute meeting agendas, reports, presentation packs, and other materials.

• Assist with data entry, system management, and maintaining accurate records in property-related internal systems.

• Support ongoing projects by coordinating tasks, tracking progress, and providing timely updates.

• Draft, review, and refine polished, market-facing documents and presentations.

• Assist with day-to-day administrative tasks including managing leave, processing invoices, and supporting key account management.

General Office Management

• Oversee daily office operations to ensure smooth administrative processes.

• Maintain office supplies inventory, anticipate needs, and reorder as necessary.

• Coordinate office maintenance and repairs, liaising with vendors and service providers (e.g., cleaners).

• Act as a primary point of contact for internal and external stakeholders, handling inquiries and requests professionally.

• Plan and organise company events, meetings, catering, and logistics.

• Assist in coordinating team-building activities and special events to foster a positive work environment.

• Support financial administration, including monitoring office expense budgets and maintaining accurate records.

Skills & Experience

• 2+ years’ experience in a property, real estate, or office management environment.

• Proven experience supporting multiple executives or teams in a fast-paced setting.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint);

• Strong organisational and time management skills, with the ability to prioritise and work to tight deadlines.

• Excellent written and verbal communication skills.

• Experience with property industry tools (e.g., listing software, agency agreements, title searches) is beneficial.

Behaviours & Key Attributes

• Proactive, can-do attitude with a willingness to learn and take on new challenges.

• Excellent organisational and multitasking abilities.

• Strong stakeholder relationship-building skills.

• Discretion and confidentiality in handling sensitive information.

• Flexibility and adaptability to changing priorities and deadlines.

• Results-oriented, highly self-motivated, and a collaborative team player.

Why Join Us?

• Be part of a collaborative, inclusive, and high-performing team.

• Opportunities for professional development and career advancement.

• Competitive salary, bonus, health benefits, and other perks.

To apply, you must submit the following:

• Your current résumé; and
• A 2-page statement outlining your suitability for this position. Your statement is to include examples and outcomes achieved in previous roles to demonstrate that you possess the key attributes to perform successfully in this specific role. Your statement should address the requirements set out in the basis of selection as listed in the role description.

Before applying, please ensure you read the full Role Description attached. Further information on preparing your application is contained in the Applicant Information Kit. For a confidential conversation about the role, please contact the person listed in the Job Details.

We are seeking applicants who, within the context of the role responsibilities, possess the following key attributes:

• Demonstrated understanding, or the ability to rapidly acquire a high level of understanding of the structure, roles, functions and services of the QAS.
• Demonstrated experience in the preparation, coordination and management of high-level correspondence, ensuring accuracy and consistency.
• Proven experience in providing professional executive support to high-level managerial positions in a fast-paced environment with changing priorities and limited resources.
• Well-developed oral and written communication skills, including the ability to prepare accurate, concise reports, submissions and correspondence.
• Demonstrated high level attention to detail and organisational skills, including the ability to set and review priorities and manage multiple complex projects within tight deadlines, with a high level of autonomy.
• Well-developed research and evaluation skills with the capacity to develop a range of options and strategies applicable to organisational situations.
• Good relationship management and interpersonal skills, with the ability to effectively consult and negotiate with influence across a broad range of clients and stakeholders.

The following mandatory requirements, special conditions and/or other requirements apply to this role:

• The incumbent may be required to travel on official business and the possession of a C class driver's licence may be required.

Applications to remain current for 12 months.

Job Ad Reference: QLD/665308/25

Closing Date: Tuesday, 28th October 2025

Who we are:

Trowunna is a privately owned wildlife sanctuary where native Tasmanian fauna and flora thrive. We are located in beautiful Mole creek, Tasmania. A 50min drive from launceston and 45 min drive from Devonport. Trowunna started caring for Tasmania’s native animals in 1979 and it continues to be at the forefront of conservation and education in the state. The Sanctuary is currently involved in five separate conservation breeding programs that will ensure the survival of these threatened and endangered species.

We are seeking a dedicated and passionate receptionist/admin assistant for the sanctuary.

Reception / Administration

This varied reception and administration role is ideal for a natural people person with fantastic customer service skills and attention to detail looking to further their professional career in administration and providing exceptional guest experiences.

Day to day you will be responsible for answering phone calls to reception, assisting with enquiries, rostering, greeting guests to the sanctuary and processing admissions. You will be responsible for liasing with local and state tourism associations and all marketing required by the sanctaury. Working in a small, close-knit team you will have responsibility for your own tasks therefore great time management skills will be adventagious.

