About the role

This role involves key responsibilities at our Townsville office including but not limited to the following:

• Maintain calls from clients and team members

• Maintain and track employee timesheet

• Assist with accounts receivable

• Coordinate transportation and delivery schedules

• Support and coordinate multiple tradesmen, suppliers and sub-contractors to schedule a high volume of service work

• Support and upkeep of the scheduling database by consistently updating job information and details

• Liaise with management regarding jobs and being proactive in providing solutions and resolutions where possible

• Support and participate in the implementation of the Integrated Management System

• Complete other duties as required

The successful applicant will need to have:

• Minimum of 3 years administration experience (preferably in building/construction)

• Highly developed communication and interpersonal skills

• Ability to work in a fast paced

• Demonstrate intermediate to advanced skills in Word and Excel

• Experience using a variety of computer software packages

• Ability to problem solve and think outside of the box

• Current driver's license

Why Join Us?

• Job variety – No two days are the same!

• Carrer development opportunities!

• Uniforms provided – Look the part without the extra cost.

• A great team environment – Supportive, friendly, and fun!

• Job security – Be part of a well-established company with long-term opportunities.

• Assist in scheduling client visits to staff with the appropriate skills in the dedicated areas, minimising staff travel and non-direct tasks
• Receive calls routed from the Customer Service Centre in relation to care recipient/external providers queries and respond in a timely manner
• Respond to calls appropriately within an administrative capacity
• Works with roster coordinator to ensure resources meet client demand
• Liaise with staff regarding schedule changes  

• Experience gained in a similar role including the navigation of multiple platforms
• Solid experience in administration
• Problem solving skills
• Confidence in decision making within a fast-paced environment
• Strong organisational skills
• Intermediate computer literacy (MS Office)
• Excellent communication skills
• Enjoys working in a team environment

• Access to salary packaging benefits – increase your take home pay!
• Work in a positive environment with a dedicated and supportive team
• Commitment to supporting your professional development
• Work/Life Balance
• Private Health Insurance Discounts
• Employee Assistance Program
• Annual Flu Vaccinations

• Full-time, permanent role in our National Office, Gadigal Country in Glebe, Sydney
• $90K - $100K + Super + Salary Packaging $15,900 per year 
• Supportive team environment, where you can make a real difference! 

Our Organisation  

The Benevolent Society’s vision is to build a just society where all Australians can live their best life. For more than 200 years we have supported people at the margins of society: Aboriginal and Torres Strait Islander Australians; children, young people, and their families; older people; carers and people with disability. We are an independent, non-religious service provider which supports people to live life their way.  

As part of The Benevolent Society's vision, we are strongly committed to reconciliation with Aboriginal and Torres Strait Islander people of Australia. We remain steadfast in our commitment to promoting the economic, political, and social inclusion of Aboriginal and Torres Strait Islander peoples.

About your next role:

Are you an experienced administrative professional or superstar EA? We're on the look out for a highly organised, confident professional who thrives in a dynamic environment supporting senior leaders and board members. As the Board and Legal Practice Coordinator, you'll play a pivotal role in supporting the smooth operation of board and legal functions within the Office of the CEO, as part of the Legal & Corporate Governance team.

This National Office, Sydney-based position ensures administrative processes run seamlessly by managing complex logistics, coordinating board documentation, and fostering trusted relationships with Directors and stakeholders. With a focus on accuracy, and proactive support, the role contributes meaningfully to a high-performing governance team.

What you'll do:

• Coordinate logistics for Board and Committee meetings, site visits, and events.
• Manage calendars and travel for multiple Board members and the legal team.
• Support onboarding of new Directors, including probity and compliance documentation.
• Review and prepare Board papers for accuracy and compliance.
• Drive process improvements across legal and governance operations.
• Build strong relationships with non-employee stakeholders (Board members).
• Provide executive support to the Group General Counsel and Company Secretary.

What we can offer:

We support people to live their best life. That includes you, our employee. A ‘best life’ is unique to everyone and can change as life changes: 

• Salary Benefits - You can package up to $15,900 pa of your pre-tax salary to pay for everyday expenses before income tax is calculated, meaning you take home even more pay!
• Motor Vehicle Packaging Options – to suit your lifestyle.
• Recognition and Reward - Sector competitive remuneration, various recognition programs and access to long service leave after 5 years.      
• Wellness - Stay fit with a Fitness passport, utilise our Employee Assistance Program, and even purchase additional leave. 
• Professional Development - We tailor career development opportunities to all employees and volunteers for career enrichment, fulfilment, and growth.  
• Our Reconciliation Commitment – Aboriginal and Torres Strait Islander employees are entitled up to 2 days paid plus up to 10 days unpaid cultural leave, as well as the option to be a voice on reference networking groups, the opportunity for cultural and professional development that supports career pathways and your social and emotional wellbeing.

