Location: Newstead | New GP Clinic | Opened 1st September 2025

If you’re the kind of person who spots a confused patient in the waiting room before they say anything…
If you smile before you answer the phone (and people can hear it) …
If you love making things run smoother than they did yesterday…

Then you might just be who we’re looking for.

We’re a new general practice—designed by GPs who care deeply about quality, calm, and community.

This isn’t just answering phones and printing scripts.
It’s about setting the tone of the whole place—from the first hello to the last rebooked appointment.

What You’ll Be Doing:

• Welcoming patients warmly (on the phone, at the desk, in every small moment)

• Booking, billing, and rebooking—accurately and with attention to detail

• Supporting GPs and nurses so they can focus on care

• Keeping things stocked, tidy, and quietly in order—often before the need even appears on our radar

• Using our clinic systems (Best Practice, AutoMed, phones) with confidence and curiosity

• Working closely with the admin team—sharing ideas, tasks, and the occasional coffee run

• Learning and growing—this role is built for someone who’s ready to level up

You’ll Thrive Here If You:

• Notice the little things and take pride in getting them right

• Stay calm when things get busy—and bring a smile when it counts

• Like being part of a team that values trust, kindness, and honesty

• Have a sharp eye, a steady presence, and a good sense of humour

• Want to work somewhere with purpose, not just pay slips

📧 To apply: Send your CV and a short note via Seek or to pm@pshealth.au
Tell us:

• What you think makes a great patient experience

• And what you would want to learn or improve in your first few months with us.

The Company

As the world leader in calibration services, we provide precision calibration expertise in every industry, geography and instrument across the world. Trescal combines the power of an international group, a dense network of technical experts and responsive local laboratories. Become a part of Trescal and leap forward in your career path!

As a service company, our people are at the heart of what we do. We provide training programs, engagement with local communities and a commitment to improve the world around us, inch by inch.

We are looking for a suitably experienced customer service representative to fill the role of CSR/Service Coordinator (WA), within our Perth team.

Job Summary

The purpose of this position is to co-ordinate the scheduling of work for service technicians in WA in conjunction with the state service managers and supervisors. Assist the service supervisor in maintaining continuous and uninterruptible service work for technicians to meet and exceed customer expectations. Process service documentation, invoicing and ordering to meet business KPI.

The Role:

• Service work scheduling. Co-ordinate service work through database, emailing clients advising works due, securing purchase orders and scheduling technicians in conjunction with branch service team leaders/managers.
• Processing service reports and customer orders, invoicing.
• Coordinate in house repairs in conjunction with supervisor/manager.
• Organisation of third-party service requirements & following up with the third-party.
• Liaising with clients via phone and email, and meeting KPIs for these metrics.
• Oversee purchasing, inwards goods inspection and dispatch of spare parts, customer owned goods. Following up with suppliers & processing the receipt of parts received
• Assist in sales for the region including booking appointments, raising quotes and upselling.
• Participate fully as a member of a team, in conjunction with the technicians to maximize customer satisfaction & TAT compliance.
• Work always with health and safety in front of mind. Raise Hazard Reports and Workplace Improvement Notes to improve safety and quality of service and sales.
• Assist with general Work, Health and Safety (WHS) tasks within lab and field.
• Liaising with sub-contractors and allocating jobs to them.
• Checking work has been completed by due date and following up outstanding work.
• To perform any other task requested by the Branch Manager.

Experience Required:

• Admin experience gained in a technical/mechanical/service environment.
• Experience in service work scheduling and coordination.
• Excellent organisational and time management skills.
• Experience working in an administration role that required high levels of accuracy.
• Excellent customer service skills and customer service liaison experience, including phone, email and in person.
• MS Office proficiency including Outlook, Excel and Word.
• Professional written and verbal communication skills.
• ERP Software and quality systems experience.
• Cert IV in Work, Health & Safety (WHS) highly favourable.
• Proactive with effective planning skills.
• Strong communication and collaboration skills.
• Persistence and determination to succeed.