This is a piviotal and rewarding role within the sanctuary. The bridge between reception / guests services and the fabulous keeping team.

This position is available on a part-time basis 4 days a week.

Business hours are 9am to 5pm.

About you:          
The ideal candidate will have strong communication skills, enjoy dealing with people on a day-to-day basis and pride themselves on their professional presentation.

This role may attract and experienced Receptionist or Administration Officer looking to work in a professional environment that makes a real difference, or someone with a customer service background looking to start their professional career.

Excellent verbal and written communication skills toward guests and other team members, are vital to be successful in this role.

Just as important as the technical skills, is a fit with Trowunna's culture. A 'can do' attitude and flexible approach to support the keeping team and your reception co worker is a must.

Apply now:

If this sounds like the next step in your professional career, we would love to hear from you. Follow the prompts to apply now, attaching a current resume and covering letter outlining your experience and motivation for the position.

• General office administration duties
• Answering the phone and emails 
• Assisting in preparing reports and proposals
• Liaising with clients regarding different projects and jobs
• Other reception and administration adhoc duties

Champagne Recruitment has partnered with an expanding NDIS provider located on the outskirts of the CBD to find an experienced and proactive Workforce Coordinator. The role may begin as part-time, with opportunities to develop into a full-time, permanent position as the organisation continues to grow. This is a fantastic opportunity to join a purpose-driven organisation committed to delivering high-quality support services to people with disabilities.

About the Role:
As a Workforce Coordinator, you will be vital to our organisation’s growth by ensuring smooth and reliable service delivery. Your key tasks will include managing staff rosters, leading the recruitment and onboarding of support workers, and handling real-time workforce issues. You will act as the primary point of contact for all rostering and workforce management, supporting both our team and the participants they serve. This is an excellent opportunity to help us attract, develop, and retain passionate NDIS support workers, while contributing to the ongoing success of our organisation.

Key Responsibilities:

• Develop and manage weekly shift rosters to ensure optimal staff coverage

• Lead recruitment, interviewing, and onboarding of support workers

• Address no-shows and coverage gaps proactively to maintain service continuity

• Coordinate last-minute replacements and manage on-call support (rotation-based)

• Oversee incident protocols and maintain accurate ShiftCare logs

• Monitor workforce performance, attendance, and reliability

• Align rostering with participant needs, funding, and service agreements

• Keep staff records updated, including availability, qualifications, and preferences

• Communicate clearly with support workers regarding shifts and expectations

• Implement systems to streamline operations and improve efficiency

About You:
You have proven experience in workforce coordination, rostering, or operations support within the disability, health, or community services sector. You understand NDIS service delivery models and workforce requirements, and you thrive in a fast-paced, people-focused environment.

Required Skills & Experience:

• Proven experience in rostering and workforce support (disability, health, or community)

• Strong understanding of NDIS requirements and workforce needs

• Excellent organizational, problem-solving, and communication skills

• Experience with recruitment and onboarding processes

• Proficiency in rostering software (e.g., ShiftCare) and Microsoft Office

• Knowledge of employment law, awards, and payroll considerations

• Ability to work independently and responsively

• Commitment to person-centred care and quality outcomes

Why Join This Team?

• Make a real difference in the lives of people with disability

• Supportive, collaborative, and values-driven team culture

• Opportunities for professional growth and development

If you’re ready to take the next step in your workforce coordination career and want to be part of a passionate team making a positive impact, we want to hear from you!

Apply now or contact Leah Baylis at Champagne Recruitment on 0413 996 065 or leah@champagnerecruitment.com.au for a confidential discussion.

About the role

We are seeking a friendly and professional Casual Receptionist/Admissions Officer to join our team at Wolper Jewish Hospital in Woollahra, NSW. This is a casual position, offering flexible work hours to suit your availability.

What you'll be doing

• Greeting and welcoming patients and visitors in a warm and helpful manner

• Managing incoming phone calls and enquiries

• Assisting with patient admissions and discharges

• Maintaining accurate patient records and data entry

• Providing general administrative support as required

What we're looking for

• Previous experience in a similar receptionist or customer service role, ideally within a healthcare or hospital environment

• Excellent communication and interpersonal skills, with a friendly and professional manner

• Strong organisational abilities and attention to detail

• Proficiency in using computer systems and general office software

• A flexible and adaptable approach to work, with the ability to prioritise tasks and work effectively under pressure

What we offer

At Wolper Jewish Hospital, we are committed to providing a supportive and inclusive work environment. We offer competitive remuneration, flexible work arrangements, and opportunities for professional development. Most importantly, you'll be joining a dedicated team that is passionate about delivering exceptional patient care.

