About us

The Portable Long Service Authority (the Authority) is a self-funded statutory body established to administer the Long Service Benefits Portability Act 2018. The Act, together with the Long Service Benefits Portability Regulations 2020 provide a Portable Long Service Benefits Scheme. The Authority plays an important role in allowing workers in the community services, contract cleaning and security industries to build up long service benefits based on time in their industry rather than with a single employer. We foster an inclusive and collaborative culture that celebrates achievements and allows everyone to contribute to our success.

About the role

This role is essential for maintaining smooth and efficient running of the office, handling a variety of duties such as data entry, preparing documents, managing correspondence, coordinating fleet and facilities, and providing general office support.The Administration Officer collaborates closely with the CEO, Heads of Department and the Executive Assistant to assist with diary management, travel arrangements, meeting organization, internal communication and staff events

About you

To be successful in this role you will have:

• Demonstrated experience in providing high-level administrative support across diverse operational areas.
• Proficiency in coordinating operational functions such as fleet management, facilities oversight, and executive support within an organisational setting.
• Strong written and verbal communication skills demonstrated through the ability to communicate with a variety of stakeholders and build mutually beneficial relationships.
• Ability to organise internal and external meetings, prepare agendas, take minutes, and follow up on action items to ensure timely completion.
• Demonstrated experience supporting Senior Executives with diary management, meeting scheduling, travel arrangements and logistical coordination.

 Why work at the Authority

• Located in the heart of Bendigo, where you can enjoy a modern and collaborative working environment with open plan workspaces, fully equipped meeting rooms, and state-of-the-art facilities.
• We value work-life balance and offer hybrid working options, including two days of work from home per week.
• You can benefit from above award wages and annual salary increases under the Victorian Public Service Enterprise Agreement.
• Generous leave entitlements, along with paid study leave, paid parental leave, purchased leave and more.
• Learning and development opportunities, annual performance plans, public sector networking, along with on the job learning and development.
• Your well-being is important to us, which is why we offer a free and confidential Employee Assistance Program, as well as other health and well-being initiatives.

How to apply

Please click the Apply button on this advertisement. Applications should include a resume and cover letter addressing the key selection criteria, ensuring you outline how your skills and experience align to the role and regulatory environment. Acknowledgement will be given for demonstrating an understanding of the various elements of the role, including the direction and priorities of the team and the wider Authority.Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.We welcome applicants from a diverse range of backgrounds and experiences, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse (CALD) backgrounds, LGBTIQ, people with disability, as diversity and inclusion drives our success.

• Full Time Medical Receptionist for Specialist practice

• 38 hours per week Monday - Friday

Role Background:

We are expanding established practice located in Western Sydney. We are seeking a full-time medical receptionist to join our exisiting excellent Reception team with a long term outlook.

We require a team-player who has initiative and enjoys working in a busy and professional team environment.This role requires you to be a first point of contact for our patients. Ability to be warm, and welcoming will be pivotal. You will also be trained to assist our clinical team including taking scans using our medical equipment. 

The successful applicant will:

• Be confident working in a fast-paced environment

• Answer telephone calls & respond to emails

• Assist with patient enquiries

• Check patients into clinic & process patient medical files

• Process patient billing (handling cash and EFTPOS transactions)

• Distribute patient correspondence

• Maintain a clean & tidy practice

• Have strong multi-tasking skills and ability to trouble shoot as needed

• Provide administration support to Specialists when required

• Desire to learn new skills and upskill

• Possess experience in a similar role (highly regarded but not essential)

• Background in hospitality/customer service is highly regarded

Essential requirements:

• A fast learner, training on systems and processes will be provided

• Proficient in Microsoft Office - word, excel, outlook 

• Clear communication style

• Strong attention to detail

• Flexibility to cover other team members to cover sick & annual leave

• Well presented with professional & caring manner

• Reliable, efficient, honest & trustworthy 

To apply for the position, please submit your resume.  This position is immediate start for the right candidate.

Only shortlisted candidates will be contacted.

Do you want to work for an iconic Western Australian organisation committed to making a difference to your community?

For more than 130 years, St John WA has been a cornerstone of support in Western Australia connecting with community through education, training and care.  

As a trusted not-for-profit, the organisation’s unwavering mission is to serve humanity and build resilient communities which we do through a strong team spirit, camaraderie and the collaboration of all team members – paid and volunteers alike - working together to support wellbeing and health for every Western Australian.  

