Join a team where your work really matters

Pinnacle Insurance Brokers is a commercial insurance brokerage that helps Australian businesses protect what matters most. We’re known for being reliable, straight-talking, and professional, and we’re looking for a Claims Administrator who’s organised, detail-focused, and takes pride in seeing things through from start to finish.

This is a part-time position ideal for someone who enjoys process-driven work, loves solving problems, and takes satisfaction in getting things done properly. You’ll play a key role in supporting the Managing Director and Broking team, ensuring every claim is managed promptly, accurately, and with care.

Discover an industry that’s far from boring

Think insurance is dull? Think again. The commercial insurance world is dynamic, people-focused, and full of variety. Every claim tells a story, and your work will help clients navigate challenging moments with confidence and clarity. It’s meaningful work with real impact, where attention to detail and empathy go hand in hand.

Why you’ll love this role

Purpose: You’ll help businesses recover from setbacks and keep moving forward.
Variety: You’ll handle a mix of administration, client contact, and claims coordination tasks.
Growth: Learn the ropes of insurance from experienced professionals in a supportive, close-knit team.
Balance: Enjoy flexible part-time hours while contributing to work that matters.

What you’ll do

• Lodge new claims promptly and accurately

• Manage and respond to claims enquiries

• Follow up outstanding claims and documentation

• Maintain accurate and complete claim files

• Update communal tracking spreadsheets and systems

• Assist the Broking team and Managing Director with claims administration

• Finalise claims and ensure clients are kept informed every step of the way

What we’re looking for

• Minimum 1 year’s experience in a professional office environment

• Confident using Microsoft Office (Word, Excel, Outlook)

• Excellent organisation and attention to detail

• Strong written and verbal communication skills

• Reliable, disciplined, and takes pride in doing things well

• Able to work autonomously and manage competing priorities

• Calm under pressure with a positive, professional attitude

You might have worked as a:

• Administration Assistant

• Office Administrator

• Accounts Assistant / Receivable

• Personal Assistant

• Office Manager

• Claims Executive

Experience in insurance is a bonus, but not essential, what really counts is your reliability, consistency, and commitment to doing great work.

How to apply

Send us your resume and a short cover letter telling us:

• Why this role interests you

• What experience you bring

• What you’re looking for in your next opportunity

Applications: via Seek or LinkedIn, or email directly to the Managing Director.

About Us: Essential Healthcare & Disability Services Pty Ltd is a registered NDIS provider of disability services, committed to delivering exceptional care for participants with neurological conditions. 

Job Overview: We are seeking a highly organized and proactive Operations Assistant to join our dynamic team. This role is pivotal in ensuring smooth service delivery, providing essential support in recruitment, scheduling, and compliance of support workers. The Operations Assistant will also serve as the first point of contact for any issues and will liaise directly with clients to ensure their needs are met.

Key Responsibilities:

Scheduling: Coordinate and manage the schedules of support workers, ensuring optimal coverage and efficiency. Make adjustments as needed to accommodate client needs and staff availability.

Client Liaison: Regularly communicate with clients to understand their needs, preferences, and any concerns. Ensure that the support workers assigned to them are meeting their expectations, and address any issues promptly.

Compliance: Assist in maintaining compliance with all relevant regulations and guidelines. Ensure all support workers meet the necessary qualifications, certifications, and training requirements.

Recruitment: Support the recruitment process by assisting with job postings, screening applicants, coordinating interviews, and managing onboarding processes for new support workers.

Client Interaction: Act as the first point of contact for clients and support workers regarding any operational issues. Provide timely and effective resolutions to ensure a high level of satisfaction.

Team Collaboration: Work closely with the operations team to ensure smooth service delivery for every client. Participate in team meetings and contribute to continuous improvement initiatives.

Documentation: Maintain accurate records of schedules, compliance documents, and recruitment activities. Ensure that all documentation is up-to-date and easily accessible.

