• Bring your administration experience to our Investment and Institutional sales team in Brisbane CBD
  
• Gain insight into Commercial sales and operations and work and learn alongside market leaders
  

Who are we looking for?

• Minimum of 2 years’ experience in a similar administrative or PA role, providing support to a team or senior executive.
  
• Proficient in Microsoft Office applications, particularly Word, Outlook, PowerPoint, and Excel.
  
• Diploma in Business Administration or equivalent qualification (preferred)
  
• Intermediate proficiency in InDesign (preferred)
  
• Intermediate to advanced skills in Adobe Acrobat and NitroPro.
  

The Role
In this role, you will provide high-level administrative support, including booking travel, managing invoices, ensuring compliance, and organising client events, while contributing to the smooth operation of the Investment and Institutional sales team.

• Draft and prepare correspondence, presentations, documents, and assist with general admin tasks.
  
• Support tenders, service proposals, property marketing campaigns, and team invoicing.
  
• Manage team onboarding/offboarding, calendars, meetings, and provide reception coverage as needed.
  
• Assist the Office Manager with ad-hoc duties and other office support.
  
• Coordinate team communications and ensure smooth day-to-day operations
  

About Knight Frank
Knight Frank is one of the world’s leading corporate commercial real estate agencies, specialising in the acquisition, sale, and management of commercial properties, including office buildings, retail spaces, and industrial assets.
What’s in it for you?

• Flexible leave options – Enjoy two additional weeks of leave, two wellness days each year and the day off on your birthday!
  
• Career growth & recognition – Access to mentorship, leadership programs, and ongoing development & recognition
  
• Lifestyle perks – Enjoy discounts and rewards through our employee reward platform, The Vault.
  
• Inclusive & community-focused culture – Proud winners of Property Council of Australia Award for Innovation & Excellence Award for Diversity, Equity & Inclusion!
  
• Innovative technology & tools – Work with cutting-edge property platforms and tools.
  

We look for different:
Diversity drives innovation, better outcomes, and helps us create a workplace where everyone belongs. We welcome people of all genders, cultural backgrounds, experiences, abilities and perspectives.
A few things to know:
We will only consider candidates with valid Australian working rights.
To help ensure a safe and trusted environment for everyone, all successful candidates will need to complete police checks as part of our standard recruitment process.
Recruitment Agencies:
We are currently NOT accepting candidates via an agency, we have PSA’s in place.

Join a team where your work really matters

Pinnacle Insurance Brokers is a commercial insurance brokerage that helps Australian businesses protect what matters most. We’re known for being reliable, straight-talking, and professional, and we’re looking for a Claims Administrator who’s organised, detail-focused, and takes pride in seeing things through from start to finish.

This is a part-time position ideal for someone who enjoys process-driven work, loves solving problems, and takes satisfaction in getting things done properly. You’ll play a key role in supporting the Managing Director and Broking team, ensuring every claim is managed promptly, accurately, and with care.

Discover an industry that’s far from boring

Think insurance is dull? Think again. The commercial insurance world is dynamic, people-focused, and full of variety. Every claim tells a story, and your work will help clients navigate challenging moments with confidence and clarity. It’s meaningful work with real impact, where attention to detail and empathy go hand in hand.

Why you’ll love this role

Purpose: You’ll help businesses recover from setbacks and keep moving forward.
Variety: You’ll handle a mix of administration, client contact, and claims coordination tasks.
Growth: Learn the ropes of insurance from experienced professionals in a supportive, close-knit team.
Balance: Enjoy flexible part-time hours while contributing to work that matters.

What you’ll do

• Lodge new claims promptly and accurately

• Manage and respond to claims enquiries

• Follow up outstanding claims and documentation

• Maintain accurate and complete claim files

• Update communal tracking spreadsheets and systems

• Assist the Broking team and Managing Director with claims administration

• Finalise claims and ensure clients are kept informed every step of the way

What we’re looking for

• Minimum 1 year’s experience in a professional office environment

• Confident using Microsoft Office (Word, Excel, Outlook)

• Excellent organisation and attention to detail

• Strong written and verbal communication skills

• Reliable, disciplined, and takes pride in doing things well

• Able to work autonomously and manage competing priorities

• Calm under pressure with a positive, professional attitude

You might have worked as a:

• Administration Assistant

• Office Administrator

• Accounts Assistant / Receivable

• Personal Assistant

• Office Manager

• Claims Executive

Experience in insurance is a bonus, but not essential, what really counts is your reliability, consistency, and commitment to doing great work.

