Civil Safety is a fast-expanding Registered Training Organisation (RTO) working across QLD and WA. We specialise in providing both training and safety advisory services to the mining, civil, oil and gas sectors.

In your new role you will;

Australian citizens and permanent residents are eligible to apply for this position.

Support our students, client companies and trainers by:

• Be one of the friendly and welcoming first points of contact, face to face, phone calls and emails.

• Scan and photocopy documents

• Provide administration support for the training facility and assist with overall tidy training rooms.

You have;

• Friendly, professional and efficient customer service mindset.

• Minimum 6 months of customer service experience is required.

• Aptitude for computer work with basic email and internet skills are essential.

• Excellent communication skills (written & verbal)

• A strong sense of team play and strong work ethic

If you have any questions please email hr@civilsafety.edu.au

• Property and Facilities
• Full-time, fixed term position up until February 2027
• Base salary will be in the range $82,133 - $91,925 + 17% Superannuation (HEW Level 5)
• Based at our St. Lucia Campus

We are seeking a motivated, proactive and organised Property Administration Officer to join our Property and Facilities Division. In this role, you will provide overarching support to the commercial business portfolio and ensure comprehensive and expert document management processes relating to all aspects of the portfolio.

This role provides the opportunity to manage a diverse range of tasks and projects while enjoying the flexibility needed for a healthy work-life balance. It will suit someone who thrives in a dynamic environment, takes initiative, and works collaboratively to support the University's commitment to excellence.

Some key responsibilities include, but are not limited to:

• Coordinate and monitor lease administration.
  
• Ensure accurate property information and billing.
  
• Facilitate debt recovery and tenant sales figures.
  
• Manage legal matters and lease assignments.
  

For a full copy of the position description, please contact talent@uq.edu.au

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
  
• 17% superannuation contributions + 17.5% annual leave loading
  
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave may be considered
  
• Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance and access to our Employee Assistance Program for staff and their immediate family
  
• Career development opportunities - access to exclusive internal-only vacancies and our Study for Staff program
  
• On campus childcare options
  
• Affordable parking (from just $6.15 a day)
  
• Salary packaging options.

You will demonstrate previous experience in a similar commercial business environment, ideally gained within a busy property management office. A proven track record of delivering exceptional customer service demonstrated through your excellent communication skills. You should exhibit strong organisational abilities, showcasing your capacity to meet deadlines and establish work priorities. Your analytical approach to problem-solving is crucial, along with a keen attention to detail and a commitment to maintaining a high level of accuracy in all tasks undertaken.

• Completion of a Diploma plus at least two years' relevant experience; or an equivalent combination of relevant experience and/or training/education.
  
• Familiarity with property concepts and principles.
  
• Skilled in Microsoft Excel and Word.
  
• Demonstrated high level of customer service, excellent oral and written communication skills.
  
• Proven organisational skills and demonstrated ability to meet deadlines, set realistic goals and establish work priorities.
  
• Strong interpersonal skills, with the ability to effectively liaise with a broad range of internal and external stakeholders.
  
• Demonstrated analytical approach to issue identification and problem-solving.
  
• Demonstrated high level attention to detail and high level or accuracy.

The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

For more information about this opportunity, please contact Josh Aiken, Associate Director, Commercial Management at j.aiken@uq.edu.au.

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
  
• A cover letter summarising how your background aligns with the 'About You' section
  

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.


Applications close Monday, 1 December 2025 at 11.00pm AEST (R-58667).

Receptionist/ Administration Support

Fixed term contract to 30 June 2026 with possible extension

About Us

Marine Structures is Australia’s largest pontoon builder, with a growth trajectory to build the best marine structures in Australia. Our products range from residential leisure pontoons and decks to state government ferry terminals, marinas, walk/cycleways, boardwalks, and floating walkway infrastructure.

Position Summary

Due to an internal promotion, we are seeking a Receptionist/ Administration Support for reception, finance and administration support to join our friendly team until 30 June 2026 with possible extension.

This is a full-time role Monday to Friday, 7.30am – 4.00pm.

 Key Responsibilities

• Answering and directing calls

• Attending to office visitors

• Manage meeting calendar for boardroom

• Maintaining business registers 

• Ordering office stationery and kitchen amenities

• Coordinating travel bookings 

• Ad hoc duties as required.

Qualifications

Our successful applicant will possess the following:

• Previous experience in Construction is advantageous

• Previous experience in using SAP will be an advantage

• Previous accounts payable experience is advantageous

• Strong computer skills - Office suite 

• High attention to detail with a proactive approach to the task

• Professional and courteous communicator

• Reliable with a positive attitude

• Drivers licence with own transport.

 Why join us?

·         Be part of a supportive team

·         Your opportunity to contribute to the continual improvement of the business

·         Great work culture.

