Toowoomba Site Coordinator

Australian Trade Training College Ltd has been a Registered Training Organisation (RTO) since 2006. We deliver a variety of courses ranging from Certificate I level to Diplomas under Apprenticeship/Traineeship arrangements, Vocational Education and Training in Schools, Career Start and Fee for Service. We are seeking an energetic, articulate and experienced Leader with strong administrations skills to join our team full-time. This role is central to ensuring smooth day-to-day operations across our Toowoomba Campus.

If you have the drive to excel, are motivated and passionate about your work we want to hear from you!

About the role:

As the Site Coordinator, you will be supporting Heads of Department and Trainers to manage and support student administration throughout all stages of their training from enquiries/enrolments to completion. This includes (but not limited to) processing of enrolments, resulting assessments, issuing training notices, processing completions, certificate issuance, coordinating resources, trainer allocation, staff leadership and day to day Campus operations.

You will attend to customer enquiries and respond appropriately within the given time frames. You will apply a high level of attention to detail and accuracy in your work and show initiative to ensure quality outcomes. This is a role full of variety and no given day will be the same. 

What you will bring:

• Exceptional interpersonal and communication skills
• A positive can-do attitude
• Strong attention to detail
• Staff management experience
• A pro-active approach to problem-solving by streamlining processes
• A great work ethic and adaptability
• Student Management System (SMS) experience
• Sound understanding of Microsoft Office suite including ‘Teams’
• Willingness to grow and expand

Highly Desirable:

• Proven RTO administration experience
• Experience with Government funding
• Student Management System experience
• Leadership experience

The Australian Trade Training College is proud to be a supportive, flexible and inclusive organisation. Submit your application by uploading:

• Cover letter indicating interest and suitability to the role
• Resume indicating relevant qualifications, work history and experience

Successful applicants must be eligible to work in Australia.

A current Working with Children Check -Blue Card and National Police Check is required and can be arranged for the suitable applicant. 

Join the dynamic and exciting Mooi Hair team as a Salon Manager. You will work closely with the salon Directors, Senior stylists and salon team to achieve and deliver an exceptional customer experience for our clients. 

We are a fresh and innovative salon looking for a front of house manager to join our team. We are looking for an individual who has experience in a client-focused environment with the ability to work well under pressure, prioritise workload, and maintain a professional presentation. We are looking for someone with excellent communication and time management skills, as well as the ability to build strong client relationships. 

Key responsibilities include:

• Manage front of house operations, including the reception area and customer service.

• Oversee scheduling, appointment booking and client flow to ensure efficiency.

• Ensure high standards of customer service and satisfaction.

• Oversee the daily operations of the salon, including maintenance and cleanliness.

• Manage inventory and ordering of supplies.

• Develop and implement customer service policies and procedures.

• Collaborate with management to achieve business goals.

What we offer:

• ongoing training and development paid by us, to support your career goals.

• Staff discounts on products.

• Complementary hair cuts and colours.

• lunch provided on saturdays for all staff.

• beautiful working environment in a new salon.

• great opportunities provided across different areas of the industry.

• Monthly RDOs.

Full time hours

Salon Hours:

Mon: Closed 

Tues: 9:45am - 6pm 

Wed: 9:45am - 7:30pm 

Thurs: 9:45am - 7:30pm 

Fri: 9:45am - 6pm 

Sat: 8:45am - 3:30pm 

Sun: Closed 

Immediate start available. 

Are you an organised, detail-oriented professional with experience or interest in leasing or property administration?

This is a fantastic opportunity to join a reputable and supportive organisation where you'll gain exposure to end-to-end leasing processes, work closely with experienced professionals, and continue growing your career in a collaborative environment.

We're currently seeking a Leasing Assistant to join one of Sydney's leading organisations, working across diverse property and leasing projects. This role offers excellent learning opportunities, great exposure, and the chance to work with experienced professionals who are passionate about what they do.

Key responsibilities:

• Review, prepare, and process lease documentation and related dealings

• Liaise with internal and external stakeholders, including clients, landlords, and government bodies

• Coordinate registration and compliance processes, ensuring accuracy and attention to detail

• Support with general administration, billing, and post-registration tasks

• Assist with day-to-day team coordination and provide exceptional service to stakeholders

About you:

• Minimum 2 years' experience in an administrative position, ideally with exposure to leasing, property, or legal administration

• Strong attention to detail and excellent time management skills

• Confident communicator with a professional and proactive attitude

• Experience using PEXA or similar systems (highly regarded)

• Positive, team-focused, and eager to learn

What's on offer:

• Hybrid working arrangement 1-2 days

• Collaborative and supportive team culture

• Exposure to high-quality leasing and property work

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.

