We are a fast-paced construction company seeking a diligent and organised Administration Assistant to join our team. The ideal candidate will play a crucial role in ensuring smooth communication and coordination between Customers, Clients and internal stakeholders. This role is a full-time position.

Responsibilities:

• Efficiently enter new jobs and projects into the company's system, ensuring accuracy and completeness of information.

• Schedule site attendances, coordinating with estimators, supervisors, customers, and clients to ensure timely completion of tasks.

• Handle inbound and outbound customer calls, providing exceptional service and addressing inquiries or concerns professionally.

• Assist in client reporting by compiling relevant data, generating reports, and ensuring timely delivery to clients.

• Submission of quotes and reports to clients.

• Invoicing.

• Maintain records and documentation related to projects and client communications.

• Other administrative tasks and duties as assigned.

Requirements:

• Previous experience in administrative roles within the construction industry.

• Proficiency in computer applications, including MS Office Suite (Word, Excel, Outlook).

• Strong organisational skills with keen attention to detail.

• Excellent communication skills, both written and verbal.

• Ability to prioritise tasks and manage time effectively in a fast-paced environment.

• Proactive attitude with a willingness to take on new challenges and responsibilities.

We offer opportunities for professional development and career advancement. If you are someone who is passionate about administrative support and seeking a challenging yet rewarding career, we encourage you to apply for this position. Join our team and be a part of a dynamic company that values innovation, teamwork, and excellence in all aspects of our operations.

• Entry level administration role - temp with possibility of perm
• Located at Murarrie - free street parking
  
• Available for immediate start - $32.20 per hour + Super

• Liaise with customers over the phone or via email
• Make bookings/schedule trades and assessors
• Document submissions to portals
• Maintain this database and use of various computer packages (must be computer literate and able to pick up systems)
• Basic email correspondence
• Liaise with various internal and external contacts to ensure you have the correct information

• Accurate data entry or typing plus ability to use MSOffice
• Confident communication and customer service skills
• Thrive in an extremely fast-paced environment
• Happy to do Monday to Friday 8.30am-5pm 
• Have your own transport - free parking available (public transport is difficult to this location)
• We are open to candidates from retail or hospitality background with basic admin skills wanting to transfer to an office environment

• You will LOVE the culture of this organisation – they come together as a team to achieve their results
• Available for an immediate start! 
• Temp role initially, however there is an opportunity for long-term contract or permanent with this role

About us:
Integrated Safety Group (ISG) is a professional, technical and fast-paced small business based in Townsville. We provide specialist safety solutions to Mining, Defence, Diving and General Industry through the supply, testing, repair and maintenance of life-support and PPE equipment.
We are recognised leaders in our field, and we pride ourselves on high standards, precision, and reliable service.

About you:
We are seeking a mature, responsible and motivated Office Administrator who thrives in a small business environment where initiative, accountability and sound business practices matter.
You will have strong organisational ability, excellent communication skills, and the confidence to run general office operations autonomously.

This role includes office administration, customer service, assisting with counter sales, basic website/e-commerce product updates, preparing quotes, and responding to online enquiries. You’ll enjoy variety, responsibility, and the satisfaction of contributing directly to business growth.

This is a full-time position with flexible hours (minimum 30 per week) for the right applicant.

We value people who take ownership, maintain high standards, and genuinely want to be part of our long-term success. In return, we offer a supportive environment, professional development opportunities, and generous remuneration based on experience and contribution.

You will share responsibility for the daily administration and running of the office and play a pivotal role across the business.
As the first point of contact for ISG, you must be well-presented, confident and professional — both face-to-face and over the phone.

The role includes:

• Customer service and reception duties

• Sales and order entry

• Preparing quotes and responding to enquiries

• Dispatch and receipting of goods

• Office organisation and document control

• Assisting with e-commerce/website product updates

• Supporting inventory and supply chain functions

• General administrative duties to maintain efficient business operations

Note: this is not an accounts or bookkeeping position.

The ideal candidate will demonstrate:

• Previous office administration experience

• Strong time management and organisational skills

• Experience in customer service, sales, or marketing

• Ability to work autonomously and maintain professional standards

• Excellent written and verbal communication

• Experience with document control and/or quality & safety management systems (highly regarded)

• Experience with Office 365 and SharePoint (highly regarded)

• Proficiency with MS Office and general computer systems

• Flexible working environment (minimum 30 hours per week)

• Stable, long-term role in a highly specialised industry

• Supportive small business culture where your contribution is recognised

• Opportunities for personal and professional development

• Build and maintain an investment register - assets include property, private equity, listed companies, and venture capital
• Build financial models, analyse investment returns and support valuation processes
• Develop and produce monthly management reporting packs
• Build Budget and Forecasts
• Support valuations across listed assets, VC/PE funds and property holdings
• Deliver high-quality analysis, insights and forecasting
• Work closely with the investment team on portfolio performance and decision support

• CA/CPA and Business degree
• Strong financial modelling capability (advanced Excel essential)
• FP&A experience critical
• Background in PE, funds, family office, corporate finance or investment-focused roles
• Confident interpreting financial and investment data
• Hands-on, analytical and willing to roll up your sleeves

