About You:

• Minimum 2 years’ experience working within an office environment
• Exceptional communication and customer service skills
• Must be proficient in Microsoft Office Suite and have knowledge of Xero
• Able to prioritise tasks and meet deadlines
• Provide high level of accuracy and attention to detail
• Excellent organisational and problem-solving skills
• Basic understanding of CAD – training provided if required
• Able to work autonomously as well as part of a team

Duties and Responsibilities:

• Manage all incoming phone calls and emails
• Take orders, create and set orders in system
• Set up client files in appropriate software
• Effectively liaise with internal and external networks
• Database management and maintain office systems and procedures
• General office duties including raising invoices within Xero

Only Australian or New Zealand Citizens, Australian Permanent Residency holders, and candidates with full-working rights in Australia should apply.

About the Process + Interviews:

Please forward your up-to-date Resume asap. Initial interviews will be hosted via ZOOM, followed by face-to-face interviews.

Want more information?

Call Dedicated Staffing Solutions on (07) 5619 6188 or visit www.dedicatedss.com.au

Dedicated Staffing Solutions proudly partner with quality Employers to find talented Employees

Role type: Full Time; Continuing
Department: Advancement, Communications & Marketing
Salary: UOM 6 - $98,870 - $107,023 p.a. plus 17% super

• Provide high-level executive assistance in a dynamic Communications and Marketing environment.
• Play a key role in building a positive, engaged workplace, where your ideas for boosting morale and inclusivity are encouraged.
• Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity
Providing Executive Assistance to the Director of Strategy, Operations & Engagement, you'll be central to the smooth running of a busy executive office; coordinating schedules, managing communications, and building strong relationships across the University. If you thrive in a collaborative environment, and value being part of a purpose-driven organisation, this is a rewarding opportunity to contribute meaningfully to a high-impact portfolio.

Your responsibilities will include:

• Coordinate the Director's schedule and commitments - manage appointments, meetings, and travel arrangements to ensure efficient time management.
• Manage sensitive communications with discretion - handle incoming correspondence, emails, and calls, prioritising and progressing matters appropriately.
• Deliver high-quality administrative support - prepare accurate and well-presented documents, reports, and correspondence.
• Oversee financial administration tasks - process expenditure and reconcile Purchasing Cards in line with University policies and procedures.

You may be a great fit if:
You are a highly organised professional with extensive experience in executive support, excellent communication skills and a passion for enabling Executive leadership in a complex and exciting higher education environment.

You may also:

• Have substantial experience in high-level secretarial support to senior staff members.
• Demonstrate excellent communication skills, including drafting correspondence and reports.
• Show capacity to exercise sound judgment, diplomacy, and discretion in handling sensitive information.
• Possess high-level organisational skills and ability to prioritise work to meet deadlines.

For further information please refer to the attached PD.

What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being

• Progressive, considerate leave provisions to empower your work-life balance

• Salary packaging and access to a range of discounted services including Bupa health insurance

• Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your new team - Advancement (University Communications & Marketing)
University's Communications and Marketing function provides strategic, advisory and operational services to support the academic mission and the University strategy. It fosters a culture of best practice and collaboration across the University's communication and marketing teams and stakeholders and uses data-driven insights to inform decision-making across the University.

Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We believe the diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.

We're committed to a barrier-free recruitment process and ongoing workplace support, providing reasonable adjustments throughout. We warmly encourage applications from people with disabilities. For assistance, please contact Bec Tucker on 0478 269 660 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments'). Contact details for other enquiries are located at the bottom of this page.

Find more information for applicants requiring reasonable adjustments.

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians. Our Indigenous strategy, Murmuk Djerring outlines our investment and support for Aboriginal and Torres Strait Islander staff and students. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at oied-hr@unimelb.edu.au for further information and support.

Please note: This role requires current valid work rights for Australia. Visa sponsorship is not available.

A Working with Children Check (WWCC) is required for all positions. If successful, we'll guide you through the WWCC application process during onboarding and reimburse the cost.

Join Us and unlock your career potential!
If this role is right for you, please apply with the following documents:

• Resume

• Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.

Learn more about the application process, including tips and FAQs.