To apply please click apply or call Ksenia Varaksina on 02 8289 3213 for a confidential discussion.

Job Description: We are currently seeking a dedicated and customer-focused Admin/Accounts to join our team. The ideal candidate will be responsible for providing exceptional customer service, managing administrative tasks, and ensuring smooth communication between customers and our repair team. This role requires strong organisational skills, attention to detail, and a passion for delivering outstanding service.

Responsibilities:

As a Admin/receptionist

• Greet customers and visitors in a courteous and professional manner

• Answer incoming calls and emails promptly, and direct them to the appropriate department

• Schedule appointments for vehicle assessments and repairs

• Liaise with insurance companies and adjusters as needed

• Keep customers informed about the progress of their repairs and address any concerns or inquiries they may have

• Maintain organised records of customer information, repair orders, and invoices

• administrative tasks such as filing, data entry, and billing

• Helping with Wovr data entry 

  As a Accounts Officer, you will be responsible for:

• Generate customer invoices, and perform Accounts Receivable duties and month end tasks, 

• Customer service with our valued clients, 

• Set up of contracts,

• Accurate processing of high-volume production data,

• Ensuring maintenance of accounts related documentation,

• Prepare timely and accurate customer invoices,

• Processing, investigating and responding to revenue and accounts receivable related tasks and enquiries

• Participating in debt recovery procedures on outstanding debts

• Cash handling, front office and administrative duties as required

• Undertaking other duties as required

 Requirements:

   This is a full time Role 8am-4.30pm Monday -Thursday, Friday 8am to 2pm 

• Ability to work in a small team environment

• Strong communication skills, both verbal and written

• Excellent interpersonal skills and a friendly demeanour

• Proficiency in computer software and experience with automotive repair management systems is a plus

• Ability to multitask and prioritise tasks in a fast-paced environment

• Previous experience in a receptionist, customer & accounts service role is desirable

Benefits:

• Competitive salary

• Ongoing training

• Be a part of a friendly team 

• Family owned & run business 

We are a successful civil contracting business who has been operating in Australia for over 35 years. With the agility and personal connection of a Tier 2, yet the expertise of a Tier 1, and the enhanced resources of one of the largest, world-class construction companies, VINCI, our employees and clients get the best of three worlds.

There has never been a better time to join our team – with several project wins on the horizon, including a major project with packages to be award early 2025, you'll have the chance to be part of exciting new ventures and contribute to shaping the future of infrastructure in Melbourne.

As a progressive, leading civil engineering firm built on the strong foundations of our unique history, we engage, enable and empower our people to be better. With you, we are altogether stronger, in building the future we want.

Be part of the Eastern Freeway - Hoddle to Burke Alliance and help deliver one of Melbourne’s most exciting transport upgrades. We’re transforming the Eastern Freeway with major upgrades that will make travel smoother, safer, and more connected for the east. From big engineering moments to community focused design, this is a project where your work will make a real difference.

We are seeking a proactive and detail-oriented Project Administrator to join our team. You will provide essential administrative and commercial support to ensure smooth project delivery, including document control, correspondence, and meeting coordination. You will manage job costing activities such as subcontractor invoices, progress claims, and payment schedules, and oversee site logistics including vehicles, plant, equipment, and leave registers. With a focus on financial accuracy, you will assist with cost forecasting, supplier reconciliations, and purchasing. The ideal candidate will bring strong organisational skills, attention to detail, and a commitment to the project’s safety, quality, and compliance standards.

About the role:

• Provide day-to-day administrative and commercial support to the project team, including document control, correspondence, and meeting coordination.
• Manage job costing activities, including data entry of dockets, subcontractor invoices, progress claims, and payment schedules.
• Oversee site logistics and registers, including vehicles, plant, equipment, and project leave records.
• Support financial controls and reporting, such as invoice checking, supplier reconciliations, purchasing, and cost forecasting.
• Uphold safety, quality, and compliance standards, ensuring adherence to policies, procedures, and regulatory requirements.

The successful applicant will have the following skills and experience:

• Certificate III Business Administration qualification or similar.
• Proven experience in job costing, purchasing, and accounts, ideally within the construction or infrastructure sector
• Advanced data entry skills with a strong focus on speed, accuracy, and attention to detail
• High-level data entry skills with speed and accuracy, experience with Viewpoint or similar job costing programs, intermediate to advanced Microsoft Office skills, and strong attention to detail.
• Current C-Class Driver’s License

We have a range of additional benefits available for our employees:

• Health & Wellbeing – discounted health insurance, seasonal vaccinations, wellness discounts, fertility benefit and employee assistance program (EAP).
• Time for life / Work life balance – birthday leave, purchased leave program, paid parental leave and flexible work arrangements.
• Financial wellbeing – competitive remuneration, annual performance bonuses, salary continuance insurance and employee share program.
• Career development – training, mentoring programs, and leadership development program.

