Administrative Assistant (Part Time) – Electrical, Plumbing & Maintenance

About Us
Gen Z Trade Group is a growing electrical, plumbing and maintenance company delivering quality work and great service across Melbourne. We’re organised, fast-moving and focused on providing a smooth experience for our clients and technicians.

We’re now looking for a part-time Administrative Assistant to join our office team.

About the Role
This role supports our electrical, plumbing and maintenance divisions with day-to-day admin tasks. You’ll be scheduling jobs, answering calls and managing client communication. It’s a hands-on role that suits someone who’s proactive, organised and comfortable working independently.

Key Responsibilities

• Schedule and manage jobs in ServiceM8 for all trade divisions

• Answer and return incoming calls professionally

• Communicate with clients via email to book appointments and handle enquiries

• Assist with general office administration as required

What We’re Looking For

• Previous admin experience (trade or service industry experience is a bonus)

• Strong communication skills

• Good attention to detail and solid organisation

• Confident with Microsoft Office (Word, Excel, Outlook)

• Able to work independently and manage time well

• Available for part-time hours with some flexibility

Why Join Us

• Flexible part-time hours

• Supportive, growing team

• Stable role with a company expanding across multiple trade divisions

• Competitive pay based on experience

If you’re reliable, organised and ready to join a team that values good people, we’d love to hear from you. Please apply with your resume and a short cover letter outlining your experience and availability.

• Enjoy the security of a permanent, full-time role with a growing business
• On-site 5days/week in a comfortable office in the heart of Brisbane's city centre with parking
• This is the ideal role for someone wanting to grow both personally and professionally 
• Salary between $55k - $65k + Super

• Be part of a dynamic, close-knit team that values authenticity, growth, and creativity
• Work across diverse projects and sites with no day being the same
• Get hands-on experience in a fast-moving business with plenty of learning opportunities
• Team events, planning days, and a collaborative culture that celebrates ideas and initiative

• Being the friendly, professional first point of contact - answering calls and assisting customers
• Managing bookings, enquiries, and customer communications
• Supporting site operations - coordinating access, signage, and notifications
• Assisting with admin tasks such as database updates, calendar management, and supplies
• Handling callouts or quick problem-solving tasks across multiple locations
• Following up on enquiries and ensuring customer issues are resolved efficiently

• 1-2 years of experience in a customer service/admin role 
• Strong organisation and follow-through skills - you know how to stay on top of conflicting priorities
• A confident, genuine communicator with great phone etiquette
• Proactive mindset - you don’t just spot problems, you help solve them
• Active driver’s licence 

Company: Praetorian Aeronautics

About Praetorian Aeronautics

Praetorian Aeronautics is a leader in aerospace innovation, dedicated to the design and production of advanced unmanned aerial systems (UAS) for both military and civilian applications. We pride ourselves on pushing technological boundaries to deliver cutting-edge solutions that meet the complex demands of our clients.

Overview:

Praetorian Aeronautics is seeking a highly organised, proactive, and resourceful Executive Assistant to support our CEO in a fast-paced and mission-driven environment. The ideal candidate excels at anticipating needs, managing complex schedules, and ensuring seamless day-to-day operations across a wide range of administrative and strategic tasks.

This role requires exceptional communication skills, sound judgment, and the ability to handle sensitive information with professionalism and discretion. We are looking for someone who thrives in a dynamic aerospace and technology setting, demonstrates strong ownership, and enables the CEO to focus on high-impact initiatives by providing reliable, efficient, and thoughtful support.

This is an on-site role requiring a full-time presence in our Hendon, S.A office, with flexibility to travel and support the CEO outside of traditional business hours.

KEY RESPONSIBILITIES:

• Manage complex and dynamic calendars, including scheduling meetings, coordinating across time zones, and prioritising competing demands ensuring optimal time management and preparation for each engagement.

• Coordinate and monitor email inboxes, drafting responses and flagging urgent matters.

• Prepare CEO for meetings by organising agendas, briefing materials, and follow-up actions.

• Serve as a trusted gatekeeper by managing communications, drafting correspondence, and handling sensitive information with confidentiality and discretion.

• Coordinate domestic and international travel logistics, including itineraries, accommodations, and expense reporting.