How to apply

Send us your resume and a short cover letter telling us:

• Why this role interests you

• What experience you bring

• What you’re looking for in your next opportunity

Applications: via Seek or LinkedIn, or email directly to the Managing Director.

We're Hiring! Due to a staff promotion, we are on the hunt for an enthusiastic, outgoing full-time ADMINISTRATION champion to be the face of our Hervey Bay Office.

Duties include greeting clients, managing phone and email enquiries, overseeing day to day operations in the office, providing sales support to our sales and property management Team. The applicant must have a high level of personal presentation and possess excellent communication, typing and computer skills.

We offer flexible working conditions, excellent pay rates, training and support plus Harcourts Workshops and further training always available to better your career.

Full time position salary position Mon-Fri.

Excellent Salary offered to the right applicant.

When you join MercyCare, you join something bigger. A community of staff that make a difference at the heart of the community. As a leading Western Australian not-for-profit provider of aged care, family, community, early learning and disability services we support people throughout life’s journey. We invest in our people by building rewarding careers, offering training and development opportunities and a values-driven culture where our people can belong and thrive. 

About the role 

This dynamic role supports our team across correspondence, meeting and reporting coordination, acting as the first point of contact for enquiries and ensures our office runs smoothly. 

From making sure accounts are in order, data has integrity, reports are delivered on time, systems and procedures are utilised and people are where they need to be when they need to be when they are meant to be there, the role works closely with our General Manager to achieve exceptional service outcomes.

About you 

You’ll thrive on variety and be able to confidently juggle multiple priorities while enjoying a dynamic role where no two days are the same. You’ll be adaptable, proactive, and flourish in a fast-paced environment where you take initiative, bring a positive solution focused mindset with impressive attention to detail. Along with this your experience will include:

In addition, you will also possess: 

• Ideally qualifications in administration or office management
• Prior success in supporting a busy and varied team, ideally in a community services organisation
• Great communication and engagement skills with a diver range of people, some at times experiencing hardship or complex circumstances, you’ll bring a high level of empathy and compassion
• Experience in invoicing, accounts, payroll and WHS support
• Exceptional organisation skills with a love of multi-tasking, juggling priorities and meeting tight timeframe
• A keen eye for detail and ensuring all compliance adheres to applicable legal and regulatory standards, and you’ll be incredibly systems savvy across Microsoft Office suite with the ability to learn new systems quickly
• Drivers licence
• National Police Clearance (obtained within the last six months) 

About the benefits  

You'll become part of an inclusive, diverse, and welcoming Western Australian organisation passionately committed to making a meaningful impact in the local community. Our MercyCare Promise is focused on ensuring our people are connected and empowered to make a positive difference in the heart of our communities.  

As a valued team member, you’ll also enjoy access to: 

• Not for profit Salary Packaging options up to $18,000! 
• Childcare discounts for your little ones 
• Options to purchase additional leave 
• Career Pathways, Professional Development and Training 
• Comprehensive Wellbeing Program including discounted health insurance and free flu vaccinations 

To Apply 

Click "Apply Now" to visit our website and submit your application. Applications close on 30 October 2025 but don't wait—apply early, as the recruitment process may begin before the closing date.

Please note all applications must be received via the online portal to be considered.

Mercy Care values individuality. If you experience neurodiversity or live with a disability and would like support or accommodations to fully participate in our recruitment process, reach out to us at hr@mercycare.com.au we would love to hear from you.

At MercyCare, every person matters.

With our 175-year legacy extending back to the Sisters of Mercy, today we stand proud to make a positive difference in our local communities. We live by our values – respect, integrity, compassion, justice, excellence, and courage.

We are committed to safeguarding and protecting children, young people and the vulnerable. We invite applications from people from all walks of life, including Aboriginal and Torres Strait Islander people, and those from diverse ages, cultures, faiths, abilities, gender and sexuality.

Campus Coordinator, Brisbane CBD, QLD

Seeking social entrepreneurs and educators to inspire discovery of new meaning through education and unlocking potential.

Be a part of creating unique experiences that lead to global opportunities through education. 

This is not a call for the faint-hearted; we seek those who have the self-discipline to motivate others, be comfortable with disagreements and see opportunities to thrive in a fast-changing environment in service of others. Only apply if you wish to inspire and make such a difference. Apply here to begin your journey.

Your new role

We are seeking a Campus Coordinator who is willing to learn new skills and develop their career and social entrepreneurship aspirations in international education. As part of an energetic supportive team, you will be responsible for providing on-campus management support to manage, monitor and develop our academic and student experience standards.

