Governance Support Officer

$76,068 – $88,678 pa + Superannuation

Permanent Full time

 About us:

The City of Belmont is a Tier 1 council that proudly offers its residents and visitors facilities, services, events, spaces and plans for the future, enabling the community to live, work and play in healthy, efficient, safe and sustainable ways. The City of Belmont boasts spectacular views of the Swan River, proximity to the Perth Central Business District, has state-of-the-art facilities at the Belmont Library and Museum Hub, plentiful multipurpose parks and includes Perth Airport’s Domestic and International terminals within its boundaries.

The City of Belmont offers employees free onsite parking, easy access to public transport, great end-of-trip facilities, purchased leave, a co-contribution to superannuation and other great employee benefits.

About the role

Are you a detail-oriented administrator with a passion for governance and supporting decision making processes? We are looking for a proactive Governance Support Officer to join our Corporate & Governance team and play a key role in supporting Council and Committee meetings, ensuring a smooth operation.

As the Governance Support Officer, you will provide professional administrative and governance support across the division and a range of formal and informal meetings, including Council, Audit & Risk, CEO Performance Review Panels and more. You will be instrumental in preparing agendas, coordinating logistics, maintaining records and liaising with internal departments to ensure timely and accurate delivery of governance materials.

Key Responsibilities

• Contribute to the preparation of meetings, including room bookings, catering and technology setup.

• Electronically register and publish agendas, minutes, meeting notes and other statutory documents.

• Maintain elected member calendars and upload meeting schedules to the City’s website.

• Provide administrative support to senior leaders including correspondence, document management and internal reporting.

• Maintain registers, raise requisitions and support continuous improvement initiatives.

• Deliver excellent customer service aligned with the City’s values.

About You

You are a highly organised individual with strong attention to detail and the ability to manage competing priorities. You are a quick learner, enjoy working collaboratively and have a professional approach to stakeholder engagement.

You will bring

• Certificate III in Business Administration or Local Government (or equivalent experience)

• Proven experience in administrative support, ideally within a governance or local government setting.

• Demonstrated proficiency in written and verbal communication.

• Experience in Microsoft Office and digital systems (e.g. records management, agenda software)

Benefits

• Free parking and easy public transport access

• Up to 16% to superannuation & 17.5% annual leave loading

• Employee health and wellness program and initiatives including yearly flu vaccinations and skin checks.

• Active social club

• Belmont Oasis Leisure – Discounted membership

How to apply:

By clicking the ‘apply’ button, you will be directed to the City of Belmont’s employment page, where you can access the position description. Please enter your details, upload your current resume and cover letter. Please complete the questionnaire, then submit your application.

Applications close: 5:00 pm, 24 October 2025.

Please note: Applications are considered as they are received, and interviews will be arranged accordingly. The City reserves the right to close adverts early; early applications are encouraged.

The City of Belmont is an equal opportunity employer dedicated to diversity in the workplace. We provide merit-based employment opportunities to people without regard to race, gender, ethnicity, disability, age, religion or sexual orientation. We encourage applications from an Aboriginal and Torres Strait Islander heritage, people with disabilities, and people from culturally diverse backgrounds to explore the opportunity of a career at the City of Belmont. If you require additional support or adjustments regarding interview arrangements, please advise in advance.

For more information on eligibility requirements and to apply for this position, please visit www.belmont.wa.gov.au. Further assistance with your application is available by phoning

08 9477 7217.

• As an Administration Contractor, your responsibilities will include:
• Processing high volumes of administrative tasks with a focus on accuracy and timeliness
• Drafting and sending written client communications using approved templates
• Tracking responses, updating records and maintaining clear activity notes in internal systems
• Liaising with internal teams to resolve queries and progress items to completion
• Meeting daily throughput targets and quality standards, following process and compliance requirements

• Previous experience in administration or operations, ideally within financial services or another regulated environment
• Excellent written communication and the ability to follow templates and style guidelines
• Strong attention to detail, accurate data entry and reliable record keeping
• Confidence working to daily targets and service levels
• Solid Microsoft Office skills and the ability to learn new systems quickly
• A proactive, dependable approach and a focus on finishing work to a high standard

• Provide front-line customer service including answering calls, greeting visitors, and assisting with site inductions.
• Deliver administrative support across departments, including data entry, meeting coordination, minute taking, and general office duties.
• Process accounts payable, reconcile invoices, manage petty cash, and assist with payroll administration.
• Maintain document control and records management systems in line with company policies and procedures.
• Support health, safety, environment, and quality initiatives by following company standards, reporting incidents, and promoting a “Zero Harm” culture.
• Coordinate mail, stationery, supplies, and site hospitality, ensuring efficient day-to-day site operations.

