• Position: Administrative Support Officer - Health Information Services
• Employment Type: Permanent, Full Time (80 hours per fortnight) with a monthly accrued day off
• Location: Warrnambool Campus
• Classification: Administrative Worker Grade 1
• Salary Range: $58,442.80 - $64,610.00 plus superannuation

About the Role

South West Healthcare (SWH) is seeking a motivated Administrative Support Officer (ASO) to join our Health Information Services (HIS) team at our Warrnambool Campus. In this role, you will play a vital part in the smooth running of our health services by supporting the management and maintenance of critical medical records.

Your work will help ensure accurate and timely access to health records - a key part of delivering quality patient care. You will be part of a friendly, welcoming, and supportive team who value collaboration, precision, and making a real difference for the Warrnambool community.

This role involves a variety of important tasks including scanning and filing, data entry, and reception support for the HIS department. It's a great opportunity to contribute to a high-performing team and make a meaningful impact.

What you will bring:

• Certificate III in Office Administration or equivalent experience
• Confidence using computer programs, including health information systems, word processing, and email applications
• Exceptional attention to detail and accurate data entry skills
• Strong written and verbal communication abilities
• Excellent organisational and time management skills
• A collaborative, team-oriented attitude with the ability to work independently

At South West Healthcare, we pride ourselves on delivering exceptional healthcare to our community — and it all starts with a strong, supportive team. If you're organised, detail-oriented, and passionate about contributing to a vital service, this role is for you.

What we offer

You will enjoy benefits such as:

• Excellent salary packaging options including meals & entertainment, novated leasing and additional superannuation contributions
• Internal and external professional development opportunities
• A range of internal development opportunities focusing on personal development such as resilience and mentoring workshops and comprehensive leadership programs
• Excellent terms and conditions of employment

Who we are

As an organisation SWH prides themselves on their values; Care, Respect, Excellence, Integrity and Leadership and their overall dedication to the local community. Learn more about SWH here.

SWH respects all individuals and promote equity and inclusion of Aboriginal and Torres Strait Islander people, people of all genders, sexual orientations, abilities, ages, racial, cultural and religious backgrounds and socio- economic status.

SWH is the major specialist referral centre for the South West region, and provides a comprehensive range of acute, sub-acute, specialist, community, mental health and aged services.

With a population of 39,000 and a catchment of 100,000 Warrnambool is the regional centre to Victoria's Great South Coast.

To learn about the vibrant town and region please visit: http://www.warrnambool.com/

How to apply

Submit your application by selecting the Apply button below and include a cover letter and resume by Sunday 26 October 2025. Please ensure you address the selection criteria as outlined in the position description.

Employment Terms and Conditions will be in line with the Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021- 2025 Grade 1. 

The successful applicant will be required to be eligible for and undergo the following:

• Police Record Check
• Employee Working with Children's Check, where required
• Current Immunisation status 

Note: If you experience any difficulties with this website, please email: humanresources@swh.net.au

Workplace Services Officer
Location: Onsite - Flemington
Work Type: Full-time

About the Role
We are seeking a proactive and customer-focused Workplace Services Officer to join our team. In this vital front-line position, you will be responsible for the smooth day-to-day operations as the face of Sydney Markets ensuring an exceptional experience for staff, tenants, and visitors alike.

Key Responsibilities

• Serve as the first point of contact at reception, managing and triaging visitors, and responding to general enquiries.

• Oversee front desk operations, including incoming calls, mail, and deliveries.

• Manage meeting room bookings and coordinate catering requirements for internal events and meetings.

• Handle cash and EFTPOS transactions for tenant rentals, service payments.

• Maintain and order office supplies, including stationery and general consumables.

• Ensure communal areas such as reception, kitchens, and meeting rooms are clean, well-stocked, and presentable.

• Liaise with building and operation management and suppliers to ensure a safe and functional workplace environment.

• Support other People & Culture administrative requirements as needed.

Why Join Us?

• Competitive salary + super + bonus, fresh food Thursday, free onsite parking, and onsite gym

• Bring your best ideas and capability to an evolving business that appreciates what you have to offer

• Work with passionate, driven teams to serve the Market and community around us to feed the state and keep Australia strong!

