Behind every successful doctor placement is someone who ensures the moving parts align seamlessly. At Medrecruit, that someone is our Placement Specialist (Administrative Assistant) –
a role dedicated to precision, process, and delivering an exceptional experience for our doctors and healthcare partners.

As a Placement Specialist, you will have one-of-a-kind problems to solve in this dynamic role! You will have strong administration experience, a background in event planning, travel coordination, or hospitality, and love structure and processes. You crave order in your work and take pride in dotting all the 'i's' and crossing all the 't's' before going home for the day. You are also the type of person who can deal with a last-minute curve ball and re-prioritise your tasks to get whatever needs doing done.

Be based in our new, modern offices in Robina with hybrid work options available after initial training. 

Your Role at Medrecruit

You’ll collaborate closely with our Recruitment Consultants to make every doctor’s placement seamless and successful by:

• Coordinating complex travel and accommodation across multiple placements.

• Managing credentialing and compliance documentation with accuracy and care.

• Building meaningful relationships with hospitals, health services, and doctors.

• Ensuring all records and paperwork meet legislative and regulatory standards.

• Supporting administrative processes such as reference and police checks.

Every placement you touch helps a doctor do their best work — and contributes to better healthcare outcomes for communities across Australasia.

Our Ideal Placement Specialist

You’re the kind of person who finds satisfaction in making things run flawlessly. You love structure, are calm under pressure, and take pride in delivering excellence every day. You’ll ideally bring:

• Proven experience in administration, travel coordination, hospitality, or events.

• A proactive, detail-oriented approach to your work.

• Strong communication and stakeholder management skills.

• Confidence managing multiple priorities in a fast-paced environment.

• Tech-savviness and comfort learning new systems.

• A tertiary qualification (preferred but not essential).

About Medrecruit

Founded in 2006, Medrecruit is Australasia's largest medical staffing agency, and we use our network to help doctors find better job opportunities, better experiences, and live richer lives. We know that a well-staffed healthcare system with fulfilled medical professionals leads to better patient outcomes. 

Medrecruit and Medenterprises is a proud member of the Recruitment, Consulting and Staffing Association (RCSA). We are an equal opportunity employer and are committed to promoting diversity and inclusion at work. We actively encourage applications from any background. We believe in being yourself – authentic and honest. We value diversity because diverse teams build better products & better organisations.

More reasons to love us…  

🌈 Diverse, Inclusive Environment
🩺 Medical insurance
📚 Continuous Learning & Development

🏝️ Hybrid remote options after onboarding
📈 Career Growth Opportunities
🎉 Celebrate wins with mega parties and quarterly events

💖 Wellbeing leave days for each year of service 

🚀 We’re B Corp certified

What to do next

If you think you have what it takes to be a Placement Specialist, and you have the right to work in Australia, then we want to hear from you. 

To apply, please paste the following link into your browser and submit your CV and a covering letter to our careers page:

• https://medenterprises.bamboohr.com/careers/214?source=aWQ9Nw%3D%3D

Come and join a progressive organisation - committed to encouraging self-management and economic self-sufficiency as key elements of Aboriginal self-determination.

Based in Darwin, this role reports to the Financial Controller and is responsible for the efficient day-to-day operations of the organisation’s office, providing high-level administrative, procurement, and contract management support.

Excellent written and oral communication skills are essential - and being a strong organiser with the ability to manage many competing priorities.

If you have great administrative skills, reliability and accountability - as well as a commitment to diversity and ability to communicate sensitively with Aboriginal and Torres Strait Islander peoples —we’d love to hear from you!

Position Description for the above role is available on our website: www.aboriginalinvestment.org.au/careers

To apply, please provide the following via Seek link by 5pm Tuesday, 4th November 2025

• Cover letter, maximum 2 pages, that addresses the Essential and Desirable Selection Criteria outlined in the position description

• Resume, maximum 4 pages, that outlines your relevant skills and experience

• Details of two referees

Only applicants having Australian residency and full-time work permit are suggested to apply.

Aboriginal candidates are strongly encouraged to apply.

Quality and Production Administrator – Part Time (2–3 Days per Week)

IMF Steel Construction

Join a leading structural steel fabricator and play a key role supporting our quality and production teams.

About Us

IMF Steel Construction is a trusted provider of structural steel fabrication and installation services to the infrastructure, mining, and heavy industrial sectors. With a reputation for quality, safety, and reliability, we deliver complex steel projects across NSW and beyond.

We’re looking for a Quality and Production Administrator to join our team on a part-time basis (2–3 days per week). This role provides vital administrative and document control support to both our quality and production functions, ensuring our operations run smoothly and remain compliant with client and company requirements.

The Role

Reporting to the Workshop Manager and Quality Coordinator, you’ll manage documentation, maintain registers, and provide general administrative and reception support. You’ll be the key link between workshop and office functions, ensuring records are accurate, organised, and audit-ready.

Key Responsibilities:

• Prepare and compile Manufacture Data Records (MDRs) for completed projects.

• Maintain and update Welder Qualification and NDT (Non-Destructive Testing) registers.

