Are you an organised and detail-oriented professional looking to grow your career in the property industry? We're seeking a Project Administrator Graduate in Perth to support construction projects and ensure efficient project coordination.

Client Details

This opportunity is with a small-sized company specialising in property development and construction. The organisation focuses on delivering high-quality projects and offers long-term career growth for its employees.

Description

• Assist in the coordination and administration of construction projects.
• Maintain accurate project documentation and records.
• Support scheduling and estimating processes for civil construction projects.
• Liaise with internal and external stakeholders to ensure project timelines are met.
• Monitor project progress and provide updates to relevant teams.
• Ensure compliance with company policies and industry regulations.
• Contribute to the preparation of project reports and presentations.
• Identify opportunities to improve project workflows and processes.

Profile

A successful Project Administrator should have:

• Strong organisational skills with attention to detail.
• Previous experience in admin related roles
• A proactive mindset with the ability to multitask effectively.
• Excellent communication skills to liaise with diverse stakeholders.
• A focus on personality traits such as ambition, resilience, and curiosity.
• Recent graduates with admin experience

Job Offer

• Competitive salary package estimated between $72,000 and $88,000 AUD per annum.
• Opportunity to complete a Diploma of Project Management after six months.
• Long-term career growth with a supportive and collaborative team.
• Exposure to exciting projects in the Perth property industry.
• Positive workplace culture that values innovation and growth.

If you're ready to take the next step in your career as a Project Administrator, we'd love to hear from you. Apply today!

To apply online please click the 'Apply' button below..

Administration Supervisor – Foundations Perinatal and Child Psychology Centre

About Us
Foundations Perinatal and Child Psychology Centre is a specialist practice supporting parents, children, and families through the perinatal and early childhood years. Our multidisciplinary team of Clinical Psychologists and allied health professionals provides evidence-based, compassionate care in a warm, family-focused environment.

As part of a network of sister clinics — including well-established practices recognised for excellence in the treatment of anxiety and OCD — Foundations is proud to offer the professionalism of a larger organisation with the personal touch of a boutique practice.

About the Role
We are seeking an experienced and proactive Administration Supervisor to lead our front-of-house and administrative operations. This role suits someone who thrives in a collaborative, people-centred environment and enjoys the balance of leadership, coordination, and client service.

Working closely with our Practice Manager, you will ensure the smooth day-to-day functioning of the clinic, uphold service standards, and contribute to a supportive and organised environment for clients and clinicians alike.

Key Responsibilities

• Leadership & Supervision: Mentor and support administrative staff, fostering a cohesive and high-performing team.

• Clinic Operations: Oversee scheduling, rostering, and workflow management to ensure seamless clinic operations.

• Client Care: Welcome clients, handle enquiries, manage referrals and Mental Health Care Plans, and maintain a calm, professional front desk presence.

• Financial Administration: Process payments, reconcile accounts, manage Medicare and WorkCover claims, and support debt collection and banking tasks.

• Clinician Support: Provide administrative assistance to the clinical team, including document preparation and client record management.

• Compliance & Systems: Ensure processes align with privacy and ethical standards and contribute to ongoing system improvements.

About You

• Minimum 1–2 years’ experience in a senior administrative or supervisory role (health or allied health preferred).

• Strong leadership, communication, and interpersonal skills.

• Excellent organisation, attention to detail, and ability to multitask effectively.

• Experience with practice management software such as Halaxy, Power Diary, or Cliniko (preferred).

• Professional, warm, and confident manner with both clients and team members.

• Values-driven and motivated to contribute to a collaborative clinical environment.

Why Join Foundations?

• Be part of a growing network of boutique psychology clinics with opportunities for cross-clinic collaboration and career progression.

• Supportive, family-friendly workplace with a focus on wellbeing and professional growth.

• Ongoing training and development opportunities.

• Regular team events and a genuinely connected culture.

• Well-structured systems and supportive leadership.

• Competitive hourly rate: $34-40 per hour, commensurate with experience.