Qualifications:

• Strong organizational skills with the ability to manage multiple tasks simultaneously.

• Excellent communication and interpersonal skills, with the ability to problem solve.

• Proficiency in Microsoft Office Suite and experience with any scheduling software is a plus.

• A positive attitude with a focus on delivering high-quality service.

• Previous experience in an administrative or operations support role, preferably within the healthcare or disability services sector (preferred).

What We Offer:

• A supportive and collaborative work environment.

• Comprehensive training.

• Opportunities for professional growth and development.

• The chance to make a meaningful impact on the lives of individuals with neurological disabilities.

How to Apply: If you are a dedicated, and detail-oriented individual looking to contribute to a team that makes a difference, we would love to hear from you. 

Autism Spectrum Australia (Aspect) is one of Australia’s largest autism-specific service providers, with one of the biggest autism-specific school programs in the world. A not-for-profit organisation, we work in partnership with people of all ages on the autism spectrum, and their families to deliver evidence-informed solutions that are person-centred, family-focused and customer driven.

At Aspect we recognise a different brilliant®, where we seek to understand, engage and celebrate the strengths, interests and aspiration of people on the autism spectrum.

• 5 days per week, during school terms only 

• Work with a supportive, inclusive, and collaborative team

• $36.33 per hour plus superannuation 

• Located at Aspect Vern Barnett School, Forestville, NSW.

Administration

• Ensure administration tasks are completed accurately, professionally, and on time

• Manage and maintain school records and logistics, office documentation, and other tasks including the mail function including pick-ups, mail sorting, mailing and special deliveries, order and control supply of stationery and other office supplies in an orderly and systematic way

• Prepare letters, email communications, memos, reports, and other documents, as required

• Use established Excel spreadsheets for managing data and information

• Prepare professional and high-quality presentations, and other materials, using PowerPoint and desktop publishing as required

• Support and/or coordinate projects and ensure all stakeholders are communicated on progress of projects and their expectations are met

• Proof-read documents, reports, brochures, and newsletters as required

• Actively provide feedback, contributes to and participates in cross-school administration initiatives to streamline and improve administration systems

• Perform other general administrative duties as required.

Customer Experience

• Ensure first point of contact with all internal and external customers and visitors are welcomed, inducted, and comply with site safety procedure (WHS) and Safeguarding requirements in a professional, positive, and informative way

• Provide a welcoming and supportive customer experience for all stakeholders, including families, making sure they feel valued and welcomed when they arrive at school

• Clearly and effectively communicate with a variety of external stakeholders in writing, by phone/text/Zoom and in person.

Operational Matters

• Ensure the office equipment functions well and is maintained and serviced to meet business needs

• Allocated tasks are completed in a timely manner, and proactively seeking to improve administrative and operational processes in collaboration with the Senior Clerical Officer

• Organise catering for special functions as required, including the provision of kitchen supplies

• Ensure visitors to the school are verified and approved to be on the school site and are inducted in accordance Aspect procedures and guidelines i.e. WHS, safeguarding and evacuation procedures

• Site is maintained to comply with Aspect procedures and assist with organising site maintenance including raising work orders for contractors, scheduling work, organising site visits, and providing information and feedback.

Financial administration and reporting

• Submit invoices and expenses for payment through Expense Manager / ProSpend

• Prepare, reconcile and process accounts and credit card statements with appropriate receipts

• Support and provide information to staff regarding fortnightly staff payroll administration and ensure staff submit timesheets on time.

Information Systems

• Update and maintain information collated in school spreadsheets. Complete basic data manipulation tasks in Excel spreadsheets

• Update and maintain data in the school database system

• Generate reports to support the school and to comply with National Office processes as well as government reporting through attendance stats, census & NCCD etc.

• Assist staff with basic IT issues and support escalation to IT helpdesk where required in a timely and effective manner.