About us

Wolper Jewish Hospital is a leading healthcare provider in the heart of Woollahra. As a not-for-profit organisation, we are dedicated to providing high-quality, compassionate care to our community. With a rich history spanning over 60 years, we are proud of our reputation for clinical excellence and a strong focus on patient wellbeing.

If you're excited about this opportunity and would like to join our team, apply now.

The Company: 

The Executive Centre is a market leader in premium flexible workspace, operating 200+ serviced office locations in some of the world's most prestigious buildings across APAC and the UAE. We are a team of 12,400 employees working together to deliver a seamless office environment, where through consistent support and unparalleled service, our clients thrive.
In Melbourne CBD we operate 2 business centre locations, all within walking distance from public transportations.

What We Offer: 

• Multi-faceted role, no day is the same 

• Work with a range of corporate clients 

• Premium CBD working environment 

• Attractive reward programme 

• Supportive team with ongoing training and mentorship programs 

The Position: 

Working from our reception area you are the first point of contact for clients and their guests, providing a range of business support services including: 

• Meet & greet of clients and guests 

• Telephone answering 

• Mail and courier handling 

• Email communication  

• System data input and updates  

• Meeting room services 

• Administration support 

• IT support (basic) 

• Keeping all areas and facilities neat & tidy  

• Café lounge service

You will be part of a small front line reception team at an allocated location, who collectively help us operate our business in Melbourne to the highest standard.

The Right Person: 

We are seeking a professional, friendly, and detail-oriented person to assist our clients and help maintain and build a thriving business member community. 

Our preferred candidate will be personable and well presented, with some previous reception experience preferred but more importantly someone with a keen interest to continue to learn and grow.  

Key traits that will help you succeed: 

• Personable, enthusiastic, honest 

• Attentive with a strong eye for detail 

• A team player with a can-do attitude 

• Excellent communication skills - written & verbal 

• Tech savvy and familiar with Microsoft Office applications 

• A passion for providing exceptional customer service 

• Corporate / hospitality experience preferred but not essential 

Employee Value 

We understand that The Executive Centre plays a vital role in the daily world our teammates and members live and work in. 

From inspiring workspaces to excellent advancement opportunities, we offer employee incentives that support your quality of life and daily work experience. 

We're building a workplace that supports your current accomplishments while also help you prepare for the future. 

Visit www.executivecentre.com to find out more and apply using the link below

Apply

Send in your application to flora_fu@executivecentre.com or use the APPLY function now. 

Reports To: Business Operations Manager

Employment Type: 25 hours per week / 5 hours per day Mon-Fri, exact hours negotiable

Location: Coffs Harbour – 1-2 days in office, 3-4 days from home

The Admin Assistant will provide essential administrative support to the Psychs in Schools executive team, ensuring smooth operations and effective communication with schools and stakeholders. The Admin Assistant will handle administrative tasks, data management, email communication, and scheduling

Administrative Support

●       Answer incoming calls and direct accordingly

●       Research and compile school information into a database

●       Maintain and update student progress records

●       Monitor student questionnaires for completion, create templates for interviews and follow up as needed

●       Gather stakeholder availability each semester for scheduling purposes

●       Assist in setting up courses in the learning platform

●       Prepare weekly accounts payable

●       Send invoices to schools each term

●       Maintain accurate and up-to-date records of contracts, renewals, and invoices

●       Maintain system access for all company stakeholders

Communication & Coordination

●       Monitor the email inbox, flagging messages for executive attention

●       Schedule and confirm appointments with stakeholders

●       Email schools for contract renewals using templates

●       Chase schools for outstanding contracts and invoice payments

●       Send school contracts and ensure timely completion

●       Set up new clients in Halaxy (training provided)

●       Send consent forms to parents of new clients

●       Schedule parent intake meetings for new clients

●       Coordinate orientation meetings with schools on behalf of supervisors

●       Other admin tasks for supervisors from time to time

●       Prior experience as a Administrative Assistant, or similar role

●       Strong organisational and time management skills

●       Excellent written and verbal communication skills

●       Proficiency Google Workspace, and database management

●       Experience with Gmail email communication, calendar scheduling, and follow-ups