If you’re an organised, compassionate professional who takes pride in creating a calm and efficient environment, we’d love to hear from you.

To Apply:
Please submit your resume and a short cover letter outlining your experience and why you’d be a great fit for Foundations Perinatal and Child Psychology Centre.

Bridging the healthcare gap – Delivering allied health services in metro, rural, and remote communities across Australia.

Wide coverage & growing footprint – Operating in 95+ locations, with continual expansion into underserved and remote areas.

Comprehensive allied health services – Physiotherapy, occupational therapy, speech pathology, psychology, assessments, medicolegal, early intervention support, and more.

Telehealth & flexibility – Offering both face-to-face and telehealth services to reach people who otherwise wouldn’t have access.

Reputation & recognition – Featured in media, recognised as one of Australia’s fastest-growing start-ups in 2024.

• Play a key role in shaping the client experience across a growing organisation.

• Opportunity to lead designated clinic locations and build leadership capability.

• Pathway for professional development and career progression into leadership roles.

• Supportive, collaborative, and purpose-driven team culture.
  

Client Coordination & Scheduling

• Manage client appointment scheduling, ensuring efficient use of clinician availability and client convenience.

• Coordinate intake processes, service requests, and client communications with professionalism and accuracy.
  Maintain up-to-date client records and data across scheduling and CRM systems.
  Liaise with clinicians to confirm bookings, manage reschedules, and support continuity of care.

Location Leadership & Operational Oversight

• Lead and oversee day-to-day client service operations for designated locations or regions.

• Ensure local service delivery aligns with company standards and client expectations.

• Identify and resolve scheduling or operational challenges in collaboration with clinical and administrative teams.

Continuous Improvement & Growth

• Contribute ideas to enhance client experience, scheduling systems, and workflow efficiency.

• Participate in team meetings, reporting on scheduling performance and client service outcomes.
  Take on project or leadership opportunities as skills develop and performance objectives are met.
  

• Exceptional organisational and time management skills.
  Strong communication and relationship-building abilities.

• Proactive and solutions-focused, with the ability to manage competing priorities.

• Confident using scheduling systems, CRM platforms, and digital communication tools.

• Demonstrated ability to take initiative and operate with autonomy.
  

• Previous experience in client services, healthcare administration, or operational coordination.

• Experience in appointment scheduling or managing multi-site operations is highly regarded.

• Proficiency in Google Suite and/or practice management software desirable (i.e. Splose).

• Previous experience with NDIS, healthcare funding, or community-service travel fee structures.
  

Join Our Award-Winning Team!

Are you an organised, motivated administration professional looking to work in a dynamic and supportive environment? At Tony Isgrove’s Paint and Decorate, we’ve built a legacy of quality and teamwork over the past 40+ years in Business.

Recognised as a “Best Place to Work” (2022–2025), we’re not just about painting – we’re about people. Join a close-knit team that values professionalism, fun, and making a positive impact every day.

Why Work with Us?

At Tony Isgrove’s, we believe in more than just getting the job done, we believe in doing it well and enjoying the journey together.

• Supportive Culture: We prioritise connection with regular team events, office activities, and a welcoming work environment.

• Professional Growth: We’re committed to helping our team members develop their skills and grow in their careers.

• Meaningful Work: Be part of a company that values every client and team member, where your contributions are recognised and celebrated.

 The Role

As an Administration co-ordinator, you’ll be a key player in ensuring smooth daily operations and outstanding client experiences. You’ll:

• Deliver Excellent Client Services: Respond to calls and emails and manage strong relationships with residential and strata clients.

• Coordinate Internal Communications: Act as the go-to contact between departments to keep things running efficiently.

• Process Documentation: Handle quotes, contracts, and project documents accurately from start to finish.

• Support Admin Functions: Oversee timesheets, reporting, and CRM updates (we use Workflow Max and HubSpot).

• Think Analytically: Help us problem-solve and improve our processes using your analytical skills.

