• A dynamic and detail-focused role
• Be part of a team committed to quality and improvement
• A friendly and collaborative team environment

The Shire of Capel is located in the South West, halfway between Bunbury and Busselton. We are nestled between the beach and the forest and are one of the fastest growing coastal Shires in Australia. At the Shire we value Honesty, Empathy, Accountability, Respect and Teamwork which underpin the way we work with our elected members, the community and each other.

The Shire of Capel is seeking an experienced and motivated Records Officer to join our Community & Corporate Directorate. This role is responsible for managing the Shire’s corporate records and information systems, ensuring compliance with the State Records Act 2000, the PRIS Act 2024, and the Shire’s Recordkeeping Plan.
Key responsibilities include:
•    Managing the Shire’s corporate mail and central inbox, including registering, scanning, filing, and distributing correspondence.
•    Processing, maintaining, and archiving records within the Electronic Document Management System (EDMS).
•    Supporting staff with records management advice, training, and compliance monitoring.
•    Contributing to digitisation, disposal, and quality assurance activities.
 

The Rewards:

As part of our team, you will enjoy:

• Flexibility and support
• Investment in you and your career
• An inclusive culture where all our people are valued, EEO, diversity and differences are respected
• Full time, 19-day work month
• A strong focus on employee wellbeing and safety
• Base annual salary $68,841 per annum dependent on skills, experience, and qualifications
• Up to 14% Shire superannuation contribution
• Employee benefits program offering a wide range of discounts

We are looking for candidates with:
•    Behaviour aligned with the Shire’s HEART values: Honesty, Empathy, Accountability, Respect and Teamwork
•    Proven experience in records management, ideally within Local Government experience, to ensure rapid integration into our systems and procedures.
•    Strong computer literacy and experience with EDRMS or cloud-based information systems.
•    High attention to detail, organisational skills, and the ability to manage competing priorities.
•    A process-driven mindset, with the ability to work independently and collaboratively in a team.
•    A strong customer service focus, with an approachable manner and the ability to provide clear and practical advice to staff.

With your application, please include a cover letter highlighting your relevant experience and how your skills align with the requirements of this role.

Applicants who need assistance with their application or wish to discuss any potential barriers that may prevent them from applying are encouraged to contact Organisational Development on 9727 0222 to discuss. 

For all position related requirements please refer to Position Description - Records Officer PDF (314KB).
If you are viewing this ad in Seek the link may have been removed. Please view this vacancy on our website at capel.wa.gov.au/council/work-with-us.aspx to access the position description.

Further position related enquiries can be directed to Deborah Wilkes, Records Coordinator or Organisational Development on 9727 0222.   

Applications Close:

9.00am on Monday 27 October 2025.

The Shire of Capel reserves the right to commence interviewing prior to the application close date and close this position for applications early should a suitable candidate be found.
 

Fraser Motorcycles Newcastle is a state of art Premium Motorcycle dealership that proudly demonstrates the heartbeat of the Harley-Davidson and Honda motorcycling lifestyle. Our skilled dealership team are passionate about setting the highest standards delivering an exceptional experience to our loyal customers.

We now have an exciting career advancing opportunity for a diligent Dealership Administrator to join our Mayfield West dealership team.

Acting as an integral link between our Dealership and our Customers with responsibility for providing an exceptional level of service, including answering telephones, prompt registration of all new & used Motorcycles online via RMS (Service NSW), daily banking and money handing and general administration support to the General Manager & department teams.

This position will suit a vibrant & meticulous administrator who enjoys working as a team player with strong attention to detail and the ability to provide key admin support to our Sales, Service and management team. You will also assist with social media postings – FB, Insta etc.

Working Hours: 5 days per week, 37.5 hours Monday to Saturday 08.30am to 5.00pm, this is a busy vibrant role with lots of variety, no two days are every the same. (When you work a Saturday from 8.30am to 3pm, you get a day off during the week)

Required Skills, Experience and attributes:

·         Meticulous administration and customer service skills

·         Polished and professional administrator with excellent organization skills and an ability to handle multiple priorities to meet required deadlines.

·         Previous vehicle Registration experience (Services NSW) is highly advantageous.

·         Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

·         Proven work history of excelling in a busy administration position.

·         Prior social media posting exposure (posting photos, videos, stories etc)

·         Daily banking and cash handling experience.

·         Ability to take ownership, accountability & smooth control of a busy workload.