• Lead financial accounting, month-end, consolidated reporting, balance sheet reconciliations and controls
• Drive accuracy, compliance and continuous improvement across the finance function, lots of opportunities for improvements
• Own banking relationships, make decisions on best use of cash
• Work closely with the CFO on financial insights and performance updates
• Support portfolio management, cashflow oversight and investment-related accounting
• Temp-to-perm opportunity offering long-term stability

• Finance Manager / Financial Controller background
• Strong technical accounting skills and commercial mindset
• Experience across investments, property, family office or similar desirable
• Hands-on, detail-driven and comfortable operating in a small, high-performing team

Based in our South Australian head office, the Financial Accountant will undertake comprehensive and practical ownership for the end-to-end accounting lifecycle, including but not limited to, overseeing month-end processes, managing the balance sheet, and leading audit preparations.

Reporting to the Finance and Commercial Manager, you will provide indirect leadership and mentoring to the Accounts Payable and Accounts Receivable functions, while supporting and collaborating with other key internal and external stakeholders to ensure quality and control over financial functions. As the key accounting expert within the business, you will be instrumental in maintaining financial accuracy and supporting strategic financial decisions within Maxima.

Responsibilities:

• Lead month-end close process including preparation of accruals, prepayments, and financial reporting
• Assist with preparation of budgets and quarterly forecasts
• Manage and reconcile the balance sheet and fixed assets accounts
• Prepare for and lead audit activities, ensuring compliance with AASB and IFRS standards
• Support cash flow management and process improvements
• Develop and maintain financial reports, including balance sheets and financial projections
• Collaborate with internal teams and external stakeholders, including auditors and legal advisors
• Provide strategic insights and recommendations based on financial analysis

To be successful in this role;

You will be detail-oriented, adaptable, and able to work collaboratively with various stakeholders, coupled with the ability to provide clear and easy to understand accounting advice.

You will also have;

• Proven experience in a senior accounting role
• A strong background in financial reporting and audit
• A relevant degree and CPA/CA qualification
• Proficiency in Excel and experience with ERP systems like Microsoft Dynamics Business Central (or similar such as SAP or Oracle)

About us:

Maxima is a national, profit-for-purpose community-based organisation with vast experience providing employment and disability support services across Australia. We advocate for an inclusive and diverse workforce and support equal employment and learning opportunities for all Australians.

We distinguish ourselves by fostering a positive and caring workplace culture, led by a supportive leadership team. We pride ourselves on maintaining a professional, community-focused culture with a strong emphasis on the wellbeing of our customers and staff.   

We welcome applications for both full-time and part-time positions and are open to discussing flexible work arrangements for the right candidate. As a flexible and supportive workplace, we are committed to accommodating a variety of working hours and arrangements to help our team thrive.

Discover our Employee Work Perks + Benefits   

At Maxima our people are at the heart of everything we do. Our Employee Work Perks + Benefits are designed to enhance the work-life balance and wellbeing of our staff. This reflects our deep belief that investing in our people strengthens our organisation, enabling us to make a greater impact in the communities we serve.   

Join a team that invests in you – because your success is our success!   

• Salary Sacrifice Packaging: $15,899 salary sacrifice packaging available.   
• Flexibility: Enjoy work-life balance with flexible work arrangements & access to work a 9 day fortnight 
• Birthday Leave: Enjoy a day of paid leave on your Birthday – our gift to celebrate you!  
• Wellbeing Leave: A paid day off every 3 months (pro-rata) to attend personal events and milestones, promoting work-life balance and overall wellbeing.  
• Family Matters: 6 weeks Paid Parental Leave, extended pregnancy & fertility leave provisions, accrual of leave entitlements & continuity of service  
• Public Holiday Substitution: Swap a public holiday every year for another day that holds significance  
• Health + Wellbeing: Access to flu vaccination program, Employee Assistance Program and skin check reimbursement
• Extended Leave Provisions: Purchased leave, First Nations ceremonial & cultural leave, blood donation leave, family & domestic violence leave.  
• Career Growth + Recognition: Continuous training and development, awards and recognition.  

View our website for more details on what we have to offer and discover your future career and employer!  

We welcome applications for both full-time and part-time positions, and are open to discussing flexible work arrangements for the right candidate. As a flexible and supportive workplace, we are committed to accommodating a variety of working hours and arrangements to help our team thrive

Maxima believes in the strength of a diverse workforce. We welcome applicants who have a disability, identify as First Nations, are from culturally and linguistically diverse backgrounds or are members of the LGBTQIA+ community. The life experiences of our employees help us build strong relationships with our customers and enables us to deliver services that benefit all members of our community.

If you need an adjustment in the recruitment process, please call (1300 669 859) or email recruitment@maxima.com.au and advise us of your preferred method of communication.