• Accompany the CEO on travel as required to provide support, coordination, and meeting documentation.

• Support project execution by tracking deadlines, monitoring progress, and ensuring stakeholders have the information and resources they need.

• Plan and manage on-site and off-site meetings, events, and team activities.

• Build strong relationships with internal and external stakeholders to facilitate efficient communication and collaboration.

• Prepare, edit, and format reports, presentations, correspondence, and briefing documents.

• Assist with on-boarding tasks, internal documentation, and maintaining organised systems for files, processes, and workflows.

• Identify gaps, anticipate needs, and propose improvements to enhance executive productivity and operational efficiency.

• Handle ad hoc tasks and special projects with flexibility, professionalism, and a solutions-oriented mindset.

SKILLS & EXPERIENCE REQUIRED:

Project Management:

• Assist the CEO in managing special projects, including tracking progress and ensuring deadlines are met.

• Coordinate with various departments to gather information and support project initiatives.

• Provide regular updates to the CEO on project status and any potential issues.

Confidentiality and Discretion:

• Handle all sensitive information with the highest level of confidentiality and discretion.

• Ensure that all interactions and communications reflect the professionalism and integrity of Praetorian Aeronautics.

• Ability to hold an Australian AGVSA Security Clearance at NV-1 level.

Event Planning & Travel:

• Organise and coordinate company events, and other special events.

• Manage event logistics, including venue selections, invitations, catering and post-event follow ups.

• Experience coordinating complex domestic and international travel.

Office Management:

• Oversee the daily operations of the CEO’s office, ensuring it is well-organised and efficient.

• Order and maintain office supplies and equipment as needed.

Preferred Qualifications:

• 5+ years of experience supporting senior executives in a fast-paced, high-growth, or technology-driven organisation.

• Bachelor’s degree in business administration, communications, or a related field.

• Demonstrated ability to manage competing priorities with excellent organisational and time-management skills.

• Strong written and verbal communication skills, with the ability to draft polished correspondence and executive-level materials.

• Ability to operate effectively in environments that require flexibility, adaptability, and quick problem-solving.

• A proactive mindset with a track record of anticipating needs and taking initiative without being asked.

• Strong interpersonal skills and the ability to build relationships across all levels of the organisation.

What We Offer:

• Competitive salary and Employee Share Option Plan (ESOP) benefits.

• Comprehensive training and career development opportunities.

• A collaborative, mission-driven work environment where you can make a tangible impact on defence capabilities.

How to Apply:
Please send your CV/Resume and Cover Letter by applying through SEEK.

At The Support Space, our mission is to empower people with disabilities to live their best lives. We are looking for an Administrative Assistant to join our growing team. 

Your role isn’t just about paperwork or answering calls, it is about creating the foundation that allows our support workers to empower independence, bring joy, and build trust.  

Key Responsibilities 

• Manage phone calls, emails, and Participant inquiries in a professional manner. 

• Maintain accurate records and documentation in line with NDIS requirements. 

• Assist with scheduling support workers and coordinating rosters. 

• Create and draft invoices.  

• Assist with onboarding new Participants. 

• Support compliance with policies, procedures, and regulatory standards. 

• Perform general administrative tasks. 

Shifts 

• Monday & Thursday 11:30am - 8:00pm  

• Occasional weekends  

About You 

• A proactive, detail-oriented person who loves helping others succeed. 

• Excellent computer literacy with a solid understanding of Microsoft Office Suite.  

• Strong time management and organisational skills. 

• Self-motivated with the ability to work effectively in both a team environment and independently with minimal supervision. 

• Strong communication and interpersonal skills. 

• Someone who thrives in a purpose-driven environment. 

Requirements 

• Certificate III or IV in Business (or equivalent) 

• Current WA drivers license, a reliable car with registration and insurance 

• National Police Clearance (obtained within last six months) 

• NDIS Worker Screening Check (or willingness to obtain) 

• Working with Children Check (or willingness to obtain) 

• Eligibility to work in Australia 

• Located within 20km of Rockingham/Mandurah  

Highly regarded 

• Experience in an administrative role (NDIS, community or disability sector preferred).

• Experience as a disability support worker.  