Many of our projects are located in regional areas, therefore all applicants must hold a current Driver’s Licence and have their own transport.

Seymour Whyte is an Equal Opportunity Employer, and we encourage applications from candidates with diverse backgrounds, including veterans. Our commitment to an equitable construction industry extends to an inclusive culture that embraces our differences and gives everyone the opportunity to grow and be equally valued. We're unified in our direction toward having a workplace that is balanced and fair for all.

Next steps

• Submit your CV online to apply for this role
• All successful applicants will be required to undergo a pre-employment medical and criminal history check.
• Applications will only be accepted from candidates who have the right to work in Australia

Reference code: 494537

Our internal Talent Acquisition team is managing this role; applications will not be accepted from recruitment agencies.

We are seeking an enthusiastic and dedicated Assistant to join our dynamic Commercial Property Management team in Port Melbourne. This role offers a fantastic opportunity to develop your skills in the property industry while supporting the effective management of an industrial property portfolio.

The Opportunity

As the Assistant Property Manager, you will play a pivotal role in supporting the Property Management Team. This is a fantastic opportunity to develop your skills in a collaborative and fast-paced environment.

Key responsibilities:

• Assist the Property Management Team with the management of leasing and property management authorities, lease documents, and other documents and forms in compliance with legislation.

• File incoming invoices for processing by the Accounts team and occasionally process time-sensitive invoices for payment.

• Manage arrears, including preparing arrears reports, sending notices, and following up with tenants (via phone and email).

• Ensure tenant records in the system are accurate and up to date.

• Build and maintain strong, trusting relationships with both internal and external stakeholders.

• Assist with general administrative tasks, such as maintaining property filing systems, registers, and databases.

• Undertake other ad hoc duties as required.

To be successful you will need: 

• Experience in administration (essential) and customer service (desirable).

• Strong organizational skills and the ability to manage multiple projects simultaneously.

• High attention to detail.

• A proactive attitude and excellent professional communication skills.

• Intermediate proficiency in Microsoft Word and Excel.

• Immaculate personal presentation and a high level of professionalism and integrity.

• A Certificate of Registration as a Real Estate Representative or Estate Agency Licence (desirable, or willingness to undertake in the future).

• Tertiary qualifications in Building, Property, Accounting or Valuations (advantageous).

Benefits to you: 

• Competitive salary package.

• Enjoy the convenience of onsite parking included in your package.

• Opportunities to grow your career and expand your property management expertise.

• Build valuable relationships and expand your professional network in the property industry.

We are excited to hear from passionate and motivated candidates ready to contribute to our team. Apply today!

“At our clinic, we believe great care starts with great people. We’re fun but professional, trusted by our clients, and committed to growing together - for the long run.”

- Emma Roberts, Back In Motion Bayswater Practice Manager

About Us

Back In Motion Bayswater (located in the Wantirna Mall) is a large, well-established and thriving multi-disciplinary practice providing physiotherapy, podiatry and myotherapy services. We have a fantastic reputation in the community and take pride in providing a service that not only meets but exceeds our client’s expectations.

Back In Motion Group is part of the Healthia Group, a company that offers a supportive and cohesive workplace culture with integral educational and career growth opportunities. If you are successful in this application, you will immediately be connected to a network of Allied Health Practitioners and Support Services in over 300 practices across Australia and New Zealand. Please do not hesitate to ask us any questions. We would love to hear from you! 

The Role

We’re on the lookout for our next admin superstar - someone organised, reliable, and passionate about delivering excellent care alongside our welcoming admin and clinical team. In this important role, the successful applicant will act as an information resource and ambassador to patients, the general public, practitioners and team members.

This is a permanent part-time role with a minimum of 24 hrs per week (Mon 2-8pm, Wed 2-8pm, Thurs 4-8pm, Fri 7.30am-3.30pm or 11-7pm), with the opportunity for additional shifts and leave cover across our opening hours.

You will be dividing your time between front-desk client care and essential administrative support.

Your duties will include but not be limited to:

Client Experience

• Answering phones and emails promptly, prioritising client needs.

• Managing diaries and scheduling client appointments.

• Providing outstanding customer service to ensure every client has a positive and meaningful experience.

• Building strong working relationships with clinicians to support coordinated client care.

• Supporting the podiatry team through instrument management and sterilisation.

• Ensuring the clinic is well-presented, clean, tidy, and safe for our clients.

Administration

• Processing payments and invoices accurately.

• Managing Work Cover debtor accounts and performing bank account reconciliations.