General Info:

• Located in Welshpool WA with car parking facilities.
• Business hours 7:00am - 4:00pm.
• Monday to Friday.

Trescal is an Equal Opportunity Employer who values its employees.

Please apply via Seek and include a Cover Letter and Resume.

The successful candidate must have full working rights within Australia.

Please note, only shortlisted candidates will be contacted.

Join Our Award-Winning Team!

Are you an organised, motivated administration professional looking to work in a dynamic and supportive environment? At Tony Isgrove’s Paint and Decorate, we’ve built a legacy of quality and teamwork over the past 40+ years in Business.

Recognised as a “Best Place to Work” (2022–2025), we’re not just about painting – we’re about people. Join a close-knit team that values professionalism, fun, and making a positive impact every day.

Why Work with Us?

At Tony Isgrove’s, we believe in more than just getting the job done, we believe in doing it well and enjoying the journey together.

• Supportive Culture: We prioritise connection with regular team events, office activities, and a welcoming work environment.

• Professional Growth: We’re committed to helping our team members develop their skills and grow in their careers.

• Meaningful Work: Be part of a company that values every client and team member, where your contributions are recognised and celebrated.

 The Role

As an Administration co-ordinator, you’ll be a key player in ensuring smooth daily operations and outstanding client experiences. You’ll:

• Deliver Excellent Client Services: Respond to calls and emails and manage strong relationships with residential and strata clients.

• Coordinate Internal Communications: Act as the go-to contact between departments to keep things running efficiently.

• Process Documentation: Handle quotes, contracts, and project documents accurately from start to finish.

• Support Admin Functions: Oversee timesheets, reporting, and CRM updates (we use Workflow Max and HubSpot).

• Think Analytically: Help us problem-solve and improve our processes using your analytical skills.

What We’re Looking For

We’re after someone proactive, detail-oriented, with strong time management skills and team-focused. This is a dynamic role with a lot of variation which requires someone who can multitask and work as a team player to ensure all tasks are completed efficiently.

• Experience: Minimum 3 years in administration and client services (experience in construction/trades is a bonus).

• Skills: Strong communicator, solutions-focused, with excellent attention to detail.

• Tech Savvy: Confident using Microsoft Office and high-functioning CRM systems, proficiency in typing.

• Attitude: Positive, motivated and displays initiative. We work as a team and are constantly collaborating to ensure the best client experience is achieved.

What’s in It for You?

• $38/hour – Competitive hourly rate

• Great Culture – Fun, inclusive team with events like Dream Days, Painting Happiness Day and team lunches.

• Growth Opportunities – Ongoing support and clear pathways to grow within the business.

• Recognition – Be part of a workplace that genuinely appreciates and rewards your efforts.

Ready to Apply?

If you’re ready to bring your talent and administration skills to a company that values people and excellence, we’d love to hear from you.

 Send your resume and a brief cover letter explaining why this role is the perfect fit for you.

Let’s create something great together at Tony Isgrove’s Paint and Decorate. 🖌️✨

About PPC

PPC is Australia’s leading specialist in desktop plastic card printers and instant card issuance systems. Established in 1986 and 100% Australian owned and operated, PPC delivers tailored ID card solutions to over 7,000 sites across corporate, education, healthcare, government, mining, and training sectors. Every business day, PPC-supported systems produce more than 70,000 plastic cards nationwide. With offices in Brisbane, Sydney, and Melbourne, PPC offers comprehensive support including card design, database integration, photo and data capture devices, and a full range of printer supplies and accessories. Renowned for its technical expertise and innovation, PPC is often consulted by global manufacturers and is proud to offer its own exclusive range of ID card printers designed for Australian conditions.

With a strong commitment to operational excellence, sustainability, and continuous improvement, we are seeking a dynamic and experienced Operations Manager to join our leadership team.