Click here to view the full Position Profile

Qualifications

• Relevant administration training and/or qualifications would be well regarded

• Computer and technology literacy including MS Office applications (intermediate) and Google Suite 

• Experience using the TASS School Management system (preferred)

• Knowledge and/or experience in the education or disability sector

• Minimum of two years' experience in an administration role

• Exceptional customer experience skills

• Ability to perform all tasks with attention to detail and capacity to meet deadlines.

About the School

Aspect Vern Barnett School provides placement for approximately 120 students on the autism spectrum from ages 4 to 16 years from Forestville, as well as from 5 satellite classes within the Catholic and Department of Education Schools in Sydney’s northern suburbs.

To find out more about our school, click here.

 What we offer

• Salary packaging options to increase your take-home pay

• Employee referral incentives

• Access to a wide range of discounts through Beny on everyday purchases

• Discounted membership to fitness facilities through Fitness Passport

• Employee Assistance Program (EAP).

This position is covered by the Independent Schools NSW (Professional and Operational Staff) Cooperative MultiEnterprise Agreement 2025.

To apply: Click on the green "I'm Interested" button, attach your resume and complete the candidate questionnaire; a cover letter is optional. We do not accept CV's directly via email.

Applications close on 2nd November 2025.

Aspect reserves the right to intervew and appoint at any stage of the search process.

Enquiries should be directed to: Talia Morgan, Leader of Learning & Wellbeing, Aspect Vern Barnett School, tmorgan@aspect.org.au or (02) 9454 8359.

Aspect is committed to increasing the number of Autistic staff and providing an inclusive workplace where everyone can feel that they belong. We encourage candidates from all backgrounds including, but not limited to, Aboriginal and Torres Strait Islander Peoples, neurodivergent people, people with a disability, the LGBTQIA+ community and people from culturally and linguistically diverse backgrounds, to apply. We have a range of universal strategies to meet the needs of different people in our hiring processes, and are happy to individualise these.

Learn more about us: www.autismspectrum.org.au 

Campus Coordinator, Brisbane CBD, QLD

Seeking social entrepreneurs and educators to inspire discovery of new meaning through education and unlocking potential.

Be a part of creating unique experiences that lead to global opportunities through education. 

This is not a call for the faint-hearted; we seek those who have the self-discipline to motivate others, be comfortable with disagreements and see opportunities to thrive in a fast-changing environment in service of others. Only apply if you wish to inspire and make such a difference. Apply here to begin your journey.

Your new role

We are seeking a Campus Coordinator who is willing to learn new skills and develop their career and social entrepreneurship aspirations in international education. As part of an energetic supportive team, you will be responsible for providing on-campus management support to manage, monitor and develop our academic and student experience standards.

The Campus Coordinator is responsible for overseeing, training and rostering the team of campus staff, such as Teachers & Trainers, Student Care Officers, Student Recruitment Officers and ensuring that our service level standards to students are consistently implemented in the day-to-day activities. Coordinating on-campus events and implementing local recruitment strategies, including building relationships with local schools and associations, student recruitment agencies, attending recruitment events, student fairs and expos and creating content for social media are also an integral part of the role.

What you will do

Key responsibilities include:

1. Teacher/Trainer (“Educator”) selection, engagement, induction, mentoring and performance management in line with regulatory and operational objectives.

2. Educator rostering consistent with institutional financial goals and academic standards.

3. Supporting dynamic on-campus active learning initiatives while providing guidance to cultivate a collaborative culture of knowledge co-creation and social entrepreneurship.

4. Assist with managing academic quality assurance monitoring for experiential and intercultural education including periodic external audits.

5. Maintain and enhance both student wellbeing and retention.

6. Increase APC Education Group (AEG) Net Promoter Score (NPS) by engaging suitably qualified educators and organizing intercultural events and unique experiences, as measured by learner satisfaction.

What you’ll Need to succeed:

• A minimum of 24 months relevant industry management experience.

• A relevant qualification at least at the Diploma level.

• Strong communication and interpersonal skills, with excellent written and oral communication skills; equivalent to a native English speaker.