For recruitment queries, email hr-careers@unimelb.edu.au. Include the Position Number and Job Title in the subject line. Please do not send applications to this email address.

For job-specific queries, refer to the contact details in the Position Description.

Applications close: 26 ​October 2025​ 11:55 PM Australian Eastern Standard Time (AEST) / Melbourne time zone.

Position Description: JR-003970 Executive Assistant PD.pdf

About Us
1. Apex Supply Chain Management(AU) Pty Ltd(“Apex SCM(AU)”) is a well-established global logistics and supply chain solutions provider with over 20 years of expertise in the international transportation industry. With 44 offices across six continents and a team of more than 2,500 professionals, we deliver seamless, reliable, and high-quality logistics services worldwide.

2. Apex Supply Chain Management (AU) Pty Ltd specialises in delivering reliable, high-quality logistics services, ensuring efficient movement of goods across the globe. With a strong presence in key markets, Apex Supply Chain Management (AU) Pty Ltd has positioned itself as a leader in air and ocean freight forwarding, offering comprehensive solutions that cater to a diverse range of industries.

3. The company’s services extend beyond traditional logistics, with offerings that include cross-border railway transportation, cold-chain logistics, and specialized solutions for high-tech sectors, retail, and fashion.

4. To support our strategic growth and operational efficiency, we are now seeking an experienced Program/Project Administrator to join our team. This role offers the opportunity to work in a fast-faced, global environment and contribute to the smooth execution of business operations. We offer a competitive remuneration package ($80,000 to $90,000 plus superannuation) and a supportive workplace that values professional development and career progression.

The successful candidate will need to satisfy the following criteria:

• Tertiary qualifications in business administration, project management, logistics, or a related field.

• Demonstrated experience as a Project or Program Administrator, preferably in logistics, supply chain, or freight forwarding.

• Strong organisational and planning skills, with the ability to manage multiple priorities.

• Excellent communication and stakeholder management skills.

• Proven analytical skills, with the ability to prepare and present project reports.

• Proficiency in Microsoft Office Suite and project management tools such as Microsoft Office, Extensive and Cargowise (Wise Cloud)

• A proactive, detail-oriented approach with the ability to work both independently and in a team environment.

Key Duties and Responsibilities
The Project / Program Administrator will be responsible for:

• Coordinating resources, meetings, communications, financial records, and documentation for projects and programs.

• Developing project and program frameworks, organising and delegating tasks to ensure smooth delivery.

• Liaising with professionals, business owners, and senior management to ensure deadlines and compliance requirements are met.

• Advising senior management on matters requiring attention and supporting the implementation of strategic decisions.

• Maintaining CRM, sales, and compliance records to ensure seamless handover and reporting accuracy.

• Ensuring all project documentation is current, compliant, and accessible.

• Collating and review supplier and subcontractor quotes to assist the estimating team

• Gather supporting materials, track deadlines, and maintain tender registers

• Overseeing contractor performance, monitoring progress, and reporting on work order variations.

• Preparing and reviewing submissions, reports, and documentation concerning organisational activities.

• Collecting and analysing project data, and reporting outcomes to internal and external stakeholders.

How to Apply
To apply for the position, either apply via online portal or email through larryliang-mel@apexglobe.com to contact the Accounts and Admin Executive Larry Liang and only shortlisted candidate will be contacted.

About the business and the position

Opportunity for a motivated, professional Office Administrator to join our team in delivering excellent service to our customers in WINNELLIE.

We are seeking an organised and experienced person to manage reception, enquiries and admin duties, whilst providing great customer service and support to our team.

Excellent remuneration package available, commensurate with experience.

My Autocare are a trusted, locally owned and operated automotive workshop with an outstanding customer base, having been in business in Winnellie for 25 years. Our team work in a clean, spacious premises which is equipped with the latest technology in diagnostic tools and equipment.

