Employment Type: Casuals
Position Classification: Admin Off Level 2
Remuneration: 64046.06 - 66170.25
Hours Per Week: As per rostered shifts
Requisition ID: REQ607675
Advertisement Closes: 27th October 2025


What you'll be doing

Provision of timely and efficient administrative support to the team / department in line with current Mid North Coast Local Health District policies and procedures. 

Diversity and Inclusion lies at the heart of how we recruit

Mid North Coast Local Health District is committed to building a diverse workforce that reflects and understands the community we serve. We are dedicated to fostering an inclusive workplace culture where everyone feels respected, valued and that they belong. As an equal opportunity employer, we welcome applications from candidates of all cultures, backgrounds, abilities, and experiences.

We encourage you to reach out if you require any adjustments or assistance during the recruitment process to ensure you have every opportunity to showcase your talent, skills, and potential.

This is a Category A position. Recommended applicants will be reviewed for compliance with NSW Health policy directive for Category A positions prior to offer. 

All new employees must agree to comply with the requirements outlined under the General questions section at Occupational assessment screening and vaccination - FAQ

Salary will be accordance with NSW Health State Awards for the advertised classification/s.  These awards are available at http://www.health.nsw.gov.au/careers/conditions/pages/default.aspx.

A TALENT POOL WILL BE CREATED FOR FUTURE ROLES AND WILL REMAIN VALID FOR 18 MONTHS.

Need more information? 
  1) Click here for the Position Description 
  2) Find out more about applying for this position
For role related queries or questions contact Debbie Fowler on Debbie.Fowler1@health.nsw.gov.au

Need assistance with your application please refer to our resources: How To Apply or for Aboriginal People and Torres Strait Islanders refer to: Stepping Up

For Diversity, Equity & Inclusion enquiries, please contact the District Manager - MNCLHD-Inclusion@health.nsw.gov.au

'Get to know our Health District' - MNCLHD

Code of Ethics and Conduct for NSW Government Sector Employees

Mid North Coast LHD is committed to implementing the child safe standards. For more information, please click here Child Safe Standards

Seek Ad - Clinical Administration Assistant - ProCare

Join a values-driven organisation making a real difference in people’s lives. ProCare Mental Health Services is a leading mental health provider in the Hunter supporting individuals, couples, and families across our community. Our expert team of specialists include psychiatrists, psychologists, accredited counsellors and child specialists.

We’re seeking a highly organised and empathetic Clinical Administration Assistant to be the welcoming face of our busy practice. This would be someone who thrives on supporting clinicians, managing complex presentations and helping patients feel genuinely cared for from their very first call. Working between 3 and 5 days per week.

This is an opportunity to work alongside dedicated professionals in a supportive, purpose-led environment where your contribution truly matters.

For more information about what we do, please visit: www.procare.org.au

Duties include, but are not limited to:

• Booking appointments, taking payments and managing multiple diaries on a practice management software system

• Liaising with GPs, patients and our clinical staff to make the process as easy as possible for all involved

• Answering incoming calls and emails professionally and promptly

• Providing excellent support and assistance to our healthcare professionals

• Assist with financial processes including contractor invoicing, third-party billing, and debt collection

• Maintain expert knowledge of MBS, DVA, ADF, NDIS, and WorkCover systems and fees

• Develop and uphold practice policies and procedures

• Meeting and greeting patients in a friendly, welcoming manner

• Dealing with patient enquiries, delays and rescheduling, over the phone and in person, including challenging situations

• Filing, scanning, copying

• Providing coffee to clinicians and board when required 

The successful applicant will demonstrate:

• Exceptional customer service with a polite, friendly and empathetic manner

• Excellent communication and attention to detail

• Strong organisation, time management, and multitasking skills

• Ability to work both independently and collaboratively

• Calm, composed, and people-focused under pressure

• Proficiency in Microsoft Office and practice management software

• Confidence with IT systems and data handling

• Commitment to learning, flexibility to cover leave, and willingness to adapt

• Current driver’s licence and Australian citizenship or permanent residency

Highly regarded:

• Experience in clinical or specialist medical/allied health administration

• Stakeholder engagement skills across all levels

Why Join ProCare?

• Make a genuine difference in the mental health sector

• Join a highly respected and values-driven organisation

• Work with a passionate, supportive team

• Attractive remuneration based on experience

Department of Communities and Justice

Location: Court Services, Batemans Bay Deputy Registrar 3/4

Employment Type: Temporary full-time (6-month contract)

Salary: from $84,659 to $92,701 per annum

Your role

Located in the local court, the Deputy Registrar provides complex administrative services and delivers high quality and professional services to clients.