 What you'll need:

• Experience (2+ years) as a seasoned EA or governance coordinator with experience supporting senior leaders or Boards.
• Exceptional organisational skills and attention to detail.
• Confident communicator who builds trust and influence.
• A self-starter who reads the room, anticipates challenges, and acts decisively to support success.
• Comfortable working with legal documentation and governance processes.
• Preferable to have experience using the Diligent platform.
  

If you identify as Aboriginal and/or Torres Strait Islander peoples, then we want to hear from you. The Benevolent Society recognises and values cultural knowledge and wisdom of Aboriginal and Torres Strait Islander communities, we therefore strongly encourage you to apply. We are strongly committed to being an Employer of Choice, one who offers, provides, and practices cultural safety in our workplace.    

The listed closing date is indicative only. We will be considering applications throughout the posting period! 

We know that not everyone will meet every single requirement listed, and that’s okay. If you’re excited about this role and believe you can contribute meaningfully, we encourage you to apply, you might be just the right person for the team.

Contact Hollie for a friendly, confidential chat on 0432 314 956.

The artwork above is by Jasmine Sarin, a proud Kamilaroi and Jerrinja woman from NSW, who grew up on the South Coast in Jerrinja and Yuin country (Nowra) and Dharawal country (Wollongong).  

The Benevolent Society respects and promotes human rights and diversity. We are committed to building an inclusive culture where individuals from all backgrounds and identities are not only welcomed but valued. We pride ourselves on being a client safe and child safe organisation, which is why all staff and volunteers undergo comprehensive employment screening. We value relationships with local Aboriginal community and welcome applications from its members. To ensure you are best supported with your application if you have any specific needs requiring a reasonable adjustment, let us know what accommodations you require.

• Board and Legal Practice Coordinator Position Profile

Applications sought from individuals who have a keen interest in the construction sector

Australian citizens and permanent residents are eligible to apply for this position.

Full training will be provided to successful candidates with no prior construction industry experience required.

You may be currently studying in the relevant field or looking to transfer and apply your existing skills.

A Bachelor's degree is required for this position.

If you can demonstrate that you are highly organised, able to juggle multiple projects at once, remain calm and professional, with focused attention to detail, then we'd love to hear from you

Proficiency in Microsoft Office Suite, building software, and database systems is essential for this role.

We are a fast-growing building consultancy based on the Sunshine Coast, with a multi-state footprint. Fast growth means fast paced, lots of opportunities to learn and grow and take on more responsibility in the future

Interested?

Apply today

• Senior Executive Assistant (within Emergency Management)
• An exciting 12 month fixed term opportunity working alongside of the Deputy Secretary of Emergency Management.
• Attractive VPS 4 salary between 97,955 - $111,142 + superannuation

Department of Justice and Community Safety (DJCS) Emergency Management includes the department's emergency management accountabilities delivered through Emergency Management Victoria, Emergency Recovery Victoria, Sector Performance and Reform and emergency management statutory entities and offices. The work of the group supports the emergency management sector to work together and to strengthen the capacity of individuals, communities, government, agencies and business to achieve our shared vision of safer and more resilient communities and to rebuild and recover after an emergency.

What does the business unit do?

The Office of the Deputy Secretary provides high-level advice, and secretarial and administrative support to the Deputy Secretary, Emergency Management

What will the role do?

The Senior Executive Assistant will support the Deputy Secretary, Emergency Management (EM) as well as other EM senior executives, as agreed by the Deputy Secretary. The role leads the provision of high-quality executive and secretarial support services.

Key duties include:

• Lead the provision of high level, confidential executive and secretarial support services for the Deputy Secretary, including diary and meeting management, stakeholder liaison, email and travel arrangements.
• Provide executive and secretariat support services to the extended Emergency Management Executive team, as agreed with the Deputy Secretary.

Please refer to the position description for further information re the accountabilities.

What skills and knowledge should the Senior EA have?

As our ideal candidate, you will have:

• Significant experience in providing executive support and assistance to senior executives within a large, complex organisation.
• Significant experience in working with limited supervision in a sensitive, high pressure and fast paced environment.

If you have any queries, please contact Mark Orrill, Senior Strategic Advisor to the Deputy Secretary, Emergency Management, via mark.orrill@justice.vic.gov.au

If this sounds like a compelling job that you believe your skills would be a great match for, please APPLY NOW. Applications close 11.59pm on Sunday 2 November 2025.

