• Write, edit and refine bid documents, tenders and proposals for commercial, residential, and defence projects
• Collaborate with design, estimating, project management, and commercial teams to gather inputs and build storylines that align with the companies values 
• Maintain and enhance a library of capability statements, case studies, CVs, project profiles, technical appendices etc.
• Manage bid submissions: deadlines, review cycles, alignment with internal stakeholders
• Constantly raise quality: ensuring the written content is polished, technically accurate, compliant, persuasive

• Proven experience writing or contributing significantly to bids and tenders, in the commercial building/residential/defence sector
• Exceptional written communication skills, with a strong focus on clarity, grammar, style and ability to tailor tone for different audiences
• Excellent attention to detail, comfort managing multiple bids in parallel under tight timelines
• Solid Microsoft Word skills; experience with design tools like Adobe InDesign (or similar) 

• Opportunity to work on high-profile, technically interesting projects (residential, defence, commercial)
• A company culture that values quality, stakeholder relationships, heritage and sustainability
• Clear career pathways and mentorship from experienced team members
• Competitive salary package appropriate to experience

• Prepare new building applications for certification and manage building inspections and certificates.
• Lodge applications and inspection documents into the company’s software system.
• Liaise with government bodies to process property searches and minor applications efficiently.
• Take inspection bookings and organise practical, efficient schedules.
• Provide general advice to clients about the building permit and certification process.
• Maintain positive and professional relationships with clients.

• Supportive team culture with opportunities for career growth.
• Flexible work arrangements.
• Professional development and training in building certification.
• Exposure to a wide range of projects across NSW and Tasmania.

• Previous experience in the building surveying or construction industry is preferred.
• Experience with the NSW Planning Portal is highly desirable.
• Strong written and verbal communication skills.
• Proficient in computer use and administrative software.

Client Services Coordinator | Accounting Firm | Sydney | Multiple Locations

We’re on the lookout for proactive and organised Client Services Administrators to join our clients in Melbourne! I'm working on a range of great opportunities for people who thrives in a fast-paced, professional services environment and enjoys supporting both admin teams and accountants.

What you’ll be doing:

• Supporting the admin team and accounting staff with day-to-day operations

• Scanning, filing, document collation

• Using Fusedocs & Collaborate

• Setting up and maintaining client details

• Managing client engagement letters (drafting, sending, tracking, completing)

• Creating, allocating, and managing jobs in XPM & FYI Docs

• Typing invoices

• Supporting reception: calls, appointment scheduling, boardroom duties

• Organising catering for meetings when needed

• Assisting with ATO, ASIC and other government correspondence

• Generating ATO letters via Smartdocs

• General admin duties, including upkeep of kitchen, reception, and stationery areas

What you bring:

• Previous experince working in an accounting firm is needed!

• Strong written and verbal communication skills in English

• Confident using MS Office: Excel, Word, PowerPoint

• Experience with Xero, FYI Docs, Fusedocs, Fusign, and BGL360 is a bonus – but we’ll train the right person

• Friendly and professional phone manner

• Team-oriented, reliable, and adaptable

• Strong time management and a proactive, multitasking mindset

Location: Sydney | Multiple Locations

Full-time role | Supportive team | Professional services environment

HOW TO APPLY

If this sounds like you then please APPLY NOW.

Contact Leanne McFadyen for further information at :

lmcfadyen@rezonaterecruitment.com

048 8274 476.

If this isn't the role for you?

Please reach out if you are looking for a business support role in the Accounting Industry. I am also working on a range of roles including:

Receptionist
Administrators
Client Services Coordinators
Personal Assistants
Office Managers
Practice Manager

Melbourne Innovation Centre (MIC) helps businesses and the entrepreneurs behind them turn great ideas into greater impact.

Since 1998, we’ve supported startups, small businesses, and entrepreneurs to start, grow, adapt, and thrive. As one of Victoria’s leading innovation hubs, we’re entering an exciting new phase of growth as we develop new programs, products, and services that help businesses scale in a fast-changing world.