The Role

As Operations Manager, you will play a pivotal role in translating PPC’s strategic vision into operational reality. This is a leadership position requiring a top-down approach—identifying opportunities for improvement across all business functions and contributing to the future direction of the company. You will be a key driver of PPC’s culture, values, and strategic goals, ensuring that operational decisions reflect and reinforce the company’s commitment to innovation, integrity, and wellbeing.

Key Responsibilities

Strategic & Operational Leadership

• Take a top-down view of PPC’s operations to identify inefficiencies, risks, and opportunities for improvement.

• Provide strategic input into the company’s growth plans, technology roadmap, and operational direction.

• Champion PPC’s company culture, ensuring values are embedded in daily operations and team engagement.

• Oversee payroll, superannuation, PAYG, and payroll tax compliance.

• Manage domestic and international supplier payments and bank transfers.

• Ensure adequate cash flow and financial health of the business.

• Maintain HR records, leave calendars, and employment contracts.

• Liaise across departments to ensure smooth operations and alignment with strategic goals.

Managerial Oversight

• Lead and develop the administration team with a focus on mentorship, accountability, and wellbeing.

• Monitor debt collection strategies and KPIs.

• Maintain WHS and Fire Safety policies and compliance.

• Prepare financial reports for management and external entities.

• Drive efficiency through process review, automation, and continuous improvement.

Executive Functions

• Prepare submissions and reports for government bodies including ATO, APCO, NICNAS, ACMA, and others.

• Collaborate with PPC’s external partners such as banks, accountants and IT providers.

• Represent PPC in strategic discussions and board-level communications.

IT Strategic Coordination

• Act as the internal liaison for PPC’s digital infrastructure and technology roadmap.

• Coordinate with external IT providers to ensure systems are secure, scalable, and aligned with business needs.

• Support the implementation of digital ID platforms and ensure operational readiness.

• Identify opportunities for technology-driven process improvements across departments.

• Champion data governance, cybersecurity awareness, and digital compliance initiatives.

What You Bring

• Professional certifications in HR, business operations, or leadership (e.g., AHRI, CIPD, MBA) will be highly regarded.

• Proven experience in operations, finance, HR, and IT coordination.

• Strong leadership qualities with the ability to inspire, influence, and drive change.

• Strategic thinking and execution skills, with a top-down approach to business improvement.

• High emotional intelligence and a collaborative leadership style.

• Expertise in process optimization, technology integration, and change management.

• A proactive, solutions-focused mindset with a commitment to continuous improvement and innovation.

• A genuine endorsement of PPC’s values and culture, with a passion for building a positive and high-performing workplace.

• As an Executive Assistant, your responsibilities will include:
• Proactive diary and inbox management, meeting coordination, agendas and minutes
• Domestic and international travel, itineraries, visas, accommodation and expenses
• Preparing documents, presentations and reports, maintaining version control and confidentiality
• Stakeholder liaison across internal teams, clients and external partners
• Managing actions and follow ups, tracking deadlines and preparing the executive for key meetings
• Event and workshop support, logistics and room coordination
• General administration, purchase orders, invoice processing and records management

• Proven experience as an Executive Assistant in a corporate setting supporting senior leadership
• Advanced MS Office skills, strong writing and formatting, fast and accurate typing
• Excellent judgement, discretion with sensitive information and a calm approach under pressure
• Strong stakeholder skills, clear communication and a service mindset
• High attention to detail, solid time management and the ability to anticipate needs

Location: Auburn High School, Hawthorn East
Employment Type: Full-time, Monday–Friday

About the Role:
We are seeking an enthusiastic and organised Administration Officer to join our main office team. This role provides key support across accounts receivable, events, school communications, and general office duties under the direction of the Business Manager.

You will work closely with staff, students, and the wider school community to ensure the smooth operation of school activities. You will be part of a supportive main office team of three full-time administration staff. Prior school experience is desirable but not essential; full training on school systems and processes will be provided.