Role and responsibilities

• Primary point of contact for enquiries

• Manage customer bookings and job progress

• Manage invoices, payments and company documents

• Maintain office procedures and accounts payable/receivable

• Admin and operations support to the team

Skills and experience

• Minimum 1-2 years of similar reception/admin experience required

• Effective communication skills and computer literacy

• Be reliable and punctual

• Be customer focused, with a positive attitude towards quality service

• Effective time management, able to plan and prioritise workload

• High level of accountability and work accuracy

• Sound knowledge of MYOB is a plus
  

"Be the First Point of Contact: Join Watters Electrical as our Shepparton Front Office Administrator and Keep Us Powered for Success!"  

We are looking for a dynamic 'Director of First Impressions' to be the welcoming face and voice of Watters Electrical to manage our front desk administration duties and be part of the office administration team. You'll play a vital role in creating a professional and friendly impression, ensuring the delivery of exceptional customer service every day. This role would suit someone with front office experience and skills or aBusiness Traineeship (salary amendment) is available for the right candidate.

About Watters Electrical: Watters Electrical is the largest and longest standing electrical contracting company operating in Regional Victoria, Southern New South Wales and the Goulburn Valley employing over 250 local people. Located in Albury, Shepparton and Wangaratta, Watters Electricals' geographical influence ranges over hundreds of kilometers, providing electrical services in all aspects of the electrical industry. 

About the Role:  As the first point of contact for our customers, you’ll play a key role in creating a positive first impression — whether greeting visitors at reception, answering phone and email enquiries, or supporting our busy administrative team. If you’re organised, confident, and love engaging with people, this is your opportunity to shine in a dynamic, professional environment where no two days are the same.

This position is an annualised salary role full-time, 40 hours per week between the office opening hours of 8.00am - 5.00pm on-site in our newly refurbished Shepparton office.

Key Responsibilities: 

• Serve as the primary point of contact for customers and visitors, ensuring all interactions are welcoming, professional and timely.

• Manage incoming calls, emails, and correspondence with a helpful, can-do attitude.

• Provide administrative support to internal departments, ensuring accurate data entry and smooth daily operations.

• Assist with general office duties, including office presentation and maintaining a tidy and efficient workspace and office.

Attributes and Experience:

• Confidence in using Microsoft Word, Excel, and Outlook.

• A friendly, approachable personality with a professional presentation.

• Excellent communication and interpersonal skills, including telephone and email etiquette.

• Strong organizational and time management skills with an attention to detail.

• A proactive attitude with the ability to multi task and stay calm under pressure.

• Previous experience in administration, scheduling, or invoicing is desirable.

Benefits of working for Watters Electrical: 

• Family-owned business

• Friendly, inclusive & supportive work environment

• Diverse range of work, projects, and exposure

• An active Social Club holding regular events & activities

• Paid Training and Development opportunities in line with the position

• Opportunities for personal & career growth

• Employee Assistance Program and other employee benefits and incentives

If you are ready to bring your energy, enthusiasm, and professionalism to a trusted local business, we'd love to hear from you! Apply now including a cover letter and resume.

Join us and become an integral part of our continuing growth and business success story. We look forward to welcoming you into the Watters family.

Applications close FRIDAY 7th of November 2025 at 5:00pm, or earlier if a successful candidate is identified. 

About the role

This is an exciting opportunity to join the Bravo Disability Support Network Inc. as a Plan Manager on a contract basis. As a Plan Manager, you will play a vital role in supporting individuals with disabilities to manage their NDIS plans effectively. Based in Gympie, QLD, this role offers the flexibility of contract work with the opportunity to make a meaningful impact in the local community.

What you'll be doing

1. Working within our system to enter and process invoicing on behalf of NDIS participants

2. Maintaining accurate participant records and documentation within our systems

3. Liaising with participants, their families, and other stakeholders to ensure the effective management of their NDIS budget

4. Monitoring and reviewing participant plans

5. Ensuring compliance with relevant regulations and funding requirement

What we're looking for

1. Relevant bookkeeping qualification as minimum, with membership to a relevant association or willing to obtain

2. Excellent communication and interpersonal skills, with the ability to build strong relationships with participants and stakeholders

3. Strong problem-solving and decision-making abilities, with a focus on achieving positive outcomes for participants

4. Demonstrated understanding of the National Disability Insurance Scheme (NDIS) and relevant legislation

5. Flexible and adaptable, with the ability to work independently and as part of a team

6. Proficient in using relevant participant management software and technology

What we offer

At Bravo Disability Support Network Inc., we are committed to supporting our employees and providing a positive work environment. As a Plan Manager, you will have the opportunity to develop your skills and advance your career within a growing and dynamic organisation. We offer competitive remuneration, flexible work arrangements, sufficient salary sacrificing opportunities (up to $15,900 a year) and ongoing professional development opportunities. Most importantly, you will be making a real difference in the lives of the individuals we support.