We’re looking for a Business Support Officer to join our small, dynamic team in Cremorne.

This is a great opportunity for someone who is motivated to learn, curious about innovation, and ready to take ownership of their work in a fast-moving environment.

You’ll play a key role in keeping our team organised and our programs running smoothly while gaining hands-on experience across every part of the business.

You’ll support data entry, reporting, and admin tasks, assist with events, help manage customer enquiries, and contribute to creative projects that share our story. You’ll work closely with our Chief Operating Officer and program teams while gaining exposure to how a high-performing innovation organisation operates.

Each day brings new challenges and opportunities to learn. One day you might be checking invoices or updating databases; the next, you could be helping film a TikTok with the team or setting up for an event.

• Enter and manage invoices and data in Xero

• Support program teams with admin, reports, and customer queries

• Assist with office coordination and supplier communications

• Help with event logistics and on-day support

• Contribute to social media and team content (creativity encouraged)

• Be a valued member of a collaborative, purpose-driven team

You’ll thrive in this role if you:

• Have strong administrative and customer service experience

• Are motivated to learn and curious about innovation

• Have strong attention to detail and enjoy variety

• Communicate confidently and bring positivity to your work

• Are comfortable collaborating across teams and occasionally on camera

• Are curious about startups, innovation, and small business growth

• Take initiative, solve problems, and follow through

• Are interested in how technology and innovation can improve the way we work

• Experience with Xero, Google Workspace, or CRM tools

• Bachelor degree in Business or a related field

• Familiarity with AI tools such as ChatGPT, Claude, or Gemini, and an interest in using them to work smarter and support innovation

At MIC, you’ll join a small team making a big impact.
You’ll be part of a creative, entrepreneurial culture where new ideas are encouraged and your contribution matters.

You’ll have the opportunity to work directly with leaders, gain insights into program delivery and innovation strategy, and contribute ideas that shape the way we grow.

You’ll gain real-world experience across business operations, programs, and events, while being part of a community that values learning, collaboration, and purpose.

We’ll support your development, connect you with the innovation ecosystem, and give you opportunities to grow your skills and confidence as we grow too.

How to Apply

Applications will only be accepted via the online form with a cover letter and CV uploaded. https://form.asana.com/?k=xqinL-CRvfvix2Pzoyf03g&d=171590747467751
Optional: Submit a video cover letter with your application.
Successful applicants will be contacted for an interview.

About the role

In this role, you will act as a frontline troubleshooter, providing excellent sales skills and resolving issues to customers over the phone or email. You will help build positive customer relationships with Aidacare by offering an exceptional first impression, with superior administration skills and stellar customer support.

Role Title: Customer Service Representative

Location: Moorebank NSW branch

Hours: Monday – Friday, Full Time Permanent

Reporting: Customer Service Manager

Essential Skills & Qualifications

• Previous customer service or industry experience preferred, but not essential
• Adept at navigating computer systems to manage customer interactions and records
• Ability to analyse situations and think critically to find solutions to customer issues
• Excellent verbal and written communication skills
• Ability to remain composed in a fast-paced work environment and under pressure

Duties & Responsibilities

• Resolve customer issues and concerns in an efficient manner
• Learn and stay up-to-date with our products and services, and use this knowledge to enhance customer experience
• Assist customers with accurate and timely order placement, tracking, and processing
• Foster strong and positive relationships with customers to encourage loyalty and repeat business
• Provide excellent customer service over the phone and on emails making a great first impression in every case

Benefits

• Employee discounts on Aidacare health equipment products and services
• Quarterly incentive scheme
• Employee Assistance Program to support mental wellness
• Benefits package includes discounts for retail, insurance, gym and more
• Comprehensive training program to equip you with the necessary skills and knowledge

How to apply

Please submit your application by clicking "Apply Now". Join our team at Aidacare and help us create memorable experiences for our valued customers!