Key Responsibilities:

Accounts Receivable

• Manage all aspects of CASES21 accounts receivable, including invoicing families for school fees, events, excursions, and camps.

• Process CompassPay receipts daily and ensure all cash and EFTPOS transactions are accurately receipted and balanced.

• Produce, interpret, and analyse financial reports, including family transaction histories, matching reports, and statements.

• Process CSEF applications and monitor student funding balances.

• Prepare financial summaries, including profit and loss for camps, excursions, and fundraising activities.

• Respond to staff and parent enquiries regarding accounts receivable matters.

Events

• Support staff in planning and managing school events via Compass and SAL, ensuring compliance with departmental policies.

• Organise and oversee activities for the Chase Basketball Academy.

• Plan and coordinate the End-of-Year staff celebration.

• Manage event registrations and reporting through TryBooking.

Communications

• Update the school website and reception TV with photos and information.

• Draft, edit, and finalise the school newsletter (three times per term).

• Assist with preparation of the school yearbook in collaboration with principal class staff.

• Maintain and update school policies as required.

General Administration

• Provide routine administrative support and reception duties, including screening visitors, answering phones, and liaising with parents.

• Attend to student enquiries and provide first aid when required.

• Manage Compass functions, including student arrival/departure times and password resets for parents and students.

• Undertake additional duties as directed by the Principal or Business Manager.

Skills and Attributes:

• Excellent interpersonal and communication skills

• Strong organisational skills and ability to work independently

• Attention to detail and accuracy in administrative tasks

• Enthusiasm for supporting staff, students, and the school community

Application Process:
Should you be shortlisted for the role, you will be provided with a selection criteria document containing five criteria. Applicants are required to provide detailed responses addressing each of the criteria as part of the application process.

NASS specializes in detailed demolition and is renowned for its provision of supplementary labour to the construction industry. Its large team of qualified labourers including site supervisors, carpenters, demolition workers, is strong, hardworking, committed to working with the client to meet deadlines, requires minimal supervision and proudly adheres to all WHS standards.

A position has opened within the company for a Labour Recruitment Allocator.  As an Allocator of Labour, you will be responsible for taking bookings from our clients and allocating labour / staff to all projects. Based in Wetherill Park this role is perfect for someone who embraces a challenge and excels in juggling multiple priorities in a fast paced environment.

Required qualities;

• Professional phone etiquette

• Polite and professional approach

• Intermediate computer skills and proficient in Microsoft Office

• Ability to work under pressure and to set time frames

• Ability to work both in a team and autonomously

• Organised with a high level of time management skills

• A commitment to the highest level of customer service

• Excellent attention to detail

• Understanding of time sheet entry and working hours.

If successful, your role will include the following responsibilities but not limited to:

• Coordinate all client inquiries in a professional and polite manner

• End to end assigning of employees to client requested sites and projects with skills such as Operator tickets, High Risk Tickets, specialised labourers, pile trimmers etc.

• Managing a reasonable volume of incoming phone calls from current employees, clients, possible candidates and other stake holders

• Confirming daily Rosters and the scheduling of personnel accordingly

• General Administration duties

• Respond to out-of-office hours client requests and issues as required

• Supporting other team members with various tasks as required

• Compiling and submission of all time sheet hours to Accounts Department

• Carrying out Recruitment Duties Such as:

  • Sending template message to possible recruitment personnel

  • Ensuring pre-employment startup packs have been communicated and completed

  • Ensuring all tickets are scanned and uploaded to required personnel files

  • Updating training matrix as required

A successful candidate will have:

• Proven volume recruitment experience across varied industries with proven capacity to work within legislation, policy and guidelines

• Previous project administration experience that demonstrates the ability to plan projects and manage the end to end administration

• Experience in rostering & scheduling  in a high volume and fast paced environment desirable

• Demonstrated expertise in developing and maintaining key relationships with stakeholders both internally and externally
    
  This is an extremely challenging and diverse role that requires you to be flexible, able to work under pressure and balance numerous tasks at once.
  Your strengths and experience will be in the ability to plan, prioritise work and be able to manage both clients and employees. This is a demanding yet rewarding role that is perfect for someone looking for a dynamic work environment.

