Operations Coordinator

• Beautiful Currimundi & Buderim, Sunshine Coast (QLD) location

• Long established, family owned and successful business

• You will have the ability to contribute to an essential service for our community

• Part-time position with fully flexible days/hours, depending on the candidate

YOU:

People have described you as an “Organisational Guru”, enthusiastic, proactive, and goal oriented. A team player who enjoys a fast-paced working environment and accomplish tasks in a quick and efficient manner. You understand what it takes to work in high tempo and fast-paced environment. You have a high level of self-motivation and problem-solving skills, you can confidently think independently and trouble-shoot when a challenge arises. With the ability to juggle multiple demands simultaneously, and your tech-savviness, you’re ready to take on responsibilities of different degrees.

If this is you, then you could be the person we’re looking for...

THE ROLE:

As the Operations Coordinator at Ace Dry Cleaning & Commercial Laundry your role will include but is not limited to:

• Customer communication

• Database management

• Coordination of customer-facing & production teams

• Basic accounts/bookkeeping

• Management of commercial accounts

• Management of Plant & Equipment maintenance and servicing

HERE’S WHAT QUALITIES ARE REQUIRED …

• Organised, practical, efficient, proactive, diligent, conscientious

• Someone willing to go the extra mile to get the job done

• Professional and personable presentation skills

• Have excellent communication skills

• A desire to learn and grow

• Shows initiative and sees things to be done, with attention to detail

• Ability to work on your own and as part of a large diverse team

• You manage your time and workload effectively to meet required timeframes

• Flexibility and resilience

• Have a current driver’s license and access to a reliable car

• Be computer literate

HERE’S WHAT IS NOT REQUIRED …

You are not required to be a qualified Dry-Cleaning Technician; we will train you in everything that is required to achieve the outcomes of this role.

WHY JOIN OUR TEAM?

We value loyalty and a long-term approach to employment and business; we provide a diverse and supportive team environment where everyone is valued for their contribution. We are focussed on sustainable, long-term growth within the business and the stability that provides for team members.

THE BUSINESS:

Ace Dry Cleaning & Laundry has been a high-quality provider of dry and wet cleaning, pressing and alterations on the Sunshine Coast for over 20 years. Ace prides itself on the quality of its work and having an experienced team of operators who are experts in garment and material care.

Please send CV AND Covering Letter addressing the role and “Why you believe you should get the job?” to info@acedrycleaners.com.au

PLEASE NOTE: Any CV’s sent without a covering letter will be discarded.

About the Role

Paxus is recruiting on behalf of our client for an experienced Business Support Officer to provide administrative and customer service support within a fast-paced team environment.

In this role, you'll handle a wide range of operational and customer-facing tasks that directly contribute to the smooth delivery of community services. It's an excellent short-term opportunity to join a collaborative organisation and build on your administrative expertise.

Key Responsibilities

• Deliver exceptional customer service to both internal and external stakeholders.
• Triage, action, and coordinate customer requests across multiple business areas.
• Prepare and process permits, licences, and registrations from end to end.
• Provide administrative assistance to specialist service areas, such as cemeteries and immunisation programs (occasional off-site support may be required).
• Prepare reports, presentations, spreadsheets, and statistical returns.
• Manage purchasing, stock, and departmental supplies including stationery and uniforms.
• Support basic financial and operational processes to ensure efficiency and compliance.
• Contribute positively to team culture and department effectiveness.

About You

• Demonstrated experience in administration or business support.
• Strong written and verbal communication skills, with the ability to handle confidential information professionally.
• High attention to detail and commitment to delivering quality outcomes.
• Proficient in Microsoft Office and experienced with TechnologyOne or similar enterprise systems.
• Collaborative team player who thrives in a busy, customer-focused environment.

Qualifications & Requirements

• Certificate II (or higher) in Business Administration or a related discipline.
• Current Class C Driver's Licence.

Why Join

• Work with a respected organisation delivering meaningful community outcomes.
• Supportive team culture that values service excellence and collaboration.
• Gain exposure to a professional, government-aligned environment.

Apply Now

If you're organised, proactive, and ready to take on a busy administrative role, we'd love to hear from you.

Apply today or contact Paxus to learn more about this opportunity on behalf of our client.

To be considered for the role click the 'apply' button or for more information about this and other opportunities please contact Nayana Lahoti on 07 3339 5616 or email: nlahoti@paxus.com.au and quote the above job reference number.

Paxus values diversity and welcomes applications from Indigenous Australians, people from diverse cultural and linguistic backgrounds and people living with a disability. If you require an adjustment to the recruitment process, including the application form in an alternate format, please contact me on the above contact details.