What We’re Looking For

We’re after someone proactive, detail-oriented, with strong time management skills and team-focused. This is a dynamic role with a lot of variation which requires someone who can multitask and work as a team player to ensure all tasks are completed efficiently.

• Experience: Minimum 3 years in administration and client services (experience in construction/trades is a bonus).

• Skills: Strong communicator, solutions-focused, with excellent attention to detail.

• Tech Savvy: Confident using Microsoft Office and high-functioning CRM systems, proficiency in typing.

• Attitude: Positive, motivated and displays initiative. We work as a team and are constantly collaborating to ensure the best client experience is achieved.

What’s in It for You?

• $38/hour – Competitive hourly rate

• Great Culture – Fun, inclusive team with events like Dream Days, Painting Happiness Day and team lunches.

• Growth Opportunities – Ongoing support and clear pathways to grow within the business.

• Recognition – Be part of a workplace that genuinely appreciates and rewards your efforts.

Ready to Apply?

If you’re ready to bring your talent and administration skills to a company that values people and excellence, we’d love to hear from you.

 Send your resume and a brief cover letter explaining why this role is the perfect fit for you.

Let’s create something great together at Tony Isgrove’s Paint and Decorate. 🖌️✨

The Company

As the world leader in calibration services, we provide precision calibration expertise in every industry, geography and instrument across the world. Trescal combines the power of an international group, a dense network of technical experts and responsive local laboratories. Become a part of Trescal and leap forward in your career path!

As a service company, our people are at the heart of what we do. We provide training programs, engagement with local communities and a commitment to improve the world around us, inch by inch.

We are looking for a suitably experienced customer service representative to fill the role of CSR/Service Coordinator (WA), within our Perth team.

Job Summary

The purpose of this position is to co-ordinate the scheduling of work for service technicians in WA in conjunction with the state service managers and supervisors. Assist the service supervisor in maintaining continuous and uninterruptible service work for technicians to meet and exceed customer expectations. Process service documentation, invoicing and ordering to meet business KPI.

The Role:

• Service work scheduling. Co-ordinate service work through database, emailing clients advising works due, securing purchase orders and scheduling technicians in conjunction with branch service team leaders/managers.
• Processing service reports and customer orders, invoicing.
• Coordinate in house repairs in conjunction with supervisor/manager.
• Organisation of third-party service requirements & following up with the third-party.
• Liaising with clients via phone and email, and meeting KPIs for these metrics.
• Oversee purchasing, inwards goods inspection and dispatch of spare parts, customer owned goods. Following up with suppliers & processing the receipt of parts received
• Assist in sales for the region including booking appointments, raising quotes and upselling.
• Participate fully as a member of a team, in conjunction with the technicians to maximize customer satisfaction & TAT compliance.
• Work always with health and safety in front of mind. Raise Hazard Reports and Workplace Improvement Notes to improve safety and quality of service and sales.
• Assist with general Work, Health and Safety (WHS) tasks within lab and field.
• Liaising with sub-contractors and allocating jobs to them.
• Checking work has been completed by due date and following up outstanding work.
• To perform any other task requested by the Branch Manager.

Experience Required:

• Admin experience gained in a technical/mechanical/service environment.
• Experience in service work scheduling and coordination.
• Excellent organisational and time management skills.
• Experience working in an administration role that required high levels of accuracy.
• Excellent customer service skills and customer service liaison experience, including phone, email and in person.
• MS Office proficiency including Outlook, Excel and Word.
• Professional written and verbal communication skills.
• ERP Software and quality systems experience.
• Cert IV in Work, Health & Safety (WHS) highly favourable.
• Proactive with effective planning skills.
• Strong communication and collaboration skills.
• Persistence and determination to succeed.

General Info:

• Located in Welshpool WA with car parking facilities.
• Business hours 7:00am - 4:00pm.
• Monday to Friday.

Trescal is an Equal Opportunity Employer who values its employees.

Please apply via Seek and include a Cover Letter and Resume.

The successful candidate must have full working rights within Australia.

Please note, only shortlisted candidates will be contacted.

