Are you ready to take the next step in your body corporate and property career?

The Geocal Group is a boutique construction and development business that encompasses a growing body corporate administration and management rights portfolio. We’re looking for an energetic and organised administrator who’s ready to grow with us — someone who enjoys independence, variety, responsibility, and being part of a small, capable team.

About the role

This is a diverse, hands-on role suited to an experienced body corporate or property administrator who’s ready to take on their first management position. You’ll be the key link between our building residents, contractors, and management team — ensuring everything runs smoothly across our body corporate, management rights, and facilities operations.

You’ll be involved in:

• Fully administering a small base of existing schemes and helping grow the portfolio organically

• Drafting notices, agendas, taking minutes and chairing meetings

• Managing budgets, collecting arrears, arranging repairs and scheduled maintenance

• Developing policies, procedures and supporting quality documents for the portfolio

• Handling all portfolio communications, correspondence, and filing

• Supporting our management rights operation – arranging cleaning, gardening, facilities management and maintenance coordination

• Assisting the on-site letting team with tenant and owner liaison as required

• Assisting the construction and development team with permits, service connections, and compliance matters

• Providing general office and administration support where needed

About you

A working knowledge of management rights and body corporate administration is essential, along with strong skills in the Urbanise software platform.

You’ll thrive in this role if you:

• Have over 3 years' experience in body corporate, property, or facilities administration

• Are a natural organiser who enjoys taking responsibility and following things through

• Communicate clearly and professionally with owners, tenants, and contractors

• Are confident using Microsoft Office and learning new software systems

• Are motivated by variety — no two days are the same

• Want to be part of a small, supportive team where your contribution is valued

This is a fantastic opportunity for someone keen to start their mid-career stage, ready to step up and take ownership in a business that values initiative and reliability over hierarchy and formality.

What we offer

• $60,000-$85,000 + superannuation depending on experience

• Full-time, Monday–Friday role

• Friendly, small-office environment

• Real opportunity for growth and to make the role your own as our portfolio expands

• Direct exposure to body corporate, development, construction, property, and facilities operations

Bytherules is an established law firm specialising in residential conveyancing in QLD and NSW. We settle hundreds of conveyancing matters every month and have implemented industry leading systems and processes to ensure we stay at the forefront of the industry.

We are currently seeking a Full Time Admin Assistant to support our conveyancing paralegals with their daily running of matters.

Duties will include:

• Opening and closing files.

• Responding to phone and email enquiries from clients, real estate agents and solicitors from the other side.

• Preparation of correspondence and documents.

• Ordering searches.

• Booking settlements with all parties including banks.

• Diary and task management.

• Maintaining electronic file records.

You will also possess:

• A confident and professional telephone manner.

• Excellent written communication skills.

• Attention to detail including fast and accurate typing.

• Ability to work as a team with a can do attitude and proactive approach to your work.

This is a work-from-home role and depending on the applicant, will be a full-time role.

This a remote role, anyone with Conveyancing or legal experience should apply. Looking for people located from Bowen Queensland up.

Your new company

As the Medical Receptionist, you'll be the welcoming face of the clinic and a key player in ensuring smooth day-to-day operations. Your responsibilities will include:

• Managing appointment bookings and diary control for multiple health professionals
  
• Processing patient billing via EFTPOS, Medicare, and electronic invoicing
  
• Maintaining accurate patient records including referrals, contact details, and next of kin
  
• Coordinating appointment reminders via HotDoc, email, and SMS
  
• Answering phone calls, prioritising messages, and handling urgent requests with discretion
  
• Supporting clinical research through data entry and patient questionnaires
  
• Upholding confidentiality and professionalism in all communications and interactions
  

• Previous experience in medical reception or a similar administrative role
  
• Excellent communication and interpersonal skills
  
• Strong organisational abilities and the capacity to multitask
  
• Confidence in handling billing systems, EFTPOS, and Medicare processes
  
• Familiarity with appointment systems such as HotDoc (preferred)
  
• A high level of discretion and commitment to patient confidentiality
  
• The ability to work both independently and collaboratively within a team
  
• A proactive attitude and the ability to remain calm under pressure
  

About the Role:

Nova Systems is a leading engineering services and technology solutions company, partnering with our clients to keep our nations and people safe and secure. At Nova, we work collaboratively to achieve our vision and our strategic objectives, whilst staying true to our values of Trust, Professionalism, Community and Passion. We collectively contribute to a safe, respectful, and inclusive workplace, valuing diversity in all its forms.

The Business Opportunity Coordinator (BOC) provides administrative coordination for all routine external government and industry opportunity engagements across the Nova Systems Australia and New Zealand (ANZ) business. This role supports the Growth ANZ, Major Service Provider (MSP), and Integrated Solutions Business Units (BUs) in identifying, registering, monitoring, and coordinating the company's external business opportunities.

