• Delivering a warm, professional welcome to all visitors and clients
• Managing incoming calls, meeting rooms, and day-to-day office operations
• Processing invoices and issuing security cards
• Supporting the leadership team and wider business with admin needs
• Maintaining the highest standards of presentation and service

What’s in it for you:

• Work with a prestigious, market-leading financial services firm
• Join a professional and supportive team for the duration of your temp assignment
• Enjoy stunning CBD office surroundings
• Gain experience in a fast-paced, professional environment

About the role

This role involves key responsibilities at our Townsville office including but not limited to the following:

• Maintain calls from clients and team members

• Maintain and track employee timesheet

• Assist with accounts receivable

• Coordinate transportation and delivery schedules

• Support and coordinate multiple tradesmen, suppliers and sub-contractors to schedule a high volume of service work

• Support and upkeep of the scheduling database by consistently updating job information and details

• Liaise with management regarding jobs and being proactive in providing solutions and resolutions where possible

• Support and participate in the implementation of the Integrated Management System

• Complete other duties as required

The successful applicant will need to have:

• Minimum of 3 years administration experience (preferably in building/construction)

• Highly developed communication and interpersonal skills

• Ability to work in a fast paced

• Demonstrate intermediate to advanced skills in Word and Excel

• Experience using a variety of computer software packages

• Ability to problem solve and think outside of the box

• Current driver's license

Why Join Us?

• Job variety – No two days are the same!

• Carrer development opportunities!

• Uniforms provided – Look the part without the extra cost.

• A great team environment – Supportive, friendly, and fun!

• Job security – Be part of a well-established company with long-term opportunities.

Role details

The BEMS at the Mackay Base Hospital is seeking applications for an Administration Officer to join their team on a temporary basis.

For information on how to apply and the mandatory requirements for this role, please refer to the attached Role Description.

Your opportunity

• The position is accountable for delivering a range of administrative support services related to building, engineering and maintenance services across the Health Service by providing assistance to the BEMS Management Team for the effective operations of the BEMS Department.
• Position is also required to ensure associated processes and documentation is maintained through high level administration support.
• Position is required to ensure delivery of a professional customer based service with a focus on effective communication and positive outcomes.

About the Team

Building, Engineering and Maintenance Services (BEMS) provide planning, construction, operation and maintenance of all district physical facilities, engineering systems, plant and equipment, to meet strategic objectives within a quality environment.  BEMS currently consists of professional, operational, administrative and trade staff.  The administration team has two components, one is the Recourses Team which managers staff accommodation, fleet vehicles and telecommunications for the district as well as a Processing Team who manages the administration processes for our maintenance team. 

About our Hospital and Health Service

Mackay Hospital and Health Service has 6 hospitals, 2 multi-purpose health services and 4 community health centres that employ more than 3,700 staff. The district covers an area of approximately 90,000km2 and provides services to patients and their families in Bowen, Cannonvale, Clermont, Collinsville, Dysart, Glenden, Mackay, Middlemount, Moranbah, Proserpine and Sarina.

Some of our great benefits on offer

• Competitive wages, salary packaging and leave entitlements
• Flexible working arrangements
• A diverse work culture
• Career development
• Professional development opportunities
• Education opportunities, Study and Research
• Paid parental leave
• Employee Assistance Program (EAP)
• Discounted Private Health Insurance
• Fitness Passport

We’re seeking a seasoned EA who is not only skilled but also brings a down-to-earth, outgoing, and professional attitude. Our client, a well-established financial services firm is known for their exceptional company culture, fostering a welcoming and collaborative environment. If you’re eager to be part of an engaging, intelligent team that truly values its employees and offers remarkable staff longevity, this is the role for you.

This role supports one of the Senior Directors within financial services and you will provide support to the wider team when needed. In this dynamic EA position, you'll handle traditional duties such as diary and inbox management, expenses, meeting coordination, travel arrangements, event organization, and ad-hoc support. You’ll thrive in a fast-paced environment and be flexible enough to support others as needed. The Team Assistant within this team will report directly to the EA. 

The Director you’ll be supporting is warm, approachable, and flexible, contributing to a supportive and engaging work atmosphere. Plus, this role offers outstanding benefits and the flexibility to work from home.

The ideal candidate will come from working within financial services / professional services. 

Key Responsibilities: 

• Heavy diary & email management and the ability to proactively manage & efficiently organize two General Managers
• Expense claims and keeping track of financial metrics of the business
• Proactively assisting in the preparation of presentations, proposals, reports and agendas
• Coordinating events and meetings
• Attend team meetings and send out follow-up actions
• Organise Travel, Car, and accommodation to ensure a seamless journey 
• Organising Events, team offsite, and leadership team off-sites
• Preparing board papers 
• Taking notes and following up on action points 
• Working across projects 
• Formatting documents and creating templates 
• Organising meetings 
• Supporting the team with any meeting coordination 
• Ad hoc  support work as required by the team

Key Requirements: 

• Experience working as an EA supporting Senior Management, preferably in banking or within a large in professional services firm.
• Ability to remain calm under pressure and adapt to change 
• Strong communicator 
• Excellent attention to detail 
• Strong team player, can work independently and in a team. 
• Easy going, positive and happy to assist with the ability to manage upwards and push back. 

