Everyone plays here

We are seeking a self-motivated and pro-active individual to manage correspondence and information between the Office of Sport and the Minister for Sport’s Office.

• Work in an exciting, fast paced environment, gain insight into Government operations and build working relationships across government.
• Salary ranges from $113,574 to $ 125,720 + super & leave loading.
• Temporary (12 months) full-time opportunity with possibility of extension or 24 months.
• Based at Office of the Minister for Sport (Martin Place, Sydney).

About the role
As the central point of contact between the Minister’s Office and the Office of Sport this role plays a pivotal role in ensuring smooth communication and coordination between both offices. You will provide high-quality executive and administrative support with professionalism, discretion, and initiative. From managing correspondence and coordinating timely responses to preparing parliamentary materials and meeting briefs, you will help keep everything on track. Building strong relationships across both offices will be key to ensuring seamless flow of information and supporting the delivery of ministerial priorities.

For more information read the full Role Description:  Role Description-Departmental Liaison Officer.docx

About you

Our ideal candidate will bring to the role:

• Strong communication skills and the confidence to liaise with senior stakeholders.
• Proven experience supporting government operations behind the scenes, with a proactive mindset and the ability to anticipate and resolve issues efficiently.
• A collaborative approach and the ability to build trusted relationships across teams.
• Excellent attention to detail, problem solving, prioritisation skills and ability to work in a fast-paced environment.

To be eligible to apply for this position, you must be an Australian or New Zealand citizen or permanent resident or hold a valid Australian working Visa for the duration of the appointment. Any offer of employment will be subject to a satisfactory National Police Check and Pre-Employment Health Assessment.

Should you require further information about the role please contact Manager Executive & Ministerial Support, Sharon Paudel via email: sharon.paudel@sport.nsw.gov.au

About us

The Office of Sport is the lead NSW Government agency for sport and active recreation. We offer a career with purpose and work that makes a difference. Delivering on our purpose of ‘Everyone Plays Here’, we are a unique workplace, where no two days are the same!

Our work is spread across NSW, with ten Sport and Recreation Centres, five Olympic Sport Venues and offices throughout the state. We provide leadership, policies, programs, funding and infrastructure to enable participation in sport and active recreation. Our work makes a difference – improving health outcomes, connecting communities and making a stronger NSW.

Our team members are collaborative, creative, hardworking and innovative, brought together by a common goal of ensuring sport and active recreation is accessible for all people in NSW.

How to apply?

For your online application to be considered it must include:

• A cover letter outlining your interest and suitability for the role (maximum 2 pages)
• An up-to-date CV outlining experience, skills & achievements relevant to this role (maximum 5 pages)

Applications close:  11:55 pm. on Sunday 2 November 2025.

Contact for enquiries: sharon.paudel@sport.nsw.gov.au

What’s in it for you?

The Office of Sport offers you the opportunity to make a direct, shared contribution and difference to sport and recreation in NSW and have a positive impact on quality of life of our clients. We offer a family-friendly and flexible working environment, competitive salaries, and generous leave entitlements. Our benefits include salary packaging, access to the Fitness Passport, the Employee Assistance Program, and free onsite parking.

Inclusion is a huge focus for the Office, internally and externally. In addition to actively promoting employment for women, people with disabilities, Aboriginal and Torres Strait Islanders, LGBTIQA+ individuals, and those from culturally and linguistically diverse backgrounds, we are also committed to increasing opportunities for everyone to participate in sport and active recreation. We are an inclusive and accessible workplace, where your individual contributions are valued, and where everyone is encouraged to feel a sense of connection and belonging.

We want you to bring your best self to this recruitment process. If you feel you may require any adjustments or assistance during the recruitment process, please reach out to the Talent Acquisition Team via workforcemanagement@sport.nsw.gov.au

A talent pool may be created for temporary opportunities of the same role or role type that may become available over the next 18 months.

Amazing opportunity to work with a great time in a highly recognised organisation as a Business Support Professional supporting our technical teams.