·         Strong computer skills and numerical ability, attention to detail with accuracy.

·         Excellent interpersonal skills to build strong internal/external stakeholder relationships.

·         Proficient verbal and written communication skills, writing, spelling and grammar

·         A bubbly positive outgoing & professional personality

·         Enjoy working within a busy & varied retail environment.

• Outstanding level of first impression in person and via phone.

• A Passion for Motorcycles is beneficial.

Please Note: This role is based in Mayfield West, own transport required.  

To make your application stand out, please include a cover letter outlining why you are the perfect administrator for the Fraser Motorcycles Newcastle team

• Faculty of Science
• Full-time, Fixed term position until March 2026
• Base salary will be in the range of $82,133.76 - $91,295.50 + 17% Superannuation (HEW Level 5)
• Based at our St Lucia location

The Faculty of Science is seeking a motivated and organised Student and Academic Administration Officer to join our Student Administration team. This is an exciting opportunity to provide high-quality customer service and contribute to the smooth operation of our academic programs.

In this role, you will be responsible for completing a diverse range of administrative tasks, providing accurate and informative advice to students, academic, and professional staff, and assisting with day-to-day problem resolution. You will also play a key role in maintaining and improving our administrative systems, ensuring processes are efficient and effective.

Key responsibilities will include:

• Provide timely and accurate information to students, staff, and stakeholders in line with University policies and procedures.
• Process and coordinate student administration tasks including admissions, enrolments, examinations, timetabling, progression, and study abroad.
• Prepare documentation and recommendations to support decision-making on student matters.
• Assist with academic administration tasks such as updating electronic course profiles, Blackboard sites, exam papers, grade uploads, and amendments.
• Review and maintain the accuracy of student information across databases, websites, and publications.
• Provide secretarial and administrative support for committees, meetings, and working groups.
• Support student engagement activities such as UQ Open Day, Courses and Careers Days, and other outreach events.

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times and purchased leave.
• Health and wellness discounts - fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities -access to exclusive internal-only vacancies and our Study for Staff program
• On campus childcare options
• Affordable parking (from just $6.15 a day)
• Salary packaging options

• An undergraduate degree in a relevant area or an equivalent combination of experience and/or education/training.
• A sound understanding of administrative processes relevant to student and academic administration, or the ability to rapidly gain such knowledge.
• Demonstrated ability to establish priorities and meet deadlines.
• High level of attention to detail and accuracy in written work.
• Ability to exercise initiative and judgment and to work independently and autonomously.
• High level written, oral and interpersonal communication skills.
• The ability to work collaboratively and effectively within the team and across other organisational units.
• A strong orientation to the provision of a high level of customer service.
• An empathy with and ability to communicate with students, including those from diverse cultural backgrounds.
• Experience in student administration in a tertiary or large organisation.
• Knowledge of university systems (SI-net, Business Objects, InPlace), Microsoft Office, and CRM tools.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia and criminal check.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

For more information about this opportunity, please contact Mark Holland via mark.holland@uq.edu.au

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Monday, 27 October 2025 at 11.00pm AEST (R-56692). Please note that interviews have been tentatively scheduled for week commencing 3 November 2025 .

• Reception / FoH meet and greet clients and visitors
• Frontline support for visitors and staff
• Manage incoming, delivery and outgoing mail.
• Unloading of dishwasher and general kitchen presentation
• Printing and posting of notices and signs for the office area
• Issue Temporary access cards for visitors including managing and audit card issue
• Undertake visual OHS inspections of the office area and meeting rooms.
• Soft phone systems
• Meeting Room Bookings
• Manage the upkeep of meeting rooms, restock, clean white boards.
• Support general office operations as required.

• Over 5 years industry experience, you will have gained at least 3 years working in a 4-star or higher hotel Front of House or Corporate Office Receptionist role.
• You will have excellent MS Office skills (including Outlook and PowerPoint).
• An excellent verbal and written communicator, with strong English language skills, you will provide clear and concise communication; while liaising internally at Executive Director level.
• Strong People skills, someone who is bubbly, positive, engaging and easy to talk to.