St John WA is powered by team members who have a strong sense of belonging and purpose and combined we are a leader in pre-hospital care and related products.

Last year, we connected with 1.2 million Western Australians including:  

• 340,000 people through first aid training, education and engagement,  
• 362,000 people who received care close to where they live and work,  
• 410,000 received trusted transport and emergency care when they needed it most.  

A job to be proud of:

Are you passionate about helping others and looking to begin a career in injury management and claims support?

We are seeking a proactive and detail-oriented Injury Management Admin Officer to join our team. In this role, you will report to the Injury Management Lead and assist with the development, coordination, and implementation of claims and injury management administration across St John WA.

This is a permanent full-time position based in Belmont, working within our friendly, collaborative, and supportive Wellbeing, Safety, and Injury Management team.

What you’ll do:

• Provide administrative support for workers’ compensation and injury management cases
• Maintain accurate records and documentation in line with legal and internal requirements
• Liaise with internal stakeholders, insurers, and external providers
• Track claims progress and support return-to-work planning and reporting
• Assist with the preparation of reports, correspondence, and compliance documentation
• Support and advise other departments on queries regarding claims and injury management processes.

What you’ll need:

• Previous experience in claims management (desirable)
• Knowledge of the workers’ compensation system and injury management (desirable)
• Keen interest in injury management or workplace health
• Ability to handle confidential information with professionalism
• Excellent communication and organisational skills
• Proficiency in MS Office and relevant systems

What’s in it for you?

The successful candidate will be offered an interactive and supportive working environment within a positive and professional team along with:

• $550 Health and Wellness reimbursement
• 17.5% leave loading
• Corporate uniform
• Salary packaging options
• Free emergency ambulance cover
• Free first aid training

To Apply:

To apply for this exciting opportunity, prospective candidates will need to submit their application online. Applications must include a detailed cover letter outlining your motivations for this position and resume.

Alternatively, if you have any questions, please contact Talent Sourcing on careers@stjohnwa.com.au

Applications close on Sunday 2nd November 2025 at 6:00pm.

St John WA is committed to creating an inclusive environment which provides a sense of belonging and enables a welcoming, diverse, capable and connected workforce who represent the community we serve. Our goal is to ensure people feel safe to be themselves. 

We actively encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples, members of the LGBTIQ+ community, and all other suitable applicants. 

Please note that St John will not accept recruitment agency applications for this position.

St John reserves the right to select a shortlist from the applications received. The selection process employed will be at the discretion of St John. St John may begin the shortlisting process prior to the closing date.

TCR Group is a global leader in Ground Support Equipment (GSE) solutions that keep airports running smoothly worldwide. With over 1,800 employees across 200+ airports, we provide mission-critical rental, leasing, and maintenance services that airlines and handlers rely on every day.

We're looking for a Senior Customer Service Consultant to join our dynamic team in the Ground Support Equipment field while working closely to the aviation industry, someone who thrives in fast-paced environments, values operational excellence, and takes pride in delivering exceptional service to our airline and ground handling partners.

What Success Looks Like:

• Building and maintaining strong, results driven and trust based relationships with our clients
• Providing accurate, timely, and proactive communication that keeps operations running seamlessly.
• Demonstrating ownership and accountability for service delivery outcomes and continuous improvement.

A snapshot of what you will be doing here:

• Acting as the first point of contact for our key customers, managing service requests, and coordinating solutions across our operational teams.
  
  
• Monitoring and tracking GSE services, ensuring timely responses, and maintaining accurate data in our internal systems.
  
  
• Working closely with workshop, operations, and logistics teams to ensure equipment availability aligns with customer expectations and contractual agreements.
  
  
• Preparing reports, presentation, and proposals while identifying opportunities to improve service efficiency and customer satisfaction.
  
  
• Supporting management in customer reviews, audits, and process enhancements to strengthen client relationships.

that

• Drive customer satisfaction through responsiveness and proactive problem-solving.
• Manage multiple priorities in the aviation industry, a time sensitive environment.
• Support smooth day-to-day coordination between service, workshop, and commercial teams.
• Contribute to process improvement initiatives that enhance customer experience.
• Represent TCR’s values and professionalism at all times in a global aviation setting.