• Self-motivated, with an ability to thrive under pressure; takes ownership and looks for solutions.

• Sound organisational skills, including time management, attention to detail, and a willingness to learn and adapt in a dynamic environment.

• Possess strong digital literacy skills to navigate and embrace modern AI tools and platforms.

• Fluency in a second language such as Chinese, Japanese, Korean, Italian, Portuguese, Thai and/or Spanish highly regarded.

AEG staff perks:

1. Work at a multi award-winning school in a friendly and positive work environment in a stable business that has been operating for over 30 years.

2. Opportunity for business networking and opening access to our extensive global network including interstate and international travel.

3. Opportunity to contribute to multiple projects and pitch new ideas and be recognised for your entrepreneurial flair.

4. Ongoing professional development and free upskilling opportunities with college short courses (courses include introductory courses to Photoshop, InDesign, Entrepreneurship and Social Media Marketing).

5. Generous and exclusive scholarships for you, your family and network to courses and qualifications offered at English Unlimited and APC.

To be considered for this position, you must (applications will not be considered otherwise) submit both:

• A compelling and original Cover Letter and,

• A minimum of two (2) Referees' contact details along with your CV.

Your cover letter should highlight your relevant experience, skills, and why you are the right person for this role.

Please note that only successful applicants will be notified within 21 days of the closing date.

Closing Date: 5pm, Friday 31 October 2025.

Only shortlisted candidates will be contacted. No cold-calling from recruitment agencies.

Executive Assistant to the Managing Partner
Full-time | Professional Services for Not-for-Profits

Giuntabell Pty Ltd is looking for a highly skilled and proactive Executive Assistant to support our Managing Partner. This role is perfect for someone who excels in a fast-paced environment, enjoys navigating complexity, and values working in a purpose-driven organisation. You will play a vital role in ensuring the Managing Partner stays focused on high-impact work by coordinating communications, schedules, strategic priorities, and special projects.

Duties & responsibilities:

• Take ownership of inbox and calendar management, ensuring communication and meetings are aligned with key priorities

• Coordinate internal and external meetings, prepare agendas, take minutes, and follow up on action items

• Support strategic projects, tenders, proposals, and client documentation

• Prepare reports, presentations, and correspondence to a professional standard

• Coordinate staff recruitment activities and onboarding logistics

• Assist with secretarial responsibilities related to the Managing Partner’s role as Company Secretary for client organisations

• Organise domestic and international travel arrangements

• Provide occasional personal assistance, such as booking appointments and planning holidays or events

• Use Asana (or similar) to track tasks and manage workflow across priorities

Experience & qualifications:

• Minimum of 3–5 years of experience in a senior Executive Assistant or similar high-trust support role

• Demonstrated ability to manage time, priorities, and communication for senior leadership

• Strong written and verbal communication skills

• High level of professionalism, discretion, and emotional intelligence

• Confident using Office 365, Asana (or similar), cloud-based systems, and AI tools

• Exceptional attention to detail and a proactive, problem-solving mindset

• Experience in professional services sectors (desirable)

What we can offer you:

• Work closely with a high-performing leader in a valued, strategic support role

• Be part of a technology-led practice that values innovation and efficiency

• Opportunities for growth within a dynamic and purpose-driven organisation

• A collaborative culture where your input is genuinely valued

• Meaningful work that empowers not-for-profit organisations

About us:

At Giuntabell, we specialise in delivering professional, ethical, and strategic financial services to not-for-profit organisations. Our mission is to empower purpose-driven clients with solutions that align finance and technology for measurable impact. We believe that when not-for-profits thrive, communities do too.

Join us today in a role that offers variety, trust, challenge, and purpose.
Click the Apply button and submit your resume and a brief cover letter outlining your interest and relevant experience. We look forward to hearing from you!