·         Sydney CBD based role, close to Town Hall Station

·         Fulltime

About Us:

Steve Watson and Partners is a leading and highly respected national Building Surveying and Consultancy firm known for delivering efficient, professional and innovative services to our clients. With offices in Sydney, Melbourne, Brisbane, and Canberra, our team of Building Regulations Consultants, Fire Safety Assessors, Registered Certifiers, Building Surveyors play a key role in ensuring compliance throughout the design and construction process.  

About You:

You are proactive, business support professional who takes pride in both your work and your workplace. You thrive in a fast-paced environment, have exceptional attention to detail, and enjoy supporting others to achieve shared success. You’ll play an important role in supporting our Technical and Administration teams, adding real value to a well-established organisation that genuinely values its people.  

Key Responsibilities

Expected responsibilities include: 

·         Providing technical administrative support to technical and administration staff 

·         Use and manage in house and external software, such as BCS, and the NSW ePlanning Portal  

·         Prepare and collate statutory paperwork  

·         Provide clients with general assistance in a professional manner  

·         Prepare fee proposals and expressions of interests and tenders on a variety of projects 

·         Other administrative duties as directed 

Skills and Experience

The ideal candidate will:

·         Adaptability 

·         Demonstrate excellent attention to detail  

·         Good use of time management 

·         Enjoy solving problems  

·         Learn quickly and retain new information effectively 

·         Possess exceptional written and verbal communication skills  

·         Work well both autonomously and in a team environment 

·         Comfortable using Microsoft software and navigating new software systems  

·         Present themselves in a professional and polished manner 

At Steve Watson and Partners, we pride ourselves on being a “hands-on” organisation that values teamwork, initiative, and a positive approach to every task. We offer ongoing training, mentoring, and professional development opportunities. 

How to apply:

If this resonates with you, we would love to hear from you. Please submit your application, including a covering letter outlining your interest in the position, and your career goals to info@stevewatsonandpartners.com.au  

Please note: Only successful candidates will be contacted.

Bytherules is an established law firm specialising in residential conveyancing in QLD and NSW. We settle hundreds of conveyancing matters every month and have implemented industry leading systems and processes to ensure we stay at the forefront of the industry.

We are currently seeking a Full Time Admin Assistant to support our conveyancing paralegals with their daily running of matters.

Duties will include:

• Opening and closing files.

• Responding to phone and email enquiries from clients, real estate agents and solicitors from the other side.

• Preparation of correspondence and documents.

• Ordering searches.

• Booking settlements with all parties including banks.

• Diary and task management.

• Maintaining electronic file records.

You will also possess:

• A confident and professional telephone manner.

• Excellent written communication skills.

• Attention to detail including fast and accurate typing.

• Ability to work as a team with a can do attitude and proactive approach to your work.

This is a work-from-home role and depending on the applicant, will be a full-time role.

This a remote role, anyone with Conveyancing or legal experience should apply. Looking for people located from Bowen Queensland up.

Are you ready to take the next step in your body corporate and property career?

The Geocal Group is a boutique construction and development business that encompasses a growing body corporate administration and management rights portfolio. We’re looking for an energetic and organised administrator who’s ready to grow with us — someone who enjoys independence, variety, responsibility, and being part of a small, capable team.

About the role

This is a diverse, hands-on role suited to an experienced body corporate or property administrator who’s ready to take on their first management position. You’ll be the key link between our building residents, contractors, and management team — ensuring everything runs smoothly across our body corporate, management rights, and facilities operations.

You’ll be involved in:

• Fully administering a small base of existing schemes and helping grow the portfolio organically

• Drafting notices, agendas, taking minutes and chairing meetings

• Managing budgets, collecting arrears, arranging repairs and scheduled maintenance

• Developing policies, procedures and supporting quality documents for the portfolio

• Handling all portfolio communications, correspondence, and filing

• Supporting our management rights operation – arranging cleaning, gardening, facilities management and maintenance coordination

• Assisting the on-site letting team with tenant and owner liaison as required

• Assisting the construction and development team with permits, service connections, and compliance matters

• Providing general office and administration support where needed

About you

A working knowledge of management rights and body corporate administration is essential, along with strong skills in the Urbanise software platform.