Who we're looking for:

• Proven experience in customer service, preferably within aviation, transport, maintenance, or technical service environments.
• Strong communication and relationship management skills, with the ability to liaise confidently with all levels from technicians to corporate executives.
• High attention to detail, strong organisational skills, and comfort working with digital platforms (Microsoft Suite, CRM, FSM, etc.).
• A problem-solver who can think on their feet, take initiative, and maintain calm under pressure.

Why you'll love working with us:

• You’ll work at our Sydney office close to the action, decisions, and leadership. No fluff, no red tape. Just freedom to make real impact in a fast-paced, results-driven environment.
• You’ll join a smart, grounded team that moves fast and backs each other. No egos just results.
• We show up because the energy’s real. Great conversations, fast decisions, and plenty of fun thanks to our Happiness Team’s regular events and drinks.
• One team, 30+ countries, shared goals. Work that fits life, not the other way around.
• You will have additional 2 days of Leave "Health & Happiness days" because, we care about that.
• And most of all: we live our values: integrity, open-mindedness, accountability, and passion. Every day.

Your ticket to impact

Ready to elevate your career in aviation and join a global team that keeps the world’s airports moving? Apply today and be part of a company that values your voice, your ideas, and your drive to deliver excellence.

We encourage candidates to apply even if they don't meet every requirement listed but consider having transferable skills. Research shows people from underrepresented groups often hesitate unless they check every box—at TCR, we're looking for relevance, not perfection.

TCR is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Please note that we do not accept unsolicited applications or inquiries from recruitment agencies.

A highly skilled and adaptable Executive Assistant wanted to hit the ground running and provide exceptional support to the Executive Chairman.

An exciting opportunity has arisen for a highly skilled and adaptable Executive Assistant to provide exceptional support to a senior executive within a leading organisation based in Perth CBD. This role is perfect for someone who thrives in a high-performance environment and enjoys being at the heart of business operations, ensuring that the executive's time is optimised and their responsibilities are managed with precision.

• Work directly with an influential executive, providing comprehensive administrative and secretariat support across both professional and personal domains, ensuring seamless daily operations.
• Enjoy a varied role that includes managing sensitive communications, coordinating travel and events, maintaining digital filing systems, and building trusted relationships across all levels of the organisation.
• Benefit from a collaborative workplace culture that values your proactive approach, resourcefulness, and commitment to supporting others while offering opportunities for professional growth and development.

What you'll do:

As an Executive Assistant in this pivotal role based in Perth CBD, you will immerse yourself in a diverse range of activities designed to streamline the day-to-day life of a senior leader. Your days will be filled with tasks that require meticulous attention to detail, from managing complex diaries and preparing high-level communications to acting as a trusted liaison between various teams.

• Serve as the primary point of contact for the executive, managing urgent and sensitive matters to ensure optimal use of their time while maintaining confidentiality at all times.
• Deliver comprehensive executive and administrative support including complex diary management, preparation of virtual meetings, and provision of secretariat services.
• Draft, review, and manage high-level communications and correspondence on behalf of the executive, ensuring accuracy and discretion in every interaction.
• Liaise effectively with internal teams and external stakeholders to distribute correspondence promptly and resolve issues efficiently.
• Continuously improve digital filing systems to guarantee seamless access to information and efficient document management.
• Process incoming correspondence by prioritising actions for the executive or handling matters independently when appropriate.
• Coordinate intricate travel arrangements in collaboration with office management staff to ensure all logistics are handled smoothly.
• Prepare daily emails, memos, briefing notes, and other communications while screening calls and enquiries to address or escalate as needed.
• Maintain up-to-date databases of contacts and correspondence, following up on outstanding matters to keep the executive fully informed.

What you bring:

• A minimum of 5-10 year's experience as an Executive Assistant supporting C-suite executives or equivalent senior leaders within complex organisations.
• Demonstrated capability in managing highly confidential information with absolute discretion and professionalism at all times.
• Exceptional organisational skills paired with advanced time-management abilities that allow you to juggle multiple priorities effectively without compromising quality.
• Meticulous attention to detail combined with strong follow-through on all tasks-large or small-to ensure nothing falls through the cracks.
• Advanced proficiency in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint), enabling you to produce polished documents quickly and efficiently.
• Outstanding written and verbal communication skills that facilitate clear interactions with stakeholders at every level inside and outside the organisation.
• A positive work ethic characterised by a willingness to take on any task necessary for success-no matter how big or small-with enthusiasm.
• Proven ability to anticipate needs proactively by thinking ahead and taking initiative before issues arise or requests are made.
• Previous experience within finance or professional services environments is highly regarded but not essential; adaptability across industries is welcomed.