• Stuart McKenzie, Sector Lead
• Shannon Walsh, APAC Consultant

• Make a difference in a growing NFP that supports military veterans and their families
• Full time, 6 month maximum term contract position (internal secondment)
• Competitive remuneration on offer + super & salary packaging benefits (up to $18,550 tax-free salary component = more take home pay)
• Hybrid WFH/Hawthorn office available 

About the role

The Senior Administration Officer plays a pivotal role in supporting the operational effectiveness of the Community Services department. This role provides high-level administrative support to the Executive General Manager, Clinical Operations Manager, and the broader team. It ensures the smooth coordination of internal processes, communications, and documentation, contributing to the delivery of person-centred, safe, and effective services for veterans and their families.

About you

To be successful in this role, you will be kind, customer service focussed and thrive in a busy and varied role where no day is ever the same.

You will also have:

• Relevant qualifications and/or experience in office management or administration, ideally in aged care, health, or community services.
• Demonstrated experience in managing administrative systems and supporting senior leaders.
• Proficiency in Microsoft Office Suite and electronic information systems.
• Strong interpersonal and communication skills, with a customer service mindset.
• Excellent organisational and time management skills, with the ability to multitask and prioritise.
• Ability to work independently and collaboratively in a team environment.
• Commitment to confidentiality, professionalism, and person-centred care.

• Willingness to undergo a National police check
• Proof of rights to work in Australia

We recognise the rich diversity of people across Australia. We are committed to ensuring that our team is reflective of the diverse community we serve and to supporting a culture of equity, inclusion and diversity.

Vasey RSL Care is a partner in the Veteran and Defence Partner Employment program and encourages veterans and defence partners to apply.

Key Responsibilities

Administrative Coordination

• Manage departmental inboxes, correspondence, and filing systems.
• Process supplier invoices, reimbursements, and maintain accurate records.
• Coordinate team meetings, including agendas, minutes, and follow-ups.
• Support onboarding and training logistics for new staff.

Communication and Reporting

• Draft and distribute internal and external communications, including provider updates to clients and representatives and monthly statements.
• Assist with the preparation of reports, presentations, and policy documents.
• Maintain confidentiality and uphold communication standards as outlined in the Community Services Communications Procedure.

Systems and Process Support

• Act as a champion for internal systems (e.g., Sandwai, Epicore).
• Support data entry, reporting, and compliance tracking.
• Contribute to continuous improvement by identifying and implementing process enhancements.

Team Support

• Provide general administrative support to the Executive General Manager Community Services and managers.
• Assist with external provider management and contract variations as needed.
• Serve as a point of contact for internal queries and data entry.

Benefits for you

• Be part of a culture that is welcoming, engaging and supportive
• Generous and industry competitive salary and conditions of employment
• Flexible work hours for work-life balance
• Industry-leading training and education to help you upskill
• Access to our Wellbeing Program
• Formal employee Reward and Recognition program
• Employee Referral Program incentives

If you believe in making a difference, we would love to hear from you, please click below.

• Assist with compliance and administrative processes, including maintaining registers, reports, and statutory documentation.
• Conduct regular audits and reconciliations to ensure data accuracy and integrity.
• Provide administration support to the whole team including taking minutes in team meetings and providing lists of action items for each team member   
• Respond to requests from clients and third parties in a timely and professional manner.
• Assist with risk and compliance administration tasks, including coordinating meetings, preparing reports, and supporting project work.
• Following up with key action items for each team member to complete in a timely manner members 
• Ensure all the team members are meeting compliance and regulatory requirements 
• Maintain accurate records and filing systems, both digital and physical.
• General administrative support as required to ensure smooth office operations.

• Demonstrated a track record of stable employment history 
• Strong attention to detail and accuracy in recording and checking of information.
• Excellent communication skills, both written and verbal, with the ability to engage effectively across all teams on the floor.
• Strong problem-solving and organisational skills with the ability to manage multiple tasks.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• A proactive and professional approach with high ethical standards.

About the Company

Our client is an NFP organisation.