If you are passionate about providing great customer service, love talking with people, we would love to hear from you.

If you would like more information on our growing business, go to:

Marinestructures.com.au

NWS NUWEIGH is a market leader in the Australian Weighing Industry specialising in the manufacture, supply, installation, calibration and maintenance of weighing equipment since 1976. Employing over 75 staff operating from our Perth, Melbourne, Sydney, and Newcastle locations.  We are seeking an Administration / Receptionist to join our Perth Division Branch located in Welshpool.

In this exciting role you would be responsible for running and coordinating the day-to-day administrative duties of our Perth Branch. This role provides support to senior management, the Technicians and the Perth Team through answering incoming communications, distributing email correspondence, general admin duties such as filing, printing or scanning, data entry, scheduling service work for the Technicians and various ad hoc duties. The role would suit a person who enjoys responsibility, hands on work and taking on tasks as they present, working independently in an office and workshop environment.

We are seeking an experienced administration / receptionist for this role who can quickly adapt to company changes, is confident and has a positive attitude with a vastly changing work environment. With the highest regards being placed on exceptional customer service, you would demonstrate an enthusiastic, flexible "can-do" attitude with upmost attention placed on communications to internal staff and clients.  Our clients have a high expectation of customer service and you would enjoy providing and meeting these high standards. You would have pride in your presentation, a great telephone manner, excellent written communication skills and be proficient in Microsoft office, having good general computer skills.

This is an excellent opportunity to join a successful and highly regarded organisation that has been established since 1976 and provides a very secure, enjoyable and supportive work environment. Your work would be highly valued and provide you with interesting and different challenges on a daily basis, whilst having the opportunity for career growth with NUWEIGH.

To apply for this position please email a covering letter and resume to rebeccac@nws.com.au or for a confidential discussion call Bec on 1300 885 746 during business hours 8:30am-4pm Mon-Fri (AEST)

Applications close 16th December 2025.

Full-Time | Hybrid (WFH + 2–3 Office Days)
Pynk Health – Telehealth Psychology for Women

Do you love colour-coded calendars, smooth systems, and being the person everyone secretly calls "the glue"?
Do you get a small thrill from ticking things off your list?
Do you know your way around Medicare like it's a second language?

If you're nodding… keep reading — this might be your dream job.

Pynk Health is a vibrant, all-female psychology practice supporting women across Australia. We're growing quickly, we're passionate, and we love people who bring both competence and kindness (bonus points if you love pink).

We're looking for a Senior Administration Superstar who is smart, organised, warm, and a little bit unflappable.

• Keep our busy telehealth practice running smoothly

• Support our amazing psychologists (they'll adore you)

• Manage client enquiries with empathy and efficiency

• Navigate Medicare like a boss — MHCPs, EPCs, referrals, rebates

• Handle payments, invoices, and Xero tasks without breaking a sweat

• Liaise with GPs, NDIS, private health, and referrers

• Confidently juggle scheduling and admin priorities

• Take ownership of admin projects as we continue to grow

• Bring ideas, energy and a "let's make it better" mindset

You'll thrive here if you are:

• Experienced in medical or allied health admin

You understand the pace, language, and expectations of a clinical setting.

• Familiar with Medicare + Xero

You know the difference between an item number and an invoice (and why both matter!).

• Organised, proactive, friendly and calm

Even when multiple things happen at once — which they will.

• A natural supporter and problem-solver

If there's a loose end, you tie it. If there's a gap, you fill it.

• Tech-savvy and detail-oriented

Telehealth is our world — you're comfortable in it.

✨ Hybrid flexibility — WFH + office days
✨ A warm, all-female team (zero ego, lots of support)
✨ Purpose-driven work that genuinely changes women's lives
✨ A culture that values humour, heart, autonomy and growth
✨ You'll never be "just admin" — you'll be a key heartbeat of the practice

Hit Apply Now with your CV and a short cover letter telling us why you're our next Senior Admin Superstar.

We can't wait to meet the magic-maker who keeps us running smoothly.

Records Management Officer

• Electronic document and records management systems

• Permanent Full Time, 35hrs per week, 9 day fortnight

• Ensure the timely and accurate capture of workflow and distribution

Our team

At Bayside Council, we are committed to a positive, flexible and supportive workplace culture, where our people and customers feel respected and valued. We are proud to serve our community through operating with transparency, integrity and in the best interests of the Bayside community to deliver exceptional service.

About the role

Provide day to day records management operations including registration, classification, storage, access, security, sentencing, archival and retrieval of documents.

The role is responsible to ensure the timely and accurate capture, workflow, and distribution of documents for action, using Council’s EDRMS system.

You can also expect to

• Undertake end to end records management practices including storage, disposal/archiving to meet Council’s policies and procedures and to adhere to State Records Act requirements.