What sets this company apart:

This organisation stands out for its commitment to fostering a collaborative environment where every team member's contribution is recognised. With a reputation for excellence within its sector, it provides employees with opportunities for ongoing learning alongside exposure to high-profile projects. The company values flexibility offering support structures that help balance professional demands with personal wellbeing and encourages knowledge sharing among colleagues at all levels. By joining this team, you become part of an inclusive network dedicated not only to achieving business goals but also nurturing individual growth through mentorship and shared success stories. The workplace culture is built on mutual respect, open communication, and genuine care for each person's development journey making it an ideal setting for those who value connection as much as achievement.

What's next:

If you are ready to take on this rewarding Executive Assistant position where your expertise will be truly appreciated, we encourage you to apply now!

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.

To apply please click apply or call Natalie Kiely on 08 9266 0933 for a confidential discussion.

Steelfinne Fabrications is a leading provider of superior-quality, Australian-made secure doors, windows, cell furniture, and modular cell units. We proudly serve national and international clients, including correctional facilities, police stations, courts, defence facilities, embassies, mental health facilities, and other secure environments.

Role Overview
As a Document Controller at Steelfinne Fabrications, you will play a key role in ensuring the smooth flow of information and documentation throughout various stages of our projects.
Note: Training will be provided for the successful applicant.

Key Responsibilities

• Maintain and update architectural registers, ensuring version control and tracking document revisions so only the latest versions are in use.

• Perform document control using Aconex and Procore.

• Distribute project documents to internal teams, contractors, and clients, ensuring timely access to critical information.

• Maintain detailed logs of document submissions, transmittals, and approvals.

• Track and follow up on document reviews, approvals, and feedback.

• Distribute construction drawings to the factory and clients.

• Generate and distribute schedules for purchasing.

• Maintain and update the master Bill of Materials (BOM).

• Issue as-built drawings at the end of each project.

• Provide administrative support during project planning, execution, and closeout.

• Generate drawing status reports and support the preparation of technical documentation packages for clients or regulatory authorities.

Requirements

• Proven experience in document control or related administrative roles, preferably within the construction or manufacturing industry.

• Strong organisational skills with excellent attention to detail.

• Proficiency in Microsoft Excel, Access, and Outlook.

• Experience using document management systems (Aconex and/or Procore experience highly desirable).

• Excellent communication and interpersonal skills.

• High level of accuracy and accountability.

• Familiarity with architectural drawings and construction processes is advantageous.

• Strong problem-solving skills and adaptability in a fast-paced environment.

Apply
To be considered for this position, please apply below with your CV and cover letter in PDF format.

Join the team at H&D Electrical!

Established in 1986, H&D Electrical (HDE Group) is an award-winning electrical contractor based in Kelvin Grove, with operations extending to Rockhampton. We deliver high quality Electrical, EV-Charging and Generator Services to major Facilities Management, Government, Education, and Commercial clients across Queensland.

Our multi-disciplined team of 30+ professionals supports premium commercial buildings with end-to-end electrical solutions, backed by a dedicated head office providing Estimating, Project Management, Scheduling and Client Account Management functions.

At HDE, we pride ourselves on our professionalism, reliability, and excellence - and we’re looking for a dedicated Admin Support Officer to join our friendly and supportive team.

We’re seeking an Admin Support Officer to work closely with our Service Coordinators and office team to ensure smooth day to day operations.

In this role, you’ll manage reception duties, assist with service coordination, handle invoicing in AroFlo and Xero and provide administrative support across the business.

Based in our Kelvin Grove office, this position is ideal for someone who enjoys variety, takes pride in accuracy and thrives in a team environment.

• Engage with clients, visitors, and stakeholders in a friendly and professional manner.

• Manage incoming calls and emails, handling general correspondence efficiently and accurately.

• Ensure all interactions with key stakeholders reflect our commitment to exceptional service.

• Handle incoming service requests via phone and email in a timely and professional manner.

• Use AroFlo to raise jobs, attach service reports and close out tasks efficiently.

• Assist the Scheduling team with scheduling and workload balancing.

• Provide clients with regular updates on job progress and service outcomes.

• Manage work orders and documentation end to end in AroFlo to ensure accuracy and timely invoicing.