• Ideally, you will have worked in an Engineering or Manufacturing environment previously
• Strong command of Microsoft Office 365 – Word, Excel and Outlook.
• Ideally (not essential), some sort of ERP / MRP system experience (SAP, Maximo, etc)
• Ability to pass a Rail Medical and, Drug and Alcohol Test.
• Valid C Class Driver’s License.

• Permanent Job Opportunity
• Start a career in Rail!
• Competitive Salary - $75,000 - $82,000 p/a + Super
• Great onsite team and supportive culture to help set you up for success.
• No out of hours work or, “on call”
• Immediate interview and start for the right candidate.

Bring your Office Management experience & passion and be rewarded with a career in a progressive, dynamic and successful company!

At Fuseco, we believe that the secret to our success is the quality of our people. We aim to inspire our team to achieve their potential by providing them with the support and expertise they need to enhance their professional development.

We are looking for an Office Manager professional in a full time capacity here at our fun, vibrant office. This vital role requires someone who is dedicated and has a minimum of 3 years of office and/or sales administration experience under their belt.

Who are we?

• Fuseco is an established company (29 years) in the electrical industry that is experiencing sales growth.

• We are an importer and distributor with a focus on business-to-business sales.

• We source a complete range of fuse, power quality, and test equipment products from all over the world and supply them to our customers in the various electrical industries in Australia and New Zealand.

• We are a progressive, ambitious company that really values its people.

The role

Office Administration

• Maintain office supplies and consumables, ordering new supplies as needed.

• Ensure the office is clean, safe, and well-organized for employees and visitors.

• Manage cleaner, gardener & general maintenance requirements.

• Manage our OH&S processes and compliance.

• Manage trademarks, patents, domain names, etc.

Scheduling and Coordination

• Arrange travel and accommodations for employees.

• Coordinate exhibitions, including managing schedules & logistics.

• Coordinate meetings & training sessions, including catering.

• Greet guests & visitors, assist them in signing in, show them to the team member or meeting rooms & manage any requirements, such as food, drink, etc.

• Organise company events or team-building activities, i.e. Fuseco summits, team dinners, Xmas party, etc.

• Assist guests from overseas with their travel, including accommodation, visas, pick up & drop offs if required.

Sales Administration

• Sales order processing.

• Customer returns processing.

• Customer payment allocations to sales orders & invoices.

Human Resources (HR) Administration

• Employee onboarding and offboarding.

• Employee documentation and record keeping.

• Manage the company's volunteer days at our charity partner, Foodbank.

Technology and Systems Management

• Ensure that IT & office equipment (computers, printers, etc.) is functioning properly.

• Purchase new IT & office equipment as required, including managing the asset register.

• Work with IT support to resolve technical issues and manage software or system upgrades.

• Point of contact for all team member IT support requirements & create tickets for issues requiring external support.

What you will need

• Excellent problem solving, communication and people skills

• Minimum 3 years of office administration experience

• A high level of attention to detail

• Be able to tolerate questionable humour

• Initiative, self motivation and a "whatever it takes" attitude

Here's what we will give you

• Generous remuneration package

• Group bonus depending on targets reached

• An abundance of training and support

Why do people enjoy working at Fuseco?

• Fuseco provides an environment that empowers its people to make an impact.

• We encourage ideas and involvement in making key decisions.

• We achieve success through a culture of team work and improvement.

• And...our people are great!

This is a great opportunity to join a market leader that should not be missed.

This position is based in our Melbourne (Cheltenham) office and reports to the National Operation Manager.