• Knowledge of Industry Awards (e.g. SCHADS and Nurses Award). 

• Familiarity with NDIS or CRM systems (e.g. ShiftCare, Xero, etc.). 

What We Offer 

• We value your expertise and invest in your growth. 

• Training incentives and ongoing professional development. 

• A supportive team culture where your contributions matter. 

• Career progression opportunities within a growing organisation. 

How To Apply 

Please include your cover letter and resume with your application.  

Please note: We do not accept phone inquiries or email applications, due to the high volume of applications only shortlisted applicants will be contacted. 

Key Responsibilities:

• General administrative support to the operations and management team

• Data entry, document control, and filing

• Assisting with customer and driver communications

• Preparing and updating spreadsheets and reports

• Supporting compliance and scheduling functions as required

About You:

• Prior experience in the transport or logistics industry is essential

• Strong Microsoft Office skills (Word, Excel, Outlook required)

• Confident with computers, databases, and online systems

• Excellent communication and organisational skills

• High attention to detail and accuracy

• Ability to work independently and as part of a small, supportive team

• Looking for a long-term role with stability and growth

Job Title: Administration Assistant

Location: 41 Cook Court Northlakes
Department: Administration
Reports To: General Manager/ Service Manager
Job Type: Full-Time

Job Overview:

We are seeking a detail-oriented and proactive Administration Assistant to join our team. This role combines administrative support with service management duties to ensure smooth operations and customer satisfaction. The ideal candidate will be organised, adaptable, and skilled in both administrative tasks and processing warranty claims, working collaboratively across departments as well as light bookkeeping duties.

Key Responsibilities:

Administrative Duties:

• Provide administrative support to the team, including managing correspondence, filing, and scheduling.

• Answer phone calls, emails, and assist with customer inquiries, ensuring excellent communication.

• Maintain office supplies, manage inventory, and order supplies as needed.

• Organise and maintain physical and electronic filing systems.

• Prepare and process various reports, documents, and forms as required.

• Assist with meeting coordination, including scheduling and preparing materials.

Customer & Service Coordination:

• Assist in managing customer service requests, ensuring accurate information is logged and relayed to the service team.

• Communicate with customers regarding the status of their service requests, ensuring clear updates and managing expectations.

• Process service orders, dispatch teams, and track service completion.

• Assist with creating service reports for customers or upper management.

• Help resolve any administrative or logistical issues that arise during service delivery.

Qualifications & Skills:

• Proven experience in an administrative or customer service role. (an advantage)

• Knowledge or experience with warranty claim processes is a plus. 

• Strong organisational skills with attention to detail.

• Excellent verbal and written communication skills.

• Ability to multitask and manage competing priorities.

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other office software.

• Ability to work both independently and collaboratively as part of a team.

• Strong problem-solving skills and ability to handle customer complaints effectively.

Education & Experience:

• High school diploma or equivalent required; Associate’s degree or relevant certification is a plus.

• Prior experience in administrative support, customer service, or warranty management preferred.

Benefits:

• Competitive salary

• Annual Leave 

• Superannuation 

• Opportunities for professional development and training

How to Apply:
Interested candidates are encouraged to submit their resume and a cover letter outlining their qualifications and experience to Billy@revolutioncaravans.com.au. We look forward to hearing from you!

Administration Assistant

• Exciting opportunity to join an Industry Leader
• Great site and long-term job security
• Live Local, Work Local!
• Situated at Bajool

About Us

Cheetham Salt prides itself in offering value added Australian solar salt products and is proud to play an integral role in Australian manufacturing. As Australia's largest producer and refiner of solar salt, Cheetham Salt offers reliable salt products to a broad range of industries including the industrial, food, stockfeed, hide and pool sectors.

Our Bajool Operations in Central Queensland are currently seeking a full time Administration Assistant to join our team. Bajool and Port Alma are about 40 km south of Rockhampton and 40km north of Gladstone.
We are committed to being a values driven business and provide a workplace where everyone is included, treated fairly and with respect.