Location: Newstead | New GP Clinic | Opened 1st September 2025

If you’re the kind of person who spots a confused patient in the waiting room before they say anything…
If you smile before you answer the phone (and people can hear it) …
If you love making things run smoother than they did yesterday…

Then you might just be who we’re looking for.

We’re a new general practice—designed by GPs who care deeply about quality, calm, and community.

This isn’t just answering phones and printing scripts.
It’s about setting the tone of the whole place—from the first hello to the last rebooked appointment.

What You’ll Be Doing:

• Welcoming patients warmly (on the phone, at the desk, in every small moment)

• Booking, billing, and rebooking—accurately and with attention to detail

• Supporting GPs and nurses so they can focus on care

• Keeping things stocked, tidy, and quietly in order—often before the need even appears on our radar

• Using our clinic systems (Best Practice, AutoMed, phones) with confidence and curiosity

• Working closely with the admin team—sharing ideas, tasks, and the occasional coffee run

• Learning and growing—this role is built for someone who’s ready to level up

You’ll Thrive Here If You:

• Notice the little things and take pride in getting them right

• Stay calm when things get busy—and bring a smile when it counts

• Like being part of a team that values trust, kindness, and honesty

• Have a sharp eye, a steady presence, and a good sense of humour

• Want to work somewhere with purpose, not just pay slips

📧 To apply: Send your CV and a short note via Seek or to pm@pshealth.au
Tell us:

• What you think makes a great patient experience

• And what you would want to learn or improve in your first few months with us.

Location: Auburn High School, Hawthorn East
Employment Type: Full-time, Monday–Friday

About the Role:
We are seeking an enthusiastic and organised Administration Officer to join our main office team. This role provides key support across accounts receivable, events, school communications, and general office duties under the direction of the Business Manager.

You will work closely with staff, students, and the wider school community to ensure the smooth operation of school activities. You will be part of a supportive main office team of three full-time administration staff. Prior school experience is desirable but not essential; full training on school systems and processes will be provided.

Key Responsibilities:

Accounts Receivable

• Manage all aspects of CASES21 accounts receivable, including invoicing families for school fees, events, excursions, and camps.

• Process CompassPay receipts daily and ensure all cash and EFTPOS transactions are accurately receipted and balanced.

• Produce, interpret, and analyse financial reports, including family transaction histories, matching reports, and statements.

• Process CSEF applications and monitor student funding balances.

• Prepare financial summaries, including profit and loss for camps, excursions, and fundraising activities.

• Respond to staff and parent enquiries regarding accounts receivable matters.

Events

• Support staff in planning and managing school events via Compass and SAL, ensuring compliance with departmental policies.

• Organise and oversee activities for the Chase Basketball Academy.

• Plan and coordinate the End-of-Year staff celebration.

• Manage event registrations and reporting through TryBooking.

Communications

• Update the school website and reception TV with photos and information.

• Draft, edit, and finalise the school newsletter (three times per term).

• Assist with preparation of the school yearbook in collaboration with principal class staff.

• Maintain and update school policies as required.

General Administration

• Provide routine administrative support and reception duties, including screening visitors, answering phones, and liaising with parents.

• Attend to student enquiries and provide first aid when required.

• Manage Compass functions, including student arrival/departure times and password resets for parents and students.

• Undertake additional duties as directed by the Principal or Business Manager.

Skills and Attributes:

• Excellent interpersonal and communication skills

• Strong organisational skills and ability to work independently

• Attention to detail and accuracy in administrative tasks

• Enthusiasm for supporting staff, students, and the school community

Application Process:
Should you be shortlisted for the role, you will be provided with a selection criteria document containing five criteria. Applicants are required to provide detailed responses addressing each of the criteria as part of the application process.