The role supervises staff effectively allocating resources and provides ‘hands-on' training and guidance.

You may be required to perform some quasi-judicial and procedural functions.

A current driver's licence and the ability to travel including overnight stays is a requirement of this role.

What you'll do

As part of Court Services, you will provide complex administrative services, prepare accurate court orders, reports and correspondence.

You'll supervise and mentor a small team, allocating resources each day to achieve positive business outcomes.

You will also manage complex enquiries, provide procedural assistance to clients and team members, this includes interpreting legislation, polices and court procedures.

What we're looking for

People with experience developing and motivating teams, and capacity to react quickly to changing work priorities.

Capacity to work in an environment that may involve potential exposure to psychosocial hazards related to the range of services provided in a court environment.

Click here for more Information about accepting a role within Court Services.

You are effective at using different types of technology, always strive to deliver quality customer outcomes and display professionalism in all your interactions.

To find out more about what a Deputy Registrar does to support the NSW Justice system download the Role Description

If you are viewing this ad in Seek and wish to apply via their portal, you will be required to either set up a profile or login via your existing Seek account.

To apply directly via the DCJ Careers site click here. Search for the job and click the ‘Apply now' button.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply - you do not need to meet every desired requirement for us to want to talk to you.

What We Offer

We offer a variety of benefits, including:

· A challenging and rewarding career

· Flexible, autonomous work environment

· Competitive pay and conditions

· Training and development opportunities to build and maintain capabilities

· Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us.

We do work that really matters.

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It's work that really matters.

Are you ready to join us?

Click apply, attach an up-to-date resume (max 5 pages) and a cover letter (max 3 pages) briefly outlining how you meet the requirements of the role.

Answer the following pre-screening question:

At times we have to change our priorities/actions on the job because of some unforeseen event. Tell me about the last time this happened to you. How did you respond? What was the outcome?

Applications close 26th October 2025 at 11:59pm.

Got a question?

For more information about the role or what it's like to work for DCJ, please contact Wendy Harris on 02 4478 2412 or at Wendy.Harris@justice.nsw.gov.au

If you have any questions about the application process or would like to request a recruitment adjustment (for example submitting your application in a different format), please call Dean on 02 9765 3526 or email the recruiter

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit.

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Your recruitment journey on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.

To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/

Welcome to Ideal Care Services!
📍Pakenham Victoria

🌟 Join Our Team!  We are Hiring a Support Coordination Admin.
If you're organized, proactive, and ready to make an impact
 Join Our Team and Make a Difference Every Day!

🔵One of the following Qualifications required:
Mental Health, Social or Community Services or Disability Certificate.

🔵Must Have:  
- Fluent Clear English
- ⁠Good Computer Skills
- ⁠Flexible Working Hours
- ⁠Good Listening Skills
- ⁠Attention to Detail
- ⁠Right attitude to learn
- ⁠Efficient and Organised

Previous experience in admin and support work is highly desirable

If this sounds like you, we’d love to hear from you!

📞For more information: - 0493 071 030
📩Send your resume to: - info@idealcareservices.com.au
 www.idealcareservices.com.au

Administration Assistant – Reporting & Data Entry

SDSS provides a comprehensive range of building inspection and assessment services catering for the exacting needs of our diverse range of clients. We are renowned for our concise building reports ranging from major and minor defect inspections, Strata Building Bond inspections, expert reports and technical inspections.

Our services are tailored to meet the diverse needs of our clientele, which include builders, developers, owners’ corporations, insurers, financial institutions, and legal professionals.

The Opportunity

We are seeking a detail-oriented and motivated Administration Assistant to join our reporting team. This position plays a vital role in preparing, formatting, and finalising our professional defect reports. The ideal candidate will have a strong eye for detail, excellent written communication skills and a passion for producing high-quality documentation.

Key Responsibilities

• Input and format inspection data and notes into defect reports and templates.

• Review, edit and proofread reports to ensure clarity, accuracy, and consistency.

• Assist consultants by compiling photographic evidence, inspection notes, and supporting documentation.

• Maintain and organise digital files, report logs and project folders.

• Ensure reports meet company standards and are submitted within required timeframes.

• Provide general administrative support to the SDSS team as required.

• Other Ad hoc duties as required

Skills & Experience

• Previous experience in administration, report preparation, or document control.

• High level of accuracy and attention to detail.