You’ll thrive in this role if you:

• Have over 3 years' experience in body corporate, property, or facilities administration

• Are a natural organiser who enjoys taking responsibility and following things through

• Communicate clearly and professionally with owners, tenants, and contractors

• Are confident using Microsoft Office and learning new software systems

• Are motivated by variety — no two days are the same

• Want to be part of a small, supportive team where your contribution is valued

This is a fantastic opportunity for someone keen to start their mid-career stage, ready to step up and take ownership in a business that values initiative and reliability over hierarchy and formality.

What we offer

• $60,000-$85,000 + superannuation depending on experience

• Full-time, Monday–Friday role

• Friendly, small-office environment

• Real opportunity for growth and to make the role your own as our portfolio expands

• Direct exposure to body corporate, development, construction, property, and facilities operations

• Be the first point of contact for customer enquiries—friendly, professional, and helpful.
• Set up customer accounts and reports, and support the sales team with quotes and rental agreements.
• Coordinate equipment transport, refuelling, and service scheduling.
• Raise and manage rental, service, and work orders, including purchase orders.
• Process invoices, credits, and rechargeable expenses (freight, fuel, labour).
• Maintain accurate customer and site information, and monitor accounts in line with credit terms.
• Compile and submit branch service metrics and forecasts.
• Support stocktakes, fleet transfers, and general branch administration.
• Contribute to continuous improvement and project delivery.

• Invoices processed on time and in line with agreements.
• Customer and service data is accurate and up to date.
• Service and work orders are completed and closed correctly.
• Reports and forecasts submitted accurately and on time.
• A strong safety culture with a focus on ZERO harm.

• Proven experience in an administrative or coordination role (ideally in a service or rental environment).
• Strong attention to detail and organisational skills.
• Excellent communication and customer service abilities.
• Confidence using business systems (ERP experience a plus).
• A proactive mindset and a passion for continuous improvement.

• Be part of a supportive, high-performing team.
• Make a real impact in a dynamic and growing business.
• Opportunities for development and career progression.
• A culture that values safety, collaboration, and innovation.

• Experienced in using iMIS in a professional capacity (essential)
• Naturally organised, curious, and solutions-focused
• Passionate about improving member experiences and digital systems
• Collaborative and keen to work in a forward-thinking environment

• Managing, maintaining, or optimising iMIS systems
• Supporting teams and members through process and data improvements
• Assisting with digital transformation and integration projects
• Enhancing member engagement through effective use of iMIS functionality

• Demonstrated experience with iMIS (non-negotiable)
• Strong communication and stakeholder management skills
• Highly organised with a process-driven mindset
• Experience within associations, membership organisations, peak bodies, unions, or similar environments

About the Role:

Nova Systems is a leading engineering services and technology solutions company, partnering with our clients to keep our nations and people safe and secure. At Nova, we work collaboratively to achieve our vision and our strategic objectives, whilst staying true to our values of Trust, Professionalism, Community and Passion. We collectively contribute to a safe, respectful, and inclusive workplace, valuing diversity in all its forms.

The Business Opportunity Coordinator (BOC) provides administrative coordination for all routine external government and industry opportunity engagements across the Nova Systems Australia and New Zealand (ANZ) business. This role supports the Growth ANZ, Major Service Provider (MSP), and Integrated Solutions Business Units (BUs) in identifying, registering, monitoring, and coordinating the company's external business opportunities.

The BOC role is critical to ensuring routine and strategically important opportunities are identified and passed through to the relevant BU for review and, if required, subsequent action and prosecution to realise revenue generating activities.

This role also ensures that Nova Systems' Client Relationship Management (CRM) Tool is managed effectively by overseeing internal licencing requirements, auditing CRM data to maximise accuracy and completeness, and identifying and managing opportunities across Nova Systems ANZ through coordination with the relevant BU stakeholders.

Key Responsibilities:

Opportunity Coordination

• Register and maintain government and industry panels, standing offers and other opportunity engagement interfaces (e.g. AusTender, DSS Panel, etc.) in collaboration with Nova Systems' BU leadership and subject matter experts.
• Identify, review and coordinate across multiple government and industry engagement interfaces to ensure opportunities are managed appropriately across the Nova Systems ANZ business.
• Monitor and maintain the Nova Systems ANZ 'Opportunities' email account.
• Conduct analysis for opportunities based on CRM data.
• Contribute to the tender response process by distributing addendums to internal POCs, uploading responses and emailing clients providing or seeking additional information as requested by relevant POCs.