• Process Council’s official incoming mail and emails to ensure accurate capture, storage, access, security, sentencing and disposal/archiving.

• Provide timely information, records research and retrieval services to respond to requests for information access.

• Assist in the review and promote the use and application of business classification protocols and business rules to enable a consistent records management approach across Council.

About you

We are looking for someone who has:

• Relevant qualifications and/or equivalent experience.

• Commitment to excellence in customer service.

• A high level of attention to detail.

 Our benefits and culture

As an organisation, we pride ourselves in offering a flexible working environment centred on delivering great outcomes for our customers, whether internal or external. Bayside Council has a strong culture of collaboration and delivering exciting new initiatives for our community.

• 3 extra days off during Christmas each year

• 15 days sick leave each year (Pro-rata)

• 2 days health and wellbeing leave each year.

• Gym membership discounts

• Additional parental leave entitlements for both parents

 Apply now

Before submitting your application, please take the time to read the Position Description by clicking the paperclip button located in the top right section of this page. Please use MS Edge or Google Chrome when submitting your application. If you have any technical issues with your application, please contact support.erecruit@bayside.nsw.gov.au 

Deadline: Friday 5 December, 2025

Salary Range: $70,599 - $ 79,071 pa + 12% super

 Applicants may be required to satisfactorily undertake a Criminal History Check, Medical and/or Working with Children check in accordance with the position.

Bayside Council is proud to be both an Equal Opportunity Employer and a Child-Safe Organisation. We are committed to fostering a diverse, inclusive, and safe workplace where all individuals regardless of background, experience, or identity, feel valued and respected. We also recognise the rights of children and young people to feel safe when accessing Council services, and we strive to maintain an environment that promotes their safety and wellbeing. All hiring decisions are based solely on individual merit and alignment with requirements of the role. Applicants can request a reasonable adjustment at any stage during the recruitment process by getting in touch with our Talent Acquisition team to discuss their needs in confidence.

Administrative Assistant (Part Time) – Electrical, Plumbing & Maintenance

About Us
Gen Z Trade Group is a growing electrical, plumbing and maintenance company delivering quality work and great service across Melbourne. We’re organised, fast-moving and focused on providing a smooth experience for our clients and technicians.

We’re now looking for a part-time Administrative Assistant to join our office team.

About the Role
This role supports our electrical, plumbing and maintenance divisions with day-to-day admin tasks. You’ll be scheduling jobs, answering calls and managing client communication. It’s a hands-on role that suits someone who’s proactive, organised and comfortable working independently.

Key Responsibilities

• Schedule and manage jobs in ServiceM8 for all trade divisions

• Answer and return incoming calls professionally

• Communicate with clients via email to book appointments and handle enquiries

• Assist with general office administration as required

What We’re Looking For

• Previous admin experience (trade or service industry experience is a bonus)

• Strong communication skills

• Good attention to detail and solid organisation

• Confident with Microsoft Office (Word, Excel, Outlook)

• Able to work independently and manage time well

• Available for part-time hours with some flexibility

Why Join Us

• Flexible part-time hours

• Supportive, growing team

• Stable role with a company expanding across multiple trade divisions

• Competitive pay based on experience

If you’re reliable, organised and ready to join a team that values good people, we’d love to hear from you. Please apply with your resume and a short cover letter outlining your experience and availability.

Company: Praetorian Aeronautics

About Praetorian Aeronautics

Praetorian Aeronautics is a leader in aerospace innovation, dedicated to the design and production of advanced unmanned aerial systems (UAS) for both military and civilian applications. We pride ourselves on pushing technological boundaries to deliver cutting-edge solutions that meet the complex demands of our clients.

Overview:

Praetorian Aeronautics is seeking a highly organised, proactive, and resourceful Executive Assistant to support our CEO in a fast-paced and mission-driven environment. The ideal candidate excels at anticipating needs, managing complex schedules, and ensuring seamless day-to-day operations across a wide range of administrative and strategic tasks.

This role requires exceptional communication skills, sound judgment, and the ability to handle sensitive information with professionalism and discretion. We are looking for someone who thrives in a dynamic aerospace and technology setting, demonstrates strong ownership, and enables the CEO to focus on high-impact initiatives by providing reliable, efficient, and thoughtful support.

This is an on-site role requiring a full-time presence in our Hendon, S.A office, with flexibility to travel and support the CEO outside of traditional business hours.

KEY RESPONSIBILITIES:

• Manage complex and dynamic calendars, including scheduling meetings, coordinating across time zones, and prioritising competing demands ensuring optimal time management and preparation for each engagement.

• Coordinate and monitor email inboxes, drafting responses and flagging urgent matters.

• Prepare CEO for meetings by organising agendas, briefing materials, and follow-up actions.

• Serve as a trusted gatekeeper by managing communications, drafting correspondence, and handling sensitive information with confidentiality and discretion.