The Campus Coordinator is responsible for overseeing, training and rostering the team of campus staff, such as Teachers & Trainers, Student Care Officers, Student Recruitment Officers and ensuring that our service level standards to students are consistently implemented in the day-to-day activities. Coordinating on-campus events and implementing local recruitment strategies, including building relationships with local schools and associations, student recruitment agencies, attending recruitment events, student fairs and expos and creating content for social media are also an integral part of the role.

What you will do

Key responsibilities include:

1. Teacher/Trainer (“Educator”) selection, engagement, induction, mentoring and performance management in line with regulatory and operational objectives.

2. Educator rostering consistent with institutional financial goals and academic standards.

3. Supporting dynamic on-campus active learning initiatives while providing guidance to cultivate a collaborative culture of knowledge co-creation and social entrepreneurship.

4. Assist with managing academic quality assurance monitoring for experiential and intercultural education including periodic external audits.

5. Maintain and enhance both student wellbeing and retention.

6. Increase APC Education Group (AEG) Net Promoter Score (NPS) by engaging suitably qualified educators and organizing intercultural events and unique experiences, as measured by learner satisfaction.

What you’ll Need to succeed:

• A minimum of 24 months relevant industry management experience.

• A relevant qualification at least at the Diploma level.

• Strong communication and interpersonal skills, with excellent written and oral communication skills; equivalent to a native English speaker.

• Self-motivated, with an ability to thrive under pressure; takes ownership and looks for solutions.

• Sound organisational skills, including time management, attention to detail, and a willingness to learn and adapt in a dynamic environment.

• Possess strong digital literacy skills to navigate and embrace modern AI tools and platforms.

• Fluency in a second language such as Chinese, Japanese, Korean, Italian, Portuguese, Thai and/or Spanish highly regarded.

AEG staff perks:

1. Work at a multi award-winning school in a friendly and positive work environment in a stable business that has been operating for over 30 years.

2. Opportunity for business networking and opening access to our extensive global network including interstate and international travel.

3. Opportunity to contribute to multiple projects and pitch new ideas and be recognised for your entrepreneurial flair.

4. Ongoing professional development and free upskilling opportunities with college short courses (courses include introductory courses to Photoshop, InDesign, Entrepreneurship and Social Media Marketing).

5. Generous and exclusive scholarships for you, your family and network to courses and qualifications offered at English Unlimited and APC.

To be considered for this position, you must (applications will not be considered otherwise) submit both:

• A compelling and original Cover Letter and,

• A minimum of two (2) Referees' contact details along with your CV.

Your cover letter should highlight your relevant experience, skills, and why you are the right person for this role.

Please note that only successful applicants will be notified within 21 days of the closing date.

Closing Date: 5pm, Friday 31 October 2025.

Only shortlisted candidates will be contacted. No cold-calling from recruitment agencies.

Autism Spectrum Australia (Aspect) is one of Australia’s largest autism-specific service providers, with one of the biggest autism-specific school programs in the world. A not-for-profit organisation, we work in partnership with people of all ages on the autism spectrum, and their families to deliver evidence-informed solutions that are person-centred, family-focused and customer driven.

At Aspect we recognise a different brilliant®, where we seek to understand, engage and celebrate the strengths, interests and aspiration of people on the autism spectrum.

• 5 days per week, during school terms only 

• Work with a supportive, inclusive, and collaborative team

• $36.33 per hour plus superannuation 

• Located at Aspect Vern Barnett School, Forestville, NSW.

Administration

• Ensure administration tasks are completed accurately, professionally, and on time

• Manage and maintain school records and logistics, office documentation, and other tasks including the mail function including pick-ups, mail sorting, mailing and special deliveries, order and control supply of stationery and other office supplies in an orderly and systematic way

• Prepare letters, email communications, memos, reports, and other documents, as required

• Use established Excel spreadsheets for managing data and information

• Prepare professional and high-quality presentations, and other materials, using PowerPoint and desktop publishing as required

• Support and/or coordinate projects and ensure all stakeholders are communicated on progress of projects and their expectations are met

• Proof-read documents, reports, brochures, and newsletters as required

• Actively provide feedback, contributes to and participates in cross-school administration initiatives to streamline and improve administration systems

• Perform other general administrative duties as required.

Customer Experience

• Ensure first point of contact with all internal and external customers and visitors are welcomed, inducted, and comply with site safety procedure (WHS) and Safeguarding requirements in a professional, positive, and informative way

• Provide a welcoming and supportive customer experience for all stakeholders, including families, making sure they feel valued and welcomed when they arrive at school

• Clearly and effectively communicate with a variety of external stakeholders in writing, by phone/text/Zoom and in person.