Salary: $70k - $80k (depending on experience) + Company Bonus + Superannuation

Note: To be eligible to apply for this position you must have an appropriate Australian or New Zealand work visa. 

Operations Coordinator – Civil Construction Subcontractor

Location: Botany, NSW

Salary: $90,000 - $120,000 + Super

Perks:

• Growing subcontractor with strong Tier 1 builder relationships

• Work directly with the GM to influence business operations

• Supportive, close-knit team with long-term staff retention

About The Company:
My client is a specialist subcontractor in retaining wall systems, earthworks, and structural landscaping, partnering with Tier 1 residential and commercial builders across Sydney. Established five years ago, the business has rapidly grown to $12M turnover, built on strong relationships, high-quality work, and a tightly bonded team culture. They are part of a larger group of companies with other business entities highly established in the commercial construction sector for almost 30 years! 

With a team of 15, their focus is now on streamlining internal operations and enhancing systems to improve project delivery. The culture is best described as family-oriented and loyal, with many team members working together across previous businesses.

The Role:
As Operations Coordinator, you’ll work closely with the General Manager to bridge the gap between estimating, admin, and site delivery. This is a key role designed to remove bottlenecks and free up leadership to focus on growth and external relationships.

You’ll be responsible for coordinating internal workflows, tracking tenders, ensuring deadlines are met, and holding various teams accountable - from estimators and site staff to marketing and admin. You’ll also help manage the tender register, project documentation, and act as the GM’s right hand for operations, reporting, and follow-ups.

Typical duties include:

Estimating & Tender Management

• Oversee estimating workflows in collaboration with the estimating team.

• Manage tender submissions, ensuring accuracy, quality, and compliance.

• Maintain and update the tender sales sheet, monitoring deadlines and ensuring all opportunities are tracked and actioned.

• Provide clear documentation and scope handover to site teams, ensuring smooth project transition from estimating to delivery.

Operations & Administration

• Report directly to the GM and manage internal coordination tasks to reduce their administrative load.

• Take verbal instructions, act promptly, and follow up to ensure tasks are completed.

• Streamline office systems, processes, and procedures to improve efficiency across departments.

• Maintain accurate project documentation and internal records to a high standard.

• Track project progress and prepare updates for the GM and site teams as required.

Marketing Oversight

• Work with the Marketing Coordinator to manage social media platforms, ensuring content is consistent with the company’s brand and values.

• Oversee the development of marketing materials and coordinate updates to maintain professionalism and relevance.

• Ensure marketing activity complements tendering and project delivery processes.

About You:
You’ve worked in construction or civil subcontracting for a minimum of 5 years, ideally in an operations, estimating support, or coordination capacity. You’re confident managing internal workflows, communicating across teams, and nudging people respectfully to ensure things get done.

You bring strong organisational skills, attention to detail, and the confidence to sit alongside senior leaders. You’ll have the autonomy to streamline processes and make this role your own.

We’re looking for someone who is:

• Proactive and detail-driven

• Comfortable working closely with management and trades

• Familiar with estimating/tender processes and project delivery cycles

• Able to hold team members accountable in a respectful and structured way

• A team player who thrives in a supportive and loyal environment

Why Join:
This is a rare chance to step into a hands-on, senior support role where your input genuinely shapes how the business runs day to day. You’ll be part of a tight-knit, growing team with deep construction experience, loyal staff, and a strong market reputation.

If you’re ready to bring energy, structure, and coordination to a thriving subcontractor and build your long-term career in construction ops, this is your next step.

To apply for the role ,either email your resume to corrina@mckinnelassociates.com.au or call on 0410 859186.

#SCR-corrina-mckinnel-1

• Part time/Full Time (1 year contract) - contract review/renewal available

• Office located in Perth CBD

• Phone allowance 

About us

PRISM Energy International Australia is the first private Korean Company to establish a presence in every part of the LNG value chain. We are taking on the challenge in global markets to achieve our vision of providing clean energy solutions worldwide! 

About the role:

We are currently looking for an Office administrator who is passionate about supporting the team. This role will be processing all aspects of administration as well as assisting our accounts team.