Join a team where your work really matters

Pinnacle Insurance Brokers is a commercial insurance brokerage that helps Australian businesses protect what matters most. We’re known for being reliable, straight-talking, and professional, and we’re looking for an Administrative Assistant who’s organised, proactive, and loves getting things done properly.

This is a role for someone who takes pride in their work and enjoys being the person others can count on. You’ll support the Managing Director and team with day-to-day admin tasks, keeping things running smoothly behind the scenes.

Discover an industry that’s far from boring

Think insurance is dull? Think again. The commercial insurance world is fast-paced, people-focused, and full of variety. You’ll work with real businesses, from local start-ups to big industry players, and see how they manage risk, plan for growth, and bounce back when things go wrong. Every day is different, and every task contributes to helping clients through life’s ups and downs. It’s a career with stability, purpose, and plenty of room to grow if you’re curious and driven.

Why you’ll love this role

• Variety: No two days are the same, you’ll handle a mix of admin, finance, and client coordination tasks.

• Growth: Learn from experienced professionals in a supportive, close-knit team.

• Purpose: Play a key part in helping businesses stay secure and confident in an unpredictable world.

What you’ll do

• Handle a range of administrative and coordination tasks for the Managing Director and team

• Prepare, format, and manage documents, reports, and correspondence

• Support accounts and finance tasks: processing invoices, payments, and reconciliations

• Keep records and files accurate and up to date

• Follow up outstanding payments or documentation when needed

• Assist with contracts, renewals, and general documentation

• Provide general office and executive support as directed

What we’re looking for

• At least 2 years’ experience in an admin, accounts, or office role

• Confident using Microsoft Office (Word, Excel, Outlook)

• Great attention to detail and organisation

• Clear, professional communication skills

• Friendly, reliable, and takes pride in doing things well

• Able to stay calm and focused when things get busy

You might have worked as a:

• Administration Assistant

• Office Administrator

• Accounts Assistant / Receivable

• Executive Assistant / PA

• Office Manager

You don’t need insurance experience, we’ll teach you that. What matters most is your work ethic, attitude, and attention to detail.

How to apply

Send us your resume and a short cover letter telling us:

• Why this role interests you

• What experience you bring

• What you’re looking for in your next opportunity

Applications: via Seek or LinkedIn, or email directly to the Managing Director.

Are you an experienced Executive Assistant with a passion for organisation and efficiency? Join a fast-paced role in the Energy & Natural Resources industry.

Client Details

This opportunity is with a medium-sized business based in Perth CBD operating within the Energy & Natural Resources sector. The company is known for its focus on operational excellence and its role as a key player in the industry. The team values professionalism and a results-oriented approach.

Description

• Provide high-level administrative support to senior executives, including diary and email management.
• Coordinate travel arrangements and prepare itineraries for business trips.
• Organise and prepare documentation for meetings, ensuring all materials are accurate and up-to-date.
• Manage incoming and outgoing correspondence with professionalism and discretion.
• Assist with the preparation of reports, presentations, and other business documents.
• Liaise with internal and external stakeholders to ensure smooth communication and efficient workflows.
• Maintain confidentiality and professionalism in all interactions and tasks.
• Support ad hoc administrative tasks as required to ensure the efficient operation of the office.

Profile

The successful candidate should demonstrate:

• Previous experience in a similar Executive Assistant or high-level administrative role.
• Accuracy and diligence with a keen eye for detail.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work effectively under pressure.
• A proactive and problem-solving approach to tasks.

Job Offer

• Gain experience in the Energy & Natural Resources industry.
• Potential to develop and refine your executive support skills.

This is a fantastic opportunity for a skilled EA to make a meaningful impact. If this sounds like your next role, we encourage you to apply today!