Operational Matters

• Ensure the office equipment functions well and is maintained and serviced to meet business needs

• Allocated tasks are completed in a timely manner, and proactively seeking to improve administrative and operational processes in collaboration with the Senior Clerical Officer

• Organise catering for special functions as required, including the provision of kitchen supplies

• Ensure visitors to the school are verified and approved to be on the school site and are inducted in accordance Aspect procedures and guidelines i.e. WHS, safeguarding and evacuation procedures

• Site is maintained to comply with Aspect procedures and assist with organising site maintenance including raising work orders for contractors, scheduling work, organising site visits, and providing information and feedback.

Financial administration and reporting

• Submit invoices and expenses for payment through Expense Manager / ProSpend

• Prepare, reconcile and process accounts and credit card statements with appropriate receipts

• Support and provide information to staff regarding fortnightly staff payroll administration and ensure staff submit timesheets on time.

Information Systems

• Update and maintain information collated in school spreadsheets. Complete basic data manipulation tasks in Excel spreadsheets

• Update and maintain data in the school database system

• Generate reports to support the school and to comply with National Office processes as well as government reporting through attendance stats, census & NCCD etc.

• Assist staff with basic IT issues and support escalation to IT helpdesk where required in a timely and effective manner.

Click here to view the full Position Profile

Qualifications

• Relevant administration training and/or qualifications would be well regarded

• Computer and technology literacy including MS Office applications (intermediate) and Google Suite 

• Experience using the TASS School Management system (preferred)

• Knowledge and/or experience in the education or disability sector

• Minimum of two years' experience in an administration role

• Exceptional customer experience skills

• Ability to perform all tasks with attention to detail and capacity to meet deadlines.

About the School

Aspect Vern Barnett School provides placement for approximately 120 students on the autism spectrum from ages 4 to 16 years from Forestville, as well as from 5 satellite classes within the Catholic and Department of Education Schools in Sydney’s northern suburbs.

To find out more about our school, click here.

 What we offer

• Salary packaging options to increase your take-home pay

• Employee referral incentives

• Access to a wide range of discounts through Beny on everyday purchases

• Discounted membership to fitness facilities through Fitness Passport

• Employee Assistance Program (EAP).

This position is covered by the Independent Schools NSW (Professional and Operational Staff) Cooperative MultiEnterprise Agreement 2025.

To apply: Click on the green "I'm Interested" button, attach your resume and complete the candidate questionnaire; a cover letter is optional. We do not accept CV's directly via email.

Applications close on 2nd November 2025.

Aspect reserves the right to intervew and appoint at any stage of the search process.

Enquiries should be directed to: Talia Morgan, Leader of Learning & Wellbeing, Aspect Vern Barnett School, tmorgan@aspect.org.au or (02) 9454 8359.

Aspect is committed to increasing the number of Autistic staff and providing an inclusive workplace where everyone can feel that they belong. We encourage candidates from all backgrounds including, but not limited to, Aboriginal and Torres Strait Islander Peoples, neurodivergent people, people with a disability, the LGBTQIA+ community and people from culturally and linguistically diverse backgrounds, to apply. We have a range of universal strategies to meet the needs of different people in our hiring processes, and are happy to individualise these.

Learn more about us: www.autismspectrum.org.au 

About Us: Essential Healthcare & Disability Services Pty Ltd is a registered NDIS provider of disability services, committed to delivering exceptional care for participants with neurological conditions. 

Job Overview: We are seeking a highly organized and proactive Operations Assistant to join our dynamic team. This role is pivotal in ensuring smooth service delivery, providing essential support in recruitment, scheduling, and compliance of support workers. The Operations Assistant will also serve as the first point of contact for any issues and will liaise directly with clients to ensure their needs are met.

Key Responsibilities:

Scheduling: Coordinate and manage the schedules of support workers, ensuring optimal coverage and efficiency. Make adjustments as needed to accommodate client needs and staff availability.

Client Liaison: Regularly communicate with clients to understand their needs, preferences, and any concerns. Ensure that the support workers assigned to them are meeting their expectations, and address any issues promptly.

Compliance: Assist in maintaining compliance with all relevant regulations and guidelines. Ensure all support workers meet the necessary qualifications, certifications, and training requirements.

Recruitment: Support the recruitment process by assisting with job postings, screening applicants, coordinating interviews, and managing onboarding processes for new support workers.

Client Interaction: Act as the first point of contact for clients and support workers regarding any operational issues. Provide timely and effective resolutions to ensure a high level of satisfaction.

Team Collaboration: Work closely with the operations team to ensure smooth service delivery for every client. Participate in team meetings and contribute to continuous improvement initiatives.