• As an Executive Assistant, your responsibilities will include:
• Proactive diary and inbox management, meeting coordination, agendas and minutes
• Domestic and international travel, itineraries, visas, accommodation and expenses
• Preparing documents, presentations and reports, maintaining version control and confidentiality
• Stakeholder liaison across internal teams, clients and external partners
• Managing actions and follow ups, tracking deadlines and preparing the executive for key meetings
• Event and workshop support, logistics and room coordination
• General administration, purchase orders, invoice processing and records management

• Proven experience as an Executive Assistant in a corporate setting supporting senior leadership
• Advanced MS Office skills, strong writing and formatting, fast and accurate typing
• Excellent judgement, discretion with sensitive information and a calm approach under pressure
• Strong stakeholder skills, clear communication and a service mindset
• High attention to detail, solid time management and the ability to anticipate needs

About PPC

PPC is Australia’s leading specialist in desktop plastic card printers and instant card issuance systems. Established in 1986 and 100% Australian owned and operated, PPC delivers tailored ID card solutions to over 7,000 sites across corporate, education, healthcare, government, mining, and training sectors. Every business day, PPC-supported systems produce more than 70,000 plastic cards nationwide. With offices in Brisbane, Sydney, and Melbourne, PPC offers comprehensive support including card design, database integration, photo and data capture devices, and a full range of printer supplies and accessories. Renowned for its technical expertise and innovation, PPC is often consulted by global manufacturers and is proud to offer its own exclusive range of ID card printers designed for Australian conditions.

With a strong commitment to operational excellence, sustainability, and continuous improvement, we are seeking a dynamic and experienced Operations Manager to join our leadership team.

The Role

As Operations Manager, you will play a pivotal role in translating PPC’s strategic vision into operational reality. This is a leadership position requiring a top-down approach—identifying opportunities for improvement across all business functions and contributing to the future direction of the company. You will be a key driver of PPC’s culture, values, and strategic goals, ensuring that operational decisions reflect and reinforce the company’s commitment to innovation, integrity, and wellbeing.

Key Responsibilities

Strategic & Operational Leadership

• Take a top-down view of PPC’s operations to identify inefficiencies, risks, and opportunities for improvement.

• Provide strategic input into the company’s growth plans, technology roadmap, and operational direction.

• Champion PPC’s company culture, ensuring values are embedded in daily operations and team engagement.

• Oversee payroll, superannuation, PAYG, and payroll tax compliance.

• Manage domestic and international supplier payments and bank transfers.

• Ensure adequate cash flow and financial health of the business.

• Maintain HR records, leave calendars, and employment contracts.

• Liaise across departments to ensure smooth operations and alignment with strategic goals.

Managerial Oversight

• Lead and develop the administration team with a focus on mentorship, accountability, and wellbeing.

• Monitor debt collection strategies and KPIs.

• Maintain WHS and Fire Safety policies and compliance.

• Prepare financial reports for management and external entities.

• Drive efficiency through process review, automation, and continuous improvement.

Executive Functions

• Prepare submissions and reports for government bodies including ATO, APCO, NICNAS, ACMA, and others.

• Collaborate with PPC’s external partners such as banks, accountants and IT providers.

• Represent PPC in strategic discussions and board-level communications.

IT Strategic Coordination

• Act as the internal liaison for PPC’s digital infrastructure and technology roadmap.

• Coordinate with external IT providers to ensure systems are secure, scalable, and aligned with business needs.

• Support the implementation of digital ID platforms and ensure operational readiness.

• Identify opportunities for technology-driven process improvements across departments.

• Champion data governance, cybersecurity awareness, and digital compliance initiatives.

What You Bring

• Professional certifications in HR, business operations, or leadership (e.g., AHRI, CIPD, MBA) will be highly regarded.

• Proven experience in operations, finance, HR, and IT coordination.

• Strong leadership qualities with the ability to inspire, influence, and drive change.

• Strategic thinking and execution skills, with a top-down approach to business improvement.

• High emotional intelligence and a collaborative leadership style.

• Expertise in process optimization, technology integration, and change management.

• A proactive, solutions-focused mindset with a commitment to continuous improvement and innovation.

• A genuine endorsement of PPC’s values and culture, with a passion for building a positive and high-performing workplace.