Administrative Assistant

📍 Location: Robina (on-site)
🕒 Monday – Friday | Permanent Role

Ready to take on a role where your organisation and people skills truly make a difference? We’re looking for a team player who wants to grow with us as we expand. At Authentic Support, we love what we do and value the team we do it with. We’re on the lookout for a detail-savvy yet down-to-earth legend to join our small but mighty crew. If you enjoy connecting with people, keeping things running smoothly, and being part of a workplace where everyone pulls their weight (with plenty of laughs along the way)—this could be your next move.

Who We Are

Authentic Support is all about genuine connections and making a meaningful difference—without the corporate clutter. We support people in the NDIS community, and we do it with heart, humour, and a whole lot of teamwork. Our office vibe? Think small, friendly, and supportive—where getting the job done is just as important as enjoying the ride.

The Gig

At Authentic Support, we believe in a better life through authentic connection – not just for our participants, but for our team too. As our new Admin Assistant – Timesheets, Rostering & Mentee Onboarding, you’ll play a vital role in keeping our support system running seamlessly behind the scenes.

If you're someone who thrives on structure, loves ticking boxes, and can juggle calendars with calm confidence, this could be the role for you.

What You’ll Be Doing

Rostering & Scheduling

• Maintain and update weekly mentor rosters with accuracy and foresight

• Communicate changes promptly to mentors, clients, and coordinators

• Track and allocate hours based on mentor availability (our traffic light system – green, yellow, red)

• Match mentees with mentors based on hours required and location

Timesheets & Admin

• Review mentor-submitted timesheets for accuracy and compliance

• Follow up with staff to ensure timely and correct submissions

• Support NDIS billing by ensuring all hours are documented correctly

• Maintain tidy, up-to-date records of shifts, hours worked, and notes

Mentee Onboarding Support

• Help coordinate the initial steps for new mentees joining our service

• Organise intake documents and ensure all forms are completed and filed

• Support communication between mentees, families, and team leaders to create a welcoming first impression

• Assist in tracking meet & greet follow-ups, mentor pairing status, and participant goal-setting form completion

• Ensure each new mentee feels supported, safe, and clearly guided during their transition into Authentic Support

Team Communication

• Be a friendly point of contact for mentors with questions regarding scheduling or onboarding.

• Send out weekly reminders and updates to support smooth operations

• Liaise with the state manager and HR about availability and hours gaps

Support Office Workflow

• Assist with light general admin tasks to support our wider team

• Update compliance records or forms as required

What You Need to Bring

Organisation & Time Management – You’re the kind of person who actually reads their calendar notifications and doesn’t let things slip.
Good Vibes & A Sense of Humour – We work hard, but we keep it light. If you can take a joke and give one back, you’ll fit right in.
Tech-Savviness – You don’t need to be a programmer, but basic Microsoft Office and online systems should be second nature.
Communication Skills – Whether it’s an email, a phone call, or a quick chat, you can get your point across clearly and professionally.
Ability to Work in a Small Team – No corporate silos here—just a small, friendly crew who back each other up.
A Keen Eye for Detail – If something looks off, you’ll spot it and sort it.

Bonus Points If You Have:

Experience with Timesheet & Rostering (we’ll provide training to the right person).

Familiarity with NDIS —or a willingness to learn.

A knack for resolving issues between families and our team

What’s In It For You?

🚀 Career Growth & Learning – We invest in our people. Training, mentorship, and real opportunities to level up in your career.

🎉 Team Culture That Doesn’t Suck – You’ll be joining a small, tight-knit team that operates across two states and always has each other’s backs. Expect a healthy dose of office banter, open communication, and a supportive environment where no one is left behind.

⏰ Work-Life Balance – No weekends, no overtime pressure—just Monday to Friday, 9-5 vibes.

💡 Make A Real Impact – Your work keeps the whole team running smoothly so we can change lives.

Ready to Join?

If this sounds like your kind of workplace, hit that apply button and let’s chat!

• Orchestrate clarity – manage the CD's time, priorities and communications to ensure focus is maximised. 
• Integrate & accelerate – connect all departments (Sales, Creative, Development, Client Services & Growth) so the business acts as one close, cohesive unit.
• Operationalise strategy – turn boardroom ideas into executable projects with clear owners, timelines and accountability.
• Coach & challenge – keep leaders honest with truth, data and perspective. 
• Build leverage – remove bottlenecks, streamline processes and ensure the CD’s energy is spend on the highest impact activities.

Personal Assistant/Website Administrator 

Full Time Position Available – 35 hours per week

Step into a space where design, detail, and customer experience are at the heart of everything we do. For nearly four decades, TRILOGY has brought exclusive, European-inspired pieces to their loyal clientele who value sophistication and craftsmanship. Located in the heart of Claremont, our showroom is a destination for those seeking timeless interiors. We're looking for a vibrant, organised and efficient Personal Assistant/Website Administrator to be a part of our story, support day-to-day operations of our showroom and continue to elevate our success in turning client visions into reality.