The BOC role is critical to ensuring routine and strategically important opportunities are identified and passed through to the relevant BU for review and, if required, subsequent action and prosecution to realise revenue generating activities.

This role also ensures that Nova Systems' Client Relationship Management (CRM) Tool is managed effectively by overseeing internal licencing requirements, auditing CRM data to maximise accuracy and completeness, and identifying and managing opportunities across Nova Systems ANZ through coordination with the relevant BU stakeholders.

Key Responsibilities:

Opportunity Coordination

• Register and maintain government and industry panels, standing offers and other opportunity engagement interfaces (e.g. AusTender, DSS Panel, etc.) in collaboration with Nova Systems' BU leadership and subject matter experts.
• Identify, review and coordinate across multiple government and industry engagement interfaces to ensure opportunities are managed appropriately across the Nova Systems ANZ business.
• Monitor and maintain the Nova Systems ANZ 'Opportunities' email account.
• Conduct analysis for opportunities based on CRM data.
• Contribute to the tender response process by distributing addendums to internal POCs, uploading responses and emailing clients providing or seeking additional information as requested by relevant POCs.

CRM Tools and Coordination

• Manage and maintain Nova Systems' CRM tool with respect to licensing requirements, championing a data-driven culture, and rectifying data discrepancies in collaboration with BU POCs and Nova Systems' Helpdesk.
• Identify areas for improvement and workshop issues to refine the way Nova Systems ANZ engages with its CRM tool and manages business opportunities.
• Provide support to any update and/or redevelopment of Nova Systems' CRM tools.

Business Improvement and Enabling Activities

• Support the Growth ANZ team in improving business processes and procedures, including activities that support the MSP and Integrated Solutions BUs.
• Monitor and maintain the corporate email accounts linked to the Growth ANZ BU.
• Support the management of Nova Systems' intranet sites linked to the Growth ANZ BU, ensuring the sites are functional and up to date.
• Support business improvement activities related to opportunity management and CRM implementation.
• Support Nova Systems' enabling functions as required (e.g. Corporate Affairs, Strategy, and Finance).
• Contribute to succession planning and delivery of internal training for the BOC role to enable you to take leave and undertake professional development activities.
• Demonstrate Nova Systems' core values of Trust, Professionalism, Passion, and Community in all daily interactions with both internal and external stakeholders.
• Seek professional development opportunities to support your ongoing upskilling and professional growth.

Essential requirements:

• Ability to identify, review, plan, and coordinate across multiple business opportunity interfaces to ensure opportunities are managed across the Nova Systems ANZ.
• Ability to conduct market scanning and analysis of opportunities to develop synthesized and concise information that can be actioned.
• Excellent communication and people skills, with an ability to engage collaboratively and respectfully with internal stakeholders of all levels.
• Ability to identify areas for improvement and workshop issues.
• Ability to rapidly learn and apply new software tools and technologies.
• Proficient in the Microsoft Office suite of applications.
• Australian citizenship

Life at Nova - it all adds up!

With people being our point of difference, we deliver on promises, reward good work, champion professional growth and support flexibility, all within a diverse and inclusive culture that recognises moments that matter.

Life at Nova is our collection of employee benefits, designed to meet the many and varied needs of our people.

Just a few of the great benefits you will have access to are:

• Generous Parental Leave: Primary Carers receive 20 weeks paid leave; Partner Carers receive 4 weeks. Full superannuation contributions for up to 52 weeks
• Professional and Personal Development: Up to $5,000 per year of allowance with PD leave included. Up to $750 per year can be used towards well-being such as a gym membership or assets related to well-being activities
• Additional Leave: Ranges from - Reserve, Loyalty, Emergency Services, Purchased (up to 2 weeks), and Community Service
• Flexibility: We promote a culture that encourages and enables flexible ways of working that support our people
• Dress For Your Day: We empower our people to determine their outfit for the activities of the day which allows for personal expression that builds trust
• Reward & Recognition Program: Offering exclusive discounts from hundreds of major retailers, helping you to save on groceries, petrol, holidays, and more
• Employee Assistance Program: for employees and family members
• Annual Nova employee engagement: Great way to connect more broadly and strengthen your internal networks and have some fun!
• Well-being Hub with access to health and fitness content
• Access to Defence Health and Travel Insurance
• Free Flu Vaccination annually
• Novated Leasing and Salary Sacrifice
• Nova Employee Share Offer
• An inclusive, collaborative, and supportive culture
• Social activities throughout the year, we even dress up at times, think Safari - we don't like to take ourselves too seriously!

You can view the full range of benefits at https://www.novasystems.com/au/careers/life-at-nova-systems

APPLY NOW

Alternatively for a confidential discussion, please contact Paul Sloan in the Nova Talent Acquisition Team on (08) 8252 7100.