If this role sounds like you please apply in the first instance by submitting your CV on-line through SEEK for consideration and include your most suitable telephone number if you are selected to be contacted for an interview.

Client Support Officer – Cook/Activities coordinator.

Six month contract, 2 days per week (Wednesday & Thursday)

Belmont

At Relationships Australia WA, we’ve been proudly supporting West Australians for over 70 years. Our mission is to provide relationship support services for individuals, couples, families, and communities. We believe that everyone has the right to belong, and we work tirelessly to create a welcoming and inclusive environment for all.

About the role

Do you have a passion for cooking, love to build meaningful relationships with people and can coordinate small events?

The position is base at Lanterns House – a homey art deco house in Belmont, where our Find & Connect Support Service and Forced Adoption Support Service are based. We are a small team who are dedicated to supporting our members who have very diverse interesting lives and who have been impacted by trauma. Our members love getting together at regular events, morning teas and luncheons. They love a good conversation, a few laughs and yummy food.

We need someone who would love to cook tasty treats for the social gatherings at the house, to coordinate small events, manage activity and venue bookings as well as provide general admin support, including answering the phones and greeting members.

The current vacancy is 15 hours per week.

Skills, experience, and qualifications

Essential:                           

• Ability to prepare a variety of quality meals efficiently, and within high food hygiene standards of practice.               

• Ability to maintain kitchen and function areas to a high standard of safety, cleanliness, and order, and to adhere to workplace safety principals.

• Warm, welcoming, engaging manner, creating a welcoming considerate environment for all attending.

• Understanding of and commitment to client confidentiality, privacy, and dignity

• Ability to design, plan, negotiate, manage, and engage in socialisation activities with clients, excellent communication, and interpersonal skills.

• Ability to relate to a wide variety of people from diverse backgrounds, and trauma experiences.

• Developed skills in MS Office applications including Word, Excel, and Outlook. Experience in Database operations. Ability to design invitations, flyers, client notices and mange digital calendars etc.

• Administrative skills, including activity coordination, record keeping, data entry, cash/credit card handling. Booking functions, activities, and catering.

• Has attained, or willing to attain first aid/cpr certificate.

Desirable:

• A knowledge and understanding of the experience of Forced Adoption and Forgotten Australians, Former Child Migrants.

• Flexibility in availability for workdays

Why Join Us?

• Competitive salary $61,147 to $65,656 per annum pro rata plus superannuation

• Non-for-profit organisation salary packaging – up to $18,550

• Staff Reward program to provide savings on your everyday expenses

• We are a values-driven organisation that aims for Authenticity, Inclusion, Compassion and Excellence. 

• We value diversity across cultures, genders, sexuality and neurotypes. All interested, skilled and qualified applicants are encouraged to apply

A copy of the position description is available upon request.

Please contact the Coordinator Katie Woodley-Smith – 08 61640487 for more information.

Application instructions:

Applications must include a cover letter outlining suitability for the role and a current resume citing professional referees and to be submitted via SEEK.

Applications close at 5pm Monday 3rd October

Relationships Australia WA is committed to being a 'Child-Safe' organisation and expects all staff agree to our Children and Young People Safety and Wellbeing Policy and Child Safe Code of Conduct. Appropriate rigorous reference and background checking will be undertaken, including a Working with Children Check (where applicable), police record and identity check. We are committed to the safety and empowerment of all children, including those with a disability and from Aboriginal or Torres Strait Islander and culturally and/or linguistically diverse backgrounds.