About the company

Aidacare is one of the leading players in the Healthcare Equipment Industry, we pride ourselves on our commitment to excellence, innovation, and customer satisfaction. Aidacare has 1,300 staff and over 90 locations across all states and territories in Australia.

The Law Council of Australia represents the legal profession at the national level; speaks on behalf of its constituent bodies on federal, national, and international issues; promotes and defends the rule of law; and promotes the administration of justice, access to justice, and general improvement of the law.

The Law Council advises governments, courts, and federal agencies on ways in which the law and the justice system can be improved for the benefit of the community. The Law Council also represents the Australian legal profession overseas, and maintains close relationships with legal professional bodies throughout the world.

The Law Council was established in 1933, and represents its constituent bodies: 16 Australian state and territory law societies and bar associations and Law Firms Australia. Through these bodies, the Law Council represents more than 107,000 Australian lawyers.

The Law Council’s Secretariat is based in Canberra. Its website is www.lawcouncil.au.

• Position title: Administration Coordinator

• Work hours: Part-time

• Division: Federal Dispute Resolution Section and Legal Practice Section

• Reports to: Executive Officer

The Administrative Coordinator will provide superior administrative and secretariat services to the Law Council’s Sections. The Administrative Coordinator will provide close support to the FDRS and LPS Executive and members. The position will also assist the Law Council’s other Sections, providing support and concurrency to ongoing operations and events.

Section and Event Support

• Support the Executive Officer of the Federal Dispute Resolution Section (FDRS) and Legal Practice Section (LPS) with event preparation, including resource creation and dissemination.

• Provide logistics support for events, including interstate travel arrangements.

• Assist with event planning and coordination.

Committee and Executive Support

• Assist the Executive Officer in providing executive-level support to the FDRS and LPS Executive Committees.

• Facilitate the organisation and delivery of Executive Committee meetings.

Membership Administration

• Assist with the administration and management of FDRS and LPS memberships.

• Contribute to the overall membership growth plan, including promotional activities, managing renewal drives, and identifying or introducing new member benefits.

Publications and Communications

• Assist with and facilitate the development of the FDRS quarterly publication Chapter III and the LPS newsletter.

• Prepare and distribute quarterly newsletters using Canva.

• Coordinate the publishing of articles and podcasts to the Law Management Journal.

Cross-Section Support and Other Duties

• Provide support to other LCA Sections as required, including backfilling during staff absences.

• Undertake other duties and responsibilities as required.

Essential

1. Demonstrated experience in providing executive and high-level administrative support.

2. Ability to provide a high standard of administrative support with an emphasis on accuracy and attention to detail with well-developed writing skills.

3. Self-motivated and the ability to manage competing deadlines and priorities.

4. Excellent interpersonal and communication skills.

5. Demonstrated high standard of competency in MS Office.

6. Ability to work collaboratively in a team environment with the ability to multi-task, manage conflicting priorities and meet deadlines whilst dealing with a wide range of people.

7. The ability to travel interstate with at times afterhours.

Desirable

1. Experience in providing meeting support including minute taking.

2. Experience working with data management systems, design software and registration systems.

3. Previous experience in a member-based organisation, or legal background.

4. Some experience with finance.

5. Experience liaising with key stakeholders, for example:

   1. courts,

   2. government agencies,

   3. members,

   4. external providers, and

   5. contractors.

Please submit your application addressing the selection criteria by COB 1 November 2025. If you have any questions, don’t hesitate to contact our HR Advisor, Andrea Killebrew, at andrea.killebrew@lawcouncil.au.

We’re a leading business management solution with a core purpose: helping more businesses in Australia and New Zealand start, survive and succeed.

At MYOB, we believe what’s good for one business is good for all business—and for all of us. Whether you support them, work for them, or dream of building your own, when businesses run smoothly, everybody feels it. Owners, employees, customers, suppliers—even families. That’s why we’re here: to give every person in business the tools they need to focus on what really matters and do Big Things—whatever big looks like for them.

