The Salvation Army Australia's Homelessness Stream provides high-quality, person-centred services to people at risk, and or experiencing homelessness. We support adults and families, including accompanying children with accommodation, case management, outreach support, financial assistance, connection and referral to other specialist services.

We are seeking a values-driven and proactive Admin Assistant, at our Darwin location. Reporting to the House 49 Manager, this is a permanent, full-time position.

Salary and conditions are in accordance with the SCHADS Award, level 3.

• Provide administrative support for day-to-day operations.
• Support reception position as required
• Perform general office duties and manage resources according to site requirements, following the direction of the line manager.
• Liaise with suppliers and maintenance contractors to ensure timely and accurate procurement of goods and services.
• Ensure bank transactions, invoicing, and Centrelink imports and exports are completed according to set guidelines.
• Maintain administrative and financial systems in accordance with TSA policies and procedures, including car/room/equipment management, petty cash reconciliations, purchase orders, correspondence, and handling post and freight.
• Maintain effective, accountable, confidential, and secure systems for all participants, program staff, and agency-related documentation and information (verbal, written, and electronic).

• Previous experience in an administrative environment is essential, preferably within the community/welfare sector.
• Certificate III in Business or similar and/or extensive, demonstrated previous experience working in a similar role.
• A National Police Record check is required prior to commencement.
• A NT Working with Children Ochre Card check is required prior to commencement.
• A current First Aid certificate or willingness to obtain.
• Be able to provide proof of eligibility to work in Australia.

As a registered NFP we offer our eligible employees real and meaningful benefits such as;

• NFP salary packaging ($15,900 tax free) plus meals and entertainment benefit ($2,650)
• Flexible working conditions
• Health, fitness and financial discounts / benefits
• Paid parental leave - 12 weeks
• Up to 8 weeks leave per year through our purchase leave scheme
• Up to 5 days paid leave per year to 'volunteer' in a TSA program or activity
• Purpose driven career which has positive social and sustainable outcomes
• Employee Assistance Program - Independent confidential counselling service;
• Opportunity for career development;
• An inclusive culture of dedicated, passionate and professional team members
• Positively supporting and impacting the lives of others through your career contribution

If you're excited by this unique opportunity, the above sounds like you, and you have a heart for working for an organisation that truly does transform lives, we would love to speak to you. We are looking for compassionate people who share our mission and values. If you have the passion and drive to commit yourself to a challenging and rewarding role; we invite you to apply via the link and submit a current CV and a cover letter which details your alignment with the essential requirements of the role.

Applications will close as soon as a suitable candidate is secured.

The Salvation Army is an Equal Opportunity Employer who provides an inclusive work environment and embraces the diverse talent of its people. We value people of all cultures, languages, capacities, sexual orientations, gender identities and/or expressions. We are committed to achieving a diverse workforce and strongly encourage applications from Aboriginal and Torres Strait Islander people.

The Salvation Army is a child safe organisation and is committed to protecting children and young people from harm. All child facing roles will require the successful completion of a Working with Children Check. Applicants for all roles require a mandatory Nationally Coordinated Criminal History Check.

We value Integrity, Compassion, Respect, Diversity, and Collaboration.

About Us
Think Health Specialists is a warm and professional mental health clinic located in Newstead. We provide administrative support to Psychiatrists and Allied Health Clinicians, creating a calm and organised space for both clients and clinicians. We’re passionate about delivering high-quality, compassionate care — and our administration team plays a central role in making that happen.

About the Role
We’re looking for a friendly and capable Administration Officer to join our team on a casual basis, varying from 1-3 days a week. There is the possibility of transitioning to part time in the future. This is an in-person role based at our Newstead clinic.

You’ll be the first point of contact for our patients, helping to manage the day-to-day running of the clinic and supporting our clinicians in delivering exceptional care. The clinic operates between 8:00am and 6:00pm, so availability within these hours is required.