Previous experience as a Personal Assistant in an office or showroom environment is preferred along with a desire to work in a retail environment. 

Why join our team?

• Our showroom is a special place, not just for our clients, but for our team. We believe exceptional service starts with a culture where you feel as supported and valued as our clientele.

• This is an opportunity to work in an environment where no two days are the same and you will enjoy coming to work.

• You will be remunerated with a competitive salary package and of course staff discounts that will make you the most adored family member and friend when it comes to gift giving...

• The only glass ceilings that exist are the ones in our clientele's conservatories! With Trilogy you will be given opportunities for professional growth.

• Rare opportunity to work within a well-respected brand with unique collections in a beautifully curated showroom.

• Onsite parking available.

• 35-hour week, no late night or Sunday trading.

 What will you be doing?

EXECUTIVE SUPPORT

• Support the Managing Director and General Manager in all daily operations, maintaining a professional and inspiring retail environment.

• Perform general administrative tasks including answering phones, filing, and reception duties.

• Generate shipping documents, schedule couriers for online orders, arrange shipping quotations.

• Maintain showroom presentation to reflect brand elegance and quality.

• Prepare proposals and quotations for clients.

• Liaise with the Warehouse Team for efficient stock transfers and order fulfilment.

WEBSITE, DIGITAL CONTENT & MARKETING

• Manage website content with support from the General Manager for Trilogy and Kartell Perth (including product uploads, image formatting (via Adobe Photoshop), product specifications, descriptions, and branding alignment).

• Demonstrate intermediate proficiency in Adobe Photoshop for professional image formatting and product presentation.

• Maintain and update customer databases via Klaviyo; schedule and send promotional emails and contribute to marketing initiatives.

• Utilise both Shopify and Klaviyo platforms for comprehensive customer database management and e commerce operations.

• Coordinate SMS communications for sale promotions and store news.

SALES & CLIENT SERVICES

• Welcome and assist clients in our showrooms with a high level of professionalism and personalised service.

• Process sales, returns, refunds, credit notes, and gift vouchers using Shopify; reconcile daily sales, provide accurate sales reporting and manage special order paperwork and scheduling.

• Assist with gift-wrapping and presentation of homewares.

What we are looking for in you!

• A natural connector — personable, warm, and able to inspire both clients and team members

• An ability to sell with a customer-first approach.

• Exceptionally organised, with a sharp eye for detail and follow-through.

• A genuine passion for design, interiors, and homewares.

If you're a Personal Assistance who is ready to contribute to a space that celebrates design, craftsmanship, and client connection - this is your chance to be a part of something truly special.

We can't wait to meet you! Apply now with your CV and Cover Letter Attention Tyler Formica.

Questions? Reach out to us via enquiries@trilogyfurniture.com.au

About the Role
This role supports the delivery of secure and efficient passport services to the Australian public. As part of a dedicated production team, you will assist with the processing of passport applications and the operation of production systems that ensure accurate and timely service delivery. The role contributes to maintaining the integrity, security, and quality of travel documents issued on behalf of the Australian Government.

Essential Requirements

• Australian citizenship (mandatory)
• Ability to obtain and maintain a Baseline Security Clearance

Key Duties
Under general supervision, the Production Officer will:

• Scan and process passport applications and supporting documentation
• Conduct photo scanning, cleaning, and basic suitability checks
• Manage exceptions, including incorrectly marked applications and re-scanning tasks
• Perform administrative and production tasks such as data verification, image enhancement, and quality authorisation
• Assist with record management, mail sorting, destruction of records, and filing
• Ensure accurate data entry and adherence to processing standards
• Maintain confidentiality, security, and attention to detail in all aspects of work

Skills and Experience
We are seeking motivated, adaptable individuals who demonstrate:

• Strong attention to detail and commitment to quality outcomes
• Ability to follow procedures and maintain accuracy in repetitive or physical tasks
• Sound organisational skills and the ability to meet deadlines in a fast-paced environment
• Proficiency with Microsoft Office and digital record systems
• A professional, reliable, and resilient approach to work
• Capacity to work both independently and collaboratively as part of a team

Desirable Experience

Familiarity with e-learning modules relating to printing or accountable documents

How to Apply
To apply, please submit your resume and a cover letter outlining how your skills and experience align with the requirements of the role.

We are seeking a highly motivated and detail-oriented individual to join our Projects team. We specialise in selling house and land packages as well as selling townhouse and apartment projects off the plan. In this position, you will play a key role in supporting and ensuring the delivery of exceptional service to our clients. The role requires a strong focus on following established procedures while demonstrating initiative and the ability to work autonomously. You will be required to have exceptional communication skills and give 5 star service to all of our clients. You MUST be a people Person.

You will work closely with existing team members, providing them support and liaising on a daily basis to ensure the smooth coordination of tasks and projects. While this position is within the Real Estate industry, previous real estate experience is not essential. However, experience in House and Land or off the plan property will be considered highly advantageous.

