We’re seeking a seasoned EA who is not only skilled but also brings a down-to-earth, outgoing, and professional attitude. Our client, a well-established financial services firm is known for their exceptional company culture, fostering a welcoming and collaborative environment. If you’re eager to be part of an engaging, intelligent team that truly values its employees and offers remarkable staff longevity, this is the role for you.

This role supports one of the Senior Directors within financial services and you will provide support to the wider team when needed. In this dynamic EA position, you'll handle traditional duties such as diary and inbox management, expenses, meeting coordination, travel arrangements, event organization, and ad-hoc support. You’ll thrive in a fast-paced environment and be flexible enough to support others as needed. The Team Assistant within this team will report directly to the EA. 

The Director you’ll be supporting is warm, approachable, and flexible, contributing to a supportive and engaging work atmosphere. Plus, this role offers outstanding benefits and the flexibility to work from home.

The ideal candidate will come from working within financial services / professional services. 

Key Responsibilities: 

• Heavy diary & email management and the ability to proactively manage & efficiently organize two General Managers
• Expense claims and keeping track of financial metrics of the business
• Proactively assisting in the preparation of presentations, proposals, reports and agendas
• Coordinating events and meetings
• Attend team meetings and send out follow-up actions
• Organise Travel, Car, and accommodation to ensure a seamless journey 
• Organising Events, team offsite, and leadership team off-sites
• Preparing board papers 
• Taking notes and following up on action points 
• Working across projects 
• Formatting documents and creating templates 
• Organising meetings 
• Supporting the team with any meeting coordination 
• Ad hoc  support work as required by the team

Key Requirements: 

• Experience working as an EA supporting Senior Management, preferably in banking or within a large in professional services firm.
• Ability to remain calm under pressure and adapt to change 
• Strong communicator 
• Excellent attention to detail 
• Strong team player, can work independently and in a team. 
• Easy going, positive and happy to assist with the ability to manage upwards and push back. 

If the above is of something of interest to you and you are an experienced senior EA looking for your next challenge and role in a company that looks after and rewards their people for hard work then please send your CV immediately to Holly Moore at Bsupport@marsrecruitment.com.au 

Please note, only shortlisted candidates will be contacted.