If the above is of something of interest to you and you are an experienced senior EA looking for your next challenge and role in a company that looks after and rewards their people for hard work then please send your CV immediately to Holly Moore at Bsupport@marsrecruitment.com.au 

Please note, only shortlisted candidates will be contacted. 

Applications sought from individuals who have a keen interest in the construction sector

Australian citizens and permanent residents are eligible to apply for this position.

Full training will be provided to successful candidates with no prior construction industry experience required.

You may be currently studying in the relevant field or looking to transfer and apply your existing skills.

A Bachelor's degree is required for this position.

If you can demonstrate that you are highly organised, able to juggle multiple projects at once, remain calm and professional, with focused attention to detail, then we'd love to hear from you

Proficiency in Microsoft Office Suite, building software, and database systems is essential for this role.

We are a fast-growing building consultancy based on the Sunshine Coast, with a multi-state footprint. Fast growth means fast paced, lots of opportunities to learn and grow and take on more responsibility in the future

Interested?

Apply today

• Full-time, permanent role in our National Office, Gadigal Country in Glebe, Sydney
• $90K - $100K + Super + Salary Packaging $15,900 per year 
• Supportive team environment, where you can make a real difference! 

Our Organisation  

The Benevolent Society’s vision is to build a just society where all Australians can live their best life. For more than 200 years we have supported people at the margins of society: Aboriginal and Torres Strait Islander Australians; children, young people, and their families; older people; carers and people with disability. We are an independent, non-religious service provider which supports people to live life their way.  

As part of The Benevolent Society's vision, we are strongly committed to reconciliation with Aboriginal and Torres Strait Islander people of Australia. We remain steadfast in our commitment to promoting the economic, political, and social inclusion of Aboriginal and Torres Strait Islander peoples.

About your next role:

Are you an experienced administrative professional or superstar EA? We're on the look out for a highly organised, confident professional who thrives in a dynamic environment supporting senior leaders and board members. As the Board and Legal Practice Coordinator, you'll play a pivotal role in supporting the smooth operation of board and legal functions within the Office of the CEO, as part of the Legal & Corporate Governance team.

This National Office, Sydney-based position ensures administrative processes run seamlessly by managing complex logistics, coordinating board documentation, and fostering trusted relationships with Directors and stakeholders. With a focus on accuracy, and proactive support, the role contributes meaningfully to a high-performing governance team.

What you'll do:

• Coordinate logistics for Board and Committee meetings, site visits, and events.
• Manage calendars and travel for multiple Board members and the legal team.
• Support onboarding of new Directors, including probity and compliance documentation.
• Review and prepare Board papers for accuracy and compliance.
• Drive process improvements across legal and governance operations.
• Build strong relationships with non-employee stakeholders (Board members).
• Provide executive support to the Group General Counsel and Company Secretary.

What we can offer:

We support people to live their best life. That includes you, our employee. A ‘best life’ is unique to everyone and can change as life changes: 

• Salary Benefits - You can package up to $15,900 pa of your pre-tax salary to pay for everyday expenses before income tax is calculated, meaning you take home even more pay!
• Motor Vehicle Packaging Options – to suit your lifestyle.
• Recognition and Reward - Sector competitive remuneration, various recognition programs and access to long service leave after 5 years.      
• Wellness - Stay fit with a Fitness passport, utilise our Employee Assistance Program, and even purchase additional leave. 
• Professional Development - We tailor career development opportunities to all employees and volunteers for career enrichment, fulfilment, and growth.  
• Our Reconciliation Commitment – Aboriginal and Torres Strait Islander employees are entitled up to 2 days paid plus up to 10 days unpaid cultural leave, as well as the option to be a voice on reference networking groups, the opportunity for cultural and professional development that supports career pathways and your social and emotional wellbeing.

 What you'll need:

• Experience (2+ years) as a seasoned EA or governance coordinator with experience supporting senior leaders or Boards.
• Exceptional organisational skills and attention to detail.
• Confident communicator who builds trust and influence.
• A self-starter who reads the room, anticipates challenges, and acts decisively to support success.
• Comfortable working with legal documentation and governance processes.
• Preferable to have experience using the Diligent platform.
  

If you identify as Aboriginal and/or Torres Strait Islander peoples, then we want to hear from you. The Benevolent Society recognises and values cultural knowledge and wisdom of Aboriginal and Torres Strait Islander communities, we therefore strongly encourage you to apply. We are strongly committed to being an Employer of Choice, one who offers, provides, and practices cultural safety in our workplace.    

