> > Please do not apply if you cannot commute to Margaret River < <

Blue Horizon Migration is a small, fast-paced Registered Migration Agency based in Margaret River, assisting employers and individuals across Australia with skilled, business, family, and other visa matters. Our work involves detailed case preparation, high client service standards, and the careful management of complex documentation and digital systems.

We are looking for a Migration Administration Assistant who is organised, switched-on, and able to manage complex administrative work with accuracy and initiative.

You will work closely with the Principal Migration Specialist to keep client files moving efficiently and ensure every detail is correct.

Key responsibilities

• Collect and review client documents and information

• Set up new client files and maintain accurate records in our migration software

• Prepare and edit visa and sponsorship applications and related documentation

• Draft and format correspondence and forms (Word, Excel, PDF, including digital signatures)

• Prepare and format documents using established templates, and build or refine templates by identifying, testing, and updating the linked data fields and source connections

• Monitor timelines and follow up outstanding items

• Handle all client information with strict confidentiality and in full compliance with the Migration Agents Code of Conduct and all related legal obligations

• Manage email correspondence and document flow, maintain organised records, and assist with ongoing case management via Outlook and online portals

• Take on feedback and adapt quickly to changing processes

About you

• Minimum 3 years’ admin experience in a busy or highly regulated environment

• Confident using multiple software systems and digital tools

• Strong skills in Word, Excel, Outlook and PDF editing

• Excellent written communication and attention to detail

• Logical, self-motivated and able to prioritise effectively

• Comfortable working independently and taking initiative

• Able to accept feedback constructively and implement it immediately

• Experience with migration software (e.g. Migration Manager, DMS, or similar) highly regarded

• Committed to a long-term role and reliability within a small business environment

What we offer

• A stable, long-term role with variety and responsibility

• Direct collaboration with the business owner

• Flexibility and autonomy once trained

• A professional, focused working environment

• The opportunity to gain insight into Australian migration processes and legislation

• A four-day work week (Monday to Thursday) during school hours, averaging 14–20 hours per week, with some flexibility in daily start and finish times. Availability during school holidays is required, though some flexibility from our side is also offered.

This role suits someone who enjoys detailed, structured work and takes pride in doing things right the first time.