CRM Tools and Coordination

• Manage and maintain Nova Systems' CRM tool with respect to licensing requirements, championing a data-driven culture, and rectifying data discrepancies in collaboration with BU POCs and Nova Systems' Helpdesk.
• Identify areas for improvement and workshop issues to refine the way Nova Systems ANZ engages with its CRM tool and manages business opportunities.
• Provide support to any update and/or redevelopment of Nova Systems' CRM tools.

Business Improvement and Enabling Activities

• Support the Growth ANZ team in improving business processes and procedures, including activities that support the MSP and Integrated Solutions BUs.
• Monitor and maintain the corporate email accounts linked to the Growth ANZ BU.
• Support the management of Nova Systems' intranet sites linked to the Growth ANZ BU, ensuring the sites are functional and up to date.
• Support business improvement activities related to opportunity management and CRM implementation.
• Support Nova Systems' enabling functions as required (e.g. Corporate Affairs, Strategy, and Finance).
• Contribute to succession planning and delivery of internal training for the BOC role to enable you to take leave and undertake professional development activities.
• Demonstrate Nova Systems' core values of Trust, Professionalism, Passion, and Community in all daily interactions with both internal and external stakeholders.
• Seek professional development opportunities to support your ongoing upskilling and professional growth.

Essential requirements:

• Ability to identify, review, plan, and coordinate across multiple business opportunity interfaces to ensure opportunities are managed across the Nova Systems ANZ.
• Ability to conduct market scanning and analysis of opportunities to develop synthesized and concise information that can be actioned.
• Excellent communication and people skills, with an ability to engage collaboratively and respectfully with internal stakeholders of all levels.
• Ability to identify areas for improvement and workshop issues.
• Ability to rapidly learn and apply new software tools and technologies.
• Proficient in the Microsoft Office suite of applications.
• Australian citizenship

Life at Nova - it all adds up!

With people being our point of difference, we deliver on promises, reward good work, champion professional growth and support flexibility, all within a diverse and inclusive culture that recognises moments that matter.

Life at Nova is our collection of employee benefits, designed to meet the many and varied needs of our people.

Just a few of the great benefits you will have access to are:

• Generous Parental Leave: Primary Carers receive 20 weeks paid leave; Partner Carers receive 4 weeks. Full superannuation contributions for up to 52 weeks
• Professional and Personal Development: Up to $5,000 per year of allowance with PD leave included. Up to $750 per year can be used towards well-being such as a gym membership or assets related to well-being activities
• Additional Leave: Ranges from - Reserve, Loyalty, Emergency Services, Purchased (up to 2 weeks), and Community Service
• Flexibility: We promote a culture that encourages and enables flexible ways of working that support our people
• Dress For Your Day: We empower our people to determine their outfit for the activities of the day which allows for personal expression that builds trust
• Reward & Recognition Program: Offering exclusive discounts from hundreds of major retailers, helping you to save on groceries, petrol, holidays, and more
• Employee Assistance Program: for employees and family members
• Annual Nova employee engagement: Great way to connect more broadly and strengthen your internal networks and have some fun!
• Well-being Hub with access to health and fitness content
• Access to Defence Health and Travel Insurance
• Free Flu Vaccination annually
• Novated Leasing and Salary Sacrifice
• Nova Employee Share Offer
• An inclusive, collaborative, and supportive culture
• Social activities throughout the year, we even dress up at times, think Safari - we don't like to take ourselves too seriously!

You can view the full range of benefits at https://www.novasystems.com/au/careers/life-at-nova-systems

APPLY NOW

Alternatively for a confidential discussion, please contact Paul Sloan in the Nova Talent Acquisition Team on (08) 8252 7100.

Nova Systems does not accept any recruitment agency solicitation.

Nova Systems is committed to building a diverse and inclusive workplace, where everyone feels safe, valued, and included, where our people are our point of difference.