• Coordinate domestic and international travel logistics, including itineraries, accommodations, and expense reporting.

• Accompany the CEO on travel as required to provide support, coordination, and meeting documentation.

• Support project execution by tracking deadlines, monitoring progress, and ensuring stakeholders have the information and resources they need.

• Plan and manage on-site and off-site meetings, events, and team activities.

• Build strong relationships with internal and external stakeholders to facilitate efficient communication and collaboration.

• Prepare, edit, and format reports, presentations, correspondence, and briefing documents.

• Assist with on-boarding tasks, internal documentation, and maintaining organised systems for files, processes, and workflows.

• Identify gaps, anticipate needs, and propose improvements to enhance executive productivity and operational efficiency.

• Handle ad hoc tasks and special projects with flexibility, professionalism, and a solutions-oriented mindset.

SKILLS & EXPERIENCE REQUIRED:

Project Management:

• Assist the CEO in managing special projects, including tracking progress and ensuring deadlines are met.

• Coordinate with various departments to gather information and support project initiatives.

• Provide regular updates to the CEO on project status and any potential issues.

Confidentiality and Discretion:

• Handle all sensitive information with the highest level of confidentiality and discretion.

• Ensure that all interactions and communications reflect the professionalism and integrity of Praetorian Aeronautics.

• Ability to hold an Australian AGVSA Security Clearance at NV-1 level.

Event Planning & Travel:

• Organise and coordinate company events, and other special events.

• Manage event logistics, including venue selections, invitations, catering and post-event follow ups.

• Experience coordinating complex domestic and international travel.

Office Management:

• Oversee the daily operations of the CEO’s office, ensuring it is well-organised and efficient.

• Order and maintain office supplies and equipment as needed.

Preferred Qualifications:

• 5+ years of experience supporting senior executives in a fast-paced, high-growth, or technology-driven organisation.

• Bachelor’s degree in business administration, communications, or a related field.

• Demonstrated ability to manage competing priorities with excellent organisational and time-management skills.

• Strong written and verbal communication skills, with the ability to draft polished correspondence and executive-level materials.

• Ability to operate effectively in environments that require flexibility, adaptability, and quick problem-solving.

• A proactive mindset with a track record of anticipating needs and taking initiative without being asked.

• Strong interpersonal skills and the ability to build relationships across all levels of the organisation.

What We Offer:

• Competitive salary and Employee Share Option Plan (ESOP) benefits.

• Comprehensive training and career development opportunities.

• A collaborative, mission-driven work environment where you can make a tangible impact on defence capabilities.

How to Apply:
Please send your CV/Resume and Cover Letter by applying through SEEK.

At The Support Space, our mission is to empower people with disabilities to live their best lives. We are looking for an Administrative Assistant to join our growing team. 

Your role isn’t just about paperwork or answering calls, it is about creating the foundation that allows our support workers to empower independence, bring joy, and build trust.  

Key Responsibilities 

• Manage phone calls, emails, and Participant inquiries in a professional manner. 

• Maintain accurate records and documentation in line with NDIS requirements. 

• Assist with scheduling support workers and coordinating rosters. 

• Create and draft invoices.  

• Assist with onboarding new Participants. 

• Support compliance with policies, procedures, and regulatory standards. 

• Perform general administrative tasks. 

Shifts 

• Monday & Thursday 11:30am - 8:00pm  

• Occasional weekends  

About You 

• A proactive, detail-oriented person who loves helping others succeed. 

• Excellent computer literacy with a solid understanding of Microsoft Office Suite.  

• Strong time management and organisational skills. 

• Self-motivated with the ability to work effectively in both a team environment and independently with minimal supervision. 

• Strong communication and interpersonal skills. 

• Someone who thrives in a purpose-driven environment. 

Requirements 

• Certificate III or IV in Business (or equivalent) 

• Current WA drivers license, a reliable car with registration and insurance 

• National Police Clearance (obtained within last six months) 

• NDIS Worker Screening Check (or willingness to obtain) 

• Working with Children Check (or willingness to obtain) 

• Eligibility to work in Australia 

• Located within 20km of Rockingham/Mandurah  

Highly regarded 

• Experience in an administrative role (NDIS, community or disability sector preferred).

• Experience as a disability support worker.  

• Knowledge of Industry Awards (e.g. SCHADS and Nurses Award). 

• Familiarity with NDIS or CRM systems (e.g. ShiftCare, Xero, etc.). 

What We Offer 

• We value your expertise and invest in your growth. 

• Training incentives and ongoing professional development. 

• A supportive team culture where your contributions matter. 

• Career progression opportunities within a growing organisation. 

How To Apply 

Please include your cover letter and resume with your application.  

Please note: We do not accept phone inquiries or email applications, due to the high volume of applications only shortlisted applicants will be contacted.