And for you? Joining MYOB means being part of that impact. It means using your skills to help businesses thrive, shaping the future of work, and growing alongside the people and communities we support. Because while we’re the business of software, we’re really in the business of people. And that makes MYOB Everyone’s Business.

About the Role

We’re looking for someone who’s passionate about delivering an amazing workplace experience. Someone who thrives on making the office run smoothly, supports others with a smile, and brings great energy to our Melbourne hub. Create an environment where people love to work!

As part of our People Experience (PX) team, you’ll play a hands-on role in creating a connected, welcoming, and efficient workplace. From supporting events and managing vendors to helping teams with tech troubleshooting and day-to-day operations, you’ll be the go-to person for all things office experience.

• Deliver a workplace experience that inspires, engages, and supports the wellbeing of our people

• Be the friendly face of the office. Assisting employees and visitors with enquiries, meeting room setups, and events

• Support onboarding and offboarding activities to ensure smooth transitions for new starters and leavers

• Keep our office stocked and running. Managing consumables, stationery, and IT equipment

• Provide basic tech support to keep devices, meeting rooms, and access systems working seamlessly

• Partner with remote teams to troubleshoot local issues and keep communication flowing

• Experience in a business support, reception, or customer-facing role (corporate environment a must)

• A passion for creating community and driving social connection across the team

• Strong customer service and communication skills, you’re approachable, proactive, and dependable

• A curious perspective with an interest in technology and innovation

• A knack for solving problems and improving processes

Our Culture & Benefits  

At MYOB our values are at the heart of everything we do. If you want to work and collaborate where opinions are valued, and your ideas can make a difference, come to a place where Your Work Matters. 

🟣Enjoy a flexible, hybrid workplace that brings balance to how you work, all of our centrally located offices come together for a number of in-person celebrations and social events 

🟣Set up your home office with a little financial help from us, and take advantage of great corporate discounts and vouchers from top retailers 

🟣Benefit from our partnership with Sonder, which supports the wellbeing of our team members 

🟣Unlock your potential via in-house training and programs, LinkedIn Learning, conferences and study assistance  

🟣Access to a variety of leave options available to support your wellbeing, including up to an additional four weeks of purchased leave, generous parental leave, domestic violence leave, transgender leave, community leave, study leave, and more 

🟣Join our communities, built around ‘Wellness’, ‘Belonging’ and the ‘Planet’ where you can make a meaningful contribution  

At MYOB, we’re all about embracing difference and backing people to be their true selves. We’re proud to be an equal opportunity employer and big believers that the best hires don’t just fit our culture — they add to it. That means bringing your unique contributions, lived experiences, and fresh perspective to the table.

Love the sound of MYOB and this role but don’t tick every single box in this ad? Apply anyway! Studies show that women and underrepresented groups often hold back if they don’t meet every requirement — but we want to hear from you. 

We’re proud to be a Circle Back Initiative Employer and we commit to responding to every applicant.   

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Bridging the healthcare gap – Delivering allied health services in metro, rural, and remote communities across Australia.

Wide coverage & growing footprint – Operating in 95+ locations, with continual expansion into underserved and remote areas.

Comprehensive allied health services – Physiotherapy, occupational therapy, speech pathology, psychology, assessments, medicolegal, early intervention support, and more.

Telehealth & flexibility – Offering both face-to-face and telehealth services to reach people who otherwise wouldn’t have access.

Reputation & recognition – Featured in media, recognised as one of Australia’s fastest-growing start-ups in 2024.

• Play a key role in shaping the client experience across a growing organisation.

• Opportunity to lead designated clinic locations and build leadership capability.

• Pathway for professional development and career progression into leadership roles.

• Supportive, collaborative, and purpose-driven team culture.
  

Client Coordination & Scheduling

• Manage client appointment scheduling, ensuring efficient use of clinician availability and client convenience.