About You
To be successful in this role, you will have:

• Prior experience in a reception, facilities, or administrative support role.

• Drive to create a positive experience for your team and stakeholders

• Excellent communication and interpersonal skills.

• Strong organisational skills with the ability to multitask and prioritise effectively.

• Proficiency in Microsoft Office (Outlook, Word etc).

• A proactive, autonomous, flexible, and service-oriented attitude.

Why Join Us?

• Friendly and inclusive team culture that empowers you to make your mark

• Central location with modern facilities

• Opportunities for professional development and growth

How to Apply
If you’re a motivated individual with a great attitude, who thrives in a dynamic environment and enjoys helping things run behind the scenes, we’d love to hear from you. Please submit your CV and a brief cover letter outlining your 'why' and suitability for the role.

About Us
We’re a proud, values-led organisation with a rich history with over 200 years in Sydney. We’re evolving, and investing in our people and our culture is at the heart of our transformation. This is an exciting opportunity to join a business with deep roots as we optimise, modernise, and build a thriving, people-centric culture.

• Fashion Accessories Importer/Retailer - North Brisbane Location
• $65K-$70K plus Super

This is your chance to join Brisbane's Boutique importer of fashion accessories who pride themselves on carefully selecting the latest overseas trends for our hand picked retailers. Your role will be varied and will require strong attention to detail and a focus on friendly customer service. Multiple computer programs are used which you will need to learn and be efficient in. Including MYOB, Lightspeed, Mail chimp, Microsoft

Your main duties will include:

• Building client relationships
• Prep for the new season launch
• Entering, Picking, and Sending orders,
• Invoicing and Accounts receivable
• Maintain websites and general SEO and marketing
• Receiving inbound calls and support for our retail outlets
• General errands and other administrative duties as they arise
• Trade shows Australia 

To be successful in this role you will maintain a work culture and atmosphere of honesty, integrity while displaying a good attitude in every situation. You must be well-presented, possess a strong customer service history and have a high level of attention to detail.

We are looking for someone Full time or part-time - Monday to Friday 
You must have administrative and customer service experience.
If you think that you have what it takes to be considered for this exciting and varied role please send your application in today or email John on john.barnes@annanova.com.au

Based in Melbourne’s northern suburbs, Cold Concepts is a recognised leader in commercial refrigeration and air conditioning. For more than 25 years, we’ve specialised in the supply, installation, and maintenance of refrigeration systems, air-conditioning units, and commercial freezers. We are a locally owned business and deliver end-to-end solutions, from design and costing through to engineering, delivery, and installation and maintenance. We have a strong reputation for quality and reliability and our proven track record and long-standing industry expertise make us a trusted partner for businesses across Australia.

Due to ongoing growth, we are seeking a Customer Service Officer/Administrator to join our close-knit team. The successful candidate will be joining a dedicated team, committed to delivering a quality product and service.

• Career Progression – being a new role there is opportunity for continued growth and developmentacross the position and to learn more about the business.

• The Care Factor – approachable and transparent management who provide clear communication. We appreciate and promote wellbeing in the workplace.

• Culture – positive and inclusive culture within a friendly team who care about professionalism and the customer experience.

In this role, you will be the first point of contact for our clients, managing service calls, coordinating spare parts orders, and supporting administration for internal sales. Reporting to the Managing Director and Service Manager key responsibilities of the role will include:

• Answer customer calls and emails, providing excellent customer service.

• Creating and scheduling service jobs.

• Prepare and process quotes, purchase orders, and warranty claims.

• Coordinate with suppliers, warehouse, and service technicians.

• Provide proactive internal sales support, keeping clients informed on products, services and specials.

• Maintain accurate customer records in company systems (e.g. SimPRO).

• Liaise with clients as required to resolve issues.

• Assist with general backup administration to support the smooth running of the business.

• In addition to local client support, this role involves regular interaction with international suppliers, particularly European manufacturers. You’ll gain valuable exposure to global trade, import/export processes, and the dynamics of working in a truly multinational environment.

This is a full-time onsite position and the role is available to start immediately.

Why join us?

• Be part of a supportive team in a busy and respected industry.

• Full-time, secure position in a growing company.

• On-the-job training in refrigeration and parts knowledge.