Nova Systems respectfully acknowledges the Traditional Custodians of the land and waters in which we live and work, and we pay our respects to Elders past, present and emerging. Nova Systems also acknowledges the services of the Aboriginal and Torres Strait Islander people who have contributed to defending Australia and its national interests. To find out more about our commitment to Reconciliation - Nova Systems RAP

As a Defence security clearance is required for this role, applicants must be Australian Citizens and eligible to obtain and maintain an appropriate clearance. International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role. To learn more, please visit: www.defence.gov.au/security/clearances

About Nova:

Nova Systems is a global engineering services and technology solutions company with strategically located offices in Australia, New Zealand, the United Kingdom, Norway, and Singapore. From national Defence and essential services to border control and cyber security, these are the challenges we partner with our clients to anticipate, understand, and solve.

At Nova Systems, we provide highly specialised advice and solutions at scale, we are agile and ready to predict, react and respond. We refer to it as being "Optimised for Performance". Small enough to care, big enough to matter, we leverage the benefits of scale for our clients.

But what makes Nova Systems truly unique, is our people. Nova Systems is where the best and brightest minds come together to challenge, collaborate, and innovate.

At Nova Systems we see things differently. We bring (and take) a different perspective. We are the smarts behind the solution.

Your new company

As the Medical Receptionist, you'll be the welcoming face of the clinic and a key player in ensuring smooth day-to-day operations. Your responsibilities will include:

• Managing appointment bookings and diary control for multiple health professionals
  
• Processing patient billing via EFTPOS, Medicare, and electronic invoicing
  
• Maintaining accurate patient records including referrals, contact details, and next of kin
  
• Coordinating appointment reminders via HotDoc, email, and SMS
  
• Answering phone calls, prioritising messages, and handling urgent requests with discretion
  
• Supporting clinical research through data entry and patient questionnaires
  
• Upholding confidentiality and professionalism in all communications and interactions
  

• Previous experience in medical reception or a similar administrative role
  
• Excellent communication and interpersonal skills
  
• Strong organisational abilities and the capacity to multitask
  
• Confidence in handling billing systems, EFTPOS, and Medicare processes
  
• Familiarity with appointment systems such as HotDoc (preferred)
  
• A high level of discretion and commitment to patient confidentiality
  
• The ability to work both independently and collaboratively within a team
  
• A proactive attitude and the ability to remain calm under pressure
  

• Boutique setting - perfect for self-sufficient professional who takes ownership
• Go between 2 offices - F.Valley & Stones Corner + Opportunity for 1 day WFH
• Up to $100K + Super negotiable

• Partner closely with the Co-Founder to manage day-to-day operations, priorities and follow-up
• Prepare briefing packs, research/gather background information and documents ahead of meetings
• Documentation using MSOffice including presentation, proposals and the like
• Attend meetings (where appropriate) to note actions, track next steps and ensure follow-through
• Manage the inbox, correspondence and diary – ensuring the Co-Founder is always a step ahead
• Draft and send client communications and keep projects and deliverables on track
• Plan and coordinate travel and itineraries plus event management
• Maintain filing systems, checklists and processes to keep workflows smooth and transparent
• Monitor deadlines, chase outstanding items and act as the “accountability anchor”
• Handle general office administration – supplies, expenses, compliance and coordination with suppliers
• Process invoices, expenses and basic financial admin
• Ad hoc duties (particularly as this is a newly created role)

• Experienced in administration, Office Management or EA/PA support
• Confident working one-on-one with a senior leader and managing up effectively
• Organised, proactive and comfortable taking ownership with minimal supervision
• Strong communicator – clear, professional and able to build great rapport with clients
• Tech-savvy with confidence across MS Office and modern workplace tools
• Calm, grounded and dependable – someone who takes pride in keeping everything running smoothly
• Must be happy working independently – a lot of time it will just be you in the office
• This role will likely suit someone who’s naturally more reserved and independent, yet confident in building genuine relationships with clients
• Happy to travel between 2 office - Fortitude Valley and Stones Corner (parking available or close to public transport

• Work directly alongside a hands-on, driven Co-Founder who values trust and reliability
• Genuine autonomy and flexibility in how you manage your day
• A role with real purpose – where your organisation enables growth and focus
• Boutique environment where you can truly make the role your own and will be greatly appreciated for the support you provide!
• Once up and running, opportunity to work from home 1 day per week if you prefer