About us

Bravo Disability Support Network Inc. is a leading provider of disability support services in regional Queensland. With a strong focus on person-centred care, we strive to empower individuals with disabilities to live their best lives. Our team of dedicated professionals works closely with clients and their families to deliver high-quality, tailored support services. Join us and be a part of an organisation that is making a positive impact in the community.

Apply now to become a Plan Manager with the Bravo Disability Support Network Inc.

About the Role
We’re looking for a friendly and professional Receptionist to join our dedicated team at Sandown Veterinary Clinic in Springvale, VIC.
This full-time position plays a key role in ensuring the smooth running of our very busy clinic. As the first point of contact for our clients, you’ll provide exceptional customer service and administrative support, helping create a welcoming and positive experience for both our clients and their beloved pets.

What You’ll Be Doing

• Greeting clients and their pets with warmth and professionalism

• Managing appointments, handling enquiries, and maintaining an efficient clinic schedule

• Providing administrative support, including data entry, filing, and maintaining accurate client records

• Processing payments and assisting with daily cash handling

• Supporting the veterinary team with general tasks as needed

• Keeping the reception and waiting areas tidy, organised, and inviting

What We’re Looking For

• Previous experience in customer service or administration (veterinary or healthcare experience highly regarded, but not essential)

• Excellent communication and interpersonal skills, with a caring and empathetic approach

• Strong organisational and multitasking abilities, with the capacity to stay calm under pressure

• Confidence using computer systems and scheduling software

• A genuine love of animals and a commitment to their wellbeing

What We Offer
At Sandown Veterinary Clinic, we pride ourselves on providing a supportive, collaborative, and rewarding workplace. Along with a competitive salary, we offer:

• Ongoing training and professional development opportunities

• Discounted veterinary services for your own pets

• A caring and passionate team environment where your contributions are valued

If you’re passionate about delivering outstanding customer care and supporting animal health, we’d love to hear from you!

The Office Manager will be responsible for a number of key administrative tasks in support of the broad range of consultancy services delivered by Avlaw Aviation Consulting (Avlaw), including the following (not exhaustive):

• Researching/making travel arrangements e.g. booking flights, accommodation, car hire, visas etc;

• Monitoring and managing the recency of auditor records e.g. qualifications, passports, certifications;

• Actioning Audit Agreements following the confirmation of a new Basic Aviation Risk Standard (BARS) audit;

• Preparing and delivering invoicing instructions for Avlaw’s bookkeeper; and

• Coordinating (and assisting or developing when requested) with external contractors that provide a range of services to Avlaw (e.g. graphic design, SEO, blog writer, IT, web developer);

• On-boarding of new consultants;

• Tracking consultancy agreement expiration dates to ensure all relevant specialists remain current;

• Coordinating with consultants in Australia and overseas to update CVs (proposals, tender submissions);

• Prime responsibility for fielding enquiries via telephone and website;

• Maintaining accurate records of feedback received from unsuccessful procurement bids;

• Coordinating Avlaw Team events;

• As directed, compiling comprehensive minutes, summaries and feedback from meetings or events; and

• Purchasing office supplies.

Required Experience

• Previous experience in an administrative/clerical/Office Manager role

• Preparing invoice instructions for bookkeepers

• Competent in Microsoft Office (Word, Outlook, Excel minimum)

• Competent in using Adobe

• Experience arranging logistics (flights, accommodation, car hire, visas etc.)

• Event coordination

• Record management

• Experience in fielding phone and website enquiries in a corporate setting

Desired Experience

• Blog writing, marketing, social media account management etc.

• Previous work experience in the aviation industry