• Opportunities to grow your career with us.

You will have at least 2-3 years’ experience working in a customer service/administration role and enjoying being the first point of contact for specific clients.

We are seeking someone with a can do attitude, have excellent organisational skills, the ability to prioritise workload and work well within a positive team. You will need excellent communication skills and have a strong customer service ethic.

This role will engage with international suppliers and colleagues, including European manufacturing partners, offering exposure to global supply chains and import/export operations. We’re looking for someone who enjoys working across different markets and can build strong relationships in a multicultural environment

What we’re looking for

• A confident communicator with strong phone and email skills.

• Organised, reliable, and detail oriented.

• Previous experience in administration, customer service, or service coordination preferred, but not essential.

• A positive attitude and willingness to learn – training will be provided.

• Strong computer skills.

If this sounds like you and you are as excited as we are by this new opportunity, then we would love to hear from you!

Please submit your resume and a cover letter, outlining “what sets you apart from the rest”. Applications will be assessed as they are received and by our HR Partner, Strawberry Seed Consulting, in the first instance.

Complete Staff Solutions are recruiting for a Procurement/Tender Administrator for a temporary assignment with our Civil client, in Wauchope NSW.

Our client specialises in road pavement repair and rehabilitation, civil construction, and shoulder widening. They own and operate a fleet of stabilisers managed by a close-knit and highly skilled team, and are looking for an experienced administrator for a short term cover.

Overview

 Assignment Length: Mid-November through to Mid-January  (two week shutdown period from 18th December to 4th January)     

Hours/Days: Full time hours, Monday to Friday, with flexibility on start and finish times.      

Casual Hourly Pay Rate: $38.99ph + super

Location: Wauchope, NSW           

Tasks:

• Check tender platforms

• Create new quote files & download documents

• Prepare tender schedules & relevant supporting documentation

• Prepare Construction Methodology Statements for tender submissions

• Submit tenders via online platforms

• General administrative duties

Skills & Experience:

• Experienced administrator

• Experience with MS SharePoint

• Experience using Office 365 (experience with Publisher highly regarded)

• Experience with tendering and procurement

• Background in Civil Construction ideal

Mandatory Requirements:

• Must be able to supply 2 x references

• Must be able to pass Drug & Alcohol test, and pre-employment medical

• Must have current Driver Licence

• Must be able to commit to full time hours

• Must have the ability to commence by Mid-November and available for the full assignment

• Must have Australian Working Rights

If this sounds like an opportunity you wish to explore Apply Now, or contact our friendly team directly on 02) 6669 1000 or email northcoast@completestaff.com.au

Office Administrator/Receptionist

Fluid Dynamics Pty. Ltd. 

Hallam, Melbourne VIC

Receptionists (Administration & Office Support)

Casual

$30 - $34.99 per hour

Casual Office Administrator/Receptionist

Fluid Dynamics Pty. Ltd. is a leading Australian Manufacturer & Repairer of Heat Exchangers, located in Hallam, Victoria.

We currently require a casual Office Administrator/Receptionist to join our friendly and motivated team.

Role requirements

We are seeking an energetic and self-motivated Receptionist/Office Administrator. 

This is a casual position. 

Hours - 24 hours a week. 9:30am - 3:30pm, Monday – Friday (days can be flexible)

Applicant

The successful applicant will need to be reliable and trustworthy and:

• possess excellent attention to detail

• be a proven team player

• demonstrate professionalism

• have strong communication and organizational skills 

• have the ability to interact with work colleagues, customers and suppliers and

• be proficient with Microsoft Word, Excel and Outlook.

Duties include:

• Office Administration

• Reception

• Customer service 

• Data Entry

• Raising Purchase Orders & Order Confirmations

• Record keeping & maintenance 

• General office tasks

To be considered for this role you will have:

• Experience in a similar role is preferable 

• Excellent written and verbal communication skills 

• The ability to work well in a small, fast-paced dynamic team

• Good presentation with a professional, enthusiastic and friendly manner

• Self-organizational skills with strong attention to detail

• Australian Citizenship or Permanent Residency

• Proficient in English

As the Executive Support Officer, you will provide high-level administrative and executive support to the Executive Director, including managing calendars, meetings, travel, and documentation. You'll build strong relationships across the leadership team, act as a key liaison with internal stakeholders and contribute to policy coordination aligned with strategic priorities.