• Assist with the issue and receipt of supplier RFQs and job documentation.

• Support the preparation of job packs, including drawings, ITPs, and related production documents.

• Provide administrative support for production meetings, scheduling, and reporting.

• Undertake reception duties including answering phones, greeting visitors, and managing general office tasks.

• Assist with document control and data entry to support compliance and audit readiness.

• Contribute to the continuous improvement of documentation and administrative systems.

About You

You’ll be organised, proactive, and detail-focused, with strong administrative skills and the ability to manage multiple priorities. Experience in a manufacturing, engineering, or fabrication environment will be highly regarded.

Skills and Experience:

• Proven administrative experience, ideally within a technical or industrial environment.

• Strong Microsoft Office and document control skills.

• Understanding of quality or compliance documentation.

• Effective communication and coordination across departments.

• Familiarity with ISO 9001 systems or welding documentation (desirable).

Qualifications:

• Certificate or Diploma in Business Administration (preferred).

What We Offer

• Part-time role (2–3 days per week)

• Supportive, team-based environment with hands-on involvement.

• Stable role in a reputable, growing business.

• Opportunity to make a meaningful contribution to our production and quality processes.

If you’re detail-driven, professional, and looking for a part-time opportunity in a dynamic steel fabrication environment, we’d love to hear from you.

Toowoomba Site Coordinator

Australian Trade Training College Ltd has been a Registered Training Organisation (RTO) since 2006. We deliver a variety of courses ranging from Certificate I level to Diplomas under Apprenticeship/Traineeship arrangements, Vocational Education and Training in Schools, Career Start and Fee for Service. We are seeking an energetic, articulate and experienced Leader with strong administrations skills to join our team full-time. This role is central to ensuring smooth day-to-day operations across our Toowoomba Campus.

If you have the drive to excel, are motivated and passionate about your work we want to hear from you!

About the role:

As the Site Coordinator, you will be supporting Heads of Department and Trainers to manage and support student administration throughout all stages of their training from enquiries/enrolments to completion. This includes (but not limited to) processing of enrolments, resulting assessments, issuing training notices, processing completions, certificate issuance, coordinating resources, trainer allocation, staff leadership and day to day Campus operations.

You will attend to customer enquiries and respond appropriately within the given time frames. You will apply a high level of attention to detail and accuracy in your work and show initiative to ensure quality outcomes. This is a role full of variety and no given day will be the same. 

What you will bring:

• Exceptional interpersonal and communication skills
• A positive can-do attitude
• Strong attention to detail
• Staff management experience
• A pro-active approach to problem-solving by streamlining processes
• A great work ethic and adaptability
• Student Management System (SMS) experience
• Sound understanding of Microsoft Office suite including ‘Teams’
• Willingness to grow and expand

Highly Desirable:

• Proven RTO administration experience
• Experience with Government funding
• Student Management System experience
• Leadership experience

The Australian Trade Training College is proud to be a supportive, flexible and inclusive organisation. Submit your application by uploading:

• Cover letter indicating interest and suitability to the role
• Resume indicating relevant qualifications, work history and experience

Successful applicants must be eligible to work in Australia.

A current Working with Children Check -Blue Card and National Police Check is required and can be arranged for the suitable applicant. 

Providing support to the Cormack Construction team, this varied & fast paced role is based at our Head Office in Torquay. This fantastic opportunity will allow the ideal candidate to become part of a developing & growing company with a great team culture.

Duties include but are not limited to:

-          Scheduling on-site material collection

-          Scheduling on-site maintenance

-          Collaborating with the on-site team to ensure efficient and effective works

-          Communicating with our customers on project progress

-          Project data entry

-          Updating job management system

-          Collating and updating project results data

-          Providing support to the Cormack Construction Team

-          General Administration

The ideal candidate will possess:

-          Fantastic communication skills

-          Attention to detail

-          Resourcefulness, initiative & problem solving

-          The ability to work in a team and autonomously

-          Strong computer skills

-          Good customer service

-          Great work ethic & reliability

-          The desire to learn & develop within the Cormack team

About the role

This full-time Administration Assistant role is an excellent opportunity to join the dynamic team at Emotif in St Leonards, NSW. In this role you will play a key part in providing outstanding customer service and supporting the company's sales operations.

What you'll be doing

1. Assisting customers in a friendly and professional manner

2. Creating accurate quotes for customers

3. Creating internal documentation to support the sales process

4. Providing product information and recommendations to customers

5. Organising samples for customers

6. Offering exceptional customer service and addressing any customer queries or concerns

7. Collaborating with the sales team to achieve sales targets

8. Undertaking administrative tasks such as data entry and filing as required

What we're looking for

1. Previous experience in a personal assistant or customer service role

2. Excellent communication and interpersonal skills with the ability to provide outstanding customer service

3. Strong organisational skills and attention to detail

4. Proficiency in Microsoft Office applications

5. A positive, enthusiastic and helpful attitude

6. The ability to work well in a team and independently

What we offer

At Emotif, we are committed to providing a supportive and rewarding work environment. You can expect competitive remuneration, opportunities for career development, and a collaborative team culture.