• Assist Directors and the Office Manager with ad hoc tasks as required.

• Perform accurate data entry to maintain up to date records.

• Assist with invoicing, billing and reconciliation in AroFlo and Xero.

• Previous experience in administration or project support (construction/trade industry experience highly regarded).

• A minimum of 6 months’ hands-on experience with AroFlo, SimPRO, or similar job management software is essential and applicants with this experience will be highly regarded.

• Organised, detail-focused and proactive with strong communication skills.

• Comfortable using a range of computer systems and software.

• Supportive, close knit team environment.

• Great opportunity to grow within an established electrical company.

• Office-based position in Kelvin Grove.

• Be part of a professional, reliable and customer focused business.

If this sounds like the role for you, we’d love to hear from you!

Please click Apply Now and send your resume and a brief cover letter outlining your relevant experience (especially with AroFlo and Xero).

JR0000014769 - Project Manager - Indigenous Engagement & Health Research

• Fixed Term - 2 Year Contract | Full-Time (Part-Time considered)
• Higher Education Officer Level 7 | $100,233 - $110,954 p.a
• Higher Education Officer Level 8 | $113,677 - $125,848 p.a.
• Location: Alice Springs - Arrernte (preferred). Darwin - Larrakia or other NT locations considered
• HEO7 Position Description
• HEO8 Position Description
  
  

The successful candidate will be appointed to either the Level 7 or Level 8 position. Please indicate on your application which position(s) you would like to be considered for.

Flinders Rural and Remote Health NT

At Flinders Rural and Remote Health NT, our aim is to be a hub for innovative health research, education, and workforce development across the Northern Territory. We have a community driven research program led by researchers committed to improving health outcomes. We work alongside Poche SA+NT focussing on Indigenous leadership capacity development and developing the Indigenous health workforce. All activities are driven by our values which focus on the long-term and short-term needs of the NT community.

HEO7 Position

About the Role

Working under broad direction, the Project Officer - Indigenous Engagement & Health Research plays a vital role in supporting a dynamic research program aimed at generating evidence to help Australia rapidly and permanently end tobacco use. This includes contributing to major NHMRC-funded initiatives such as From 'Dirty Ashtray' to Tobacco Control Innovator-a co-designed project with remote First Nations communities in the Northern Territory-and the Interdisciplinary Tobacco Endgame Research Network (INTER-Net).

The Project Officer will work closely with the Supervisor, Investigator team, and research partners to coordinate and manage key aspects of this collaborative research. Responsibilities include supporting governance processes, stakeholder engagement, partner liaison, project team coordination (including HR, finance, travel, and reporting), data collection during study visits, and managing both internal and external communications.

This position is ideally based in Alice Springs, though Darwin may be considered for the right candidate. The role requires frequent travel to remote Central Australian communities, often alongside other team members, to support community engagement and data collection activities.

About You

To be successful in this role you will demonstrate:

• Progress towards postgraduate qualifications in a relevant field (e.g., public health, allied health, community development) combined with extensive experience in research project management, or an equivalent mix of education, training, and experience.
• Proven ability to work respectfully and effectively with Aboriginal and Torres Strait Islander peoples, including in community settings and when representing research initiatives.
• Skills in managing project operations, including human resources, budgeting, finance, travel logistics, and reporting within health or health research environments.
• Willingness and ability to travel regularly, including by 4WD or light aircraft, often for up to a week at a time.
• Aboriginal and Torres Strait Islander people are strongly encouraged to apply.
  
  

HE08 Position

About the Role

The Project Manager - Indigenous Engagement & Health Research plays a central role in coordinating research aimed at ending tobacco use in Australia, with a focus on NHMRC-funded projects working in partnership with remote community-controlled stores, other organisations and community members to reduce the retail availability of tobacco products.

Working under broad direction, the Project Manager will oversee project operations, support governance and stakeholder engagement, coordinate research activities, manage budgets and logistics, and contribute to data collection and communications.

The role is preferably based in Alice Springs, though Darwin may be considered for the right candidate. Frequent travel to remote Central Australian communities is required to support community engagement and on-site research.