• Supporting the Practice Leadership team with day-to-day operations.

• Helping document and improve clinic procedures.

• Assisting with special projects such as clinical trial management, marketing initiatives, and social events.

About You

You are a friendly, professional, and team-oriented individual with the ability to mentor and support fellow administrative staff, who brings:

Essential:

• Experience as a Allied Health Receptionist/Administrator, ideally in podiatry or physiotherapy, with working knowledge of podiatry workflows and Victorian WorkCover accounts and debtors.

• Excellent customer service skills, with empathy and a strong client-support focus.

• High accuracy, a mature mindset, and strong problem-solving ability.

• Ability to work independently and collaboratively in a team environment.

• Confidence with systems and a quick learner of new programs.

• Initiative, adaptability, openness to feedback, and commitment to continuous improvement and confidentiality.

Desirable:

• Interest in a long-term role with opportunities to grow and contribute.

• Previous team leadership experience (a bonus, not a must!).

If you tick most of these boxes, we’d love to hear from you - don’t worry if you’re not a perfect match!

Why Join Back In Motion Bayswater?

• Competitive Remuneration: We offer a competitive hourly rate, reflective of your experience and skills.

• Employee Perks: Enjoy Healthia Group Employee Discounts – up to 30% off all services and products, including podiatry, Pilates, strength classes, physiotherapy & footwear!

• Keep Fit, Stay Active: Access a range of gyms, swimming pools, and health centres across Australia at discounted rates for you and your family with Fitness Passport.

• Comprehensive Training: Receive thorough training in all aspects of the role to ensure your success.

• Career Growth Opportunities: As part of a leading allied health organisation, you’ll have access to training and professional development to expand your skills.

• Community Impact: Be part of a healthcare provider known for its commitment to quality care, helping clients feel and perform their best.

We offer extensive career development opportunities including Partnerships for our committed clinicians who are in pursuit of clinical excellence, career diversity, innovative healthcare solutions and business ownership. 

How To Apply

If you would like to learn more about our opportunities, please email careers@healthia.com.au for a confidential discussion or to learn more about Back In Motion Health Group, please visit www.backinmotion.com.au

Ready to take the next step in your career?  Click APPLY NOW!

Be the heartbeat of SPACE's onboarding experience

SPACE Virtual Support is a dynamic Adelaide based company changing the way Australian businesses access offshore support. We help Australian companies thrive by pairing them with highly capable and loyal Virtual Assistants (VA's) who are based overseas.

We've built a reputation for seamless client experiences, high retention, and smart systems — all designed around human connection. As our business scales, we're looking for a sharp, people-focused Client Experience & Onboarding Lead to become the new face of the onboarding journey for our valued clients.

This part-time permanent role (20 hours per week with some flexibility) is based in magnificently appointed new office space in Adelaide's eastern suburbs. You'll work closely with our energetic and capable Founder and his tight team, establishing yourself in the central role of supporting and guiding our Australian clients as we onboard their new Virtual Assistant, making sure it's a long-term success from the start.

To be successful in this role, you must:

• Be an outstanding communicator and natural presenter — warm, confident and professional in both writing and conversation

• Know how to build immediate trust with clients and make them feel supported, excited and empowered

• Have strong attention to detail and love following and improving structured processes

• Demonstrate computer literacy and the ability to quickly learn new systems and software tools

• Be able to deliver 1:1 onboarding sessions (remotely) in a way that is clear, thoughtful, human, and definitely not robotic

• Be proactive and capable of spotting issues early and resolving them before they escalate

• Have the confidence to coach clients (without sounding like a coach) on how to work with a VA effectively

• Be able to create engaging training content and video walkthroughs when required

• Work closely within our team, and be open to feedback, collaboration, and continuous learning

• Be someone who takes pride in being reliable, loyal, and solutions-focused

You will be provided with:

• A part-time permanent role paying $50,000 per annum plus super and benefits, for a 20 hour work week, with genuine opportunities for future growth and responsibility

• A values-driven, supportive and people-first culture as we care deeply about our clients and our team

• Full training and mentorship directly from our passionate and experienced Founder

• A clearly defined, tried-and-tested onboarding system to follow, with room to make it even better

• The opportunity to use your tech and communication skills daily in a modern, digital-first workplace

• A chance to shape a core business function and help hundreds of clients succeed

• A positive, fast-paced environment where client success = team success

Help us deliver not just a service — but an unforgettable experience

If you're a detail-loving communicator with a talent for tech and a passion for people, this could be your career-defining role. Join a business that's growing fast, driven by impact, and powered by trust.

Apply now with your CV and a short VIDEO that shows us who you are and why this role speaks to you.

Australian citizenship or permanent residency is required for this position.