We are seeking a highly proficient and meticulous Project Administrator to join our corporate office located in the commercial heart of Brisbane's Southside. This critical role supports the efficient and effective delivery of projects across our portfolio.

This is a key administrative position that requires exceptional organisational skills, mature judgment, and the capacity to manage complex information streams and stakeholder expectations.

The successful candidate will serve as the indispensable administrative anchor for our Project Management team, ensuring rigorous control over project documentation and communication.

Benefits:

• Access to ongoing training, mentorship programs, and clear pathways for career advancement within the organisation.
• A highly competitive salary and superannuation package, commensurate with experience.
• Flexible working arrangements are considered, promoting a healthy balance.
• Located in a prime Brisbane Southside commercial area with excellent connectivity and ample on-site/nearby parking options.

• Act as the primary conduit for project information. Prepare, refine, and distribute professional status reports, meeting minutes, and executive summaries to both internal and external stakeholders, ensuring transparency and alignment on project status, risks, and changes.
• Establish and enforce comprehensive project documentation protocols. Maintain accurate, audit-ready project files, tracking contractual agreements, formal correspondence, and regulatory compliance documents.
• Proactively manage project schedules, coordinate high-level meetings, and facilitate resource allocation logistics, ensuring seamless alignment between project milestones and resource availability.
• Provide essential support in financial tracking, including processing purchase orders, reconciling project expenditures, and assisting Project Managers with budget analysis and forecasting.

About You:

• A minimum of two (2) years of experience in a Project Administration, Project Coordinator, or Executive Support role within a corporate or project-centric environment.
• Advanced command of the Microsoft Office Suite (particularly Excel, PowerPoint, and Word)
• Superior written and verbal communication skills, exceptional attention to detail, and a proactive, solution-oriented approach to complex administrative challenges.

Salary will be based on experience.

If you are looking for a rewarding role where you can contribute to meaningful projects, we encourage you to apply and join a dedicated team!

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

The Australian Rural Education Centre (AREC) is a not-for-profit education and events venue. AREC is most recognised for organising the annual Mudgee Small Farm Field Days. AREC is an important community venue that brings great value to the Mudgee Region.

About the role

The varied nature of work at AREC demands a focus in the office at times and in the field at others. Main duties include:

-          General administration tasks, data entry, email & phone communications

-          Basic book keeping and accounts

-          Field Days & other event bookings/hires

-          Outdoor tasks as required (eg gardening, mowing, cleaning)

-          Other duties as required

We’re looking for someone with a genuine interest in Agriculture, working both indoors and outdoors.

Skills and experience

-          Self-motivated, be relied on to work independently and able to manage own time

-          Good communication skills with ability to work as part of a team

-          Punctual, efficient, well organised and able to manage own time

-          Capable at completing a variety of tasks at any given time

-          Computer competency (Microsoft Word & Excel, Accounting Program)

-          Driver’s license essential, tractor/mower or other experience useful

Benefits on offer

-          To be part of a small, inclusive team in a long-established business

-          Training provided to support your role (eg Chemical Certificate)

-          Opportunity to bring your own ideas to the organisation and Field Days

-          Potential for career development

Hours of Work

The position is being advertised as full-time but hours of work may be flexible for the right applicant.

Full time hours are required leading up to Mudgee Small Farm Field Days in July. Additional hours are also required over Field Days week. Part-time hours are possible at other times of the year.

Remuneration

Rate of pay will be derived from the “Amusement, Events and Recreation Award” and will be reflective of experience. The salary range is $50-60,000 per annum plus superannuation.

How to apply? 

To apply for this position or if you’d like additional information, please email a cover letter and resume to:

info@arec.com.au

• Provide a high standard of customer service to internal and external stakeholders.
• Ensure accuracy and attention to detail when preparing documents, reports, and maintaining records or information systems (e.g. Excel, MyQFleet, and Microsoft Office applications).
• Support the Business Support Team with a range of administrative and operational tasks, including data entry and analysis, creating work orders, preparing weekly newsletters, office maintenance, and fleet management support.
• Adapt quickly in a fast-paced environment, including assisting with tasks around the office and local area as required.
• Demonstrate professionalism, teamwork, and a positive contribution to workplace culture.
• Show initiative and manage multiple tasks and enquiries efficiently within required timeframes.