• Management of accounts payable and accounts receivable processes, including invoice processing, receipts, and payments.
• Ownership and management of ledger process, including assisting with the preparation of financial reports and account reconciliations on a daily and monthly basis.
• Bank account administration
• Assist with answering emails and phone calls, liaising with clients and internal stakeholders to ensure smooth financial processes.
• Support the Finance Manager and wider team with ad hoc accounting tasks as required

• Degree in Accounting, Finance, or a related field
• CPA or CA qualified, or currently working towards
• 1-2 years minimum experience within a finance team
• Experience in month-end reconciliations
• Strong understanding of accounting principles and financial reporting
• Excellent attention to detail and analytical skills
• Proficient in Xero and MS Office systems

• Be part of a globally recognised renewables company that is driving positive change and making a real impact on the future of energy.
• Work very closely with the Australian CFO and Finance Manager. 
• Collaborative and innovative company culture, where your ideas and expertise will be valued and recognised.

HEQS is involved in the Import/Export and Distribution Business, as well as real estate portfolio transactions and management. We're proudly Australian and invest across a wide range of sectors and asset classes, including real assets, public, and private markets. We are a values-based team that believes in using our capital as a force for good.

About the Role

As System Accountant/Management & Consolidation Accountant, you will be responsible for the financial governance and strategy across financial accounting, reporting, tax, accounts payable/receivable and payroll. You must ensure the operational finance activities are being performed effectively and efficiently.

Experience in property management, real estate transactions, or investment portfolio accounting would be highly regarded.

What You'll do

• Managing the day-to-day finance and accounting operations, including accounts payable & receivable, inventory management, general ledger reconciliations, payroll processing, cash flow management, forecasting, insurance and tax (indirect/direct).

• Development and implementation of financial governance and strategy, including risk minimisation plans.

• Identify, improve, and implement systems, policies, and processes to ensure robust financial monitoring and controls.

• Review of accounting policies and technical position papers with respect to accounting standards.

• Provision of relevant, timely and accurate financial information, including cashflow management reports, job costings, financial dashboards and full management reports to track & forecast performance, and guide decision making.

• Board reporting, including supporting analysis and commentary

• Experience in preparing board papers and presenting financial reports to senior executives or board members

• Annual budget preparation and reforecasts as required

• Preparing company tax and BAS statements in conjunction with external accountants.

• Ensure compliance with relevant statutory law and financial regulations

• Management of external auditors as required

• Experience coordinating and managing external audit processes and liaising with audit firms

About the Role

• CA/CPA qualified

• At least 5 years of experience in a similar role

• Demonstrated experience managing and mentoring finance team members (minimum 2 years)

• Power BI and Microsoft Dynamics Proficient

• Proficiency in Microsoft Dynamics 365 Finance & Operations (minimum 2 years of experience preferred)

• Advanced Microsoft Excel skills, including pivot tables, financial modelling and data analysis

• Strong accounting technical skills, including sound knowledge of accounting principles, standards and procedures

• Strong technical knowledge of Australian Accounting Standards (AASB) and IFRS

• Knowledge of relevant legislation.

• Knowledge of the Corporations Act, ASIC reporting requirements, and superannuation guarantee obligations

• Comprehensive knowledge of Australian taxation laws, GST, FBT, and corporate tax regulations

• Strong interpersonal and communication skills.

• Well-developed leadership and mentoring qualities.

• Self-starter attitude, delivery-oriented and invested in the long-term success.

• Proactively inspire and lead the finance function, provide energy, inspiration and direction, implementing change management techniques and process improvement where necessary.

• Experience in property management, real estate, investment funds, or asset management (highly regarded)

Job Types: Full-time, Permanent

Benefits:

• Employee discount

Schedule:

• 10-hour shift

• Monday to Friday

Supplementary Pay:

• Bonus

• Christmas bonus

• Performance bonus

Education:

• Bachelor's Degree (Required)

• Bachelor's degree in Accounting, Finance, Commerce or related field (Required)

Experience:

• Australian Accounting Industry: 5 years (Required)

• Balance sheet reconciliations and month-end close: 3 years (Required)

• Microsoft Dynamics 365: 3 years (Preferred)

• Australian Financial Controller: 3 years (Required)

• Monthly financial close and management reporting: 3 years (Required)

Licence/Certification:

• Driver's License (Required)

Work Authorisation:

• Australia (Preferred)

• Unrestricted right to work in Australia (Required)

• Must have unrestricted right to work in Australia (Australian citizenship, permanent residency, or valid work visa)

Work Location: In person

• Process time sheets, including; overtime, casuals
• Process  staff movements including new starters, departures and other movements
• Process bonuses and salary sacrifice requests, and checking to ensure payments have been made accurately
• Approve all leave types (applying firms policies and processes)
• Assist with weekly payroll processes, preparing Group Tax payments.
• Preparing manual payments when required
• Respond to all customer queries (face to face, telephone, email)
• Apply payroll knowledge, knowledge of company policies and procedures and problem solving skills to provide a quality response
• Assisting Finance team on queries and reports

• 2-3 years experience in a full function payroll position
• Previous experience using Chris21, SAP, ADP or other large payroll software
• Experience with a wide range of EBAs and Awards
• Strong Excel and numeracy skills
• Excellent communication skills

• Supportive work environment
• Flexible working arrangements | 2 Days WFH
• Close to public transport
• Generous Package