Key Responsibilities

• Greet and liaise with patients in a professional and compassionate manner

• Manage clinician calendars, appointments, cancellations, and waitlists

• Answer phone calls, respond to emails, and manage general enquiries

• Coordinate new patient intake, referral documentation, and medical records

• Communicate with external clinics, including GPs, psychologists, and other referrers

• Process payments, issue invoices, manage Medicare/DVA billing, and arrange refunds where necessary

• Maintain accurate and confidential patient records in accordance with privacy legislation

• Monitor and order office and clinical supplies as needed

• Support onboarding and orientation for new clinicians and staff

• Open and close the clinic, ensuring the environment is clean, tidy, and welcoming

• Perform general administrative tasks to support smooth clinic operations

About You

• Previous experience in a healthcare, mental health, or medical reception setting is desirable

• Familiarity with medical clinic software (preferably Xestro or similar)

• Comfortable using online and cloud-based systems

• Confident using Outlook and OneCloud, or quick to learn new tools

• Excellent verbal and written communication skills

• Strong organisational and time management abilities

• High level of discretion and professionalism in handling sensitive health information

• Current First Aid training (preferred)

• A calm, proactive, and patient-focused attitude

What We Offer

• A supportive, friendly team environment

• Opportunities to contribute to meaningful work in the mental health space

• Convenient Newstead location with public transport nearby

• Remuneration in line with the Health Professionals and Support Services Award

• Training and support provided, including orientation to clinic systems and procedures

Join our Estia Health family in delivering exceptional care and support to our 8000 plus residents in one of our 70+ homes. At Estia Health, we are a place where everyone belongs with a purpose to enrich and celebrate life together.

It’s our people that make the difference, which is why we offer a caring, people-centered workplace where employees are valued and empowered with opportunities to learn and grow.

Join us in playing a special role in the future of aged care.

About the role

The Home Liaison Officer acts as the conduit between Central Service department leads and site Administration teams to ensure business systems and processes are managed effectively to mitigate transactional errors and that these systems/processes are streamlined for ease of learning and execution by our Admin teams.

You will be responsible for implementing and managing an end-to-end robust induction program and ongoing training of our Administration Officers. Work with Central Service Subject Matter Experts (SME) to ensure process or systems changes that impact our homes are captured, trained, and communicated effectively to the Admin Officers.

The Home Liaison Officer also supports the Group Head of Client Relations, as the Fundamental Lead of the Administration Officers, in all projects and initiatives impacting our Administration teams. 

Responsibilities:

• Host AO webinars and assist with Projects
• First point of contact for new Administration Officers (AO) working with Service Desk to grant systems access and all other onboarding tasks kicked off
• Respond to and manage central home-liaison email inbox
• Work closely with RACMs to identify AOs requiring further training / support and recruitment when positions become vacant. 
• Own and maintain the AO SharePoint page and AO Teams chat. Monitor Q&A and ensure other AOs are instructing correct practice.
• Work with business SMEs to ensure process / system changes are effectively communicated and AOs are provided adequate training. 

The person who will be amazing in this role:

• Strong Administration or Office Management experience (aged care experience would be a bonus)
• Qualifications in Business Administration or a related field (highly regarded)
• Must be able to travel local and interstate on a regular basis for short periods of time
• Strong interpersonal and communication skills both written and verbal.
• Ability to prioritise, organise and complete work within established deadlines, and to maintain a consistent level of professionalism. 
• Ability to effectively and clearly present training to other staff on key systems and procedures.
• Ability to learn new systems (prior experience working with systems such as Health Metrics, TimeTarget, Pro Master, Epicor, Microsoft Dynamics will be highly regarded).
• Proficient computer skills across a range of systems and the Microsoft Office suite.
• Strong attention to detail and a proactive, can-do approach to resolving queries and problems.

As one of the largest and fastest growing aged care providers in Australia, we need exceptional people to join us on our journey of changing the way we offer aged care. If this is you, Apply Now!

Want to know more?

If you have questions, please email sam.campbell@estiahealth.com.au 

Estia Health is committed to embracing diversity, equity and inclusion in our workplaces. We encourage applications from people of all ages, cultures (including Aboriginal and Torres Strait Islander peoples), abilities, sexual orientation and gender identities. If you need assistance to participate in our application process, please let us know.