IMPORTANT INFORMATION:

CHILD SAFE STATEMENT OF COMMITMENT:

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.

How to apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

MPI is seeking a highly experienced Document / Quality Controller for a 3–4-month contract based in Bibra Lake, with an immediate start. This Monday to Friday role offers 8-hour days and on-site parking. You will be responsible for managing document control processes across operational and project documentation, ensuring accuracy, compliance, and efficient information flow.

Key responsibilities:

• Maintain and manage document control systems, including version control and retrieval

• Track and update project deliverables, procedures, and reports

• Distribute latest approved documents and remove obsolete versions

• Coordinate document flow across departments, contractors, and suppliers

• Manage transmittals, correspondence logs, and stakeholder communications

• Ensure documentation meets quality and compliance standards

• Act as point of contact for document control inquiries

• Support teams with documentation needs as required.

About you:

• Cert IV or higher in Business Administration

• 3–5 years of experience in document control (engineering, construction, or industrial projects)

•  Proficient in document management systems (e.g. Aconex, SharePoint, Procore)

• Familiarity with ISO 9001 and safety management standards

• High attention to detail and strong organisational skills

• Excellent communication and stakeholder coordination abilities

• High level of integrity and confidentiality

• Proficiency in Microsoft Office and electronic document control systems.

If you meet the above criteria and are ready to hit the ground running, apply now to join a dynamic team and contribute to the successful delivery of key projects.

Unfortunately, we are only able to consider people with appropriate and relevant experience, and who are either Australian Permanent Residents or have the necessary permits to work in Australia and whom are currently in Australia.

Join a supportive team in a busy, fast-paced retail head office environment.

We’re looking for a proactive and detail-oriented Administration Assistant to join our Retail Support Office team, based in St Leonard’s Tasmania. This is a fantastic opportunity for someone who enjoys variety in their work, thrives on keeping things organised, and takes pride in delivering excellent support to colleagues and customers. 

About the Role 
In this role, you’ll be the first point of contact for incoming calls and a key player in keeping our office running smoothly. Your day will include: 

• Answering and directing phone calls with a friendly, professional manner 

• Creating purchase orders and processing supplier invoices 

• Managing and updating spreadsheets for various business needs 

• Handling electronic filing and maintaining accurate records 

• Providing general administrative support to the wider team 

About You 
You will bring: 

• Strong organisational skills with great attention to detail 

• Good communication and customer service skills 

• Willingness to others 

• Experience with Microsoft Office, especially Excel 

• The ability to manage multiple tasks and meet deadlines 

• • Eagerness to learn new skills and adapt to changes within the business. 

• A positive, team-focused attitude and good worth ethics 

What We Offer 

• A friendly and supportive work environment 

• Variety in your day-to-day tasks 

• On-the-job training and support from experienced team members 

• Opportunities to grow and develop your skills 

• 50% Staff Discount in our Pets Domain Stores 

If you’re an organised, reliable person who enjoys being part of a busy team, we’d love to hear from you. 

The NEX Building Group is a diverse and expanding organisation with over 1,300 passionate employees. Our purpose is to build beautiful homes for Australians. Established in 1987 and continuing to evolve both organically and through acquisition, we are well positioned for growth and committed to achieving our vision of being Australia's leading home building group. Our iconic brands include McDonald Jones, MOJO Homes, Weeks Homes, Wilson Homes, Arden Homes, Brighton Homes and Supaloc Steel Frames.

From architecturally designed first homes and multi-residential projects to luxurious residences and investment properties, our brands strive to set the benchmark in the new home building industry while ensuring that our people, both customers and staff, are at the centre of everything we do along the way.

Building new homes and better futures for Australians is a true honour and so rewarding. Here are some other rewards and benefits we offer our employees.

Our perks and benefits:
We believe that our employee community is a key strength of our organisation, and we aim to attract the best talent to achieve our strategic goal of being Australia's leading residential builder and employer of choice in our sector. We are committed to taking care of our employees, that's why we offer a bundle of benefits:

• Discount on building a home with any of our building brands (after qualifying period)
• Income protection insurance- 100% funded by NEX. Covers up to 2 years at 75% of base salary in case of illness or injury
• Purchased leave - opportunity to apply for up to 2 weeks extra leave each year
• Paid Parental leave - 12 weeks for the primary carer and 4 weeks for secondary carer (we're proud to be industry leading with this benefit!)
• Employee discounts on gym memberships (Fitness Passport), motor vehicles (Mitsubishi), home appliances, energy, health insurance and more
• AIA Vitality health and wellbeing program
• A genuine focus on diversity and inclusion (we're proud of our Women in Construction Program and annual Building Inclusivity Awards)
• Employee assistance program to support your mental, financial and physical wellbeing
• A huge catalogue of online learning and ongoing professional development programs
• NAWIC and HIA corporate membership
• Attractive remuneration
• And so much more!