Some of the key responsibilities will include:
• Provide accurate, confidential and timely comprehensive support to the Executive Director, including document preparation and coordination, minute taking, various adhoc activities and preparation of materials for meetings.
• Maintain the Executive Directors diary and undertake daily administrative tasks including management of calendars, appointments, meeting coordination, travel itineraries, accommodation bookings, procurement, preparation of presentation packages and coordination of program reports, briefings and materials for the Executive Director and Directors.
• Build and maintain positive, collaborative and trusted relationships with Executive Director and Directors, being responsive to, and proactively seeking to understand their needs and communicating in a clear and concise manner.
• Maintain effective communication and relationships between the Executive Directors' offices and the offices of the General Manager, Deputy Director-General as well as all staff within the team.
• Liaise with committees and working groups concerned with developing, coordinating and implementing policies consistent with the division's business plan and the department's strategic direction.

Mandatory qualifications and conditions
• Due to this role having access to sensitive data, a criminal history check will be undertaken prior to appointment to the role.

Requirements of the role
• Demonstrated ability and skills to provide high quality and effective executive level secretarial and administrative support services including demonstrated capability in preparing government (or other) documentation including correspondence.
• Knowledge and experience in advanced Microsoft applications including Word, Excel, Teams, OneNote, and organisational databases and systems such as procurement, travel and document management tools.
• Ability to communicate in a clear, succinct and deliberate manner, adjusting the message as appropriate to the audience required, to resonate with different stakeholders.
• Demonstrated ability to work autonomously, manage priorities and deliver activities and work output in a timely manner, including applying a commonsense approach to prioritising and actioning critical requests and displaying the courage to make decisions when under pressure.

Some of the additional benefits this opportunity offers include:
• A 36.25 hour working week with the ability to accrue flex-time
• Flexible working options to balance work-life / home-life
• Training and development opportunities
• Generous superannuation (employer contribution of up to 12.75%)
• Salary sacrificing options

For more information on the full list of responsibilities, requirements of the role and how to apply for this exciting opportunity, please read the Role Description and Applicant Guide.
Melissa Bloomfield, Senior Advisor - Taskforce Ico can be contacted on (07) 3066 5119 should you have any questions regarding this role.

Applications to remain current for 12 months. 

Job Ad Reference:QLD/664664/25
Closing Date: Friday, 24 October 2025

QSMC is a well-established, multi-disciplinary physiotherapy, medical and health practice. We're seeking a motivated full-time receptionist to join our team.

This entry-level position is ideal for individuals looking to start their career in the healthcare administration sector. The successful candidate will be the first point of contact for our clients, providing exceptional customer service and administrative support to ensure the smooth operation of our clinic.

We're looking for a team member who has excellent communication skills, attention to detail, and the ability to multitask.

Our two clinics are located in the convenient Brisbane locations of Woolloongabba and Bowen Hills.

You would be joining a team of very friendly and knowledgeable medical professionals, as well as a fun and supportive admin team.

We're inviting applicants with the following skills to apply:

• Excellent customer service skills.

• Outstanding verbal and written communication skills.

• Proficiency in basic computer applications (e.g. Google Suite).

• A positive attitude and the ability to work effectively both independently and as part of a team.

• Strong organisational abilities and meticulous attention to detail.

Key Responsibilities Include:

• Greet clients warmly, answer phone calls, respond to emails, and manage general enquiries with professionalism and empathy.

• Schedule and confirm appointments, manage cancellations and reschedules efficiently, and maintain accurate records.

• General administration support including maintaining the cleanliness and organisation of the reception and treatment areas.

• Process client payments and health fund claims.

• Liaise effectively with practitioners, other clinic staff, and third party providers.

• Assist with general clinic operations as required, including ordering medical and office supplies and maintaining equipment.

What We Offer:

• On-the-job training and professional development opportunities.

• A supportive and collaborative work environment.

• The opportunity to grow your career in the allied health sector.

If this sounds like the position for you, we would love to hear from you! Remuneration is in accordance with the Health Professionals and Support Services Award.

Please submit your application via Seek. We look forward to hearing from you!