Note: It is a condition of employment that you will be vaccinated against COVID-19 and Influenza.  You will need to have one (1) dose of the COVID-19 vaccine.  All shortlisted applicants will need to pass required background checks.  If you are interested in a role please ensure you apply online as we do not accept emailed resumes. 

Be the welcoming face of AMAT — a leading NDIS service provider transforming the lives of people with disabilities through health, fitness, and community connection.
As our Receptionist, you’ll play a vital role in keeping our office running smoothly, supporting our growing team, and ensuring every client and visitor experiences the warmth and professionalism AMAT is known for.

If you’re an organised multitasker with a friendly personality and a passion for helping others, this is your chance to join a progressive, people-focused organisation that truly makes a difference.

About Us

Padua College is an independent Catholic Boys' Day School from Years 5-12 conducted by the Order of Franciscan Friars minor with an enrolment of over 1500 boys.

We are an enriching and nurturing educational community which offers young men the opportunity to discover and develop their individual talents and interests within a vibrant and caring Christian environment.

About the Role

We are currently seeking receptionists to join our talent pool and work at the college on a casual basis. Shifts are available Monday to Friday between 7:30 am and 4:00 pm. Whether you're available one day a week or five, we’d love to hear from you!

This role plays a pivotal role in the delivery of exceptional ‘front of house’ services, across all reception areas of the College, to students, Parents/Caregivers/Guardians, Visitors and other members of the Community, enabling positive, and engaging interactions with the College that support student learning and wellbeing. 

Key Responsibilities / Duties:

• Provide ‘Front of House’ reception duties across all key College offices as required.
• Delivery management, including receipting deliveries, advising recipients of delivery arrival and appropriate storage of delivered items.
• Undertake daily student absenteeism as requested.
• Mail management, including opening, dating and distributing mail to staff as required.
• Assist students, staff, visitors and contractors with sign in/out procedures. 

To review the full Position Description click here, or alternatively, go to our 'Employment' page on our website.

Why work for us?

As a workplace, we are committed to a contemporary Catholic and faith filled environment to create a truly outstanding place to work where our staff feel valued and supported. We do this by providing:

• Inclusive and Flexible Environment: We value staff wellbeing and maintain an 'open door' policy to support it, including a range of wellbeing initiatives.
• Professional Development: We empower our staff with high-quality learning and career development opportunities through a rigorous professional learning program.
• Collaborative Culture: Work with a team of like-minded professionals dedicated to the holistic development of our students.
• Generous staff discount scheme.
• Employee Assistance Program.
• 12.75% superannuation contribution.

To be considered for this role, you should have:

• A Certificate IV in a relevant discipline (i.e. business, administration) or demonstrated equivalent experience (preferably within Education).
• Strong digital literacy ability
• Excellent verbal and written communication skills

How to Apply

To apply, please submit your application online or through the Career's Portal. Your application should include:

• A cover letter addressing your suitability for the role
• An up-to-date version of your CV
• Any supporting documents you wish to include (e.g. right to work / qualifications etc.)

For any enquiries and more information about the role, please contact our HR team via employment@padua.qld.edu.au or on 07 3857 9999.

Candidates must submit their applications by 8am Friday 14 November. 

Interviews will be conducted throughout the advertising period, and interested candidates are encouraged to apply early, as we seek candidates available to start immediately. 

Padua College is committed to the safety of our students. Student protection is everyone’s responsibility. At the College all persons undertaking work for or on behalf of the College have a shared responsibility for contributing to the safety and protection of children. The appointment of a successful applicant will be subject to satisfactory employment screening and must have a sound understanding of, and commitment to, current child safety standards and a positive current Working with Children check.

About the Company

Join a well-established and respected volume home builder with a strong pipeline of work and a reputation for delivering quality homes. This is a fantastic opportunity to be part of a supportive and collaborative construction team where your contribution is valued.