Nova Systems does not accept any recruitment agency solicitation.

Nova Systems is committed to building a diverse and inclusive workplace, where everyone feels safe, valued, and included, where our people are our point of difference.

Nova Systems respectfully acknowledges the Traditional Custodians of the land and waters in which we live and work, and we pay our respects to Elders past, present and emerging. Nova Systems also acknowledges the services of the Aboriginal and Torres Strait Islander people who have contributed to defending Australia and its national interests. To find out more about our commitment to Reconciliation - Nova Systems RAP

As a Defence security clearance is required for this role, applicants must be Australian Citizens and eligible to obtain and maintain an appropriate clearance. International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role. To learn more, please visit: www.defence.gov.au/security/clearances

About Nova:

Nova Systems is a global engineering services and technology solutions company with strategically located offices in Australia, New Zealand, the United Kingdom, Norway, and Singapore. From national Defence and essential services to border control and cyber security, these are the challenges we partner with our clients to anticipate, understand, and solve.

At Nova Systems, we provide highly specialised advice and solutions at scale, we are agile and ready to predict, react and respond. We refer to it as being "Optimised for Performance". Small enough to care, big enough to matter, we leverage the benefits of scale for our clients.

But what makes Nova Systems truly unique, is our people. Nova Systems is where the best and brightest minds come together to challenge, collaborate, and innovate.

At Nova Systems we see things differently. We bring (and take) a different perspective. We are the smarts behind the solution.

• Experienced in using iMIS in a professional capacity (essential)
• Naturally organised, curious, and solutions-focused
• Passionate about improving member experiences and digital systems
• Collaborative and keen to work in a forward-thinking environment

• Managing, maintaining, or optimising iMIS systems
• Supporting teams and members through process and data improvements
• Assisting with digital transformation and integration projects
• Enhancing member engagement through effective use of iMIS functionality

• Demonstrated experience with iMIS (non-negotiable)
• Strong communication and stakeholder management skills
• Highly organised with a process-driven mindset
• Experience within associations, membership organisations, peak bodies, unions, or similar environments

Bytherules is an established law firm specialising in residential conveyancing in QLD and NSW. We settle hundreds of conveyancing matters every month and have implemented industry leading systems and processes to ensure we stay at the forefront of the industry.

We are currently seeking a Full Time Admin Assistant to support our conveyancing paralegals with their daily running of matters.

Duties will include:

• Opening and closing files.

• Responding to phone and email enquiries from clients, real estate agents and solicitors from the other side.

• Preparation of correspondence and documents.

• Ordering searches.

• Booking settlements with all parties including banks.

• Diary and task management.

• Maintaining electronic file records.

You will also possess:

• A confident and professional telephone manner.

• Excellent written communication skills.

• Attention to detail including fast and accurate typing.

• Ability to work as a team with a can do attitude and proactive approach to your work.

This is a work-from-home role and depending on the applicant, will be a full-time role.

This a remote role, anyone with Conveyancing or paralegal experience should apply. Looking for people located from Bowen Queensland up.

• Boutique setting - perfect for self-sufficient professional who takes ownership
• Go between 2 offices - F.Valley & Stones Corner + Opportunity for 1 day WFH
• Up to $100K + Super negotiable

• Partner closely with the Co-Founder to manage day-to-day operations, priorities and follow-up
• Prepare briefing packs, research/gather background information and documents ahead of meetings
• Documentation using MSOffice including presentation, proposals and the like
• Attend meetings (where appropriate) to note actions, track next steps and ensure follow-through
• Manage the inbox, correspondence and diary – ensuring the Co-Founder is always a step ahead
• Draft and send client communications and keep projects and deliverables on track
• Plan and coordinate travel and itineraries plus event management
• Maintain filing systems, checklists and processes to keep workflows smooth and transparent
• Monitor deadlines, chase outstanding items and act as the “accountability anchor”
• Handle general office administration – supplies, expenses, compliance and coordination with suppliers
• Process invoices, expenses and basic financial admin
• Ad hoc duties (particularly as this is a newly created role)

• Experienced in administration, Office Management or EA/PA support
• Confident working one-on-one with a senior leader and managing up effectively
• Organised, proactive and comfortable taking ownership with minimal supervision
• Strong communicator – clear, professional and able to build great rapport with clients
• Tech-savvy with confidence across MS Office and modern workplace tools
• Calm, grounded and dependable – someone who takes pride in keeping everything running smoothly
• Must be happy working independently – a lot of time it will just be you in the office
• This role will likely suit someone who’s naturally more reserved and independent, yet confident in building genuine relationships with clients
• Happy to travel between 2 office - Fortitude Valley and Stones Corner (parking available or close to public transport

• Work directly alongside a hands-on, driven Co-Founder who values trust and reliability
• Genuine autonomy and flexibility in how you manage your day
• A role with real purpose – where your organisation enables growth and focus
• Boutique environment where you can truly make the role your own and will be greatly appreciated for the support you provide!
• Once up and running, opportunity to work from home 1 day per week if you prefer

Join Our Team at Snap Fitness Echuca!