Documentation: Maintain accurate records of schedules, compliance documents, and recruitment activities. Ensure that all documentation is up-to-date and easily accessible.

Qualifications:

• Strong organizational skills with the ability to manage multiple tasks simultaneously.

• Excellent communication and interpersonal skills, with the ability to problem solve.

• Proficiency in Microsoft Office Suite and experience with any scheduling software is a plus.

• A positive attitude with a focus on delivering high-quality service.

• Previous experience in an administrative or operations support role, preferably within the healthcare or disability services sector (preferred).

What We Offer:

• A supportive and collaborative work environment.

• Comprehensive training.

• Opportunities for professional growth and development.

• The chance to make a meaningful impact on the lives of individuals with neurological disabilities.

How to Apply: If you are a dedicated, and detail-oriented individual looking to contribute to a team that makes a difference, we would love to hear from you. 

Are you an experienced Executive Assistant with a passion for organisation and efficiency? Join a fast-paced role in the Energy & Natural Resources industry.

Client Details

This opportunity is with a medium-sized business based in Perth CBD operating within the Energy & Natural Resources sector. The company is known for its focus on operational excellence and its role as a key player in the industry. The team values professionalism and a results-oriented approach.

Description

• Provide high-level administrative support to senior executives, including diary and email management.
• Coordinate travel arrangements and prepare itineraries for business trips.
• Organise and prepare documentation for meetings, ensuring all materials are accurate and up-to-date.
• Manage incoming and outgoing correspondence with professionalism and discretion.
• Assist with the preparation of reports, presentations, and other business documents.
• Liaise with internal and external stakeholders to ensure smooth communication and efficient workflows.
• Maintain confidentiality and professionalism in all interactions and tasks.
• Support ad hoc administrative tasks as required to ensure the efficient operation of the office.

Profile

The successful candidate should demonstrate:

• Previous experience in a similar Executive Assistant or high-level administrative role.
• Accuracy and diligence with a keen eye for detail.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work effectively under pressure.
• A proactive and problem-solving approach to tasks.

Job Offer

• Gain experience in the Energy & Natural Resources industry.
• Potential to develop and refine your executive support skills.

This is a fantastic opportunity for a skilled EA to make a meaningful impact. If this sounds like your next role, we encourage you to apply today!

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Rebecca Jordan on +61 8 6430 6410

Join a team where your work really matters

Pinnacle Insurance Brokers is a commercial insurance brokerage that helps Australian businesses protect what matters most. We’re known for being reliable, straight-talking, and professional, and we’re looking for an Administrative Assistant who’s organised, proactive, and loves getting things done properly.

This is a role for someone who takes pride in their work and enjoys being the person others can count on. You’ll support the Managing Director and team with day-to-day admin tasks, keeping things running smoothly behind the scenes.

Discover an industry that’s far from boring

Think insurance is dull? Think again. The commercial insurance world is fast-paced, people-focused, and full of variety. You’ll work with real businesses, from local start-ups to big industry players, and see how they manage risk, plan for growth, and bounce back when things go wrong. Every day is different, and every task contributes to helping clients through life’s ups and downs. It’s a career with stability, purpose, and plenty of room to grow if you’re curious and driven.

Why you’ll love this role

• Variety: No two days are the same, you’ll handle a mix of admin, finance, and client coordination tasks.

• Growth: Learn from experienced professionals in a supportive, close-knit team.

• Purpose: Play a key part in helping businesses stay secure and confident in an unpredictable world.

What you’ll do

• Handle a range of administrative and coordination tasks for the Managing Director and team

• Prepare, format, and manage documents, reports, and correspondence

• Support accounts and finance tasks: processing invoices, payments, and reconciliations

• Keep records and files accurate and up to date

• Follow up outstanding payments or documentation when needed

• Assist with contracts, renewals, and general documentation

• Provide general office and executive support as directed

What we’re looking for

• At least 2 years’ experience in an admin, accounts, or office role

• Confident using Microsoft Office (Word, Excel, Outlook)

• Great attention to detail and organisation

• Clear, professional communication skills

• Friendly, reliable, and takes pride in doing things well

• Able to stay calm and focused when things get busy

You might have worked as a:

• Administration Assistant

• Office Administrator

• Accounts Assistant / Receivable

• Executive Assistant / PA

• Office Manager

You don’t need insurance experience, we’ll teach you that. What matters most is your work ethic, attitude, and attention to detail.

How to apply

Send us your resume and a short cover letter telling us:

• Why this role interests you

• What experience you bring

• What you’re looking for in your next opportunity

Applications: via Seek or LinkedIn, or email directly to the Managing Director.