Tasks & responsibilities 

• Assisting in monthly expense settlements

• Office supplies ordering, management, and maintenance

• Building’s Tenant Representative (postage, tenant portal, and etc)

• Document management (Hard-copy, and e-paper)

• Customer service (Greeting, phone, and digital signage)

• Managing director’s schedules

• Maintaining and producing ad hoc schedules and reports relevant to the position as and when required 

Skills and experience requirements

• Strong data entry skills, and system orientation

• Very high attention to detail and accuracy 

• Strong organisational skills and great time management

• Proficiency in using accounting software and other relevant tools (e.g. Microsoft Excel)

• Multi-lingual desired - Korean

  
  

If you are dynamic individual with a passion for your career, we want to hear from you! 

Learn more at: SKI E&S (skens.com)

To be considered, please submit your Resume, together with a Cover letter by selecting the ‘Apply’. 

• Process national purchase orders and coordinate with the warehouse team for timely dispatch
• Monitor the shared inbox, action customer enquiries, and direct phone calls to the right team members 
• Book and track transport with external freight providers 
• Receipt in stock and manage order flow using MYOB 
• Liaise with sales and technical teams to ensure orders are accurate and complete

• Previous experience in customer service, administration, or order processing (B2B preferred)
• Solid attention to detail and excellent follow-up skills
• Confidence using MYOB (or similar ERP/inventory system)
• Strong communication skills and the ability to build good rapport with both customers and colleagues
• A proactive and solutions-focused mindset

• Competitive salary of 70k + super
• Monday to Friday, 8am-4pm hours — enjoy your evenings!
• A supportive team culture 
• Exposure to the sports industry, with opportunities to attend national sports conventions and events
• Convenient location — with parking on site  and yummy lunch spots right across the road. 

Role Purpose

The role is designed to provide the CEO with a trusted right-hand, ensuring clarity, alignment, and execution on priorities, while maintaining operational discipline within the Family Office.

Key Responsibilities

CEO Execution & Coordination

• Serve as the CEO’s principal support, ensuring directives are communicated clearly and executed promptly.

• Liaise directly with the CIO, CFO, COO, GC, and other executives to ensure CEO instructions are implemented.

• Oversee the organisation of meetings, recruitment processes, and other initiatives by coordinating between the Office Secretary and the relevant executive chief.

• Track actions assigned by the CEO to senior leaders, following up to ensure progress and accountability.

Leadership & Oversight

• Manage and oversee the Office Secretary/Administrator, ensuring all administrative and scheduling functions align with the CEO’s requirements.

• Act as a bridge between administrative staff and senior executives, keeping operations efficient and aligned.

• Ensure staff and executives remain accountable to deadlines, tasks, and standards set by the CEO.

Operational Management

• Coordinate recruitment logistics when directed by the CEO, ensuring candidate meetings, documentation, and executive involvement are well organised.

• Oversee scheduling, travel, and executive coordination to optimise the CEO’s time and focus.

• Ensure that meeting notes, action items, and outcomes are recorded, communicated, and followed through.

Governance & Communication

• Draft, review, and circulate correspondence, reports, and documentation on behalf of the CEO.

• Maintain strong internal communication channels between the CEO and the leadership team.

• Safeguard confidentiality and discretion in handling sensitive Family Office and business matters.

Execution Support

• Work alongside the chiefs to resolve issues and remove obstacles to the CEO’s agenda.

• Monitor progress of strategic and operational initiatives, escalating concerns to the CEO when necessary.

• Provide hands-on support to ensure the Family Office runs to the CEO’s standard of professionalism and efficiency.

Key Skills & Attributes

• Strong leadership and people management skills, able to bridge between senior executives and support staff.

• Highly organised with the ability to manage multiple complex priorities.

• Strong interpersonal and communication skills to effectively liaise with C-suite executives.

• Discretion, integrity, and resilience in handling sensitive information.

• Proactive executor who can translate vision into action and follow through to completion.

Reporting Line

• Reports to: CEO – Lee Family Office

• Direct Reports: Office Secretary/Office Administrator

• Works closely with: CIO, CFO, COO, GC, COS