The Role

Reporting to the Administration & Finance Coordinator your duties will include: The primary objectives of this position are to provide administrative support to the Bajool site by:

+ Assisting with Accounts Payable and invoice reconciliation.
+ Management of main reception area including visitors and incoming phone calls
+ Purchasing, administration and inventory management of packaging and consumables for Administration and the refinery
+ Issue, control and maintain records of PPE allocations and stock
+ When required - assisting with the completion of inductions for contractors entering the site
+ Assisting the SQE manager with record keeping, contractor management, training records and compliance - working in the SaltWise system as directed
+ Assisting the Administration & Finance Coordinator with record keeping and contractor management
+ Effective housekeeping of work area
+ Despatch administration coverage when required or directed - shared role requiring alternating morning/afternoon coverage
+ Other duties as requested by the Administration & Finance Coordinator

About You

+ Minimum 1 year experience in Administration environment
+ PC Based computer skills required - MS Word, Outlook, Excel
+ Proven abilities in general administration.
+ Desirable - Computer based Accounts Payable and Payroll Systems
+ Numerically competent
+ Microsoft Office suites experience
+ Ability to meet deadlines
+ High attention to detail
+ Ability to work as part of a team and/or autonomously
+ Good phone manner



What's on offer

• Work life balance
• Competitive salary and company benefits
• Supportive and inclusive team and management
• Salary Continuance Insurance

How to apply

If this is you please click "Apply now" and provide both your resume and cover letter. Upon receipt of your application you will receive an email with our pre-screening questions. (Please ensure you check your junk email). Only applicants with unrestricted rights to work in Australia will be considered. The successful applicant will be required to undertake a pre-employment medical assessment including drug and alcohol testing and background checks including police check as part of our process.



Applications close on 9 December 2025

• Liaise with insured owners and insurance companies
• Coordinate with suppliers, subcontractors and internal Supervisors, Estimators and Trades
• Manage all administrative tasks related to insurance claims, including data entry, booking appointments, preparing contracts and paperwork, submitting quotes and responding to customer queries
• Provide administrative support to Supervisors
• Handle inbound and outbound calls to stakeholders

• Positive attitude and strong team player
• High level of customer service
• Highly computer literate (Word, Excel, Outlook)
• Ability to quickly learn new systems (Prime experience highly regarded)
• Excellent written and verbal communication, including a professional phone manner
• Strong time management and organisational skills
• High attention to detail and accuracy
• Previous experience in the building or insurance industry is a strong advantage

• Immediate start available
• Busy pipeline - stable work environment
• Well-established company with strong client relationships
• Permanent, full-time role

The role:
* Primary point of contact for internal and external communications to the top executives.
* Works closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities.
* Handles various special projects as needed
* Maintains the executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
* Coordinates and builds international and domestic travel itineraries, including arranging point-to-point transportation.
* Arranges, monitors contractors at residence and manages company vehicles
* Leads event coordination for company events and large meetings.
* Composing and preparing confidential correspondence.
* Prepares and reviews materials and correspondence for meetings.
* Assist with creation and modification of presentations, spreadsheets, charts, and other documents.
* Handles the expense reports for the CEO
* Occasional domestic and international travel may be required.
* PA duties as needed.

Requirements:
* Bachelor's degree
* Valid unrestricted driving license and able to travel
* Highly motivated, confident, new or recent college graduates are welcome
* Excellent written and verbal communication skills; ability to write, proofread, and edit with precision
* Strong organisational skills, attention to detail in a high volume, fast-paced environment
* Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media platforms
* Basic financial and data analytic skills
* Ability to manage highly confidential information
* Ambitious, attention to detail, ability to pay attention and learn preferences and requirements
* Excellent relationship skills with the ability to analyse and anticipate business needs and provide resolution in a timely and efficient manner
* Advanced interpersonal sensitivities with aptitude for successfully navigating varied personality types
* Ability to safeguard privacy, cybersecurity aware and technologically literate

This is not a 9 to 5 role !

To apply online, please click on the apply button.

Alternatively for a confidential discussion please contact Jennifer Stewart on jstewart@frontline-manufacturing.com.au quoting the reference number above.

Note: Not all our current vacancies are listed on job boards. Check out our Frontline Sydney North Manufacturing website for a complete listing

https://www.frontlinerecruitmentgroup.com/our-brands/frontline-manufacturing-recruitment/

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