• Strong administrative background within a government or corporate environment.
• Proven intermediate Excel skills — you use Excel daily in your current or previous roles.
• Excellent communication and organisational abilities.
• Able to prioritise competing deadlines and maintain accuracy under pressure.

Randstad is a leading recruitment and HR services provider partnering with local businesses in Tasmania. At Randstad we specialise in employing local candidates in administration support and business professional roles within a variety of industry sectors.

We are currently seeking experienced and motivated candidates to register with our office for exciting career opportunities in the areas listed below:

• Administrative support
• Contact and call centre
• Specialised customer service and support roles

About you

With previous experience in the role(s) listed above, your skills will include but not be limited to:

• Minimum 12 months experience in administration support or customer service based roles
• Flexibility and strong work ethic
• Strong written, verbal and organisational experience
• Excellent time management
• High attention to detail
• Intermediate computer skills (with experience in Microsoft office)

If you are seeking a new career or opportunity apply now and meet with one of our friendly consultants to discuss these opportunities further.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Join Mako Marine Centre, a leader in the boating industry, offering expert painting and shipwright services. Based at the beautiful Empire Marina Bobbin Head within Ku-ring-gai Chase National Park.

We’re seeking an experienced Accounts Administrator to handle office and accounting functions, support our team, and keep operations running smoothly.

Your Role:

• Manage daily office administration and accounts inbox

• Process invoices, payroll, and accounts in Xero

• Create and allocate jobs in Tradify

• Assist with HR, purchasing, and month-end tasks

• Provide general admin support to our Directors

What You’ll Bring:

• 2+ years’ office admin and payroll experience

• Xero and Microsoft Office proficiency

• Strong communication and organisation skills

• Positive, proactive attitude and attention to detail

• Driver’s licence and own vehicle (no public transport access)

• Hours are 8am to 4pm Mon-Fri

If you’re an organised, motivated professional who enjoys variety and values a great work environment, we’d love to hear from you.

📩 Apply now with your resume and cover letter.

Ready to launch a career in business and gain real-world skills that lead to real jobs?

Clifton Community Health Services is recruiting for our next intake of Community Skills Traineeships, proudly funded by the Queensland Government’s Skilling Queenslanders for Work initiative.

This intake includes full-time, paid Business Traineeships designed to give you practical experience in administration, customer service, communication, and business operations – skills that are in high demand across every industry.

• 2 x Business Traineeships – perfect for anyone looking to build a long-term career in administration, healthcare support services, HR, finance, reception, or office coordination.

• You’ll learn:

  • Reception and client service skills

  • Office administration and document management

  • Communication and teamwork in a professional environment

  • Business systems and workflow processes

This traineeship is suited to motivated people who want a foot in the door of professional business roles and are ready to learn in a real workplace setting.

• Get paid while you learn – this is a paid traineeship, not unpaid work experience

• Gain a nationally recognised qualification

• Boost your confidence, build your resume, and gain real work references

• Step into a supportive workplace where people genuinely want you to succeed

Our traineeship program works – from our previous group of five trainees, four secured ongoing employment before the program even finished.

To apply, you must:

• Live in Queensland

• Be 17 years or older

• Not currently be enrolled as a student

Submit your resume and a short cover letter telling us why you want to start your career in business.

Clifton Community Health Services – building futures, not just jobs.

• Location: Sunshine Hospital
• Employment Type: Ongoing, Full Time
• Salary: HS3 + Super + Salary Packaging

About the role

Western Health is seeking a highly organised and proactive person to fill our Personal Assistant & Senior Program Coordinator - Nursing & Midwifery Leadership position. Playing a dual and pivotal role in supporting the strategic, professional and operational priorities of the Deputy Executive Director of Nursing & Midwifery (DEDONM) and Directors of Nursing & Midwifery (DONM), the successful candidate will provide high-level executive support to senior nursing leadership, ensuring efficient administrative and coordination functions are delivered with professionalism, accuracy, and discretion.

Simultaneously, the position is responsible for the effective scheduling, coordination, and logistical support of the Leadership Programs for Nursing & Midwifery.

Join us in driving excellence in nursing and midwifery through strategic support and leadership development initiatives.