• Coordinate intake processes, service requests, and client communications with professionalism and accuracy.
  Maintain up-to-date client records and data across scheduling and CRM systems.
  Liaise with clinicians to confirm bookings, manage reschedules, and support continuity of care.

Location Leadership & Operational Oversight

• Lead and oversee day-to-day client service operations for designated locations or regions.

• Ensure local service delivery aligns with company standards and client expectations.

• Identify and resolve scheduling or operational challenges in collaboration with clinical and administrative teams.

Continuous Improvement & Growth

• Contribute ideas to enhance client experience, scheduling systems, and workflow efficiency.

• Participate in team meetings, reporting on scheduling performance and client service outcomes.
  Take on project or leadership opportunities as skills develop and performance objectives are met.
  

• Exceptional organisational and time management skills.
  Strong communication and relationship-building abilities.

• Proactive and solutions-focused, with the ability to manage competing priorities.

• Confident using scheduling systems, CRM platforms, and digital communication tools.

• Demonstrated ability to take initiative and operate with autonomy.
  

• Previous experience in client services, healthcare administration, or operational coordination.

• Experience in appointment scheduling or managing multi-site operations is highly regarded.

• Proficiency in Google Suite and/or practice management software desirable (i.e. Splose).

• Previous experience with NDIS, healthcare funding, or community-service travel fee structures.
  

Administration Supervisor – Foundations Perinatal and Child Psychology Centre

About Us
Foundations Perinatal and Child Psychology Centre is a specialist practice supporting parents, children, and families through the perinatal and early childhood years. Our multidisciplinary team of Clinical Psychologists and allied health professionals provides evidence-based, compassionate care in a warm, family-focused environment.

As part of a network of sister clinics — including well-established practices recognised for excellence in the treatment of anxiety and OCD — Foundations is proud to offer the professionalism of a larger organisation with the personal touch of a boutique practice.

About the Role
We are seeking an experienced and proactive Administration Supervisor to lead our front-of-house and administrative operations. This role suits someone who thrives in a collaborative, people-centred environment and enjoys the balance of leadership, coordination, and client service.

Working closely with our Practice Manager, you will ensure the smooth day-to-day functioning of the clinic, uphold service standards, and contribute to a supportive and organised environment for clients and clinicians alike.

Key Responsibilities

• Leadership & Supervision: Mentor and support administrative staff, fostering a cohesive and high-performing team.

• Clinic Operations: Oversee scheduling, rostering, and workflow management to ensure seamless clinic operations.

• Client Care: Welcome clients, handle enquiries, manage referrals and Mental Health Care Plans, and maintain a calm, professional front desk presence.

• Financial Administration: Process payments, reconcile accounts, manage Medicare and WorkCover claims, and support debt collection and banking tasks.

• Clinician Support: Provide administrative assistance to the clinical team, including document preparation and client record management.

• Compliance & Systems: Ensure processes align with privacy and ethical standards and contribute to ongoing system improvements.

About You

• Minimum 1–2 years’ experience in a senior administrative or supervisory role (health or allied health preferred).

• Strong leadership, communication, and interpersonal skills.

• Excellent organisation, attention to detail, and ability to multitask effectively.

• Experience with practice management software such as Halaxy, Power Diary, or Cliniko (preferred).

• Professional, warm, and confident manner with both clients and team members.

• Values-driven and motivated to contribute to a collaborative clinical environment.

Why Join Foundations?

• Be part of a growing network of boutique psychology clinics with opportunities for cross-clinic collaboration and career progression.

• Supportive, family-friendly workplace with a focus on wellbeing and professional growth.

• Ongoing training and development opportunities.

• Regular team events and a genuinely connected culture.

• Well-structured systems and supportive leadership.

• Competitive hourly rate: $34-40 per hour, commensurate with experience.

If you’re an organised, compassionate professional who takes pride in creating a calm and efficient environment, we’d love to hear from you.

To Apply:
Please submit your resume and a short cover letter outlining your experience and why you’d be a great fit for Foundations Perinatal and Child Psychology Centre.