About You

To be successful in this role you will demonstrate:

• Progress towards postgraduate qualifications in a relevant field (e.g., public health, allied health, community development) combined with extensive experience in research project management, or an equivalent mix of education, training, and experience.
• Strong project planning and management skills, including human resource management within health or health research sectors.
• High-level negotiation and interpersonal skills, with the ability to build and maintain collaborative partnerships across diverse stakeholders and cultural backgrounds.
• Willingness and ability to travel regularly, including by 4WD or light aircraft, often for up to a week at a time.
• Aboriginal and Torres Strait Islander people are strongly encouraged to apply.
  
  

Life at Flinders

We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world.

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?

• 17% Superannuation + salary packaging options
• Flexible working arrangements
• Wide range of professional development activities and services
• We embrace diversity and promote equity and inclusion for all students and staff
• 6 weeks annual leave per year
  
  

Our Commitment to Reconciliation and Indigenous Employment

Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples. We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.

Prescribed Conditions for Employment

• A current Nationally Coordinated Criminal History Check which is satisfactory to the University will be required by Flinders University before the successful applicant can commence in this position. A criminal record will not automatically disqualify a candidate from consideration. Each case will be assessed on its individual merits and relevance to the inherent requirements of the role.
• Please note that you may be required to provide evidence that you are up to date with COVID-19 vaccinations, in line with the Flinders University COVID-19 Vaccination Policy
• Northern Territory Government legislation (the Care and Protection of Children Act 2007) now requires all individuals in child related employment or whose duties involve, or are likely to involve, contact with a child, to hold a valid 'Working with Children Clearance' (Ochre Card). This position involves child related work and is assessed as requiring a Working with Children Clearance/Ochre Card.
• A current driver license is essential for this role rue to the requirement for travel across multiple locations
  
  

How to Apply and Information

• To apply online, please visit the Jobs@Flinders website via the job portal: JR0000014769 Project Manager - Indigenous Engagement & Health Research
• You are required to submit your CV and a Cover Letter of no more than 3 pages.
• For more information regarding this position, please contact Marita Hefler
• Please see here for our Reconciliation Action Plan
• Please see here for our Indigenous Workforce Strategy
  
  

Applicants with demonstrated skills and ability to engage and build trust with male community members are encouraged to apply.

Applications to be submitted before 10:00 pm (ACDT) Sunday, 9 November 2025.

Please note, late applications and applications sent via agencies will not be accepted.

At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.

We have an exciting opportunity for an experienced Administration/Receptionist to join our professional accounting firm in Port Adelaide. The role will work as part of our Administration team, providing support to our close-knit and collaborative team of like-minded individuals. 

Our firm promotes an open management style with team member involvement and supports a professional and social environment. 

You will be provided with ongoing training and receive opportunities to develop both professionally and technically. 

Your day to day role will include, but is not limited to: 

• Client liaison/Reception – answering & redirecting telephone calls, greeting & assisting clients in person, booking appointments.  Developing client relationships.

• Processing client correspondence, preparing letters/emails and daily mail duties.

• ATO lodgements and related documentation. Liaising with the ATO.

• Banking and receipt of payments.  Debt collection – following up outstanding debts.

• Scanning, filing, maintaining electronic document storage.

• Managing and updating client database information.

• Collating & sending financial reports and tax returns.

• General office administration support to ensure smooth day-to-day operations.

About you:

You will have a good degree of competency in client services and solid administration skills from your previous experience. 

You will have the ability to prioritise effectively, and meet deadlines in a fast-paced environment.

You will possess strong written and verbal communication skills with a can do attitude.

Key requirements: 

• Previous administration and reception in an accounting firm is preferred. 

• Proficient with Microsoft Office Suite.

• Accounting software skills – MYOB AE/AO (ideal but not essential).

• Excellent communicator with a strong understanding of the importance of a positive customer experience.

• Tech savvy and able to adapt to new systems.

• Excellent written, oral and client-facing communication skills

• Attention to detail is a must.

• Great time management and organisational skills.

• A positive attitude and eager to show initiative.

• Resilient and able to adapt to changing priorities.

• Enjoy variety and be interested in a long-term opportunity supporting a collaborative team

Job benefits and perks

You will be joining a genuine, professional and friendly team who enjoy working together.

We set reasonable budgets and care about getting the job done right and ensuring clients are happy.

We are realistic about work/life balance and compensate our staff for their extra time and efforts through July to October.

Application process: 

If you feel you have the required attributes for this role, please forward us your resume together with a covering letter outlining what you can offer our firm by clicking the ‘Apply’ button.

Due to the high volume of applications, only successful applicants will be contacted for an interview.