Key responsibilities:

• Provide high-level administrative support - Manage diaries, correspondence, meeting logistics, travel arrangements, and general office administration for DEDONM & DONM's while maintaining strict confidentiality and professionalism.
• Coordinate Nursing & Midwifery leadership program logistics - Oversee the planning, scheduling, and execution of Nursing & Midwifery Leadership Programs, including participants, materials, records, venue bookings, IT setup, and resource preparation.
• Manage meetings and communication - prepare agendas and minutes, track meeting actions, and maintain accurate digital records for ongoing meetings, projects, and documents.
• Liaise with stakeholders and program participants - act as a key point of contact for internal/external facilitators, guest speakers, and staff, ensuring clear communication and timely coordination for leadership programs.
• Support HR and Reporting Functions - Coordinate recruitment processes, onboarding and offboarding, maintain leave records, and contribute to project reporting, performance monitoring, and continuous improvement initiatives.

About you:

• Strong organisational skills with the ability to manage multiple priorities, coordinate complex schedules, and handle logistics efficiently.
• Exceptional written and verbal communication skills, with a professional and courteous approach to all stakeholders.
• Discretion and confidentiality with demonstrated ability to work with sensitive information and support executive-level decision-making with integrity.
• Attention to detail with a high level of accuracy in administrative tasks, data management, and event coordination.
• Proactive and collaborative: A self-starter with initiative and a collaborative mindset, capable of working independently and within a team.

Position Description

About Western Health

Western Health is one of the largest healthcare providers in Victoria, caring for a vibrant, diverse and rapidly growing community of one million people in Melbourne's western suburbs.

With more than 13,000 staff, Western Health delivers 800,000+ occasions of care every year, providing high-quality, person-centred care across every life stage.

We provide a combination of hospital, community-based, at-home and in-reach services to aged, adult and paediatric patients and newborn babies. Specialties include oncology, renal, mental health, women's health and maternity, chronic diseases, geriatrics and cardiology.

We have remarkable strengths in chronic disease, complex care and developing innovative and sustainable healthcare solutions. Our experience at the coalface of healthcare delivery for some of Australia's most culturally and socioeconomically diverse and vulnerable populations provides us with unique insights into the most pressing health challenges.

Western Health operates four acute public hospitals: Sunshine Hospital (including Joan Kirner Women's and Children's), Footscray Hospital, Williamstown Hospital and Bacchus Marsh Hospital. We also operate Sunbury Community Hospital, Sunshine Mental Health and Wellbeing Centre, Melton Health and Community Services, Bacchus Marsh Community Health Centre, Caroline Springs Community Health Centre and Grant Lodge Residential Aged Care in Bacchus Marsh. Western Health also provides the primary healthcare service at the Dame Phyllis Frost Centre, a women's prison located in Ravenhall.

Why join us?

Compensation and benefits

• Competitive salary packages aligned with market standards.
• Health and wellbeing programs, including flexible work arrangements.
• Scholarships and grants to support your continuous learning journey.

Learning and development opportunities

• Access the Western Health Learning Academy (WHA) for personalised learning pathways.
• Professional growth programs, including postgraduate studies and clinical education.
• Mentorship and career support.

Community impact and inclusion

• Make a meaningful difference in patients' lives through compassionate care.
• Join a workforce that champions diversity and inclusion.
• Engage in community wellbeing initiatives and groundbreaking healthcare research.

Organisational culture and environment

• Thrive in a collaborative, compassionate and innovative team environment.
• Be part of a culture that celebrates continuous improvement and excellence in healthcare.

Ready to make an impact?

If you're passionate about driving excellence in nursing and midwifery through strategic support, we'd love to hear from you. Simply click on the "apply" button and follow the prompts.

If you are currently employed at Western Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the intranet before applying.

Closing date: 11:59pm on 27 October 2025.

Enquiries: For further information about this role, contact Kellie Tyson (Executive Assistant - Nursing & Midwifery) on 0421 346 828.

Western Health is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We encourage applications from Aboriginal and Torres Strait Islander people.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services, sites and operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, an Immunisation Status Clearance and a Working with Children Check (if applicable).

Western Health does not accept unsolicited resumes/applications from recruitment agencies.

Summary

Drive Thru Solutions Pty Limited is the leader in Drive Thru Technology in the Australian Market.
This role covers a broad range of administrative tasks set to ensure high levels of organisational effectiveness, communication and maintain a pleasant work environment.