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Rebecca Jordan on +61 8 6430 6410

• As an Administration Contractor, your responsibilities will include:
• Processing high volumes of administrative tasks with a focus on accuracy and timeliness
• Drafting and sending written client communications using approved templates
• Tracking responses, updating records and maintaining clear activity notes in internal systems
• Liaising with internal teams to resolve queries and progress items to completion
• Meeting daily throughput targets and quality standards, following process and compliance requirements

• Previous experience in administration or operations, ideally within financial services or another regulated environment
• Excellent written communication and the ability to follow templates and style guidelines
• Strong attention to detail, accurate data entry and reliable record keeping
• Confidence working to daily targets and service levels
• Solid Microsoft Office skills and the ability to learn new systems quickly
• A proactive, dependable approach and a focus on finishing work to a high standard

Governance Support Officer

$76,068 – $88,678 pa + Superannuation

Permanent Full time

 About us:

The City of Belmont is a Tier 1 council that proudly offers its residents and visitors facilities, services, events, spaces and plans for the future, enabling the community to live, work and play in healthy, efficient, safe and sustainable ways. The City of Belmont boasts spectacular views of the Swan River, proximity to the Perth Central Business District, has state-of-the-art facilities at the Belmont Library and Museum Hub, plentiful multipurpose parks and includes Perth Airport’s Domestic and International terminals within its boundaries.

The City of Belmont offers employees free onsite parking, easy access to public transport, great end-of-trip facilities, purchased leave, a co-contribution to superannuation and other great employee benefits.

About the role

Are you a detail-oriented administrator with a passion for governance and supporting decision making processes? We are looking for a proactive Governance Support Officer to join our Corporate & Governance team and play a key role in supporting Council and Committee meetings, ensuring a smooth operation.

As the Governance Support Officer, you will provide professional administrative and governance support across the division and a range of formal and informal meetings, including Council, Audit & Risk, CEO Performance Review Panels and more. You will be instrumental in preparing agendas, coordinating logistics, maintaining records and liaising with internal departments to ensure timely and accurate delivery of governance materials.

Key Responsibilities

• Contribute to the preparation of meetings, including room bookings, catering and technology setup.

• Electronically register and publish agendas, minutes, meeting notes and other statutory documents.

• Maintain elected member calendars and upload meeting schedules to the City’s website.

• Provide administrative support to senior leaders including correspondence, document management and internal reporting.

• Maintain registers, raise requisitions and support continuous improvement initiatives.

• Deliver excellent customer service aligned with the City’s values.

About You

You are a highly organised individual with strong attention to detail and the ability to manage competing priorities. You are a quick learner, enjoy working collaboratively and have a professional approach to stakeholder engagement.

You will bring

• Certificate III in Business Administration or Local Government (or equivalent experience)

• Proven experience in administrative support, ideally within a governance or local government setting.

• Demonstrated proficiency in written and verbal communication.

• Experience in Microsoft Office and digital systems (e.g. records management, agenda software)

Benefits

• Free parking and easy public transport access

• Up to 16% to superannuation & 17.5% annual leave loading

• Employee health and wellness program and initiatives including yearly flu vaccinations and skin checks.

• Active social club

• Belmont Oasis Leisure – Discounted membership

How to apply:

By clicking the ‘apply’ button, you will be directed to the City of Belmont’s employment page, where you can access the position description. Please enter your details, upload your current resume and cover letter. Please complete the questionnaire, then submit your application.

Applications close: 5:00 pm, 24 October 2025.

Please note: Applications are considered as they are received, and interviews will be arranged accordingly. The City reserves the right to close adverts early; early applications are encouraged.

The City of Belmont is an equal opportunity employer dedicated to diversity in the workplace. We provide merit-based employment opportunities to people without regard to race, gender, ethnicity, disability, age, religion or sexual orientation. We encourage applications from an Aboriginal and Torres Strait Islander heritage, people with disabilities, and people from culturally diverse backgrounds to explore the opportunity of a career at the City of Belmont. If you require additional support or adjustments regarding interview arrangements, please advise in advance.

For more information on eligibility requirements and to apply for this position, please visit www.belmont.wa.gov.au. Further assistance with your application is available by phoning

08 9477 7217.