• Strong proficiency in Microsoft Word, Excel and Outlook.

• Excellent written communication and formatting skills.

• Ability to work independently, prioritise tasks and meet deadlines.

• Experience in the construction, strata or property sector will be highly regarded (but not essential).

• Recruitment and onboarding of employees, including the collection, verification, and storage of all personal details and compliance documents (tickets, identification, certificates, registrations).
• Ensuring all onboarding and induction processes are efficient and meet company standards.
• Maintaining and improving the company’s HR management software and document filing systems.
• Supporting online inductions, data entry, and reporting for the operations team as required.

• Competent with Microsoft Office, online applications, and recruitment/HR databases.
• Ideally have experience within the traffic management, construction, or civil industries.
• Hold a qualification in Administration, Human Resources, or a related field (desirable but not essential).
• A team player with strong attention to detail, professionalism, and reliability.

• Salary up to $80k + Super.
• A great team environment with strong support and collaboration.
• Opportunities for career progression within a larger organisation.

Rockhampton Hospital is a 305 bed facility and is the main referral hospital for Central Queensland, now providing integrated cancer care services in Central Queensland in the newly established building boasting state of the art medical equipment.

The other primary hospitals within the health service are Gladstone, Emerald, Yeppoon and Biloela together with many smaller rural units transfer patients through to Rockhampton for specialist care and investigation.

Respond to enquiries and provide information and assistance to staff, patients and visitors to facilitate effective service delivery within a hospital setting. Contribute to patient flow by performing a support role to nursing and medical staff, coordinating all patient movements.

• Exceptional organisation and prioritisation skills and the ability to work autonomously in a self-directed manner while contributing to patient flow.
• Proficiency in the application of computerised information systems and applications including Microsoft Outlook, Word and Excel.
• Knowledge or the ability to rapidly acquire knowledge of basic medical terminology to extract and interpret pertinent information from patient medical records and hospital information systems.
• Maintain discretion and exercise judgment where necessary to solve immediate problems in situations where precedents have not been set and procedures not defined, ensuring a satisfactory outcome.

Total remuneration value of up to $38,034 is comprised of:

• An hourly rate between $38.81 - $43.16 p.h.
• 12.75% employer superannuation contribution
• 17.5% leave loading

Additional Benefits

• Ongoing Professional Development and Education Opportunities
• Flexible Work-Life Balance and Variety
• Generous Salary Sacrificing Options
• Paid Parental Leave
• Employee Assistance Program (EAP)
• Discounted Private Health Insurance
• Fitness Passport

It is a condition of employment for this role for the employee to be, and remain, vaccinated against vaccine preventable diseases as listed on the Role Description.

To apply, please submit the following:

• Your current CV or resume, including referees.
• A cover letter (1-2 pages) addressing how your experience, skills and values align with the key responsibilities and expectations outlined in the Role Description.
• Any additional forms / evidence as attached or listed on the Role Description.

Please note pre-employment checks will be carried out on applicants recommended for appointment/employment which may include confirming your qualifications, professional registration/s, previous employment history (including any previous disciplinary action), criminal history, Australian work status and vaccination requirements.

For assistance:

1. Contact Recruitment.CentralQueensland@health.qld.gov.au
2. Quote the Job Ad Reference (JAR) RK5J665227

Applications close: Sunday, 26 October 2025

#Rockhampton

• Support contract management and operation of the Port Management and Information System (PMIS) Voyager.
• Liaise with internal and external stakeholders to support the Vessel Vetting Process.
• Assist the HMO during emergency management procedures.
• Coordinate HMO approval processes for events
• Monitor and coordinate approvals for ship-related activities such as Hot Work and Bunkering audits.
• Provide technical advice and research support across a range of projects.
• Assist in implementing Pilot Exemption Certificates and Certificates of Local Knowledge.
• Support marine contract execution related to Pilotage, Dredging, and VTMIS operations.

• Certificate of Competency – Officer in Charge of a Navigation Watch (OICNW) or equivalent operational marine experience.
• Minimum 1 year in a marine operational shore-based role or similar.
• Proficiency in MS Office Suite.
• Strong analytical, report writing, and procedural writing skills.
• Sound understanding of marine incident investigation processes and port-related inter-agency functions.
• Experience in project and contract management.
• Excellent stakeholder and customer management capabilities.

• Work in a prime port-side location in Fremantle
• Join a collaborative and experienced marine operations team
• Competitive hourly rate with additional agency charge
• Develop your port operations and maritime compliance expertise