About us

Emotif is a leading provider of branded merchandise to companies, charities, schools, sporting & social associations across Australia & New Zealand.

If you are passionate about sales, customer service, and contributing to the success of a dynamic company, we encourage you to apply for this role. Click the "Apply Now" button to submit your application.

Are you ready to embark on a journey with a vibrant team dedicated to empowering individuals through education? Look no further! We are seeking an enthusiastic Administrator to join our Adelaide Campus. If you're passionate about making a difference and thrive in a dynamic environment, this role is perfect for you!

About Us:

At Australian Academic Solutions, we pride ourselves on fostering a culture of growth, inclusivity, and innovation. As a leading provider of training programs, we are committed to equipping individuals with the skills and knowledge they need to succeed in their careers. Our team is driven by a shared vision of excellence and a genuine desire to support our students every step of the way.

Primary Function:

As the Receptionist / customer service officer, you will play a pivotal role in ensuring the smooth operation of our RTO. From maintaining training facilities to providing exceptional customer service, your contributions will directly impact the success of our programs and the satisfaction of our students.

Responsibilities:

- Keep training rooms and work areas clean, tidy, and presentable.

- Assist with promoting training programs 

- Address course inquiries from students through phone and in-person communication.

- Coordinate student bookings for upcoming courses and provide necessary support to administration team

- Maintain accurate records and ensure completion of necessary documentation.

- Follow up with students regarding enrolment and course completion.

- Provide regular reports on training progress to management.

- Assist students with resume updates and job applications if needed.

- Participate in occupational health and safety measures to ensure a safe learning environment.

- Uphold company values and promote a culture of diversity and inclusion.

- Support general administrative tasks and office management as required.

Qualifications and Skills:

- Previous experience in customer service roles preferred.

- Strong communication and interpersonal skills.

- Ability to multitask and prioritize tasks effectively.

- Ability to work in a fast paced environment

- Proficiency in MS Office Suite including excel, word and outlook

- High level of digitial literacy and the ability to quickly learn new internal administrative software is required to be successful in this role.

-Exceptional attention to detail and a proactive attitude.

- Commitment to upholding ethical standards and promoting a positive work environment.

Australian Academic Solutions is a fast paced, high performing work environment which will require you to multi task and follow set processess.

Why Join Us:

- Exciting opportunity to be part of a dynamic and growing organisation.

- Supportive and inclusive work culture that values collaboration and innovation.

- Competitive salary.

- Make a meaningful impact by helping individuals achieve their educational goals.

If you're ready to embark on a rewarding journey with a team that values passion, excellence, and creativity, we want to hear from you!

Apply now by emailing Sarah@aussolutions.com.au with your cover letter and resume and join us in shaping the future of education at Australian Academic Solutions.  Applicants who do not apply directly will not be considered as it shows you cannot follow instructions.

Join us and let's make a difference together!

Exciting opportunity for an experienced project administrator to join a great organisation within the defence industry that supports career progression and development pathways for their people.

THE ORGANISATION

Our client operates in the Defence surveillance and electronics sector with expertise in radar technologies, integrating and supporting surveillance systems for aerospace, land and naval application. They design, manufacture, operate and support hardware, software and mechanical systems, interfaces and system upgrades.

THE ROLE

The successful candidate will be responsible for providing administrative and technical support to projects under the direction of Program and Project Management professionals

Duties include but not limited to:

• Provide administrative support maintaining project schedules, budgets, project tracking, risk registers, action item registers and other related project management information
• Provide administrative support in the preparation of tender responses
• Provide administrative support producing project reports, plans, templates,letters and proposals
• Generating and distributing meeting agendas and minutes
• Provide administrative support maintaining project SharePoint site and filing systems
• Provide support to progress purchase orders, work requests and forms.
• Identifying problems within project(s) from an administrative perspective
• Proactively streamlining and improving processes
• Liaising with customers and suppliers/subcontractors as directed by the Project Manager
• Provide administrative support establishing projects in accordance with company checklists.
• Provide administrative support for staff inductions and departures in accordance with company checklists.
• Document control, style reviews, preparation, delivery and tracking of documents and products to the customer.

To be successful, you will need to demonstrate your experience in:

• Excellent administrative skills
• General understanding of the project life cycle, project documentation, project standards and methodologies
• Ability to work according to strict deadlines and manage various demands
• Skilled in the use of office computer applications including MS Word,Excel, PowerPoint, MS Project and SharePoint
• Good communication skills
• Good letter and report writing skills
• Effective problem-solving abilities
• Ability to prioritise and focus on multiple tasks at the same time
• Excellent attention to detail
• Good organisational skills.

Essential Requirements for this Role:

• Must be an Australian Citizen
• Hold a Defence Security Clearance or be willing to obtain one
• National Police Clearance

To apply, please follow the apply now prompts.

For more information, please email Kerrie Donohue on kerrie.donohue@randstad.com.au or call on 08 8468 8010 for a confidential discussion.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.