●       Attention to detail and ability to multitask effectively

●       Previous experience with Monday.com or similar is desirable, however training can be provided

●       Proactive and self-motivated

●       Highly reliable with strong follow-through

●       Excellent problem-solving skills

●       Ability to work independently and meet deadlines

●       Professional and friendly communication style

●       Proactive communicator

●       Solutions focused

●       Open to feedback and continuous improvement

●       Resilient and self-aware

This role is ideal for someone with at least 2 years admin experience and is organised and detail-oriented professional looking to support a meaningful initiative in school psychology. If you are efficient, proactive, and passionate about education and mental health support, we encourage you to apply! Please no agencies.

Rostering / Administration Officer | BlueCare | Community Care

• Employment Status: Full Time

• Location: Bundaberg

• Remuneration: $31.94 p/hr + 12% Super + Not for Profit Salary Packaging (Increases your take home pay) + Employee discounts

Make a meaningful difference with BlueCare 

We’re looking for someone who wants to build meaningful relationships and make a difference in the lives of others - through small moments that leave big impacts. 

Our Neighbourhood Rostering / Administration Officer is a key support role to the delivery of our Community Care based services. You’ll play a pivotal role in ensuring business operations are running efficiently and our clients receive an exceptional experience.

About the role: 

Key responsibilities include but are limited to:

• Supporting and coordinating different teams within each neighbourhood

• Be the first point of contact for internal and external customers - via phone, email and in person

• Manage requests, concerns and inquiries 

• Rostering and scheduling support for the neighbourhood

• Creation of correspondence and documentation as requested

• Efficiently organise appointments, diaries, travel and meeting/workshop preparatory arrangements.

• Monitor, order and distribute office supplies and arrange for the maintenance/repair of office equipment

• Ensure the integrity and accuracy of information in financial, human resource and other Blue Care systems and databases

• Use mainstream software including the Microsoft Office Suite and database applications (Intermediate – Advanced skills required)

• Assist senior staff with special projects as required 

We encourage our team to be creative and enjoy themselves while contributing to our success. Come join one of the most trusted community and residential care providers in Australia.

Role requirements:  

• You will have effective verbal and written communication skills

• Previous experience in rostering/scheduling – Highly regarded 

• Great time-management skills and an ability to prioritise your workload

• Good knowledge and experience with MS Office and Database applications

• Confidence with smart phone and digital devices or willingness to learn

• Excellent time management skills and ability to prioritise workloads with a can-do attitude

Employee Benefits:  

• Save tax and increase your take home pay by salary packaging your everyday living expenses and bills (up to $15,900) and meal entertainment (up to $2,650) per annum 

• A recognition and rewards platform, providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, annual awards celebration, wellbeing and employee assistance programs  

• 12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months service, in addition to the government scheme  

• Diversity and inclusive leave, offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural events 

• Career development opportunities with one of the most trusted community and residential care providers in Australia to challenge yourself, grow and make a meaningful difference   
  

BlueCare is proudly part of the UnitingCare Family, we’d love you to be too

Joining the state’s largest network of aged care workers with its over 8,000 strong, bright team in blue, you’ll also be welcomed as part of the UnitingCare family. With more than 16,500 staff and 9,000 volunteers across our brands of BlueCare, Lifeline, ARRCS, The Wesley Hospital, Buderim Private Hospital, St Stephen’s Hospital, and St Andrew’s War Memorial Hospital, you are part of something bigger. Our team are compassionate, inclusive and committed to the work we do, helping people live life in all its fullness.

Child safe, Child friendly  

UnitingCare is committed to being a Child Safe, Child Friendly organisation and will:  

• Provide welcoming, safe & nurturing services for children  

• Implement measures to prevent child abuse and neglect within our services

• Appropriately and immediately address child abuse and neglect if it does occur  

 
Diversity & Inclusion  

Our approach is simple –everybody is welcome here.  At UnitingCare, diversity is at the core of our who we are, our mission and our values. We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity. Demonstrating our commitment to reconciliation and building long-term employment opportunities for First Nations peoples, UnitingCare strongly encourages Aboriginal and Torres Strait Islander applicants for this position. For additional support and to meet our RAP Team, email reconciliation@ucareqld.com.au

Safe workplace  

We work hard to make our services welcoming and safe for every person. We are united in keeping children, young people and the elderly safe from harm, within our services, workplaces and the communities we support. We are committed to speaking up loudly for their safety.