The Role

As the Building Coordinator, you'll be the go-to allrounder supporting builds from pre-site through to on-site. This role combines administration, coordination, and hands-on support, giving you exposure to all stages of the build. You'll liaise with clients, site supervisors, trades, and internal departments to ensure each home progresses smoothly.

Key Responsibilities (but not limited to)

⭐Coordinate administration and workflow from pre-site through to site commencement and handover

⭐Liaise with clients, supervisors, trades, and suppliers to keep projects on schedule

⭐Manage documentation, variations, purchase orders, and system updates throughout the build process

⭐Provide hands-on support to supervisors and the construction team as needed

⭐Be a flexible allrounder, jumping in wherever required to keep projects moving

To be successful you will need:

✅Proven experience in pre-construction coordination and customer support within the residential building industry.

✅Strong communication, interpersonal and written skills.

✅Possess a keen attention to detail along with exceptional organisational skills and the capability to prioritise tasks effectively.

✅Familiarity with relevant building codes and regulations.

✅Customer focussed, ability to work within a team, down to earth attitude and team player.

What's in it for you? 💰

• Work for a company highly regarded within the industry
• You'll be made to feel at home from the moment you enter the office
• Strategic growth plans with a focus on developing their customer service team
• Top salary for the industries best talent
• Central office location, walking distance to public transport, major shopping centre, Daycare, cafes etc

🏡If this role isn't quite right for you, don't worry - we have a variety of other building and construction positions across administration, coordination, and site roles. Get in touch and we'll help you find the opportunity that best suits your skills and experience!

In the past 5 years we have been extremely humbled to have placed over 14,000 people into meaningful employment. This equates to 21 lives enhanced every day!

Ruby Willoughby | rwilloughby@marble.com.au | 07 3183 2200

By submitting your CV you agree to have read: marble.com.au/privacy

About the Role:

This is a full-time (Monday to Friday) position. You will be instrumental in supporting departmental functions, working closely with the team and members of the community.
The administration officer, provides administrative support to ensure the efficient management of inbound referrals, pre- and post-assessment processing, Support Plan Reviews, and inbound phone/email-based enquiries. The officer is also responsible for providing up-to-date information on navigating the My Aged Care system and accessing aged care services and referral processes.

Key Responsibilities:

• Communication Hub: Masterfully manage and coordinate email accounts and telephone enquiries ensuring timely responses and efficient information flow.

• Confidentiality: Maintain exacting documentation and manage confidential and sensitive information in a timely manner.

• System Savvy: Confidently upload and manage critical information within internal systems.

• Data Excellence: Utilise your advanced Microsoft Word skills to manage data, create correspondence, and support various analytic tasks.

About You:

You are a highly capable and adaptable professional with:

• Exceptional Communication: Outstanding communication skills in all areas are essential for interacting with diverse stakeholders.

• Proven Experience: Demonstrated experience in a administrative role within government departments and/or the health sector is a must.

• Tech Proficiency: A strong aptitude for learning and utilising various software applications.

• Clearance Ready: Ability to obtain and maintain a satisfactory police clearance and aged care clearances.

Opportunity presents -

This is an excellent chance to join a supportive team within a vital government department, offering a challenging yet rewarding role with opportunities to make a real impact.

Why work for Randstad?

Join Randstad's community of contractors for customer service roles across various Government departments. Working as a contractor with Randstad comes with many benefits.

• We offer three pay runs per week ensuring you are always paid within the week.
• Access to My Randstad portal for easy payslip access
• Exclusive access to roles before we go to market
• Discounts at retailers like David Jones, Myer & JB HiFi, Rebel Sport, Woolworths, Hoyts Cinemas and many more
• Access to our employee assistance program services, including counselling services.

Our team is genuine in the support they offer, whether it be helping you to secure the right work opportunity, supporting your development or supporting you while you are contracting for us.

To Apply:

Click APPLY and upload your CV in WORD format. For confidential enquiries please contact Melissa Zalewski at melissa.zalewski@randstad.com.au

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Come and join a progressive organisation - committed to encouraging self-management and economic self-sufficiency as key elements of Aboriginal self-determination.