Duties

Within this role, you will be responsible for:

• Acting as the first point of contact for maintenance requests via phone and shared inbox
• Logging and allocating jobs to contractors while keeping stakeholders updated
• Prioritising and tracking work orders and following up to ensure timely completion
• Liaising with contractors and site staff to schedule works and resolve issues
• Maintaining accurate records and job notes in maintenance systems
• Processing invoices and supporting general facilities administration
• Updating contractor details and compliance documentation
• Assisting with any ad-hoc administrative duties to assist the team

Skills & Experience

• 2+ years' experience in a Customer Service / Account Manager / Call Centre role
• Proven ability to prioritise and manage multiple requests at once
• An understanding of property maintenance and experience coordinating trades
• Confident communicator with the ability to manage stakeholders professionally and calmly
• Highly organised, proactive, and solutions-focused, with strong administrative skills
• Comfortable using multiple CRM systems
• Able to work independently as well as collaboratively within a team environment

• Experience in not-for-profit/community environments desirable
• Current Working with Children Check and NDIS Worker Screening

Culture & Benefits

• Immediate start available for the right candidate.
• Work-from-home flexibility for a better work-life balance.
• Collaborative and supportive team environment.
• Strong organisational values in the NFP sector.
• Salary packaging options & annual leave loading to maximise your take-home pay.
• Onsite parking for ease and convenience.

Apply Today

Please send your resume by clicking on the apply button.

Learn more about our Melbourne recruitment services: http://www.roberthalf.com.au/recruitment-agency-melbourne

Job Reference No: 06810-0013316398BS

By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com/au/en/privacy. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.

• Provide high-level, confidential administrative and executive support to the CEO and Mayor
• Manage complex diaries, appointments, correspondence, and travel arrangements
• Prepare professional reports, briefings, agendas, and minutes to a high standard
• Coordinate civic events, meetings, and official functions with excellence and protocol
• Liaise effectively with internal departments, Council members, and external stakeholders
• Assist with speeches, communications, and media statements in collaboration with Marketing & Communications
• Monitor and manage budgets, purchasing, and credit card reconciliations
• Support Council meetings and ensure the CEO and Mayor are fully briefed and prepared
• Undertake confidential research, drafting, and follow-up actions
• Contribute to a professional, efficient, and service-oriented executive office
•  

• Experienced Executive Assistant supporting C-suite or senior leadership
• Exceptional written and verbal communication, discretion, and interpersonal skills
• Advanced Microsoft Office proficiency and strong attention to detail
• Proven ability to prioritise competing demands with sound judgment and professionalism
• Tertiary qualification in Business Administration (desirable)
• Current National Police Clearance and C Class Driver’s Licence

Company Description

Partnering with parents and school communities, at Junior Adventures Group (JAG) our goal is to help today's children navigate their tomorrow by supporting children's development through play in fun, engaging environments. We live and breathe our company values every day by being considerate, passionate, courageous, and making a difference. 

Job Description

We are seeking a highly organised and proactive Workforce Management Coordinator to join our team and play a vital role in managing emergency shift coverage, ensuring internal casual staff are utilised effectively, and supporting system-based workforce management processes to minimise reliance on external agencies.

This role is pivotal in maintaining the accuracy of rostering systems, submitting and actioning shift changes and supporting workforce reporting to help meet our strategic staffing goals.

Key Responsibilities

• Coordinate urgent shift coverage to ensure operational continuity
• Maximise use of internal casual workforce to minimise agency usage
• Maintain system data integrity and assist in system configuration
• Submit and update shifts and changes in HumanForce system
• Produce regular staffing reports and insights using Excel and internal tools
• Liaise with internal teams and external labour hire agencies
• Support broader workforce initiatives and contribute to team-based planning

Here's why you'll love working with us:
👯 Incredible Team: Join a group of passionate professionals who are dedicated to making a positive difference.
🌈 Hybrid Work: Embrace a hybrid working model that offers flexibility, including the convenience of work-from-home.
💰 Competitive Salary: Enjoy a starting salary of $70K + super.
🐕 Pawsitive Vibes: We're dog-friendly! Say hello to furry friends in the office.
🏆 Referral Benefits: Generous refer a friend program with cash incentives $$

Qualifications

What You’ll Bring

• Understanding of rostering processes and casual workforce models
• Experience in fast-paced operational environments
• Familiarity with workforce management systems (e.g., HumanForce) is a plus
• Familiarity with Excel and comfortable reviewing workforce data
• Strong verbal and written communication skills
• Experience managing flexible staffing pools is advantageous
• Willingness to learn system configuration and support automation initiatives
• Proactive in resolving unfilled shifts and following up actions

Additional Information

At Junior Adventures Group, child safety and child safeguarding principles are our top priorities. Our recruitment process includes thorough background checks and screenings to ensure the wellbeing of all children in our care. 

We welcome individuals from all backgrounds, abilities, and identities, including Aboriginal and Torres Strait Islander people.