If you're someone who takes pride in structure, consistency, and seamless coordination, we'd love to hear from you!

Key Responsibilities:

• Manage the process from unconditional contract stage through to property handover

• Conduct regular follow-ups on land registration and provide clients with timely updates

• Monitor construction commencement and progress, keeping clients informed throughout each stage

• Update our trackers and CRM to reflect current project status

• Introduce clients to their Property Manager

• Coordinate defect inspections

• Schedule and manage handover appointments

About you:

• Highly organised and process-driven

• Strong attention to detail and accuracy

• Excellent multitasking and time management skills

• Minimum of 3 years' experience in a Personal Assistant or similar role

• House and Land or Off the plan experience preferred yet not necessary

• Professional, proactive, and client-focused

• Amazing communication skills

• Australian work rights are required for this position

If this sounds like the perfect next step in your career, we'd love to connect with you!

About the role

Do you have a passion for aviation and customer service?

Star Aviation has been operating since 1985 and provides aircraft charter and FIFO services to our government and mining clients throughout Western Australia.

As an operations coordinator based at our in Jandakot Terminal you will play a crucial team role in supporting the seamless operations of our growing aviation business. Your organisational expertise and attention to detail will be essential in ensuring our clients receive the best of service and a seamless transport experience.

Key Responsibilities

Coordinating daily flight operations.

Liaising with clients and providing aircraft charter quotations, managing bookings, and updating weekly aircraft and crew scheduling through our online booking platform.

Maintaining accurate records and documentation related to flight operations.

Providing administrative support to the flight operations team, including assisting with any aviation regulations and company compliance reports.

Assisting with the implementation of operational policies and procedures to drive continuous improvement.

What we're looking for

Proven experience in an administrative or operations coordination role, preferably within the aviation industry

Strong organisational and multitasking skills with the ability to work under pressure and meet tight deadlines

Excellent communication and interpersonal skills, with the ability to liaise effectively with a range of stakeholders

Proficient in the use of relevant software applications, such as used for flight quotations and similar scheduling systems, MS Office (Word, Excel, Outlook)

A keen eye for detail and a commitment to accuracy in all aspects of your work

A flexible and adaptable approach, with the ability to respond quickly to changing operational requirements

Current ASIC card, or the ability to obtain one.

What we offer

At Star Aviation, we are committed to providing a supportive and rewarding work environment.

About us

Star Aviation is a leading provider of aviation services in Western Australia. With a focus on safety, innovation, and customer satisfaction, we are passionate about connecting people and businesses across the region. As a growing company, we offer a dynamic and collaborative work environment, you will be part of a team of aviation professionals where your contributions will make a real impact.

Apply now with your resume and a brief cover letter.

Only short listed candidates will be contacted.

Located in the heart of one of Australia’s most sought-after coastal regions, this boutique real estate agency blends deep local knowledge with a genuine passion for connecting people to their dream property. With a reputation for professionalism, personalised service, and strong community ties, they consistently achieve outstanding results.

This is an exciting opportunity for an experienced Sales Administrator or Office Manager to take ownership of the smooth running of a thriving real estate office.

Why You’ll Love This Role

✅ Monday to Friday only
✅ Beautiful, modern office set in a prime coastal location close to cafes, shops, and restaurants
✅ Down-to-earth, high-performing leadership team
✅ Supportive, established, and close-knit culture
✅ Boutique environment that celebrates success
✅ Autonomy and professional growth
✅ Run the day-to-day operations of the office
✅ Your own office space
✅ Be part of something truly special

What Your Days Could Look Like

• Overseeing daily office operations and ensuring smooth workflows
• Supporting the sales team from listing through to settlement
• Preparing contracts, sales documentation, and marketing materials
• Coordinating open homes, client meetings, and inspections
• Proofing and approving marketing content
• Booking and managing advertising across print and digital channels
• Managing communication between clients, solicitors, and key stakeholders
• Updating and maintaining property listings online
• Tracking sales performance and assisting with reporting
• Handling post-sale administration and compliance
• Coordinating photography, floorplans, signage, and campaign materials
• Preparing brochures, signboards, and online marketing collateral

You’ll Thrive Here If You Have

• Previous experience in real estate office management or sales administration
• A current QLD Certificate of Registration – essential
• Strong organisational and communication skills
• Confidence working with CRMs, property platforms, and contracts
• A calm, proactive attitude with exceptional attention to detail
• A genuine passion for supporting a busy, high-trust team and running an efficient, professional office
• Trust accounting experience – highly advantageous

For more information about this role, or others not advertised, please contact:

Holly Priest
Real Estate Property Specialist – 9 years Sunshine Coast experience
Director – R.E Talent QLD
0410 111 510
hpriest@retalent.com.au