Based in Darwin, this role reports to the Financial Controller and is responsible for the efficient day-to-day operations of the organisation’s office, providing high-level administrative, procurement, and contract management support.

Excellent written and oral communication skills are essential - and being a strong organiser with the ability to manage many competing priorities.

If you have great administrative skills, reliability and accountability - as well as a commitment to diversity and ability to communicate sensitively with Aboriginal and Torres Strait Islander peoples —we’d love to hear from you!

Position Description for the above role is available on our website: www.aboriginalinvestment.org.au/careers

To apply, please provide the following via Seek link by 5pm Tuesday, 4th November 2025

• Cover letter, maximum 2 pages, that addresses the Essential and Desirable Selection Criteria outlined in the position description

• Resume, maximum 4 pages, that outlines your relevant skills and experience

• Details of two referees

Only applicants having Australian residency and full-time work permit are suggested to apply.

Aboriginal candidates are strongly encouraged to apply.

Behind every successful doctor placement is someone who ensures the moving parts align seamlessly. At Medrecruit, that someone is our Placement Specialist (Administrative Assistant) –
a role dedicated to precision, process, and delivering an exceptional experience for our doctors and healthcare partners.

As a Placement Specialist, you will have one-of-a-kind problems to solve in this dynamic role! You will have strong administration experience, a background in event planning, travel coordination, or hospitality, and love structure and processes. You crave order in your work and take pride in dotting all the 'i's' and crossing all the 't's' before going home for the day. You are also the type of person who can deal with a last-minute curve ball and re-prioritise your tasks to get whatever needs doing done.

Be based in our new, modern offices in Robina with hybrid work options available after initial training. 

Your Role at Medrecruit

You’ll collaborate closely with our Recruitment Consultants to make every doctor’s placement seamless and successful by:

• Coordinating complex travel and accommodation across multiple placements.

• Managing credentialing and compliance documentation with accuracy and care.

• Building meaningful relationships with hospitals, health services, and doctors.

• Ensuring all records and paperwork meet legislative and regulatory standards.

• Supporting administrative processes such as reference and police checks.

Every placement you touch helps a doctor do their best work — and contributes to better healthcare outcomes for communities across Australasia.

Our Ideal Placement Specialist

You’re the kind of person who finds satisfaction in making things run flawlessly. You love structure, are calm under pressure, and take pride in delivering excellence every day. You’ll ideally bring:

• Proven experience in administration, travel coordination, hospitality, or events.

• A proactive, detail-oriented approach to your work.

• Strong communication and stakeholder management skills.

• Confidence managing multiple priorities in a fast-paced environment.

• Tech-savviness and comfort learning new systems.

• A tertiary qualification (preferred but not essential).

About Medrecruit

Founded in 2006, Medrecruit is Australasia's largest medical staffing agency, and we use our network to help doctors find better job opportunities, better experiences, and live richer lives. We know that a well-staffed healthcare system with fulfilled medical professionals leads to better patient outcomes. 

Medrecruit and Medenterprises is a proud member of the Recruitment, Consulting and Staffing Association (RCSA). We are an equal opportunity employer and are committed to promoting diversity and inclusion at work. We actively encourage applications from any background. We believe in being yourself – authentic and honest. We value diversity because diverse teams build better products & better organisations.

More reasons to love us…  

🌈 Diverse, Inclusive Environment
🩺 Medical insurance
📚 Continuous Learning & Development

🏝️ Hybrid remote options after onboarding
📈 Career Growth Opportunities
🎉 Celebrate wins with mega parties and quarterly events

💖 Wellbeing leave days for each year of service 

🚀 We’re B Corp certified

What to do next

If you think you have what it takes to be a Placement Specialist, and you have the right to work in Australia, then we want to hear from you. 

To apply, please paste the following link into your browser and submit your CV and a covering letter to our careers page:

• https://medenterprises.bamboohr.com/careers/214?source=aWQ9Nw%3D%3D