The listed closing date is indicative only. We will be considering applications throughout the posting period! 

We know that not everyone will meet every single requirement listed, and that’s okay. If you’re excited about this role and believe you can contribute meaningfully, we encourage you to apply, you might be just the right person for the team.

Contact Hollie for a friendly, confidential chat on 0432 314 956.

The artwork above is by Jasmine Sarin, a proud Kamilaroi and Jerrinja woman from NSW, who grew up on the South Coast in Jerrinja and Yuin country (Nowra) and Dharawal country (Wollongong).  

The Benevolent Society respects and promotes human rights and diversity. We are committed to building an inclusive culture where individuals from all backgrounds and identities are not only welcomed but valued. We pride ourselves on being a client safe and child safe organisation, which is why all staff and volunteers undergo comprehensive employment screening. We value relationships with local Aboriginal community and welcome applications from its members. To ensure you are best supported with your application if you have any specific needs requiring a reasonable adjustment, let us know what accommodations you require.

• Board and Legal Practice Coordinator Position Profile

• Assist in scheduling client visits to staff with the appropriate skills in the dedicated areas, minimising staff travel and non-direct tasks
• Receive calls routed from the Customer Service Centre in relation to care recipient/external providers queries and respond in a timely manner
• Respond to calls appropriately within an administrative capacity
• Works with roster coordinator to ensure resources meet client demand
• Liaise with staff regarding schedule changes  

• Experience gained in a similar role including the navigation of multiple platforms
• Solid experience in administration
• Problem solving skills
• Confidence in decision making within a fast-paced environment
• Strong organisational skills
• Intermediate computer literacy (MS Office)
• Excellent communication skills
• Enjoys working in a team environment

• Access to salary packaging benefits – increase your take home pay!
• Work in a positive environment with a dedicated and supportive team
• Commitment to supporting your professional development
• Work/Life Balance
• Private Health Insurance Discounts
• Employee Assistance Program
• Annual Flu Vaccinations

Join a supportive team in a busy, fast-paced retail head office environment.

We’re looking for a proactive and detail-oriented Administration Assistant to join our Retail Support Office team, based in St Leonard’s Tasmania. This is a fantastic opportunity for someone who enjoys variety in their work, thrives on keeping things organised, and takes pride in delivering excellent support to colleagues and customers. 

About the Role 
In this role, you’ll be the first point of contact for incoming calls and a key player in keeping our office running smoothly. Your day will include: 

• Answering and directing phone calls with a friendly, professional manner 

• Creating purchase orders and processing supplier invoices 

• Managing and updating spreadsheets for various business needs 

• Handling electronic filing and maintaining accurate records 

• Providing general administrative support to the wider team 

About You 
You will bring: 

• Strong organisational skills with great attention to detail 

• Good communication and customer service skills 

• Willingness to others 

• Experience with Microsoft Office, especially Excel 

• The ability to manage multiple tasks and meet deadlines 

• • Eagerness to learn new skills and adapt to changes within the business. 

• A positive, team-focused attitude and good worth ethics 

What We Offer 

• A friendly and supportive work environment 

• Variety in your day-to-day tasks 

• On-the-job training and support from experienced team members 

• Opportunities to grow and develop your skills 

• 50% Staff Discount in our Pets Domain Stores 

If you’re an organised, reliable person who enjoys being part of a busy team, we’d love to hear from you. 

MPI is seeking a highly experienced Document / Quality Controller for a 3–4-month contract based in Bibra Lake, with an immediate start. This Monday to Friday role offers 8-hour days and on-site parking. You will be responsible for managing document control processes across operational and project documentation, ensuring accuracy, compliance, and efficient information flow.

Key responsibilities:

• Maintain and manage document control systems, including version control and retrieval

• Track and update project deliverables, procedures, and reports

• Distribute latest approved documents and remove obsolete versions

• Coordinate document flow across departments, contractors, and suppliers

• Manage transmittals, correspondence logs, and stakeholder communications

• Ensure documentation meets quality and compliance standards

• Act as point of contact for document control inquiries

• Support teams with documentation needs as required.

About you:

• Cert IV or higher in Business Administration

• 3–5 years of experience in document control (engineering, construction, or industrial projects)

•  Proficient in document management systems (e.g. Aconex, SharePoint, Procore)

• Familiarity with ISO 9001 and safety management standards

• High attention to detail and strong organisational skills

• Excellent communication and stakeholder coordination abilities

• High level of integrity and confidentiality

• Proficiency in Microsoft Office and electronic document control systems.

If you meet the above criteria and are ready to hit the ground running, apply now to join a dynamic team and contribute to the successful delivery of key projects.

Unfortunately, we are only able to consider people with appropriate and relevant experience, and who are either Australian Permanent Residents or have the necessary permits to work in Australia and whom are currently in Australia.