Responsibilities for Office Administrator

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly

• Manage office supplies inventory and place orders as necessary

• Perform receptionist duties: greet visitors, and answer and direct phone calls

• Receive and sort incoming mail and deliveries, and manage outgoing mail

• Develop office policies and procedures, and ensure they are implemented and maintained appropriately

• Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure

• Manage office budget and support quote process

• Identify and help implement opportunities for process and office management improvements, and design and implement new systems

• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports

• Work with office administrative / accounting XERO software

• Work with current and new suppliers in raising purchase orders and receiving of stock.

• Process all supplier invoices in to XERO for payment

• Assist with managing sub-contractors and there invoicing

• Daily duties may change without notice due to work commitments.

About the RFDS Federation and Federation Office

The RFDS is a national, federated charitable health organisation delivering primary healthcare and 24-hour emergency medical and health services to those that live, work or travel in regional, rural and remote Australia. Long known as one of the largest aeromedical organisations, the RFDS delivers healthcare where mainstream health services are not as readily accessible, using its broad-reaching air and ground-service fleet and passionate and skilled workforce.

The RFDS Federation is made up of 7 companies: 6 Operating Sections (Western Operations (WA), Queensland Section, South Eastern Section (NSW & ACT), Tasmania Section (TAS), Victoria Section (VIC) and South Australia & Northern Territory Section (SA/NT) and the Federation Office. The Federation Office's Strategic Priorities are (1) Excellence in Contract Management, (2) Strategic Commonwealth Advocacy, (3) Brand Promotion and Protection, and (4) Leadership on Strategic National Issues for the RFDS Federation, working collaboratively with the 6 Operating Sections to provide a mantle of safety for Australia's regional, rural and remote communities.

About the Role

The Executive Assistant & Office Manager plays a pivotal role in ensuring the smooth operation of the Executive Office and the Federation Office.

This dual-function position provides high-level administrative support to the Executive while managing day-to-day office operations, fostering a productive and organised work environment. This role will also contribute to broader Federation Office activities and projects as required.

This role is a part time role of 3-days (22.8 hours) to be worked across the 5-day working week (4.56 hours per day, Monday - Friday).

Key Responsibilities

Reporting to the Head of Executive Support and Business Services:

• Provide comprehensive executive administration support, including but not limited to: high-level calendar management, travel coordination, and meeting logistics for the Executive and Federation Board; preparing and managing professional documents with precision and high attention to detail; overseeing credit card reconciliations; coordinating internal meetings with agenda and minute preparation; handling sensitive information discreetly, maintaining courteous stakeholder communication, and ensuring accurate record-keeping and filing systems.

• Oversee reception and office management activities including but not limited to: front-of-house duties such as greeting visitors, managing phone and email enquiries, and coordinating associated administrative tasks; handling general correspondence; supporting IT and HR with staff on boarding and off boarding, equipment, and user accounts; maintaining office supplies and amenities; liaising with property management for repairs and maintenance, and managing errands and courier services to ensure smooth daily operations.

• Effectively coordinate Work, Health and Safety activities, and contribute to the management and maintenance of the Contract Management System for the Federation Office.

• Provide generalist administrative support to the broader Federation Office team to support strategic and business objectives and projects.

About You

• Minimum 3-years' experience in a similar role.

• Highly developed organisational and planning skills, with a high level of attention to detail and accuracy and the ability to prioritise tasks.

• Excellent interpersonal, written and verbal communication skills including excellent phone manner and the ability to initiate and prepare correspondence including spell-check and formatting.

• Executive administration experience including diary management, travel management and preparing written correspondence and documents.

• Office Management experience including managing front office reception.

• Demonstrated capacity to work independently, show initiative and exercise discretionary judgement.

• Meeting and minute taking coordination.

• Highly confidential and professional, ethical and moral.

• Excellent knowledge of Microsoft Office suite.

This highly rewarding role is Canberra based and offers free onsite staff parking and not-for-profit tax benefits.

How to Apply

Please send your Resume and 1-2 page Cover Letter addressing the key responsibilities and your suitability towards requirements for the role to: recruitment@rfds.org.au. For further information about the role including a complete Position Description please contact recruitment@rfds.org.au. 

Applications will close COB Monday 10 November 2025.

NB: Applications that do not include an Cover Letter addressing the key responsibilities and requirements will not be considered.

The Royal Flying Doctor Service welcomes and embraces diversity and strives to provide a culturally safe and inclusive workplace for all employees.

The Royal Flying Doctor Service acknowledges and pays respect to the past and present Traditional Custodians and Elders of this nation.