Membership Sales Assistant/Admin

We are looking for a confident, passionate and hardworking individual for the position of Membership Sales Assistant for Snap Fitness in Echuca, assisting with sales, admin tasks and reception duties. 

This is your chance to really grow your career and develop your skills working alongside a great leadership team. This role is casual and requires Saturday work. All training provided. If you have strong industry experience, a passion for growing yourself, helping others, & are naturally creative and innovative with marketing and sales strategy then this is the role for you!

ABOUT THE ROLE
This is a casual position with varied hours with an immediate start available for the right person. The role will require you to deliver outstanding customer service, marketing, membership sales, data entry and reception duties. You will also occasionally work in the club solo, looking after daily operational tasks and connecting and having fun with the staff team and club members.

Duties will include:

• Calls, tours and driving sales

• Marketing via social media channels

• Maintaining gym standards (cleanliness, maintenance, OH&S etc)

• Club administration including reporting

What we offer:

• Supportive and friendly workplace

• Flexible working arrangements and conditions

• An opportunity to also deliver PT sessions in your club

• Full and free gym membership

• Career Progression

Requirements:

• Exceptional sales and interpersonal skills

• Able to work in a team

• Passion for helping people and for fitness

• Cert III in Fitness (minimum or working towards) or Cert IV in Fitness

• Sound computer skills, reliable and flexible with duties

• Proficient with Microsoft Office

• Weekend availability

• Bubbly and outgoing personality 

• Great customer service skills

To apply:

Please email your resume and a cover letter (of no more than 1 page) addressing the position’s requirements to Lisa Pellegrino, lisap2731@gmail.com

Do you want to be a part of a team that promotes and improves the health of its people and community?

We are currently recruiting for a dynamic and personable Administration Officer for a full time, permanent appointment, working in our Child and Adolescent forensic Service. Part time applicants, interested in a job share arrangement will also be considered. 

Suitable applicants to the pool will also be eligible for similar vacancies within the State Forensic Mental Health Services including Fixed Term opportunities for leave relief. 

Suitable applicants will be placed in a pool from which appointments may be made when similar vacancies occur until 31 August 2027

What is our Administration Officer role?

We are looking for a highly capable Administration Officer with excellent customer service skills who is pivotal in the effective running of our brand new Child and Adolescent Forensic Service (CAFS) clinic in Northbridge. You’ll be the first point of contact for people accessing the service – providing a clinic reception, greeting young people and their families attending the clinic, and answering calls from referrers and other stakeholders. Your organisational skills will ensure a smooth-running clinic. You’ll be managing medical records, updating payroll and procurement systems and working in collaboration with the clinical team to support clinical administrative tasks and help facilitate positive consumer and family experiences of the service.

Reporting to the Team Leader, you will be a positive, resilient individual who can use initiative, problem solve and work independently while being a team player. You’ll bring, office management and secretarial skills. High level word-processing skills, awareness and experience in the use of Microsoft 365 applications and a good knowledge of your capabilities is essential to the role. 

CAFS is part of the State Forensic Mental Health Service (SFMHS) and is a newly established and expanding statewide specialist community mental health service. The service is aimed at 10–18-year-olds with serious mental health difficulties, who are in contact with the justice system or at risk of serious offending. The CAFS clinical services are delivered in partnership with a non-government organisation, currently Yirra Dandjoo, provided by Centrecare and Waalitj Foundation, who offer psychosocial and cultural support. CAFS forms part of the SFMHS Child and Adolescent stream which also includes the Neurodevelopmental and Mental Health Service within Youth Detention and the Links Children’s Court program.

For more information on the State Forensic Mental Health Service and CAFS, you can visit our website.

While your qualifications and experience tell us part of your story, your values and attitude speak louder still. At NMHS, we aim to ensure our behaviours reflect our core values: Care, Respect, Innovation, Teamwork and Integrity. During the selection process you will be assessed on your ability to fulfil the responsibilities of this position while upholding our values.

Want to know more about this role?

We encourage you to contact Kym Gibson on 0478 279 301 to discuss how this role aligns with your personal and career interests. 

Selection Criteria: Please see the Job Description Form available at WA Government Jobs | Administration Officer

Application Instructions: Applicants are requested to apply online by clicking on the Apply button or via WWA Government Jobs | Administration Officer

Closing Date: AWST 4:00pm Monday 27 October 2025

We look forward to receiving your application