About the opportunity:
Join our conveyancing team as an administrator and assist with day to day general admin tasks such as data management and client support etc.

• Making and responding to phone calls and emails in a timely and courteous manner
• Distribute forms, ensuring all information is accurately captured and securely stored
• Create and manage client files in accordance with procedures
• Prepare and collate required documentation - checking for accuracy and completeness
• Maintain confidentiality handling sensitive information with discretion
• Provide general and ad hoc administrative support to the conveyancing team

About you:

• Previous experience in administrative or customer service role
• High level of accuracy and attention to detail
• Strong organisational and time-management skills, with the ability to prioritise tasks and meet deadlines in a busy work environment
• Excellent communication and interpersonal skills, with a professional and client-focused approach
• Proficient in Microsoft Office Suite and general computer literacy

We are keen to improve female (and other marginalised groups) representation in our workplaces. If this role appeals to you but you don't feel you tick every box, we encourage you to still apply. We'd love to have a chat with you about your career goals.

Interested?
The appointment of successful applicants will be subject to satisfactory employment screening and depending on the inherent requirements of the role, may involve the completion of a National Police Check and a pre-employment medical.

Apply today!
If you are determined to make a difference and want to join an innovative and inclusive organisation committed to building better futures, click on the APPLY button (you may be directed to our careers portal which we have kept very quick and simple. Be sure to click submit once you have completed your application). To find out more about NEX Building Group go to NEX Building Group or follow us on LinkedIn

Our Talent Acquisition Team and Hiring Leaders kindly request no unsolicited resumes or approaches from Recruitment Agencies. NEX Building Group and its brands are not responsible for any fees related to unsolicited resumes.

About the role
Commencing Mid November 2025
Full Time Fixed Term Replacement Contract Role until Mid October 2026

Woodcroft College is seeking an experienced and customer service focused Receptionist to join our College. This full time, 11 month replacement contract role is responsible for providing a positive and welcoming experience for those coming into our school community, and will work within our Main Reception during term time and Early Learning Centre Reception during term breaks.

All applications must be submitted via our website: http://www.woodcroft.sa.edu.au/employment
Any applications sent via SEEK may not be considered.

What you'll be doing

• Providing an effective Reception service by courteous interaction with parents, staff, students, and visitors to the College on a face-to-face basis, on the telephone and through email.

• Working on our Main Reception during term time, and our Early Learning Centre Reception during all term breaks.

• Supporting general day to day administrative duties and record keeping

• ­Interacting with diplomacy and professionalism with a diverse range of internal and external stakeholders.

• Participating in school events, professional development opportunities and other extracurricular activities

What we're looking for

• Customer service ethos and a positive mindset.

• Excellent telephone manner.

• Demonstrated administrative skills.

• Ability to assist and support with general office duties.

• Positive personal presentation and the ability to promote a positive image for the College.

• Ability to work as part of a team.  

• Ability to maintain a helpful, professional demeanor always, and receive queries and complaints in a calm, positive and reassuring manner.

Please note: This position is only open to applicants with current, unrestricted work rights in Australia. Visa sponsorship is not available.

What we offer

At Woodcroft College, we are committed to providing a supportive and collaborative work environment that promotes professional development and work-life balance. Our employees enjoy a range of benefits, including competitive salaries, access to ongoing training and development opportunities, and a friendly, inclusive culture.

About Us

Woodcroft College is an independent coeducational day school for students from ELC to Year 12 located in Morphett Vale, South Australia. We exist to shape well-balanced, successful young people and we encourage our students to explore and understand their potential.

The College offers a broad curriculum complemented by an extra-curricular program designed to encourage students at all year levels to explore and understand their potential. Our commitment is to help every student Find Their Remarkable.

Further Information

For further information on Woodcroft College, or to download the Position Description containing all responsibilities and requirements for the position, visit http://www.woodcroft.sa.edu.au/employment

How to Apply

Applications must be made via the College Website. Refer to the 'Information for Applicants' and the relevant 'Position Description' on the Woodcroft College website on how to apply, via the link above.

Applications close: 4.00pm, Friday 31 October 2025.